2026-06-08 RFP Hotel Study Qualifications.pdf

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REQUEST FOR PROPOSAL (RFP) –

RFP NUMBER: 2026-02 eVA BPM090533

TITLE: Qualifications for Consultants to Conduct a Hotel Feasibility Study

Issue Date: June 15, 2026 Proposal Due: July 15, 2026 9:00 am

Issued by: Town of Ashland, Virginia

Bernadette Cornelius, Purchasing Agent (804) 798-1073

Town of Ashland

121 Thompson Street

PO Box 1600

Ashland, VA 23005 purchasing@ashlandva.gov

Electronic and paper bids accepted. Bids are to be submitted electronically (in Adobe PDF format) to eVA (Virginia’s eProcurement Marketplace). For assistance, contact eVA Customer Care at

1-866-289-7367. Paper bids are to be submitted to Purchasing Town of Ashland, 121 Thompson

Street, PO BOX 1600, Ashland, VA 23005

The Town of Ashland reserves the right to accept or reject any or all proposals, to waive informalities, and to reissue any request for proposals. The Town also reserves the right to award the contract as it deems will best serve its interest.

TABLE OF CONTENTS

I. Introduction and Purpose VI. Evaluation Criteria

II. Schedule VII. Submission Instructions

III. Project Background VII. Terms and Conditions

IV. Scope of Work

V. Proposal Requirements

I. INTRODUCTION AND PURPOSE

The purpose of this request for proposal is to accelerate the recruitment of quality hotel investment in Ashland. The Town seeks a qualified consultant to conduct a hotel feasibility study on a selection of sites within the Town limits.

The Town intends to award one contract under the competitive negotiation process for non-professional services in accordance with §2.2-4302.2 of the Virginia Public Procurement Act

(VPPA).

mailto:purchasing@ashlandva.gov

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II. SCHEDULE

RFP Issued: June 15, 2026

Questions Due: July 3, 2026

Pre-Submittal Virtual Meeting: July 1, 2026 – 11AM – 12PM EST ( Email purchasing@ashlandva.gov by June 30th for link to meeting)

Proposal Submission Deadline: July 15, 2026

Anticipated Notice of Award: August 2026

Anticipated Contract Start: September 2026

III. PROJECT BACKGROUND

Having already secured the necessary regional demand data through previous studies, our proposed refined engagement focuses on the specific "micro-market" drivers unique to Ashland;

our institutional and sports tourism potential, and a benchmarking study of successful Economic Development Authority (EDA) programs in peer Virginia localities. This approach ensures the final deliverable provides the Town with a competitive toolkit for developer recruitment and a clear roadmap for site selection.

By streamlining the initial research phases and focusing on tactical outcomes, the Town will secure a more relevant, specialized report at a reduced cost. This approach ensures that Ashland is not merely observing market trends but actively shaping its economic future to capture a larger share of the regional hospitality market.

There is a pronounced market gap of midscale to upscale hotel inventory (as defined on the Smith Travel Research scale) as well as boutique hospitality within the northern Richmond metropolitan submarket, of which Ashland is the center. The ability to site hotels which offer amenities such as spa, cultural, or a historical experience presents an investment opportunity, given Ashland’s unique attributes. Examples of this type of lodging in the region include The Linden Row Inn (Downtown Richmond), Rochambeau Roadside Inn (Williamsburg), or Virginia Cliffe Inn (Glen Allen). The Henry Clay Inn at 114 North Railroad Avenue is a local example of a Boutique Hotel.

A successful response will identify site specific obstacles and opportunities to these two needed types of hotel development or redevelopment. A successful response will consider the following constraints specifically:

o Scale of existing older hotels and their parcels;

o Parking limitations and market demand for parking;

o Location and proximity to demand generators;

o Architectural and finish/amenity differences between a standard and boutique hotel;

o Deferred maintenance of existing hotel inventory mailto:purchasing@ashlandva.gov

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For this study a “Boutique Hotel” will be defined as: Property that appeals to guests because of its atypical amenity and room configurations. Typically independent, with fewer than 30 - 40 rooms, a high average daily rate, and providing authentic cultural, historic experiences and interesting guest services.

