2026_07 Traffic IFB.pdf

Office of County Commissioners

130 Jacobs Way, Suite 302, Clarkesville, GA 30523 706-839-0200 www.habershamga.com

REQUEST FOR PROPOSALS

Habersham County Board of Commissioners is soliciting proposals for:

IFB 2026-07 Traffic Control Supplies

IFB Released February 25, 2026 Deadline for Proposal Questions March 20, 2026, by 2:00 PM EST Proposals due March 25, 2026, by 2:00 PM EST Tentative Award Date April 1, 2026

SUBMIT PROPOSALS TO:

Habersham County Purchasing, Finance Department

“Traffic Control Supplies” 130 Jacobs Way, Suite 302

Clarkesville, GA 30523 purchasing@habershamga.com

706-839-0200 http://www.co.habersham.ga.us/ mailto:purchasing@habershamga.com

Timeline……………………………………………………...……………………………………... 1 Table of Contents…………………………………………………………………………………. 2

Submittal Requirements, Qualifications and Experience…………………………………….. 3

Qualifications and Experience…………………………………………………………………... 3

Terms & Conditions………………...…………………………………………………………….. 3-5

Insurance Coverage Requirements…………………………………………………………….. 5

Scope of Work…………………………………………………………………………………….. 6

Questions and Interpretations…………………………………………………………………… 6

Sample Contract…….……………………………………………………………………………. 7-8

Bidder Pricing Sheet…………………………...………………………………………………… 9-10

Contact Page..…………………………………………………………………………………….. 11

W-9…………………………………………………………………………………………………. 12

E-Verify Agreement and Affidavit ………………………………………………………………... 13

ACH Form…..………………………………………………………………………………………. 14

Proposals Due Wednesday, March 25,2026 No later than 2:00PM EST

Submittal Requirements

Each bidder must submit their proposal, enclosed in a sealed envelope or box, and marked with the bidders’ name, address, and labeled: Traffic Control Supplies and addressed to:

Habersham County Purchasing, Finance Department 130 Jacobs Way, Suite 302 Clarkesville, GA 30523

Proposals shall be received no later than 2:00 PM, March 25, at Habersham

County’s Administration Building at 130 Jacobs Way, Clarkesville, GA 30523, at which time and place all proposals will be publicly opened and acknowledged.

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 AM and 5:00 PM, Monday through Friday, to the Board of Commissioners Office, Room No. 337 located on the top floor, excluding holidays observed by the Habersham County Board of Commissioners. For a complete listing of holidays, please visit http://www.habershamga.com.

Qualifications and Experience Proposals must provide the following information to establish the qualifications and experience of the Bidder:

1. Certification that the Bidder or its officers or any predecessor companies are not under any part of the Bankruptcy Act nor ever filed under the Bankruptcy Act within the previous seven years.

Terms & Conditions

1. The initial term of the contract award as a result of this IFB shall be from July 1, 2026, through June 30, 2027. The contract may be renewed according to the terms stated herein for two (2) additional one (1) year periods. For any of the two (2) potential contract agreement extensions the vendor may request an increase provided the increase does not exceed to ten percent (10%) and must be agreeable to both parties. Additionally, Habersham County has the right to cancel this contract with 60 days’ written notice upon unsatisfactory service.

2. Submittals received after the due date and time will not be considered.

Modifications received after the due date will not be considered. The Habersham County Government assumes no responsibility for the premature opening of a http://www.habershamga.com/ proposal not properly addressed and identified, and/or delivered to the improper designation.

3. Habersham County reserves the right to reject any and all proposals. The County will not discriminate against any vendor submitting a bid because of race, creed, color, national origin, or handicap. The County is an equal opportunity employer.

4. Habersham County encourages all proposers to promote opportunities for diverse business, including Minority Business Enterprises (“MBE”), Female Business Enterprises (“FBE”), and Small Business Enterprises (“SBE”) to be included as sub-consultants and/or bidders. However, nothing herein should be construed to indicate that a MBE, FBE, or SBE may not apply and be selected independently. MBEs, FBEs, and SBEs that meet qualifications of this IFB are encouraged to submit their proposals for consideration.

5. Habersham County reserves the right to exercise discretion and apply its judgement with respect to all bid proposals submitted. The County also reserves the right to reject all proposals, either in part or in its entirety, or to request and obtain, from one or more of consulting firms submitting proposals, supplementary information as may be necessary for County staff to analyze the bid proposals.

6. Habersham County may elect to award a contract in multiple phases, as is deemed to be in the County’s best interest. Should the County award projects in phases, the County reserves the right to award the phases to the same firm. All proposals submitted in response to the IFB become property of Habersham County and public records and will be subject to public view.

