2026-034 RFQ_On-Call Building Commissioning.pdf

REQUEST FOR QUALIFICATIONS 2026--034

On-Call Building Commissioning Services

2026-034: On-Call Building Commissioning Services 1 | Page

KITSAP COUNTY PUBLIC WORKS

CAPITAL FACILITIES DIVISION

REQUEST FOR QUALIFICATIONS

2026 – 034

2026-034: On-Call Building Commissioning Services 2 | Page

Table of Contents

Section 1. Background

1.1 Introduction

Section 2. Project Overview

2.1 Agency Needs

2.2 Estimate and Schedule

Section 3. Building Commissioning Services

3.1 Introduction

3.2 Scope of Work

Section 4. Procurement Process

4.1 Communications

4.1.1 Project Questions

4.2 Procurement Schedule

4.3 In Person Interviews

Section 5. SOQ Submission Requirements

5.1 Submittal Place and Deadline

5.2 Submission Format

5.3 Submission Content

Section 6. SOQ Evaluation and Firm Selection

6.1 General

6.2 SOQ Evaluation Criteria (Step 1)

6.3 Interviews of Shortlist (Step 2)

6.4 Respondent Selection

RFQ Attachment A

2026-034: On-Call Building Commissioning Services 3 | Page

Section 1. Background

1.1 Introduction

The Kitsap County Capital Facility Division (the County) is requesting Statements of Qualifications (SOQs) from qualified firms for consulting services outlined in Section 3 (Building Commissioning Services). Section 4 (Procurement Process) provides the intended timeline from RFQ Submission to Intent to award Contract. This Request for Qualifications (RFQ) invites SOQs to be submitted by Respondents according to the requirements set forth in this RFQ including the format and content guidelines in Section 5 (SOQ Submission Requirements) and Section 6 (SOQ Evaluation and Firm Selection).

The term “Respondent” is defined to be the entire team responding to this RFQ, regardless of the organization of the team. For example, where a profile is requested of the Respondent this is intended to be both the lead responder and any proposed partners or subconsultants needed to meet requirements that the lead responder can’t fulfil internally.

Section 2. Project Overview

2.1 Agency Needs

The Owner desires to have a firm(s) available for On-Call Building Commissioning Services for various County facilities and building projects, including new construction, renovations, system upgrades, existing building assessments, and energy-efficiency projects. No specific projects have been identified at this time.

2.2 Estimate and Schedule

Anticipated maximum total value of resultant contract(s): $250,000. At the sole option of the Owner the contract amount(s) may be increased to meet ongoing needs of Kitsap County.

The contract(s) are expected to be executed in 2026 with a term of three (3) years. At the sole option of the Owner the contract may be extended for up to two (2) years at one (1) year intervals.

Section 3. Building Commissioning Services

3.1 Introduction

The purpose of this contract is to provide on-call professional services required to support the planning, design, construction, renovation, modernization, operation, and optimization of County facilities and projects.

The Consultant shall provide services on a work order basis, for County facilities, including new construction, renovations, system upgrades, existing building assessments, and energy-efficiency projects. Services may include commissioning, retro-commissioning, systems assessment, functional testing, troubleshooting, and closeout support for applicable building systems. There is no guarantee that all services in this Scope of Work will be used.

2026-034: On-Call Building Commissioning Services 4 | Page

3.2 Scope of Work

TASK 100 – PROJECT MANAGEMENT

The Consultant shall provide overall management and coordination of assigned commissioning work orders.

1. Coordinate commissioning activities with County staff, facility representatives, design consultants, contractors, subcontractors, equipment manufacturers, and other consultants.

2. Participate in project kickoff meetings and establish commissioning objectives, scope, responsibilities, schedule, and communication procedures.

3. Develop and maintain a commissioning schedule coordinated with the overall project schedule.

4. Prepare a Commissioning Plan appropriate to the size and complexity of each work order.

5. Identify commissioning responsibilities for the County, Consultant, design team, contractor, subcontractors, and equipment vendors.

6. Establish procedures for documenting commissioning issues, deficiencies, corrective actions, retesting, and final acceptance.

7. Monitor commissioning activities for adherence to the approved scope, schedule, budget, and quality requirements.

8. Conduct regular commissioning coordination and progress meetings as appropriate.

9. Maintain commissioning project files, including meeting records, checklists, test procedures, deficiency logs, testing results, equipment documentation, photographs, and correspondence.

10. Prepare monthly status reports for active work orders, including:

a. Activities completed during the reporting period;

b. Planned activities for the following period;

c. Commissioning issues and deficiencies;

d. Schedule status;

e. Budget and expenditure status; and

f. Items requiring County action.

11. Ensure timely communication of significant deficiencies, schedule impacts, safety concerns, and issues affecting building performance.

12. Provide qualified commissioning personnel and specialists as necessary to meet work order requirements.

13. Ensure all documents are prepared using software compatible with County systems.

Unless otherwise directed, reports shall be provided in Microsoft Word and/or Adobe PDF format.

Potential Deliverables:

• Commissioning Project Management Plan

• Commissioning Schedule

• Commissioning Plan

• Meeting Agendas and Summaries

• Monthly Status Reports

• Commissioning Issue/Deficiency Log

• Project Files

2026-034: On-Call Building Commissioning Services 5 | Page

TASK 200 – DESIGN-PHASE COMMISSIONING SERVICES

The Consultant shall provide commissioning services during the planning and design phases of new construction and renovation projects.