IV. SCOPE OF WORK

The selected Offeror shall provide a study based on the following 3 tasks.

Task 1 – Demand Study: Sports & Institutional Tourism:

The first task is to review Hanover County’s recent hotel demand study and apply a new Town-specific lens to the data. The lens should be developed through data analysis as well as key stakeholder input to be defined by the respondent. The Town of Ashland realizes that input from multiple local and regional stakeholders will be necessary for a study to be successful:

- Downtown Ashland Association & Market Ashland Partnership

- Richmond Regional Tourism

- Randolph Macon College

- Hanover Chamber of Commerce

- Other contacts (where needed): Hanover County staff (Planning, Economic

Development, Tourism, etc), Utility partners (Dominion Energy, Virginia Natural Gas, etc).

The Town-specific lens will include assessment of non-corporate demand drivers such as overnight stays generated from activity at Randolph Macon College, the Hanover County Airport, regional sports tourism, the Kings Dominion amusement park, and other local institutional activities. Identify recurring room-night volume generated by these activities and analyze the Town’s demand for short-term versus long-term hotel stays. Provide recommendations on facility requirements (amenities and room configurations) necessary to capture a share of this segment.

Task 2 – Peer Locality Audit:

Identify three to five peer localities within the Commonwealth of Virginia that have successfully attracted new hotel investment in the last five years. Review the Economic Development frameworks and any ‘Tourism Zone’ designations used by these localities to identify successful incentive structures, including but not limited to:

• Effectiveness of performance-based tax grants (e.g., Transient Occupancy Tax rebates).

• Public-private partnership models for infrastructure or parking.

• Fast-track permitting and fee-waver programs.

Provide a tailored toolkit of policy recommendations for the Town of Ashland that aligns with Virginia state statutes.

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Task 3 – Site Assessments:

Conduct physical and economic assessment of 6 candidate hotel development sites 3 of the sites should focus on the suitability for a modern mid to upper scale branded hotel, one of which is within the Hospitality Incentive District along England Street between Interstate 95 and Route 1.

3 of the sites should include boutique hotel opportunities. Specifically, they should consider the War Memorial Building (209 Hanover Avenue) as well as a site along US Route 1 south of England Street.

Each site will be evaluated for visibility, access, infrastructure, zoning compatibility, proximity to demand generators, and overall development suitability with findings to be summarized in a comparative matrix.

For the boutique sites, the analysis should include space planning within existing historic buildings if applicable and an assessment of the suitability for the reuse of the building for the anticipated number of rooms. The analysis should also identify whether necessary changes would be compatible with use of historic tax credits.

Study Recommendations and Deliverables:

The study should develop a narrative report with formal recommendations. The report should be developed with the following general deliverables to be modified or refined by the respondent:

- Demand study

- Site assessments

- Recommendations on Economic Development financial programs to include modifications to the Hospitality Incentive District.

The final report should be presented at a joint meeting of the Town of Ashland and Hanover

County Economic Development Authorities. Potential additional presentations should include the Town Council and Planning Commission.

The final report should include development recommendations, preferred site guidance, brand/flag considerations, and proposed next steps for advancing hotel development in

Ashland.

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V. PROPOSAL REQUIREMENTS

Proposals shall not exceed fifty (50) pages, excluding required forms and certifications.

Proposals shall include:

• Cover Letter

• Firm Qualifications and Relevant Experience

• List of Similar Projects Completed in the last ten (10) years

• Three (3) professional references

• Understanding of Project Vision

• Project Approach and Timeline

VI. EVALUATION CRITERIA

Proposals will be evaluated using the following weighted criteria:

1. Understanding of Project Vision and Approach – 25%

2. Experience with Comparable Projects – 25%

3. Qualifications of Project Team – 25%

4. Knowledge of Local and Regional Conditions – 25%

The Town reserves the right to reject any or all proposals.