7. All proposals shall constitute, for a period of 90 calendar days, an irrevocable offer to provide the goods/services set forth in the specifications and proposal.

8. At no time shall the successful vendor reproduce Habersham County’s logo, return address or any other identifying or proprietary information for any other purpose. Also, the vendor shall not use Habersham County in any advertisements without the written consent of the County. Refer to https://www.habershamga.com/document_center.cfm?fid=277&ysnDC=1; County Commissioners Documents and Information; to download a copy of the Application for Permission to Use County Logo.

9. Habersham County Government is tax exempt. The selected vendor will be provided with Habersham County’s Sales and Use Tax Certificate of Exemption number upon request.

10. All bidders will be required to provide a Certificate of Insurance as proof of insurance and Workman’s Compensation Insurance while under contract with https://www.habershamga.com/document_center.cfm?fid=277&ysnDC=1

Habersham County. Workman’s Compensation Insurance should be as required by the State of Georgia.

11. Information provided within the bidder’s proposal are subject to open records request per Georgia Law. For more information, please visit https://www.habershamga.com/open-records-request.cfm.

12. Habersham County follows the purchasing policies and procedures adopted on October 21, 2024 through Habersham County Ordinance to Chapter 1; Article 4, Division 2. Refer to http://www.habershamga.com/document_center.cfm?fid=339&synDC=1; Finance Department Policies; for complete document.

Insurance Coverage Requirements

ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE,

WORKER’S COMPENSATION LIABILITY INSURANCE, AND ANY OTHER

INSURANCE REQUIRED BY APPLICABLE STATE, FEDERAL, AND

ADMINISTRATIVE LAW.

Such proof shall be submitted with the bid/proposal and show evidence of insurability satisfactory to Habersham County as to form and content. If the bid is selected by the County, the Bidder must maintain, at a minimum, the insurance policies and minimums indicated in the selected bid. If the Bidder maintains broader coverage and/or higher limits than shown in the bid, Habersham County shall be entitled to coverage for the higher limits maintained by the Bidder.

Any and all Insurance Coverage(s) and Bonds required under the terms and conditions of the contract shall be maintained during the entire length of the contract, including any extensions or renewals thereto, and until all work has been completed to the satisfaction of Habersham County. Evidence of said insurance coverages shall be provided on or before the inception date of the Contract.

Bidder shall provide written notice to Habersham County immediately if it becomes aware of or receives notice from any insurance company that coverage afforded under such policy or policies shall expire, be cancelled or altered.

Certificates of Insurance are to list Habersham County Government, its’ Officers, Officials and Employees as an Additional Insured (except for Workers’ Compensation and Professional Liability). This insurance shall apply as Primary Insurance before any other insurance or self-insurance, including any deductible, non-contributory, and Waiver of Subrogation provided in favor of Habersham County. If Habersham County shall so request, the Bidder will furnish the County for its inspection and approval such policies of insurance with all endorsements, or confirmed specimens thereof certified by the insurance company to be true and correct copies.

https://www.habershamga.com/open-records-request.cfm http://www.habershamga.com/document_center.cfm?fid=339&synDC=1

The obligations for the Bidder to procure and maintain insurance shall not be constructed to waive or restrict other obligations. It is understood that neither failure to comply nor full compliance with the foregoing insurance requirements shall limit or relieve the Bidder from any liability incurred as a result of their activities/operations in conjunction with the Contract and/or Scope of Work.

Scope of Work and General Conditions

Habersham County seeks to contract for the ordering and delivery of traffic control supplies. All supplies must be of high quality and meet the following standards:

1. Signs and blanks shall be 0.080” aluminum. Unless otherwise noted, all sheeting and lettering must be 3M-HIP (high intensity prismatic) grade, reflective, and must comply with Georgia Department of Transportation specifications.

2. Street sign blanks must be extruded aluminum, 9" wide, 0.250" rail thickness, 0.080" minimum blade thickness, 3-1/2" center to center hole spacing.

3. All signs must be shipped separated with heavy duty coated paper, sorted by type of sign, packaged in quantities of 10 or less for sizes 30" x 30" and 5 or less for sizes 36" x 36" and above, in a cardboard envelope. The MUTCD number and quantity of signs inside package must be written on the outside of the cardboard envelope.

