2026-031 DPW 10 Wheeled Dump Truck.pdf.crdownload

RETURN THIS FORM IMMEDIATELY!

City of Bristol, Connecticut

Acknowledgment: Receipt of Bid Documents

Bid Number: 2026-031

Title: 10-Wheeled Dump Truck

Please take a moment to acknowledge receipt of the attached documents. Your compliance with this request will help us to maintain proper follow-up procedures while ensuring that all recipients have the opportunity to submit proposals.

Date issued

December 5, 2025

Date Invitation to Bid received by your firm

Do you plan to submit a proposal? Yes_____ No_____

Print or type the following information:

Company name: _______________________________________________

Address: _______________________________________________

City or Town: _______________________________________________

Phone: _______________________________________________

Email: _______________________________________________

Received by: _______________________________________________

Note: acknowledgments are requested!

purchasing@bristolct.gov

CITY OF

BRISTOL

INVITATION TO

BID

Please quote us your prices on the commodities or services listed below. All prices must be FOB

Destination. You must show Unit Price, Amount and Total or bid may be rejected.

http://www.bristolct.gov/bids

Since the City of Bristol is exempt from the payment of Federal

Excise Taxes and the Connecticut Sales Tax, do not include such taxes.

The City reserves the right to reject in whole or in part any or all bids submitted.

The attached standard terms and conditions shall become a part of any resultant contract award.

Vendor

Name

Address

City

State ____

Zip

Telephone

THIS IS NOT AN ORDER. Fill in and return to the address below.

ISSUED BY:

City of Bristol, Connecticut

(Return Bid attention of)

Roger D. Rousseau

BID NUMBER

2026-031

ADDRESS

111 North Main Street

DATE ISSUED

December 5, 2025

Purchasing Department

Bristol, CT 06010

DATE BID REQUIRED

December 19, 2025

10:00 am SHIPPING ADDRESS (address for shipment of purchased materials)

111 North Main Street, Bristol CT 06010

TELEPHONE NUMBER

(860) 584-6195

DATE MATERIAL REQUIRED

To be Completed by bidder

ITEM NO. DESCRIPTION UNIT QUANTITY

Unit Price

Amount

To be

QUOTE NO:

DATE SUBMITTED DELIVERY AS REQ’D. (Unless noted here) completed

SIGNED TITLE TELEPHONE NO. & EXTENSION CASH DISCOUNT PAYMENT TERMS

_______%______days, net 30 days by bidder

VENDOR FEIN/SSN ARE YOU INCORPORATED

YES [ ] NO [ ]

PURCHASE ORDER ADDRESS (If different from bidder’s address above

Dump truck body, chassis and all-season combination spreader body.

The vehicle must be of the latest model and satisfactory for general highway maintenance work. The frame and suspension must be designed and reinforced for the installation and operation of a heavy-duty reversible plow blade hydraulic plow, and all-season pump and sander body, as defined in Attachments A and B.

Chassis: Chassis approved include Peterbilt, Mack, Freightliner, and International, designs that meet the specifications outlined in Attachment A.

Bidders are advised that the frame must be double channel

3,580,000 RBM minimum, with full 5 mm inside channel front bumper to end of frame rail, with rust-proof coating.

Bidders are further advised that the engine shall be not less than 425 h with not less than 1,570 lb-ft @1,200 RPM.

1 Each $_________

Please quote us your prices on the commodities or services listed below. All prices must be FOB

Excise Taxes and the Connecticut Sales Tax, do not include such taxes.

The City reserves the right to reject in whole or in part any or all bids submitted.

City of Bristol, Connecticut

(Return Bid attention of)

Roger D. Rousseau

BID NUMBER

2026-031

ADDRESS

111 North Main Street

DATE ISSUED

December 5, 2025

Purchasing Department

Bristol, CT 06010

DATE BID REQUIRED

December 19, 2025

10:00 am

Chassis Offered:

Mfr.: ______________________________________________

Model: ____________________________________________

Model Year: ________________________________________

Body: Bodies approved include Duraclass or Heil that meet the specifications outlined in Attachment B. The body shall have a 5-year warranty including all repair, parts, and labor for all components of the body.

Body Offered:

Mfr.: ______________________________________________

Model: ____________________________________________

Model Year: ________________________________________

The specifications as outlined in Attachments A and B are intended to serve as a base specification; functionally equivalent equipment will be considered. The City shall be the sole judge in determining functional acceptability of equipment, based on its ability to meet the operational needs of the City.

Please quote us your prices on the commodities or services listed below. All prices must be FOB

Excise Taxes and the Connecticut Sales Tax, do not include such taxes.

The City reserves the right to reject in whole or in part any or all bids submitted.

City of Bristol, Connecticut

(Return Bid attention of)

Roger D. Rousseau

BID NUMBER

2026-031

ADDRESS

111 North Main Street

DATE ISSUED

December 5, 2025

Purchasing Department

Bristol, CT 06010

DATE BID REQUIRED

December 19, 2025

10:00 am

Bidders may be required to provide a demonstration of the proposed vehicle and/or a loaner vehicle for the City to analyze both compliance and performance.