1. Review project requirements and establish commissioning objectives in coordination with the County.

2. Develop or review Owner's Project Requirements (OPR).

3. Develop or review the Basis of Design (BOD) as it relates to commissioning objectives and building performance.

4. Review drawings and specifications at appropriate design milestones.

5. Review design documents for commissioning requirements, system accessibility, maintainability, controls integration, testing provisions, and operational functionality.

6. Identify potential commissioning issues, design deficiencies, coordination concerns, and testing requirements.

7. Review HVAC control sequences and BAS requirements for clarity, completeness, and functional performance.

8. Review equipment selections and system configurations for consistency with project requirements.

9. Develop commissioning specifications, requirements, and testing criteria for incorporation into construction documents.

10. Develop preliminary functional performance testing requirements.

11. Participate in design review meetings and provide commissioning-related comments.

12. Review proposed system sequences and control strategies for operational effectiveness, energy efficiency, maintainability, and compatibility with County operations.

13. Review design provisions for metering, trending, access, test ports, sensors, controls, and other items necessary to support commissioning.

14. Provide commissioning input during value engineering or design changes when requested by the County.

Potential Deliverables:

• Commissioning Requirements

• Owner's Project Requirements (OPR)

• Basis of Design Review Comments

• Design Review Comment Logs

• Commissioning Specifications

• Preliminary Functional Performance Test Procedures

• Commissioning Issues Log

• Commissioning Design Review Reports

2026-034: On-Call Building Commissioning Services 6 | Page

TASK 300 – CONSTRUCTION-PHASE COMMISSIONING SERVICES

The Consultant shall provide commissioning services during construction to verify that building systems are installed, started, documented, and prepared for functional testing.

1. Conduct a commissioning kickoff meeting with the County, contractor, design team, and appropriate subcontractors.

2. Review contractor commissioning responsibilities and coordinate commissioning activities with the construction schedule.

3. Review equipment submittals, product data, control diagrams, sequences of operation, and related documentation for commissioning requirements.

4. Review relevant contractor RFIs and proposed changes for potential impacts to commissioning requirements.

5. Review contractor-provided startup documentation and manufacturer testing records.

6. Develop and maintain commissioning checklists and functional performance test procedures.

7. Coordinate with contractors and subcontractors to verify that systems are ready for commissioning.

8. Conduct periodic site observations to review installation and commissioning readiness.

9. Identify installation deficiencies that may affect system performance, testing, operation, or maintainability.

10. Review controls programming and BAS implementation for consistency with approved sequences.

11. Coordinate equipment startup and pre-functional testing activities.

12. Review contractor testing documentation and verify completion of required pre-functional checklists.

13. Coordinate retesting of systems following correction of deficiencies.

14. Provide timely notification to the County of significant commissioning deficiencies or conditions that may affect project performance, schedule, or acceptance.

15. Track commissioning deficiencies through correction and resolution.

16. Participate in construction and commissioning coordination meetings as necessary.

• Commissioning Kickoff Meeting Materials

• Commissioning Checklists

• Pre-Functional Checklists

• Site Observation Reports

• Submittal Review Comments

• Commissioning Issues/Deficiency Log

• Startup and Testing Documentation Reviews

• Commissioning Progress Reports

2026-034: On-Call Building Commissioning Services 7 | Page

TASK 400 – EXISTING BUILDING COMMISSIONING AND SYSTEMS ASSESSMENT

The Consultant shall provide assessment, retro-commissioning, and recommissioning services for existing County facilities.

1. Review available facility documentation, including drawings, specifications, equipment schedules, O&M manuals, BAS graphics, previous commissioning reports, energy data, utility records, and maintenance records.

2. Conduct site investigations to assess existing building systems and operating conditions.

3. Interview facility staff and building operators regarding system performance, comfort issues, recurring deficiencies, maintenance concerns, and operational practices.

4. Evaluate HVAC equipment and systems for proper operation, control, sequencing, and performance.

5. Evaluate Building Automation System (BAS) controls, schedules, setpoints, alarms, trends, sequences, and points lists.

6. Assess electrical systems, lighting controls, emergency power systems, and related equipment.

7. Assess domestic water, plumbing, and other building mechanical systems where applicable.

8. Review equipment operation and control strategies for opportunities to improve reliability, maintainability, energy efficiency, and occupant comfort.

9. Identify deficiencies, control issues, equipment problems, operational issues, and potential energy conservation measures.

10. Develop recommendations prioritized by operational impact, risk, cost, energy savings, maintainability, and/or life-cycle considerations, as directed by the County.

11. Perform limited testing, trending, measurements, or data collection as necessary to validate observed conditions.

12. Coordinate with County maintenance and operations personnel to identify practical corrective actions.

13. Where authorized, develop scopes of work or performance requirements for corrective measures.

Potential Deliverables:

• Existing Building Commissioning Reports

• Building Systems Assessment Reports

• Equipment and Controls Assessment

• BAS Assessment and Recommendations

• Deficiency/Issue Lists

• Energy and Operational Opportunity Assessments

• Recommended Corrective Actions

• Prioritized Capital Improvement Recommendations

• Retro-Commissioning Reports

2026-034: On-Call Building Commissioning Services 8 | Page

TASK 500 – OCCUPANCY AND CLOSEOUT COMMISSIONING SERVICES

The Consultant shall provide final functional testing, code compliance verification, system documentation review, and operational transition services prior to final project acceptance and during the initial occupancy phase.