4. Custom signs up to 3’x5’.

Questions and Interpretations

No inquiries or interpretation of meaning concerning this Request for Proposal will be made to any interested party orally. Every inquiry or request for interpretation should be made in writing via e-mail. All inquiries and requests for interpretation should be sent via e-mail to purchasing@habershamga.com. All questions and all answers will be posted on the website www.habershamga.com. It will be the responsibility of interested parties to periodically check the website for any new information.

mailto:purchasing@habershamga.com file://habersham-fs/NSI%20AutoStore/Commissioners/Finance%20Dept/Purchasing/pursuit%20vehicles%202015/www.habershamga.com

SAMPLE CONTRACT

STATE OF GEORGIA CONTRACT IFP #2026-7

COUNTY OF HABERSHAM

Traffic Control Supplies

This agreement made and entered into this the day of , 2026, by and between the Board of Commissioners of Habersham County, Georgia (Hereinafter referred to as “County”) and Company Name hereafter referred to as “Contractor”).

Witnesseth:

Whereas the County intends to contract to provide for Traffic Control Supplies - IFB #2026-07, herein referred to as the “Project” and has entered into an agreement for the necessary services provided by the project and whereas, the Contractor desires to perform the project and for the contract costs as detailed.

Habersham County’s IFP #2026-07 issued on July 31st, 2026, the Bidder’s response (All originals are on file in the Habersham County Purchasing Department, 130 Jacob’s Way Clarkesville, GA 30523), and this contract are all incorporated into and made a part of this agreement by reference.

$$$$ (price not to exceed)

Attachments: All terms and conditions; Contractor’s Bid response; Contractors cost data

If any paragraph, sub-paragraph, sentence, clause, phrase or any portion of this agreement shall be declared invalid or unconstitutional by any Court of competent jurisdiction or if the provisions of any part of this agreement as applied to any particular situation or set of circumstances shall be declared invalid or unconstitutional, such invalidity shall not be constructed to affect the portions of this agreement not so held to be invalid or the application of this agreement to other circumstances not so held to be invalid. It is hereby declared to be the intent of the parties to this agreement to provide for separate and divisible parts, and to hereby adopt any and all parts hereof as may not be held invalid for any reason.

In witness whereof, the parties hereto have hereunto set their hands and affixed their seals the day and year first above written.

Subscribed and sworn to in our Habersham County, Georgia presence this day of , 2026 By:

xxx Notary Comm. Exp. Chairman, Board of Commissioners

Subscribed and sworn to in our Contractor presence this day of

, 2026 By:

Notary Comm. Exp Title:

-Remainder of page intentionally left blank-

Bidder Pricing Sheet – IFB 2026-07

Habersham County Department of Public Works ** All quantities are approximate and do not constitute commitment to purchase**

Company Name:

Typical Lead Times:

Description Size QTY (Estimated)

Unit Price

Extended Price

Part Number

1 “STOP” sign *3M-HIP Sheeting 30”x30” 40

2 “Stop Ahead” *3M-HIP Sheeting 36”x36” 15

3 “All Way” plates *3M-HIP Sheeting 18”x6” 15

4 Standard chevron sign *3M-HIP Sheeting 24”x30” 25

5 White reflective *3M-HIP Sheeting.

Standard MUTCD size black border inset from edge. MUTCD size “SPEED LIMIT” legend (two lines at top, no numbers at bottom, universal hole punch sq/dia)

24”x30”

6 Yellow reflective *3M-HIP Sheeting and a standard MUTCD size black border inset from edge (universal hole punch sq/dia) – standard legends

36”x36”

7 Yellow reflective *3M-HIP Sheeting and a standard MUTCD size black border inset from edge (universal

30”x30”

8 Aluminum blanks, various sheeting, universal hole punch sq/dia 24”x30” 30

9 Yellow reflective *3M-HIP Sheeting and a standard MUTCD size black border inset from edge (universal

24”x24”

10 Blanks with yellow reflective *3M-HIP Sheeting and a standard MUTCD size black border inset from edge

18”x18” 30

11 White *3M sheeting, black letters & border with legend to read: “WATCH

FOR PEDESTRIANS”

24”X10” 5

12 Street Sign Blank (extruded green hip)

9” x various 50

14 High Yellow aluminum sign “PASS AT OWN RISK” 36”x18” 6

15 “MOWERS AHEAD” Mesh with vinyl pockets 36” 6

16 Heavy-duty ribs for 36” mesh sign

19 T-stand, sign stand, low speed approved, NCHRP350

20 Continuous flash 24/7, double 12” LED yellow/amber, polycarbonate head, 80 watt solar panel, with mounting bracket, aluminum lockable battery box, SPLasher, and wiring.

Partially assembled to mount to existing pole.