Guaranteed delivery date: ____________________________

Bid Options:

A1 Automatic conveyor chain tension

A2 Central lubricating system

A3 Heated body

Bid responses shall include:

1. A completed bid form, including acceptance of or exception to all to all specifications outlined (e.g.

completion of checklist within Attachment A, statement of compliance within Attachment B)

2. Promotional or informational material for equipment proposed, inclusive of plow frame drawing as cited in

Attachment B

Please quote us your prices on the commodities or services listed below. All prices must be FOB

Excise Taxes and the Connecticut Sales Tax, do not include such taxes.

The City reserves the right to reject in whole or in part any or all bids submitted.

City of Bristol, Connecticut

(Return Bid attention of)

Roger D. Rousseau

BID NUMBER

2026-031

ADDRESS

111 North Main Street

DATE ISSUED

December 5, 2025

Purchasing Department

Bristol, CT 06010

DATE BID REQUIRED

December 19, 2025

10:00 am

3. Completed Non-collusion Affidavit

4. Employment information form

Please Note:

Pricing must be FOB 95 Vincent P. Kelly Road, Bristol, CT

06010. Bid provided without a guaranteed delivery date will not be considered for award.

The awarded contractor shall provide a certificate of insurance as outlined in Section 15 of the Standard Bid and

Contract Terms and Conditions (provision of said insurance is not required with bid submission). There are no bonding requirements relevant to this contract.

The specifications as outlined are intended to serve as a base specification; functionally equivalent materials will be considered. The City shall be the sole judge in determining functional acceptability of materials, based on its ability to meet the operational needs of the City. The City reserves the right to waive any informalities in the bid, to reject any or all

Please quote us your prices on the commodities or services listed below. All prices must be FOB

Excise Taxes and the Connecticut Sales Tax, do not include such taxes.

The City reserves the right to reject in whole or in part any or all bids submitted.

City of Bristol, Connecticut

(Return Bid attention of)

Roger D. Rousseau

BID NUMBER

2026-031

ADDRESS

111 North Main Street

DATE ISSUED

December 5, 2025

Purchasing Department

Bristol, CT 06010

DATE BID REQUIRED

December 19, 2025

10:00 am bids, and to accept the bid that in its judgment is in its best interest.

Responses to this Invitation to Bid must be submitted before the due date and time noted above via digital file; submitted via email, file sharing service, or USB drive. Responses received after the required due date and time will not be considered for award.

City of Bristol CT Invitation to Bid 2026-031

10 Wheeled Dump Truck

Attachment A: Chassis Specifications

Please Note:

Section I. General

Cab dimensions: Bumper to back of cab.

Axle to end of frame: Center of axle to end of frame (maximum)

Cab to axle: Back of cab to center of axle (maximum)

Front axle: List pounds capacity

Rear axle: List capacity in lbs., with rear axle ratio

List rear axle make and model.

Yes No Other

Gross Weight: 54,000 pounds or greater?

Wheelbase: Body to properly distribute weight?

Front axle equipment: Sheppard SD 110 power steering?

Front wheel seals

Front shock absorbers?

15,000 + pounds multi leaf suspension?

Five hand hole severe duty?

Ferrous hubs?

Brake drums cast outboard mounted?

Rear axle equipment: Magnetic drain plugs?

Requires synthetic lube?

23,000 + pounds with anti-sway multi-leaf HD springs?

No taper leaf, rubber bushing or torque arm type suspensions?

Dust shields on front and rear springs?

Locking main differential with dash switch?

Two hand hole hub piloted severe duty?

30/30 spring chambers?

Brakes/service: Full air with anti-lock feature?

Traction control added to ABS?

All lines to be Kevlar reinforced nylon?

“S” cam front and rear brakes?

Front brakes 16.5 x 6” minimum?

Rear brakes 16.5 x 7” minimum?

Auto slack adjusters?

Bendix AD-IP system saver air dryer?

ABS/ATC driver option traction control mud/snow?

Driveline: 18 MXL HD drive-shafts with coated splines?

Section II. Cab

Cab: Conventional type

Yes No Other

Heavy duty welded galvanized steel?

Severe duty cab mountings and brackets?

Two (2) air bag type suspension with shocks on one each side of frame rail mounted to cab?

Custom interior to include padded doors, headliner and rear panel?

Five-year factory rust-proofed warranty?

Dual air intake Brite finish?

4” fender extensions?

Three (3) compartment overhead storage with nets?

Center rear panel storage compartment?

Two (2) cup holders center console?

Bidders must complete all sections. Where appropraite fill in the blank or select, "Yes", "No", or "Other". Provide only one response per item.

Please note: cab dimensions and safety features are critical to specifications.

Attachment A: Chassis Specifications

Section II. Cab

Yes No Other

Exterior sun visor?

Dual, roof-mounted air horns?

Dual city horns?