1. Coordinate, witness, and document functional performance testing of all commissioned equipment and systems under varied operational modes and cross-system interlocks.

2. Execute diagnostic testing, data logging, and Building Automation System (BAS) trending to verify that systems perform in accordance with the Owner’s Project Requirements (OPR) and Basis of Design (BOD).

3. Formally retest systems following the contractor's correction of previously documented deficiencies.

4. Verify that the Building Automation System (BAS) graphics, scheduling, remote access, and critical alarm notifications are fully operational and calibrated.

5. Review contractor-submitted Operations & Maintenance (O&M) manuals, equipment warranties, and asset data for completeness and compliance with project specifications.

6. Review, verify, and approve the comprehensive Systems Manual provided to the County for long-term facility management.

7. Witness, evaluate, and document contractor-led training sessions for County facility maintenance and operations staff to ensure it meets specified requirements.

8. Prepare and submit the Preliminary Commissioning Report to the County and code officials for building occupancy.

9. Prepare and submit the Final Commissioning Report and balanced systems documentation within the contractually mandated timeframe following substantial completion.

10. Return to the facility prior to the expiration of the contractor's one-year warranty period (typically at month 10 or 11) to review ongoing system performance, identify latent defects, and assist the County in resolving outstanding warranty issues.

• Functional Performance Test Results and Data Logs

• Final Commissioning Issues/Deficiency Log (Resolved and Resolved-with-Exception)

• Approved Systems Manual

• Training Verification and Assessment Records

• WSEC C408 Preliminary Commissioning Report

• Final Comprehensive Commissioning Report

• Post-Occupancy / Warranty Review Report

TASK 600 –TROUBLESHOOTING AND EMERGENCY COMMISSIONING

The Consultant shall provide on-call commissioning and building systems troubleshooting services for urgent or unforeseen facility issues.

2026-034: On-Call Building Commissioning Services 9 | Page

1. Provide rapid response to building system performance issues when requested by the County.

2. Investigate HVAC, BAS, electrical, plumbing, controls, and other building system deficiencies.

3. Review available BAS trends, alarms, equipment data, drawings, specifications, and maintenance records.

4. Conduct site investigations and operational testing as necessary.

5. Identify probable causes of system deficiencies.

6. Recommend immediate, temporary, and/or permanent corrective actions.

7. Assist County staff in coordinating corrective work with contractors, vendors, and service providers.

8. Perform follow-up testing to verify successful corrective action.

9. Provide technical support following equipment failures, control failures, comfort complaints, or other building performance issues.

10. Provide written documentation of findings and recommendations when requested.

• Emergency/Responsive Assessment Reports

• Troubleshooting Reports

• Building Systems Investigation Reports

• Corrective Action Recommendations

• Testing and Verification Reports

• Cost and Repair Recommendations

APPLICABLE STANDARDS

Consultant shall comply with current versions of the following codes and standards:

• International Building Code (IBC)

• International Mechanical Code (IMC)

• International Energy Conservation Code (IECC)

• National Electrical Code (NEC)

• Uniform Plumbing Code (UPC)

• National Fire Protection Association (NFPA) standards

• ASHRAE

• Washington State Energy Code Section C408

• Applicable Washington State Energy Code requirements

• Applicable Washington State Building, Mechanical, Electrical, and Plumbing Codes

• Americans with Disabilities Act (ADA) requirements, where applicable

• Manufacturer requirements and recommendations

• Other applicable federal, state, and local codes, regulations, and standards

2026-034: On-Call Building Commissioning Services 10 | Page

Where standards conflict, the Consultant shall notify the County and identify the applicable requirement before proceeding. The most stringent applicable requirement shall govern unless otherwise directed by the County.

Section 4. Procurement Process

4.1 Communications

To be considered as a responsive bidder, submittals must be received by Kitsap County staff no later than 2:00 PM PST Thursday October 15, 2026.

Submit SOQ packet to:

Mail: Courier/Hand Deliver:

Glen S. McNeill Glen S. McNeill, Purchasing Supervisor Purchasing Dept Supervisor Kitsap County Administration Building Kitsap County Purchasing Office Purchasing Office – 4th Floor.

614 Division Street, MS-7 619 Division Street Port Orchard, WA 98366 Port Orchard, WA 98366

4.1.1 Project Questions

Direct specific project questions to: Glen McNeill, Purchasing Supervisor, Email address:

Purchasing@co.kitsap.wa.us

The Kitsap County Purchasing Office will act as the sole point of contact for this RFQ and will administer the RFQ process. Respondents are requested to review this RFQ carefully and to submit any questions concerning this RFQ, the Owner’s requirements, or the SOQ evaluation process to the Purchasing Office.

Questions from Respondents must be received by the Owner’s Procurement Contact no later than the Deadline for Questions specified in Section 4.2 (Procurement Schedule). The Owner will provide answers to questions via Addenda.