21 55 amp, 12V, AGM battery, Dimensions: 9.40”x5.50”x8.20”

22 School zone – wireless unit with 900MHz radio (1500ft range). NEMA TS-2 and FCC approved.

Programmable with Crosslink USB;

secondary unit when paired with Crosstalk-SZ-10. Requires AntennaKit-1

23 Antenna for 900MHz radio (SH- MPANTENNA6) – Includes cable (CW-900-Cable-10).

24 USB Control Module with 900 MHz radio for programming crosstalks (for use with units radio only). Crosstalk Computer Software (CT-Computer- SW) required to operate. ~1500ft range

25 School Zone Software to use with Crosslink-USB-1

26 Generic Square Sign (congested area) – 36”, high intensity, 8 LEDs, square shaped. Mounting kit (FAMUTCDKIT) included.

27 Square anchor – 12 gauge (25 per bundle) 30”x2.25” 200pcs

28 Generic Square Sign (MUTCD # needed). High intensity, 8 LEDs, DC20

Solar pack with mounting bracket, SPLasher (controller) and 18a battery. Square-shaped. Mounting kit (FAMUTCDKIT) included.

HIP yellow congested area.

36”

29 Upgrade ECO box from a 1 battery cabinet to a 2 battery cabinet

30 20watt solar panel 4

31 Add battery pack – 18 amp, 12V, AGM battery, Dimensions7.13”x2.99”x6.54”

32 Bumpie™ Speed Bump 6’ Striped Yellow

33 Galvanized rebar spikes 14” for speed bump and parking clock asphalt installation

130 Jacobs Way, Suite 302, Clarkesville, GA 30523 706-839-0200 www.habershamga.com

Invitation for Proposal Traffic Control Supplies

Quoting Company Name:

Company Representative:

Company Address:

Company Phone Number:

Representative Phone:

Representative Email:

Please provide Price breakdown as indicated below:

I agree to all terms and expectations of the above quote specification and hereby submit this as our official bid.

Signature of authorized company representative Date http://www.co.habersham.ga.us/

Form W-9 (Rev. March 2024) Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

Go to www.irs.gov/FormW9 for instructions and the latest information.

Give form to the requester. Do not send to the IRS.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.

1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.)

2 Business name/disregarded entity name, if different from above.

3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor C corporation S corporation Partnership Trust/estate

LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner.

Other (see instructions)

3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if you have any foreign partners, owners, or beneficiaries. See instructions

4 Exemptions (codes apply only to certain entities, not individuals;

see instructions on page 3):

Exempt payee code (if any)

Exemption from Foreign Account Tax Compliance Act (FATCA) reporting code (if any)

(Applies to accounts maintained outside the United States.)

5 Address (number, street, and apt. or suite no.). See instructions. Requester’s name and address (optional)

6 City, state, and ZIP code

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number or

Part II Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

What’s New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification.

New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they

Cat. No. 10231X Form W-9 (Rev. 3-2024)

Employer identification number

Sign Signature of Here U.S. person

Pr in t o r t yp e.

Se e Sp ec ifi c In st ru ct io ns o n pa ge http://www.irs.gov/FormW9 http://www.irs.gov/FormW9

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned, who is the duly elected/appointed <insert title> of , <name of entity> the contractor, and is duly authorized to make this Affidavit on behalf of the contractor, verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Habersham County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (E-Verify Number)

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF ,202 .

NOTARY PUBLIC

My Commission Expires:

Please return completed form via email: accountspayable@habershamga.com Important Information

Vendor ACH/Direct Deposit Authorization Form

Habersham County Board of Commissioners

1. Please Check One:

NEW Direct Deposit CHANGE Direct Deposit CANCEL Direct Deposit

2. Vendor/Payee Information

Name:

Address:

Contact Person’s Name (if other than payee):

Telephone Number:

Email Address:

3. Financial Institution Information

Bank Name:

Bank Address:

Name on Bank Account:

Bank Phone Number:

Bank Account Number:

Nine-Digit Bank Routing/Transit Number (ABA):

Type of Account: Checking Savings

4. Approvals/Authorizations - I certify that the information provided on this form is correct, and I hereby authorize Habersham County Accounts Payable to electronically deposit payments to the bank account designated above. It is my responsibility to notify AP (accountspayable@habershamga.com or 706-839-0200) immediately if I believe there is a discrepancy between the amount deposited to my bank account and the amount of the invoice(s) paid. I understand that I must notify Habersham County AP in writing immediately of any changes in status or banking information. I understand that this authorization will remain in full force and effect until AP has received written notification requesting a change or cancellation and has had reasonable opportunity to act on it, which should take no longer than seven (7) to ten (10) business days.

Print Name: Signature: Date: _

For Office of Accounts Payable Use Only Date Stamp - Received

Entered by:

Reviewed by:

mailto:accountspayable@habershamga.com mailto:(accountspayable@habershamga.com