Factory installed heated windshield?

Power and heated mirrors? (MUST HAVE)

LED Marker Lamps?

Two speed windshield wipers with intermittent feature?

Single vertical exhaust to include vertical DPF, mounted under cab passenger Side

SCR system, frame mounting?

Air suspension driver’s seat with high back and arm rest?

Two-man passenger seat with tool box (bench style) – Bostrom 915?

Infinite adjustable steering tilt/telescopic?

Integral air conditioning?

AM/FM CD with Bluetooth and USB port radio with weather band?

Automatic radio shut off when transmission is shifted in reverse?

Overhead storage mounted 2-12 volt power source for CB hot jack?

Width of cab interior door to door 72 inch minimum?

Door entry from floor to door molding 50 inches?

Interior front fire wall to rear of interior cab 57”?

Replaceable filter cab filtration system?

Automatic hood latch when hood is tilted to forward position?

Single rear window 48 inches wide x 19 inches height?

Inside/outside air intake with dash mounted switch?

Passenger door visibility window?

Fender mounted convex mirrors?

Auxiliary pneumatic interior cab mounted air line with fitting?

Roof mounted three way air vent (factory installed)?

Diagonal grab handle on inside of driver’s door

Integral mirror mounted

Suspended brake and accelerator petals

Three (3) interior dome lights: one driver, two general illumination, and one passenger map reading light?

Full warning dash lamp system central high mounted LCD with 8 standard gauges and 24 indicator lamps?

Maintenance due indicator, engine hour, ambient temperature?

Sweet spot indicator?

Tilt fiberglass hood with plow on, with heavy duty hinges and inspection hatch?

Engine message center display driver information?

Door arm rest pads?

Gauge cluster pyrometer, transmission temperature, oil temperature?

Frame: 120,000 PSI steel, all huck bolted constructed?

Double channel 3,580,000 RBM minimum?

Full 5 MM inside channel front bumper to end of frame rail, with rust-proof coating?

20” front frame extension to accommodate front mounted?

PTO/plow frame, no bolt-on extensions?

Extended steel front bumper?

Stationary steel Brite Finish frame and radiator mounted grill protector?

Stationary radiator mounted grill: hood must tilt over plow?

Hitch without tilting plow?

Section III. Engine

Engine: Bidder to specify engine make and model.

Yes No Other

US 17 GHG cvompliant? (No Exception)

Turbo-charged diesel 350 + peak horse power at 1150-1900?

RPM minimum 13 liter?

1,570-pound foot torque at 1200 RPM minimum?

High pressure common rail fuel system?

2,000 bar pressure capability for fuel economy?

Single overhead cam with roller followers and 4 valve per cylinder?

Hand primer pump for fuel system?

Continued.

Attachment A: Chassis Specifications

Section III. Engine Continued.

Yes No Other

Borg warner on/off fan?

Electric modules to monitor fuel timing, coolant temperature, coolant level, and oil pressure?

Electric module shall monitor engine components and separate module to monitor cab controls?

Single poly “V” belt with automatic tensioner?

Spin-on fuel filters?

Spin-on coolant filter?

Water filter, and two full-flow oil filters?

In addition, two (2) standard spin-on filtration system, a lube system with centrifugal type oil canister TF dinner model 60 with bypass oil filter?

Single variable geometry turbo?

Diesel particulate filter vertical right hand side under cab?

Include exhaust after treatment system, exhaust after treatment system with filter ceramic catalyzed-SCR system mounted on right hand frame

No horizontal mufflers with cab mounted exhaust tail pipes?

120 volt engine block heater with recessed receptacle mounted cab?

Chrome plug cover?

Alternator 145 Amp (24SI)?

Three (3) batteries: 12-volt 1,000/3,000 CCA?

Engine brake? (MUST HAVE)

Engine brake compression 400 HP brake power

Racor heated fuel water separator 100 FH that is mounted under hood or other protected area?

Silicone radiator heater and engine draw hoses?

Gear driven air compressor 18.7 CFM?

Maximum available cooling system?

-40° coolant protection?

Engine 2010 or current EPA compliant? (MUST HAVE)

Engine protection shutdown system that reduces power as condition worsens, and alerts driver through yellow, then red, indicator warning lights?

Engine pre-heater?

Tether device, furnish cap retainer for oil fill and radiator overflow?

Tank and battery box?

Crankshaft Adapter 1350 series flange mount P.T.O.?

Corrosion-resistant oil pan?

Section IV. Fuel Tanks

Yes No Other

Fuel Tanks: Single 66 gallon stainless steel or aluminum with wet sump mounted on bottom of tank, Driver’s side?

Battery boxes mounted forward of fuel tanks

Air tanks mounted below battery boxes

Frame-mounted battery box ? (Batteries shall not be mounted above frame rail, under cab.)

Section V. Tires

Yes No Other

Tires: Front 315/80R 22.5 20 (L) ply all position?

Rear 12R 22.5 16 ply traction?

All tires mounted on gray or black painted Hub Pilot rims?