4.2 Procurement Schedule

The current procurement schedule is as follows:

• Publish RFQ September 24, 2026

• Deadline for Questions October 1, 2026, 2025, at 2:00 PM (local time)

• SOQ Submission Date October 15, 2026, at 2:00 PM (local time)

• Notice of Shortlist Selection for Interviews October 22, 2026

• In Person Interviews October 27, 2026

• Notice of Firm selection October 30, 2026

4.3 In Person Interviews

Owner will conduct a mandatory, scored, In-Person Interview Meeting at the date and time listed in Section 4.2 (Procurement Schedule). The address for the in-person interviews will be Kitsap County mailto:Purchasing@co.kitsap.wa.us

2026-034: On-Call Building Commissioning Services 11 | Page

Public Works, located at 507 Austin Ave, Port Orchard, WA 98366. Additional information regarding time slots and format of interview will be published with notification of shortlist selection.

Section 5. SOQ Submission Requirements

5.1 Submittal Place and Deadline

To be considered as a responsive bidder, submittals must be received by Owner no later than the SOQ Submission Date, addressed to the Owner’s Procurement Contact in Section 4.1 (Communications).

Clearly mark submittal and any packaging (boxes or envelopes) with the name and address of the Respondent and “On-Call Building Commissioning Services, RFQ 2026-034.”

5.2 Submission Format

Provide submittal in Adobe Acrobat format (PDF) on either a USB flash drive or via email submission to Purchasing Email listed in Section 4.1. The PDF shall be searchable and contain bookmarks for each section listed in Section 5.3.

Submittals shall be limited to a maximum of twenty (20) 8½ x 11 pages, not including the Cover/Title page (limited to one page), Table of Contents (limited to one page), and Appendices. Submittals over the maximum page size limit will not be considered. The SOQ may include up to two 11 x 17 trifold formatted pages: each 11 x 17 counts as one page

5.3 Submission Content

The content requirements set forth in this RFQ represent the minimum content requirements for the SOQ. It is the Respondent’s responsibility to include information in its SOQ to present all relevant qualifications and other materials. The SOQ, however, should not contain standard marketing or other general materials. It is the Respondent’s responsibility to modify such materials so that only directly relevant information is included in the SOQ.

The SOQ must include the following information in the order listed:

• Cover/Title Page (limited to one page)

• Table of Contents (limited to one page)

• Part 1 – Executive Summary

• Part 2 – Firm Profile

• Part 3 – Project Team Structure and Key Personnel

• Part 4 – Relevant Project Experience

• SOQ Appendix A (Resumes) (limited to two pages per individual)

5.3.1 Cover/Title Page

Cover or Title Page of SOQ shall include the RFQ number; Project name; name of Respondent;

Respondent’s contact information including name of contact person, address, e-mail address, and telephone number, name of Principal in Charge, and date.

5.3.2 Part 1 – Executive Summary

2026-034: On-Call Building Commissioning Services 12 | Page

The executive summary must include a concise overview of the key elements of the SOQ. The executive summary shall not be used to convey additional information not provided elsewhere in the

SOQ.

5.3.3 Part 2 –Firm Profile

A detailed and complete description of the Respondent’s profile information must be provided in Part 2 of the SOQ. The Respondent’s profile must include the following information:

• General Information. Provide general information about the Respondent, such as date of establishment, lines of business and service offerings, locations of home and other offices, number of employees (professional and non-professional), years in business, and evidence of license(s), and other information deemed necessary.

• Commissioning Capabilities. Describe the firm’s experience and technical capabilities in building commissioning, retro-commissioning, recommissioning, building systems assessment, functional performance testing, BAS/controls, energy assessments, and related services.

• Project Office(s) Location(s). Identify where the Respondent intends to maintain its project office(s) and the location where the design work will be performed.

5.3.4 Part 3 – Project Team Structure and Key Personnel

Describe the structure and management of the Respondent’s Project Team.

• Include organizational chart identifying all Key Personnel (and their firm affiliations) and showing reporting relationships of all Key Personnel (along with their firm affiliations). Minimum Key Personnel include (alternative titles acceptable):

o Project Manager

• Describe Key Personnel individual qualifications including experience and technical competence and how it aligns with their proposed roles. The level of description of Key Personnel qualifications can vary at the discretion of the Respondent. The County expects that the Key Personnel identified will be available to work on the project in accordance with the proposed roles.

• Identify any anticipated subconsultants or specialty commissioning personnel

• Provide resumes for all Key Personnel in SOQ Appendix A (Resumes).

5.3.5 Part 4 – Relevant Project Experience

In general, this section of the Statement of Qualifications (SOQ) should demonstrate the Respondent’s capabilities and approach in managing, performing, and successfully completing Building Commissioning Services. The description should address Respondent’s experience - within the past 10 years - of the following:

• Experience with New Construction Commissioning o Demonstrate experience related to:

HVAC and mechanical systems;

BAS and Controls;

Electrical and lighting systems;

Plumbing systems; and Functional performance testing.

• Experience with Existing Building Commissioning

2026-034: On-Call Building Commissioning Services 13 | Page o Demonstrate experience related to:

Retro-commissioning and recommissioning;

Building systems assessments;

BAS/Controls assessment;

Energy and operational; and Troubleshooting and corrective action recommendations

• Experience with Construction and Closeout Commissioning o Demonstrate experience related to:

Submittal and design reviews;

Functional performance testing;

Deficiency tracking and retesting;

O&M manual review; and Owner/operator training.