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VII. SUBMISSION INSTRUCTIONS

IDENTIFICATION OF BID/OFFER ENVELOPE: Electronic submission through eVA preferred. If not submitted electronically, the signed bid/offer should be returned in a separate envelope or package, sealed and identified as follows:

From:

Name of Bidder/Offeror Due Date Time

________________________________ RFP#2026-02

Street or Box Number

City, State & Zip Code

The envelope should be addressed as:

NAME AND ADDRESS OF FIRM:

Date:

By:

Name: Signature in Ink

Title: Please Print eVA Vendor ID Telephone No.

E-mail Address:

The Bidder/Offeror takes the risk that the envelope, even if marked as described above, may be inadvertently opened and the information compromised, which may cause the bid/offer to be disqualified. Bids/Offers may be hand-delivered to the designated location in the office issuing the solicitation. No other correspondence or other bids/offers should be placed in the envelope.

The Point-of-Contact (“POC”) for the Town will be

Purchasing - Bernadette Cornelius, bcornelius@ashlandva.gov, 804-798-9219 or

Economic Development Coordinator – Daniel Thomas, dthomas@ashlandva.gov, 804-299-3233.

mailto:bcornelius@ashlandva.gov

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VIII. TERMS AND CONDITIONS

1.0 eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION: The eVA Internet electronic procurement solution, website portal https://eva.virginia.gov, streamlines and automates government purchasing activities. All vendors desiring to provide goods and/or services to the Town shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All Bidders or Offerors must register in eVA, failure to register may result in the bid being rejected. The Town advertises all competitive solicitations on eVA but does not issue purchase orders or contracts through eVA unless required to by the terms and conditions of a state-issued contract.

1.1 SELECTION PROCEDURE: The Town shall engage in individual discussions with two or more offerors it deems to be fully qualified, responsible, and suitable on the basis of initial responses and with emphasis on professional competence to provide the required services for the project. At the conclusion of the discussion, on the basis of the evaluation factors published herein and all information developed in the selection process to this point, the Town shall select in the order of preference two or more offerors whose professional qualifications and proposed services are deemed most meritorious. Negotiations shall then be conducted, beginning with the offeror ranked first. If a contract satisfactory and advantageous to the Town can be negotiated at a price considered fair and reasonable, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated, and negotiations with the offeror ranked second shall be conducted, and so on until a contract can be negotiated at a fair and reasonable price. Should the Town determine in writing and in its sole discretion that only one offeror is fully qualified, or that one offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror.

1.2 ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the Town will publicly post such notice in eVA (https://eva.virginia.gov) for a minimum of 10 days.

1.3 ANTI-DISCRIMINATION: By submitting their bids/offers, Bidders/Offerors certify to the Town that they will conform to the provisions of the Federal Civil Rights Act of

1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA).

If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, https://eva.virginia.gov/ https://eva.virginia.gov/

- 8 -refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body (Code of Virginia, § 2.2-4343.1E).

In every contract over $10,000 the provisions in A and B below apply:

A. During the performance of this contract, the Contractor agrees as follows:

1. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The

Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

2. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer.

3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

B. The Contractor will include the provisions of (A) above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

1.4 IMMIGRATION REFORM AND CONTROL ACT OF 1986: The Contractor certifies that they do not, and shall not during the performance of the contract, knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.

1.5 PRECEDENCE OF TERMS: The following General Terms and Conditions: ANTI-

DISCRIMINATION, APPLICABLE LAWS AND COURTS, ETHICS IN PUBLIC

CONTRACTING, IMMIGRATION REFORM AND CONTROL ACT OF 1986, DEBARMENT

STATUS, MANDATORY USE OF TOWN FORM AND TERMS AND CONDITIONS,

PAYMENT shall apply in all instances. In the event there is a conflict between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply.

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1.6 APPLICABLE LAWS AND COURTS: This solicitation is governed by the laws of the

Commonwealth of Virginia. Any dispute or controversy arising out of or relating to this solicitation or otherwise shall be brought in the Hanover County Circuit Court or in the United States District Court for the Eastern District of Virginia, Richmond

Division; provided, however, that prior to the instigation of any such action (other than an action for equitable relief) a meeting shall be held at a mutually agreed upon location, attended by individuals with decision-making authority to attempt in good faith to negotiate a resolution of the dispute.