Section VI. Transmission

Yes No Other

Transmission: Allison 4500 RDS 6 speed?

Dash mounted gear selector?

Synthetic transmission fluid required?

Oil level sensor with shutdown feature?

External oil cooler with internal filter?

Attachment A: Chassis Specifications

Section VII. Paint

Yes No Other

Paint: Cab paint color chrome yellow, as per City specifications?

Chassis paint color black urethane?

Rims painted gray or black?

Section VIII. Miscellaneous

Yes No Other

Manual air drain valves with pull cords for all tanks?

Body link with cab floor pass through rubber boot?

Electrical waterproof sprayed connections?

Right and left LED work lamps on the top of steps on both sides of truck?

Dash mounted tail gate up indicator light?

Additional six (6) dash body builder switches?

External Whitaker jump-start terminals?

Battery disconnect switch rotary handle?

Factory installed, dash mounted, PTO switch and light with wiring and lamp?

Radiator mounted, non-removable bug screen?

Auto radio shut off when transmission is shifted into reverse?

Two-way radio, approved by the city, installed?

Parts book and service manual digitally provided, with updates for not less than one (1) year

Spare tires, one front and one rear tire mounted on rims?

Two (2) wheel chocks

Section IX. Warranty All extended warranty requirements must be registered and applied under vocational application 12 months free towing for warranty related failures.

Yes No Other

Engine warranty: 5 years/500,000 miles 100% parts and labor, no deductible: Cylinder Block castings, main bearings and bolts, cylinder head casting bolts, cylinder head cap screws, crankshaft forging, con-rod cap screws, cap forging, con-red cap screws, valve lifters, manifold castings, flywheel housing, gear cover, engine gears, camshaft caps and bolts, intake manifold castings, main bearing bolts, oil pump drive and driven gears, timing plate cover and mounting plate, bumper to bumper for electronics.

Engine extended service:

5 year/250,000 miles, turbo-charger, after treatment system, emission EGR, injectors, EGR wiring harness, Oil pump, Power steering pump, starter, pistons, “O” rings, air compressor, water pump, DPF engine brake, bearings, belt drive pulley at crankshaft, belt drive system, belt tensioner, block heater, block plugs, block stiffener, breather tube, camshaft, camshaft caps and bolts, camshaft bearings, connecting rod bushings, coolant duct covers, coolant pump housing, crankshaft forging, crank shaft front and rear seals, crankshaft hub, cylinder block, cylinder cap screws, cylinder head gaskets, cylinder sleeves, engine mount, electronic unit injectors, water pump, vibration dampener, timing gears, sensors for engine oil, NOX sensor, fuel supply pump, thermostat, fuel pressure gauges, rocker arms, pre-heater, VGT actuator, water in fuel sensor.

Transmission: 5 year/500,000 miles 100% parts and labor

Extended rear axle: 5 years/500,000 miles 100% parts and labor

Carrier housing, bearing covers, power divider, pinion housing, power divider cam, wedges and shift fork mating gear set, bull gear, differential gears and castings, bolts, nuts, inter-axle driveshaft, bearings, thrust washers, spacers and shims, clamp plates.

Section X. Training

Yes No Other

Drivers: Two (2) hours onsite training for drivers?

Mechanincs: Four (4) hours onsite for mechanics?

Attachment B: Body Specifications

GENERAL REQUIREMENTS

All-season stainless-steel combination dump body with 201 stainless steel, with a ¼” Hardox 450 floor.

Minimum 150-gal pre wet system with rear spray bar for liquid magnesium. (MUST HAVE)

The body shall be designated to operate as a traditional contractor type dump body and as a front salt discharge spreader. A “U” shaped combination dump body spreader will not be accepted as an equivalent. The body shall be radius bend or roll formed construction (not break formed).

Body length 13’ to 14’

Width 96”

Side Height 32” or less

Tailgate height Same as body

The front panel will be made of 3/16”AR255 hi-tensile commercial steel 190,000 psi with four vertical “c” channels welded to the face forming ribs, with no inside welds or voids from inside the body.

The left-hand side of the body will be made of 3/16” AR225 with minimum yield strength of

190,000 PSI tensile strength.

The reloading floor, tailgate panel and conveyor covers will be made of ¼” Hardox 400 and have a minimum tensile strength of 190,000 PSI.

A stationary right side hand outer wall will not be considered primarily for safety reasons; it will be one piece moving side, not to exceed 37-degree dump angle. The moving outer wall will have considerable strength and durability, it will add to the overall body design when heavily loaded and reduce light weight of the body by not having stationary side. The moving outer wall also eliminates pinch points and blind spots while doing maintenance.

The tailgate will be reinforced by two 5”x 3” minimum section vertical posts and three 7”x 3” top, mid and bottom braces. All horizontal bracing will have a dirt shedding effect. Tailgate will be welded

100%. Skip welded tailgates will not be accepted. The braces will be all rolled formed no knife edges.