• Experience with Public Sector and On-Call Contracts o Experience working with cities, counties, or other public agencies under on-call, task order, or indefinite delivery contracts. Ability to manage multiple assignments, respond quickly, and coordinate effectively with agency staff and stakeholders.

• Key Personnel and Team Qualifications o Qualifications, relevant experience, and availability of proposed team members.

Demonstrated past performance of key staff on similar projects. Clarity of roles and involvement in reference projects.

• Project Management Approach and Responsiveness o Approach to project planning, quality control, scheduling, communication, and responsiveness. Ability to meet deadlines, adapt to changing scopes, and ensure high-quality deliverables.

• Client References and Past Performance o Quality of references and past performance on similar work. Responsiveness, quality of work, and ability to meet budget and schedule. Owner staff or advisors reserve the right to contact references and obtain information on representative and Reference Projects to confirm the information provided by Respondent. The Respondent’s score on this section may be impacted by the inability to contact and verify references.

5.3.6 SOQ Appendix A (Resumes)

SOQ Appendix A (Resumes) must include resumes for all Key Personnel in SOQ, per requirements of 5.3 of this RFQ.

Section 6. SOQ Evaluation and Firm Selection

2026-034: On-Call Building Commissioning Services 14 | Page

6.1 General

As briefly described in Section 1.1 (Introduction), the successful Respondent will be selected utilizing a two-step process. Step 1 is to evaluate responsive SOQs to determine the SOQ Score and shortlist the highest scoring Respondents (Shortlisted Respondents) to continue in the selection process.

Step 2 is to conduct and score Interviews of the shortlisted candidates (which will include an assessment of experience and qualifications) and evaluate. Owner intends to select the Shortlisted Respondent with the highest Final Score as the design Firm for this contract. The distribution of the scores for the two steps is as follows:

• Step 1: SOQ Score – Maximum 100 points

• Step 2: Interview Score – Maximum 100 points.

The SOQs and Interview will be reviewed and evaluated by the Owner according to the requirements and criteria outlined in this document. During the evaluation process, written questions or requests for clarifications may be submitted to one or more Respondents regarding the submitted SOQ or related matters. Failure to respond in a timely manner to any such questions or requests may be grounds for elimination of a Respondent from further consideration.

The County shall negotiate with the highest scored Respondent, as determined by evaluation of the SOQ responses and interviews. If the County is unable to reach agreement with the highest ranked Respondent, it may negotiate with the second highest ranked Respondent, proceeding in turn to each Respondent, in order of rank, until a Contract is executed. A sample of the Kitsap County Contract for Professional services is appended to this RFQ in Attachment A - Sample Contract Standard Provisions

While previous experience with Kitsap County Public Works projects is considered an asset, it is not being used as a selection criterion.

6.2 SOQ Evaluation Criteria (Step 1)

The Owner’s selection committee will evaluate the responsive SOQs that satisfy the minimum requirements by applying the comparative evaluation criteria set forth in Table 3.

Table 3. Evaluation Criteria and Points for Statements of Qualifications Evaluation Criteria Points

Cover/Title Page Evaluated for responsiveness

Part 1 – Executive Summary Evaluated for compliance

Part 2 – Firm Profile Evaluated for compliance

Part 3 – Project Team Structure and Key Personnel 60

Part 4 – Relevant Project Experience 40

Part 4 – Client References 10

2026-034: On-Call Building Commissioning Services 15 | Page

SOQ Appendix A (Resumes) Scored as portion of Part 3 and Part 4

Total for Statement of Qualifications (Maximum SOQ Score): 100

The selection committee will determine the SOQ Score based on Table 3. Respondents with the highest SOQ Score will be selected for the Shortlist and invited to continue with Step 2 of the selection process by participating in an in-person interview. Up to three Respondents will be selected for Step 2.

6.3 Interviews of Shortlist (Step 2)

The Interview will consist of a presentation by the Respondent and a question-and-answer session with the Owner’s selection committee. Prior to the Interview, the Owner intends to provide Shortlisted Respondents with a list of questions to respond to in the Interview.

It is anticipated that Shortlisted Respondents will be rated based on the evaluation criteria in Table 4.

Table 4. Evaluation Criteria and for Interview Criteria Description

Presentation Quality Overall quality of presentation given by Respondent including the presentation material, adequacy of content, and organization of material.

Enhancement of Qualifications

Demonstration of tools, processes, and/or other unique components that would allow Respondent to better meet Owner’s goals and objectives of project.

Experience and Qualifications

Summarize pertinent experience and qualifications of the firm and Key Personnel.

Specific Questions

Thoroughness and insight in providing direct and clear answers to the questions asked. Consideration should also be given to responses to any questions Respondent was not provided in advance of Interview.

Communication Demonstration of interpersonal communications between team members and the Owner’s selection committee and/or Interview panel. Quality of questions asked by the Respondent.

The Interview Score may be up to 100 points and will be added to the SOQ Score to determine a Final Score for each Shortlisted Respondent.

6.4 Respondent Selection

The Shortlisted Respondent with the highest Final Score (total possible 200 points) resulting from the selection committee’s combined scoring of the Interview Score and SOQ Score will be selected to negotiate a Contract with the County.