1.7 CONTRACT TERM, TERMINATION, AND OWNERSHIP OF DOCUMENTS

The BIDDER/OFFER chosen will be required to execute a Standard Form of Agreement between the Town and the company providing services (Bidder/Offerer).

The term of the contract will be from the date of signing through May 1, 2027.

Should any services related to the specific project be started and not be able to be completed prior to the expiration of the initial contract term, the contract may be extended as necessary for the specific project.

The Town reserves the right to terminate the contract upon thirty (30) days written notice to the BIDDER/OFFERER. In the event of termination pursuant to this paragraph, which is not the fault of the BIDDER/OFFERER, the BIDDER/OFFERER shall be paid for all services provided and allowable reimbursable expenses incurred through the date of termination.

In the event of termination for any reason, all finished or unfinished documents, data, studies, drawings, maps, specifications, records, and reports prepared by the BIDDER/OFFERER under this contract shall become the property of the Town and be delivered to the Town by the BIDDER/OFFERER, or successor, for use by the Town in completing the project. Such use by the Town shall not result in additional compensation to the Engineering Firm.

1.8 AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the Town shall be bound hereunder only to the extent of lawfully appropriated funds.

1.9 BID PRICE CURRENCY: Unless stated otherwise in this solicitation, Bidders shall state bid prices in US dollars.

2.0 BIDDER, OFFEROR AND CONTRACTOR COMPLIANCE: All Bidders, Offerors and

Contractors shall comply with the Virginia Public Procurement Act, (Code of Virginia

§ 2.2-4300, et seq.), and all applicable Town policies, regulations and procedures adopted pursuant thereto.

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2.1 CONTRACT CHANGES: Any changes to the contract must be approved through the issuance of a written contract addendum or change order. The Town will not assume responsibility for the cost of any changes made without the issuance of a written contract addendum or change order.

2.2 DEBARMENT STATUS: By submitting their bids, Bidders/Offerers certify that they are not currently debarred by the Town from submitting bids or proposals on contracts for the type of goods and/or services covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

2.3 DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the Town, after due oral or written notice, may terminate this contract and procure all goods and/or services contracted for, from other sources and hold the Contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the Town may have.

2.4 DEFINITION OF TOWN: Purchasing-Town of Ashland provides purchasing support for the Town of Ashland Government, hereinafter referred to as the Town.

2.5 ETHICS IN PUBLIC CONTRACTING: By submitting their bids/offers, Bidders/Offerers certify that their bids/offers are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Bidder/Offerer, supplier, manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

2.6 FORCE MAJEURE: If either party shall be wholly or partially prevented from the performance of any contractual obligation or duty by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party’s control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed. Determination of Force Majeure shall rest solely with the Town.

2.7 INDEMNIFICATION: Contractor agrees to indemnify the Town, its officers, agents, and employees for any loss, liability, cost (including attorney’s fees), or reasonable settlement cost incurred as a result of any claims, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or nature furnished by the

Contractor/any services of any kind or nature furnished by the Contractor, provided

- 11 -that such liability is not attributable to the sole negligence of the Town or to failure of the Town to use the materials, goods, or equipment in the manner already and permanently described by the Contractor on the materials, goods or equipment delivered. The Town will not agree to indemnify the Contractor.

2.8 INDEPENDENT CONTRACTOR: The Contractor is an independent Contractor, and nothing contained in the contract shall constitute or designate the Contractor or any of its agents or employees as employees of the Town.

2.9 NOTIFICATION: Any notice required by the contract shall be effective if given by registered mail, return receipt requested, to the Contractor in the name and at the address given in their bid/offer; provided that a change of address shall be effective if given in accordance with this paragraph. Unless otherwise specified, any notice to the Town shall be given to: Purchasing-Town of Ashland, 121 Thompson Street, PO BOX 1600, Ashland, VA 23005. The Contractor agrees to notify the Town immediately of any change of legal status or of address.