The body sides will be reinforced vertically by a front and rear corner post of 13” minimum cross section, two side posts and horizontally by a 4”x 3” minimum roll formed tubular steel section top capping along with a slanted dirt shedding rub rail. The side panel, top panel and braces will be roll formed, and the side post will be on a 45-degree angle with sides formed at a 45-degree angle, all roll formed.

Sideboard pockets will be provided and will also have gussets to support the center of the sideboard. Lifting eyes will be incorporated in the side board pockets. This will enable the removal of this body without damaging any painted surfaces if the need arises. An EZ 2-step ladder will be installed on the driver’s side under mount stow and will have proper hand rail to assist in climbing up the side of the body.

A longitudinal conveyor located on the left-hand side shall feed a material chute and a spinner disc ahead of the truck rear wheels (i.e. no center auger). The conveyor will be bolt-on removable with a minimum of 12-5/8” grade 5 stainless steel bolts. The polyethylene non-stick chute will be reinforced by a complete steel support chute.

One safety prop to support dump body when servicing will be installed in the cylinder cradle. The safety prop will be provided with an adjustable stopper to automatically align with the dump body receiving pocket. One safety prop will be provided to support the reloading floor when being serviced.

Body understructure will be of the stacked type understructure, consisting of 4” at 5.4 pounds per square foot of channel cross members welded and gusseted to a 10”at 25 pounds per square foot of structural I-beam long member.

The bottom and side of the reloading floor will be fully supported by 4 C-channel sections welded directly to the body floor plate to achieve an average 14” cross member spacing.

To prevent material hang-ups and corrosion, a honeycomb structure underneath the floor plate will not be accepted neither will be tubing understructure’s or formed long sills.

Reloading floor hinge shall be Piano type full length 11 section with remote grease lines hydraulic hose type, mounted to manifolds on the four corners of the body. No other floor hinge will be accepted.

A 21” cab protector will be made of stainless steel, and the corners will be square with 2 front facing LED and 2 side facing LED lights oval holes. LED strobes in rear sides of dumb body as well.

Tailgate latches will be fully adjustable to compensate for wear. All threaded tailgate adjusting hardware parts will be coated in Never Seize.

Latch system will be designed with over center cam locking mechanism to ensure positive locking of the tailgate. The lower pivot arms and cross arm will be stainless steel with remote grease pivot points. 2 or 3 asphalt type doors will be located in the tailgate. Tailgate will also be equipped with turn buckle style tailgate safeties and as the tailgate latching system will be controlled by a double acting air cylinder with a minimum of 8” of travel and will have a 3” piston. Double acting air cylinder is the only latching mechanism that will be accepted. A pressure protection valve will be installed on the air gate system to ensure air pressure priority for the truck air brake system.

The front telescopic hoist will be an inverted type with the small section attached to the cylinder cradle. It will have four sections and have a 30-ton capacity. This cylinder will provide a minimum dump angle of 45º. Each section will be ground then polished. The hoist cylinder will carry a full replacement two-year warranty.

The rear dump body hinge will be fully welded to the pintle hitch plate and will have a 40-ton capacity. Hinge pins will be secured by clamping pressure from the pin retainers. Hinge pins will also have plate retainers welded to the 4 x 4 x ⅜ angle iron. The seven pin receptacle and glad hand brackets will be located on the hinge and will allow for easy connection of trailer electrical and air.

The pintle hitch will be a ¾” high tensile steel plate welded and gusseted to the rear of the frame.

All welds will be triple pass. A BP760 swivel type hitch and B50 D-rings will be installed on the hitch plate. The hitch plate and hitch will not interfere with the ability to property dump into the paving box.

Two differential displacement hydraulic cylinders will operate the reloading floor. The two double acting cylinders must be connected in series and operate in phase at all times without the use of flow dividers. (This is a mandatory requirement.) A t-connection between cylinders will not be accepted. This method does not truly synchronize the floor operation evenly and creates stress on the floor hinges and causes cylinders to leak prematurely.

Reloading floor cylinders will be manufactured with stainless steel rod ends and stainless-steel mounting pins to include grease groves, and covered with a full 2-year warranty against leakage and corrosion. Chromed cylinder rods or cylinders with nitride rods are not acceptable.

A rubber scraper between the reloading floor and the front wall will be installed. Polyethylene scrapers are not accepted.

Conveyor chain will be an extra heavy duty pintle type Model 88KI. 667 x or equivalent conveyor chains will not be accepted. Total break strength of pintle type chain will be 49,000 lbs. The chain pitch will be 2.609”. Flights will have a dimension of 3/8” x 1 ¼” and will be welded at every second link. The ends shall be bent upwards to allow welding on both sides. Conveyor drive shaft will be a minimum 1.75” in diameter. Two sprockets will be provided on the conveyor drive shaft made of chromed nickel alloy with a minimum of 7 teeth, with double shoulders to support the conveyor chain links. Sprockets on both ends of the chain are required to reduce premature wear all sprockets will have shoulders on them, no idler or rollers.