2026-034: On-Call Building Commissioning Services 16 | Page

RFQ Attachment A

Kitsap County Sample Contract for Professional Services

Meeting Date:

Agenda Item No:

Kitsap County Board of Commissioners

Office/Department: [County OfficeDept] Staff Contact: [Contract Administrator] Agenda Item Title: [Contract Number] - [Contract Name]

Recommended Action: [Recommended Action] [Contract Number] - [Contract Name]

Summary:

Attachments: 1. Contract Review Sheet 2.

Fiscal Impact for this Specific Action Expenditure required for this specific action: $[Contract Amount] Related Revenue for this specific action: $[Contract Related Rev] Cost Savings for this specific action: $[Cost Savings] Net Fiscal Impact: $[Net Fiscal Impact] Source of Funds: [Funds Source]

Fiscal Impact for Total Project Project Costs: $[Project Costs] Project Costs Savings: $[Project Cost Savings] Project Related Revenue: $[Project Related Rev] Project Net Total: $[Project Net Total]

Office/Department Review & Coordination Office/Department Elected Official/Department Director [County OfficeDept]

Contract Information

Contract Number Date Original Contract or Amendment Approved

Amount of Original Contract Amendment

Total Amount of Amended Contract

Kitsap County

CONTRACT REVIEW SHEET

(Chapter 3.56 KCC) A. CONTRACT INFORMATION (for Contract Signing Authority, see KCC 3.56.075)

1. Contractor [Contractor Name]

2. Purpose

3. Contract Amount $[Contract Amount] Disburse Receive

4. Contract Term

5. Contract Administrator [County Rep Name] Phone [County Rep Phone]

6. Contract Control No. [Contract Number]

7. Fund Name [Funds Source]

8. Grant Funded Yes Agreement No.: No

9. Accounting Worktag / Revenue, Spend Category, or Grant Approved: Date Department Director/Elected Official B. AUDITOR – Funding Review

1. Approved Not Approved Reviewer Date

2. Comments:

C. ADMINISTRATIVE SERVICES DEPARTMENT – Risk Manager Review

1. Approved Not Approved Reviewer Date

2. Comments:

D. ADMINISTRATIVE SERVICES DEPARTMENT – Budget Manager Review

1. Approved Not Approved Reviewer Date

2. Comments:

E. HUMAN RESOURCES – Human Resources Director Review

HR Director approval is required for any contract that may require labor negotiations (such as contracts for services performed by a bargaining unit) or employment contracts

1. Approved Not Approved Reviewer Date

2. Comments:

F. INFORMATION SERVICES – Information Services Director Review

Signature only required if technology contract

1. Approved Not Approved Reviewer Date

2. Comments:

G. PROSECUTING ATTORNEY

1. Approved as to Form Not Approved as to Form Reviewer Date

2. Comments:

Date Approved by Authorized Contract Signer: Date RETURN SIGNED ORIGINALS TO: [Contract Preparer] @ MS-

[Contract Number] [Contract Name] 1 | P a g e Professional Services Standard Terms updated 03-04-2024

CONTRACT NO. [Contract Number] Professional Services Contract

This Professional Services Contract (“Contract”) is between Kitsap County, a Washington state political subdivision, having its principal offices at 614 Division Street, Port Orchard, Washington 98366 (“County”) and [Contractor Name], a [Contractor State] state [Contractor Type], having its principal offices at [Contractor Addr] (“Contractor”).

In consideration of the terms and conditions of this Contract, the parties agree as follows:

SECTION 1. TERM AND EFFECTIVE DATE

1.1 The Contract will become effective [Contract Start Date] and terminate [Contract End Date], unless terminated or extended. The Contract may be extended for additional consecutive terms at the mutual agreement of the parties. In no event will the Contract become effective unless and until it is approved and executed by the duly authorized representative of Kitsap County.

SECTION 2. SERVICES

2.1. Scope of Work. The Contractor shall provide all “Services” identified in Attachment A:

(Scope of Work), which is incorporated herein by reference. The Contractor shall provide its own equipment, labor, and materials.

2.2. Contract. “Contract” means this Contract and any exhibits, amendments, and solicitation documents accepted by the County, and Attachments A (Scope of Work), B (Compensation)[List Additional Attachments, if any]. All such documents are incorporated herein in full by this reference.

2.3. Personnel. The Contractor shall have and maintain complete responsibility for its Personnel. “Personnel” means Contractor and Contractor’s employees, subcontractors, volunteers, interns, agents, and any other person utilized by the Contractor directly or indirectly or through third parties to perform any Services under the Contract. The Contractor shall promptly remove any Personnel performing Services on request from the County Representative.

2.4. Standards. The Contractor warrants that i) Contractor has the qualifications, knowledge, experience, skills, and resources necessary to provide all Services; ii) all Services shall be provided by Personnel experienced in their respective fields and in a manner consistent with the standards of care, skill, diligence, and knowledge commonly possessed and exercised by experienced professionals in the same discipline in the same or similar circumstances; and iii) all Services shall be performed to the County’s reasonable satisfaction and according to the schedule agreed to by the parties.

2.5. Communication. The Contractor shall keep the County informed of the progress of the Services in the manner, method, and intervals requested by the County.

SECTION 3. COMPENSATION AND PAYMENT

3.1. Compensation. The maximum amount of compensation paid under the Contract by the County shall not exceed $[Contract Amount]. A description of the compensation is provided in Attachment B: Compensation, which is incorporated herein by reference.