3.0 QUALIFICATIONS OF BIDDERS/OFFERORS: The Town may make such reasonable investigations as deemed proper and necessary to determine the ability of the

Bidder/Offeror to perform the services/furnish the goods, and the Bidder/Offeror shall furnish to the Town all such information and data for this purpose as may be requested. The Town reserves the right to inspect the Bidder’s/Offeror’s physical facilities prior to award to satisfy questions regarding the Bidder’s/Offeror’s capabilities. The Town further reserves the right to reject any bid if the evidence submitted by, or investigations of, such Bidder/Offeror fails to satisfy the Town that such Bidder/Offeror is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.

3.1 ROYALTY AND LICENSE FEES AND COPYRIGHT, TRADEMARK, AND PATENT

PROTECTION:

A. By submitting their bid/proposal, Bidders/Offerors certify that there will be no violation of copyrights or patent rights in manufacturing, producing, or selling the commodities or services to be ordered as a result of this solicitation.

B. Unless specified otherwise in the contract, the Contractor shall pay all royalty and license fees relating to the items covered by the contract.

C. In the event any third party shall claim that the manufacture, use, and sales of these goods offered hereby constitutes an infringement of any copyright, trademark, or patent, the Contractor shall indemnify and hold harmless the

Town from any cost, expense, damage or loss incurred in any manner by the

Town on account of such alleged infringement.

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3.2 SEVERABILITY: Each paragraph and provision of the resultant contract will be severable from the entire agreement, and if any provision is declared invalid, the remaining provisions shall remain in effect.

3.3 STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: In accordance with

Code of Virginia § 2.2-4311.2 subsection B, a Bidder organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 is required to include in its bid the identification number issued to it by the State Corporation

Commission (SCC). Any Bidder that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid a statement describing why the Bidder is not required to be so authorized. Indicate the above information on the SCC Form provided (Attachment B). Contractor agrees that the process by which compliance with Titles 13.1 and 50 is checked during the solicitation stage (including without limitation the SCC Form provided) is streamlined and not definitive, and the

Town’s use and acceptance of such form, or its acceptance of Contractor’s statement describing why the Bidder was not legally required to be authorized to transact business in the Commonwealth, shall not be conclusive of the issue and shall not be relied upon by the Contractor as demonstrating compliance.

3.4 TAXES: The Town is exempt from Federal Excise and State Sales and Use Tax on all tangible personal property purchased or leased by it for its use or consumption. The

Contractor shall pay all Town, County, City, State, and Federal taxes required by law enacted at the time bids are received and resulting from the work or traceable thereto, under whatever name levied. Said taxes shall not be added to the contract price between the Town and the Contractor, as the taxes shall be an obligation of the Contractor and not of the Town, and the Town shall be held harmless for the same by the Contractor. Exemption certification will be supplied upon request.

3.5 TERMINATION FOR CONVENIENCE: Unless otherwise stated, any resultant contract may be terminated, in whole or in part, whenever the Town determines that such a termination is in its best interests. Any such termination shall become effective on the date stated in a written notice of termination to the Contractor sent at least five days prior to the stated termination date. The notice of termination shall state the extent to which performance shall be terminated. The Contractor shall be paid for all goods delivered or services successfully completed prior to the termination date.

3.6 TESTING AND INSPECTION: The Town reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications.

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3.7 BID/OFFER ACCEPTANCE PERIOD: Any bid/offer in response to this solicitation shall be valid for ninety (90) days. At the end of the ninety (90) days, the bid may be withdrawn at the written request of the bidder/offeror. If the bid/offer is not withdrawn at that time, it remains in effect until an award is made or the solicitation is canceled.