Conveyor shafts will be mounted in sealed roller type bearings and will be fitted with grease fittings that are remote mounted to one of the four corners of the body. The speed reducer will be a 25:1 ratio and will have a bronze type worm gear packed solid with lubricant plate grease. The conveyor drive assembly gearbox, drive shaft, drive sprockets and flange bearings will be bolted for ease of servicing and removing. Conveyor chain tension will be accomplished by stainless steel rod adjusters.

HYDRAULIC SYSTEM AND COMPONENTS

The hydraulic system will consist of a direct mount, electrically actuated, PTO mounted to the world transmission. The PTO will be a 277XBFJPB5RA Chelsea Hot Shift design. This PTO coupled with a

Muncie PK 20 two-inch gear pump will deliver 19 gallons per minute at 1,000 RPM’s. NO

EXCEPTIONS to this requirement.

LIGHTING AND ELECTRICAL

A warning system with 360 degrees of visible warning light shall be built into the dump body. Each front corner of the cab shield shall contain a stainless-steel housing, and housing shall contain two

(2) Whalen 400 Series Super-LED warning light fixtures. One (1) light in each housing will face forward, and one (1) light in each housing will face toward its side of truck. The light fixtures shall be connected using Deutsch waterproof connectors to a 60’, 4 conductors, 14-gauge oil resistant

TPR cable to a centralized solid-state flasher. Light fixtures with built in flashers that lack synchronization are not acceptable. Built into each rear corner post of the dump body shall be a stainless-steel housing, each containing a 700 Series Super-LED Backup Lamp, and a 700 Series LED

Brake/Tail lamp. The warning lights shall be connected using Deutsch waterproof connectors to a

30’ 2 conductor, 14-gauge oil resistant TPR cable to a centralized solid-state flasher. Light fixtures with built in flashers that lack synchronization are not acceptable. Brake/Tail lamp and backup lamps shall be connected using Deutsch waterproof connectors to a 30’, 5 conductors, 18-gauge oil resistant TPR cable to its appropriate terminal within the truck chassis.

Two sealed junction boxes will be mounted in the cab. One junction box will contain the cable splice for the rear lights on the body, ICC light bar and license plate light. The second junction box will have the electrical connections for the strobes, floodlights and any additional connections required to complete the installation. Every wire that is stripped of its insulation to complete a splice or connection will be soldered or tinned and then properly sealed from the weather. This requirement is mandatory.

The power cable exiting the cab will be properly insulated. Any holes cut in the floorboards for electrical cable or harness routing will pass through a snug fit grommet and then sealed using an

RTV silicone. Additional switches that are installed to perform various functions will be a Wired Rite product. Each switch will have a lighted feature illuminating the function of that switch. The Wired

Rite products are available with a molded harness that can be ordered in sufficient length that no splicing is required to reach the desired function. The Wired Rite system will come equipped with the proper circuit breakers required to protect each function. These electrical switches will come in a panel that will be properly fitted in the stainless-steel console or in the dash.

A separate master switch will be installed to isolate the added electrical functions from the factory chassis electrical. This will ensure a quicker trouble shooting procedure should any electrical problems occur. Plow lights will be Truck Lite as well, and will be mounted on custom brackets either bolted to the hood or on brackets welded to the fender mounted mirrors.

PLOW FRAME

Custom in house fabricated plow frames will be allowed; however, the actual construction and installation must be approved by City of Bristol Public Works Department, Streets Division.

The City presently uses a Henderson style plow hitch. The new plow hitch will be similar profile outside frame mount with no rearward cheek plates to include 8-5/8 “HUCK” bolts per side for mounting, and be designed to push off the frame end rails. A drawing shall be submitted with the proposal. The plow lifting arm will be controlled by a double acting hydraulic cylinder. The plow hitch side plates will have a minimum thickness of ⅝”.

This plow hitch will be designed to allow the hood to fully tilt forward without having to remove any fasteners or pins. Huck type fasteners will be used to secure all attachments of the plow frame to the chassis. The cross over relief valve will be mounted in this general area and must allow for easy access and servicing if needed. Quick couplings will be supplied for the plow hydraulic connections, and will include a cushion valve frame mounted on the truck.

SNOW PLOW

The City of Bristol requires provision of Henderson model RSP 11’ x 36-ST, RH moldboard cut with adjustable cutting-edge trip, cushion valve with rubber deflector and curb guard, to also include cable lift and cushion valve on plow. Other plows will have to be approved Fleet Div.

PAINT

Entire body will be sand blasted, acid etched, two coats of two-part epoxy primer applied and painted in polyurethane paint. Additional paint and hardener will be supplied for touch up. Paint will be black.

Conspicuity tape will be installed in the required locations after paint. All safety decals will be installed after paint.

MAGNESIUM TANK SYSTEM

Pre-wet system reservoir will consist of one (1) 150+ liquid tank, installed with a detachable spray bar mounted under the hitch with receiver. A stainless-steel compartment will house the pump and controls. Pump shall be hydraulic and shall be capable of delivering 20 gallons per minute. Fill point will have a 2” cam lock type coupling. A pressure gauge will be located at the pump. A gem flow meter will be connected inline to the nozzle type injectors. Controls to the pre wet system will be installed either in dash or on the back side of the console.