[Contract Number] [Contract Name] 2 | P a g e

3.2. Invoice. The Contractor will submit one (1) invoice to the County per month for payment of Services completed to date, unless otherwise provided herein. Each invoice shall identify the Services performed, dates performed, and any other information requested by the County.

3.3. Payment. The County will make reasonable efforts to pay the Contractor within thirty (30) days from the date the County receives a complete and correct invoice, unless otherwise provided herein. All funds disbursed to the Contractor will be processed by Direct Deposit via Automated Clearing House (ACH), unless otherwise agreed to by the parties.

3.4. Insurance/W-9 Compliance. All payments are expressly conditioned upon the Contractor’s compliance with all insurance requirements and submission of a current IRS W-9 form to the County. Payments may be suspended in full in the event of noncompliance. Upon full compliance, payments will be released to the Contractor unless otherwise provided herein.

3.5. Restrictions. The Contractor will only be entitled to receive payment for Services expressly authorized in the Contract, and received during the Contract term and accepted by the County. The Contractor acknowledges oral requests and approvals of additional services or additional compensation are prohibited and unenforceable. Advance payments are not authorized.

SECTION 4. TERMINATION

4.1. For Convenience. The County may terminate the Contract, in whole or in part, without penalty, for any reason or no reason, with ten days prior notice to the Contractor.

4.2. For Funding issues. If any funding for Services is not available, withdrawn, reduced, or limited in any way, or if additional or modified conditions are placed on the funding after the Contract becomes effective, the County may: (1) accept a decreased price offered by the Contractor; (2) terminate the Contract; or (3) terminate the Contract and re-solicit the requirements.

4.3. Termination for Default. The County may immediately terminate the Contract, in whole or part, due to the failure of the Contractor to comply with any Contract term or condition, or to make satisfactory progress in performing the Contract, subject to the provisions of 11.1, or if the County determines the Contractor has been debarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity. The Contractor shall immediately notify the County if the Contractor becomes suspended or debarred.

4.4. Procedures. Upon receipt of notice of termination, the Contractor shall stop all Services as directed in the notice, notify Personnel of the termination date, and minimize further costs. All goods, materials, documents, data, and reports prepared by the Contractor under the Contract shall become the property of, and delivered to, the County on demand.

A final payment will be made to the Contractor only for Services performed and accepted by the County through the effective date of termination. No costs incurred after the effective date of the termination will be paid.

SECTION 5. INDEMNIFICATION

5.1. To the fullest extent permitted by law, the Contractor shall indemnify, defend, and hold harmless Kitsap County and its elected and appointed officials, officers, employees, and agents (collectively “Indemnitees”) from and against all Claims resulting from or arising

[Contract Number] [Contract Name] 3 | P a g e out of the performance of the Contract, whether such Claims arise from the acts, errors, or omissions of the Contractor, its Personnel, third parties, or Kitsap County, or anyone directly or indirectly employed by any of them or anyone for whose acts, errors, or omissions any of them may be liable. It is the specific intent of the parties that the Indemnitees shall, in all instances, except Claims arising from the sole negligence or willful misconduct of the Indemnitees, be indemnified by the Contractor from and against any and all Claims.

5.2. With regard to any Claim against any Indemnitee by any of the Contractor’s Personnel, or anyone directly or indirectly employed by them, or anyone for whose acts they may be liable, the Contractor’s indemnification obligation shall not be limited in any way by a limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or Contractor’s Personnel under workers compensation acts, disability benefit acts, or other employee benefit acts. Solely for the purposes of this indemnification provision, the Contractor expressly waives its immunity under Title 51 RCW (Industrial Insurance) and acknowledges this waiver was mutually negotiated by the parties.

5.3. Architectural, Landscape Architectural, Engineering, or Land Surveying Services. Should a court of competent jurisdiction determine the Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the County, its officers, officials, employees, and agents, the Contractor’s liability hereunder, including the duty and cost to defend, will be only to the extent of the Contractor’s negligence.

5.4. Claim. “Claim” means all losses, claims, suits, actions, liabilities, damages, demands, judgments, settlements, expenses, fines, or other liabilities of any kind or nature whatsoever, including without limitation, all costs including costs of Claim processing, investigation, reasonable attorneys’ fees, and damages, for any personal or bodily injury, sickness, disease, disability, or death, or loss or damage to tangible or intangible business or property, including the loss of use. Claim includes any infringement of copyright, patent, trademark, or other proprietary rights of any third parties arising out of Contract performance or use by the County of materials furnished or work performed under the Contract.

5.5. Obligations/Notice of Claim. The County will provide the Contractor notice of the assertion of liability by a third party that may give rise to a Claim by County against the Contractor based on the indemnity contained herein. The Contractor shall respond to the County’s tender of defense of a claim in writing within fourteen (14) calendar days from the notice date, and will advise the County if the Contractor accepts or denies tender of the claim.

The County may in its discretion withhold all or part of any payment due the Contractor under the Contract until the Contractor responds to such notice. The Contractor shall keep the County timely and fully informed through all stages of the defense and promptly respond to and comply with County’s requests for information. The County at all times reserves the right, but has no obligation to participate in the defense and settlement of any Claim. Such participation shall not constitute a waiver of the Contractor’s indemnity and defense obligations under the Contract. The Contractor shall not settle or compromise any Claim in any manner that imposes any obligations upon the County without the prior written consent of the County. The Contractor shall promptly advise the County of any occurrence or information known to the Contractor that could reasonably result in a Claim against the County. The violation of any provisions of this Section, including improper refusal to accept tender, is a material breach.