3.8 INSURANCE REQUIREMENTS:

A. The Contractor shall be required to maintain in force such insurance, in amounts and types acceptable to the Town, as will protect itself and the Town from claims which may arise out of or result from the execution of the work, whether such execution be by itself, its employees, agents, subcontractors or by anyone for whose acts any of them may be liable. All insurance shall be provided by companies allowed to conduct business in the Commonwealth. Insurers shall have a Best’s financial strength rating of “A-” or better, and a Best’s financial size category of Class VII, or better, in the latest evaluation of A. M. Best Company, or as otherwise approved by the Town. The Town of Ashland and its elected and appointed officials, officers, consultants, agents, and employees shall be named as additional insured on the Contractor’s Commercial General Liability and Umbrella Liability insurance for premises, ongoing operations, and products and completed operations on a primary and non-contributory basis. Original certificates of insurance signed and provided by authorized representatives of the insurers or, at the Town's request, certified copies of insurance policies, evidencing that the required insurance is in effect, shall be provided to Purchasing prior to award of the contract, and within seven (7) days of any written request for a certificate, and for five (5) years after Final Payment for the Work with respect to products and completed operations liability.

B. The Contractor shall not start work under this contract until the Contractor has obtained at his own expense all of the insurance called for hereunder and such insurance has been approved by the Town; nor shall the Contractor allow any subcontractor to start work on any subcontract until all insurance required of the subcontractor has been so obtained and approved by the Contractor. Approval of insurance required of the Contractor for the Town will be granted only after submission to the Town Purchasing Office of original, signed certificates of insurance or, alternately, at the Town’s request, certified copies of the required insurance policies.

C. All insurance policies required hereunder shall be endorsed to include the following provision: “It is agreed that this policy is not subject to cancellation or non-renewal until thirty (30) days prior written notice has been given to the

Purchasing Office.”

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D. The certificate holder should be listed as:

Town of Ashland

121 Thompson Street

PO BOX 1600

Ashland, VA 23005

E. Nothing contained in the specifications shall be construed as creating any contractual relationship between any subcontractor and the Town. The Contractor shall be as fully responsible to the Town for the acts and omissions of the subcontractors and of persons employed by them as it is for acts and omissions of persons directly employed by it. The Town will consider deductible amounts as part of its review of the financial stability of the Contractor. Any deductibles shall be disclosed by the Contractor, and all deductibles will be assumed by the

Contractor.

Coverage(s) Required Required Limit Description

Business Automobile Liability $1,000,000.00 - Combined Single Limit per Occurrence

Commercial General Liability $1,000,000.00

$2,000,000.00

$2,000,000.00

- Combined Single Limit per Occurrence

- General Aggregate Limit per Project

- Products and Completed Operations

Aggregate

Personal and Advertising Injury

Liability

$1,000,000.00 - Each Offense per Person or Organization

Umbrella Excess Liability $1,000,000.00 - Per Occurrence and Aggregate as

Applicable

Worker’s Compensation &

Employer’s Liability

$ 500,000.00

$ 500,000.00

$ 500,000.00

- Per Accident

- Disease per Employee

- Policy Limit Disease

3.9 OWNERSHIP OF DOCUMENTS:

A. All finished or unfinished information or materials, documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by or for the Contractor under any resultant contract shall, at the option of the Town, become Town property and shall be delivered to and remain the property of the Town upon completion of the work or termination of the

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Contract. The Town shall have the right to use and reproduce the data and reports submitted hereunder, without additional compensation to the

Contractor.

B. Any documents or other materials provided to the Contractor by the Town shall be returned to the Town upon delivery of the final products or services. Any artwork, negatives, proofs, or other materials produced by the Contractor in order to supply the products or services contracted for shall become the property of the Town and shall be sent to the Town upon delivery of the final products or services unless otherwise requested by the Town. Failure to deliver the artwork, negatives, proofs, or materials shall be cause for withholding any payments due.

4.0 RIGHT TO ASSIGN WORK: The Town reserves the right to complete particular projects through the use of Town employees or to obtain separate contracts through its normal procurement process, including furnishing any item, materials, and subcontracted work according to the best interests of the Town.

4.1 SUBCONTRACTS: No portion of the contract shall be subcontracted without prior written consent of the Town. In the event that the Contractor desires to utilize a subcontractor for portions of the contract, the Contractor shall furnish the Town with the names, qualifications, and experience of their proposed subcontractors.

The Contractor shall, however, remain fully liable and responsible for its subcontractor(s) and shall ensure compliance with all requirements of the contract.