TARPING SYSTEM

Hydraulic tarping system will be provided and installed. The operation of the tarping system will be incorporated into the vehicle’s hydraulic system. A toggle controller will activate the desired double acting spool section to cover and uncover the load. The tarp system will incorporate a sure method of locking the tarp roller in place both front and rear to prevent the wind from lifting or unrolling the tarp (i.e. relying on hydraulic pressure alone is not adequate). A heavy-duty canvas tarp approved for asphalt will be used.

IN-CAB CONSOLE AND CONTROLS

The custom console will be fabricated of 304 stainless steel. The console will be manufactured and installed in a manner that will be user friendly and not interfere with the driver and the daily driving of the vehicle. A user-friendly accessory package is the primary goal of this bid package. Every detail must have both operator and mechanic in mind. The ergonomics of control placement must be taken into consideration while designing and locating controls. Final layout will be approved by the

City of Bristol Highway Department personnel.

Every function will be laser etched into the top panel and will properly describe the function of that controller. Large access panels will be located on both sides of the console to allow easy access for servicing. Access panels will have 4 laser cut keyhole slots to allow easy removal and installation.

Access panels and cover plate will be fastened with ¼” slotted head screws. All controllers will be pneumatic feathering controllers to include the following: a joystick controller will be used to operate the plow up/down and left/right, toggle style controllers will be used to operate the body up/down, inner floor panel up/down and to operate the cover and uncover operations of the tarp system. Body up/down controller will have a guard to prevent accidentally raising and lowering the body.

The spreader controller will be mounted in a separate aluminum console. The side access panels will be the same design as the stainless-steel console. Each hose will be sheathed separately in fire proof sheathing. The sheathing will be secured by the use of Band It clamps on both ends. Band It clamps will be placed directly on the crimped end of the fitting and not on the hose itself. Split loom or spiral wrap will not be accepted. The sheathing is to help deflect heat and protect the hoses from chaffing. This is mandatory requirement. The new truck engines create excessive heat, and precautions must be taken to heat shield the hose and prevent a spray out in case of hose failure. The main valve will be MP4 type with valve tank enclosure behind the cab to include Bio Blend soy-based hydraulic oil and filter.

The pre-wet system controller panel can be mounted on the back side of the console or in the dash.

The location of this panel must be discussed with the City of Bristol Highway Department personnel for approval before installation.

Any electrical switches added to complete this installation will be manufactured by Wired Rite or approved equivalent, with panel to include lighting for each function and to come with a sealed harness. Sealed harness shall be of ample length, requiring no splicing.

A copy of the body, tarp electrical, and hydraulic manuals will be supplied, as well as two (2) copies of the operator and parts manuals, all provided digitally.

Any deviations to the above listed requirements must be listed separately below. Any modifications to these bid specs must be explained in full detail. The City of Bristol Public Works Department must approve and sign off on any modifications not covered in these specifications.

The selected vendor to provide the truck body shall submit a letter from each manufacture they are providing equipment from related to this purchase. The letter must affirm they are the authorized dealer representing that product, in that area and are authorized to perform warranty work for the manufacture. The letter will be on the manufacture letterhead mail directly to: City of Bristol, Attn.

Purchasing, 111 North Main Street, Bristol, CT 06010. The letter shall also provide contact information, including a cell phone number, of the authorized representative of the manufacture should the City need to contact them.

Your signature on the bid form ensures the City of Bristol Public Works Department that your proposal is in full compliance with these specifications.

Modifications:

PUR-007 STANDARD BID

TERMS AND CONDITIONS

Rev. May 2022

City of Bristol Connecticut Telephone Number:

Purchasing Department 111 North Main Street

Bristol, CT 06010

Standard Bid and Contract Terms and Conditions

All Invitations For Bids issued by the City of Bristol (“City”) will bind Bidders to the terms and conditions listed below, unless specified otherwise in any individual Invitation For Bids.

The contractor agrees to comply with the statutes and regulations as they exist on the date of this contract and as they may be adopted or amended from time to time during the term of this contract and any amendments thereto.

Section I. Submission of Bids

1. Bids must be submitted on forms supplied by the City Purchasing Department. Telephone or facsimile bids will not be accepted in response to an Invitation For Bids.

2. Bidders shall bear any and all costs associated with response to this invitation to bid, including the costs for any presentation and/or demonstrations (if applicable).

3. The time and date bids are to be opened is given in each bid issued. Bids received after the specified time and date of bid opening given in each bid proposal shall not be considered. Each Invitation For Bids will designate acceptable methodology for delivery of a bid proposal, which may permit submission of a bid via digital format (e.g. email); the delivery format identified in the Invitation For Bids shall govern. If mailed or physically delivered bid responses are required, bid envelopes shall clearly indicate the bid number as well as the date and time of the opening of the bid. The name and address of the Bidder shall appear in the upper left hand corner of the envelope.