[Contract Number] [Contract Name] 4 | P a g e

SECTION 6. INSURANCE

6.1. Minimum Insurance Required. The Contractor and its subcontractors, if any, shall procure and maintain, until all of the Contract obligations have been fully discharged, including any warranty period, all insurance required in this Section with an insurance company duly licensed in Washington State with an A.M. Best Company ratings of not less than A-VIII and a category rating of not less than “8”, with policies and forms satisfactory to the County. Use of alternative insurers requires prior written approval from the County.

Coverage limits shall be at minimum the limits identified in this Section, or the limits available under the policies maintained by the Contractor without regard to the Contract, whichever is greater.

6.2. Professional Liability. Not less than $1,000,000 per claim and $2,000,000 annual aggregate. Coverage will apply to liability for professional error, act or omission arising out of or in connection with the Contractor’s Services under the Contract. The coverage shall not exclude bodily injury, property damage or hazards related to the work rendered as part of the Contract or within the scope of the Contractor’s services under the Contract, including testing, monitoring, measuring operations or laboratory analysis where such Services are rendered under the Contract.

6.3. Commercial General Liability (“CGL”). Not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. Coverage shall include personal injury, bodily injury, and property damage for premise-operations liability, products/completed operations, personal/advertising injury, contractual liability, independent contractor liability, and stop gap/employer’s liability. Coverage shall not exclude or contain sub-limits less than the minimum limits required herein, without the prior written approval of the County. The certificate of insurance for the CGL policy shall expressly cover the indemnification obligations required by the Contract.

6.4. Automobile Liability.

☐ Contractor shall maintain personal automobile insurance on all vehicles used for Contract purposes as required by law.

☐ Not less than $100,000 per occurrence and $300,000 annual aggregate. If a personal automobile liability policy is used to meet this requirement, it must include a business rider and cover each vehicle to be used in the performance of the Contract. If Contractor will use non-owned vehicles in performance of the Contact, the coverage shall include owned, hired, and non-owned automobiles.

☐ Not less than $1,000,000 per occurrence and $2,000,000 annual aggregate.

Coverage shall include liability for any and all owned, hired, and non-owned vehicles.

Coverage may be satisfied with an endorsement to the CGL policy.

6.5. Umbrella or Excess Liability. The Contactor may satisfy the minimum liability limits required for the CGL and Automobile Liability under an Umbrella or Excess Liability policy.

There is no minimum per occurrence limit of liability under the Umbrella or Excess Liability;

however, the annual aggregate limit shall not be less than the highest “Each Occurrence” limit for either CGL or Automobile Liability. The Contractor agrees to an endorsement naming the County as an additional insured as provided in this Section, unless the Umbrella or Excess Liability provides coverage on a “Follow-Form” basis.

[Contract Number] [Contract Name] 5 | P a g e

6.6. Workers’ Compensation and Employer Liability. If applicable, the Contractor shall maintain workers’ compensation insurance as required under the Title 51 RCW (Industrial Insurance), for all Contractor’s Personnel eligible for such coverage. If the Contract is for over $50,000, then the Contractor shall also maintain employer liability coverage with a limit of not less than $1,000,000.

6.7. Primary, Non-Contributory Insurance/Subcontractors. The Contractor’s and its subcontractors’ insurance policies and additional named insured endorsements will provide primary insurance coverage and be non-contributory. Any insurance or self-insurance programs maintained or participated in by the County will be excess and not contributory to such insurance policies. All Contractor’s and its subcontractors’ liability insurance policies must be endorsed to show as primary coverage. The Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All subcontractors shall comply with all insurance and indemnification requirements herein.

6.8. Review of Policy Provisions. Upon request, the Contractor shall provide a full and complete copy of all requested insurance policies to the County. The County reserves the right without limitation, but has no obligation to revise any insurance requirement, or to reject any insurance policies that fail to meet the requirements of the Contract. The County also has the right, but no obligation to review and reject any proposed insurer providing coverage based upon the insurer’s financial condition or licensing status in Washington.

The County has the right to request and review the self-insurance retention limits and deductibles, and the Contractor’s most recent annual financial reports and audited financial statements, as conditions of approval. Failure to demand evidence of full compliance with the insurance requirements or failure to identify any insurance deficiency shall not relieve the Contractor from, nor be construed or deemed a waiver, of its obligation to maintain all the required insurance at all times as required herein.

6.9. Waiver of Subrogation. In consideration of the Contract award, the Contractor agrees to waive all rights of subrogation against the County, its elected and appointed officials, officers, employees, and agents. This waiver does not apply to any policy that includes a condition that expressly prohibits waiver of subrogation by the insured or that voids coverage should the Contractor enter into a waiver of subrogation on a pre-loss basis.

6.10. Additional Insured, Endorsement and Certificate of Insurance. All required insurance coverage, other than the workers’ compensation and professional liability, shall name the County, it’s elected and appointed officials, officers, employees, and agents, as additional insureds and be properly endorsed for the full available limits of coverage maintained by Contractor and its subcontractors.