4. If it becomes necessary to revise any part of this request or if additional data is necessary to enable interpretation of provisions of this document, revisions or addenda will be provided to all prospective firms who receive this document; such revisions or addenda will additionally be posted on the following website:

5. This document may include an acknowledgement page; this page is to be returned to the Purchasing Department as soon as practical, to ensure proper notification of changes to the published documents. The City of Bristol does not assume responsibility for any vendor that does not receive revisions or addenda, where the vendor has not acknowledged receipt of any portion thereof.

6. Incomplete bid forms may result in the rejection of the bid. Amendments to bids received by the City after the time specified for opening of bids, shall not be considered. Bids shall be computer prepared, typewritten or handwritten in ink. All bids shall be signed by a person duly authorized to sign bids on behalf of the bidder.

Unsigned bids shall be rejected. Errors, alterations or corrections on both the original and copy of the proposal schedule to be returned must be initialed by the person signing the bid proposal or their authorized designee. In the event an authorized designee initials the correction, there must be written authorization from the person signing the bid proposal to the person initialing the erasure, alterations, or correction. Failure to do so shall result in rejection of bid for those items erased, altered or corrected and not initialed.

7. Conditional bids are subject to rejection in whole or in part. A conditional bid is defined as one which limits, modifies, expands or supplements any of the terms and conditions and/or specifications of the invitation for bids.

8. Alternate bids will not be considered, unless specifically authorized in the invitation to bid. An alternate bid is defined as one which is submitted in addition to the bidder’s primary response to the invitation for bids.

9. Prices should be extended in decimal, not fraction, to be net, and shall include transportation and delivery charges fully prepaid by the Contractor to the destination specified in the bid (FOB Destination).

Form PUR-007 Standard Bid Terms and Conditions Rev. May 2022

10. Pursuant to Chapter 219 Section 12-412 of the Connecticut General Statutes, municipalities are exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State.

Such taxes must not be included in bid prices.

11. By its submission the Bidder represents that the bid is not made in connection with any other Bidder submitting a bid for the same commodity or commodities and is in all respects fair and without collusion or fraud.

12. All bids will be opened and read publicly and upon award are subject to public inspection, subject to the provisions of Section 1-210 of the Connecticut General Statutes (Freedom of Information). Copies of information resulting from any bid opening are generally not available until a contract has been formally awarded.

Section II. Guaranty or Surety

13. The City requires that any awarded contractor providing materials, equipment or services to the City, must provide to the City a certificate of insurance (Acord or other approved format) naming the City of Bristol as additional insured on a primary, non-contributing basis, for the following:

General Liability insurance (including Completed Operations coverage) from all contractors doing business with the City, in the amounts of $1,000,000 (combined single limit) Bodily Injury-Property Damage Coverage per occurrence, and $2,000,000 aggregate coverage;

Where the use of a vehicle is used in the performance of this contract, Automobile Liability insurance in the amount of $1,000,000, with Property Damage and Bodily Injury coverage;

14. Additionally, for any contract for which labor is performed within the State of Connecticut, evidence of workers compensation as defined in the Connecticut General Statutes must be provided.

15. Said insurance shall be provided at the sole expense of the contractor with an insurance company which is licensed to do business in the State of Connecticut. Any subcontractor to a contracted firm shall be likewise covered, and shall furnish certificates of coverage acceptable to the City before starting work.

16. In the event that bid and/or performance bonds are specifically required within the specifications, said bonds must meet the following requirements:

Signing Authority:

Corporation - must be signed by an official of the corporation above their official title and the corporate seal must be affixed over the signature;

Firm or Partnership - must be signed by all the partners and indicate they are “doing business as”;

Individual - must be signed by the owner and indicated as “Owner”.

Surety Requirements

The surety company executing the bond or countersigning must be licensed in Connecticut, and the bond must be signed by an official of the surety company with the corporate seal affixed over their signature.

Signatures of two witnesses for both the principal and the surety must appear on the bond. Power of attorney for the official signing the bond for the surety company must be submitted with the bond.

Section III. Samples

17. Accepted bid samples do not supersede specifications for quality unless sample is superior in quality. All deliveries shall have at least the same quality as the accepted bid sample. Samples are furnished free of charge.

Samples may be held for comparison with deliveries.

Form PUR-007

Section IV. Award Considerations

18. It is the intent of the City of Bristol to make award to the lowest responsive and responsible qualified bidder (reference C.G.S 4a-59. The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the City, and delivery terms will be taken into consideration in making award.

19. In the event of a discrepancy between the unit price and the extension, the unit price shall govern.

20. Cash discounts may be offered by bidder for prompt payment of invoices. Such discount will not be taken into consideration in determining the low bidder, but will be taken into consideration in awarding tie bids.

21. Any contract resulting from this solicitation shall be governed by the laws of the State of Connecticut.

22. Award will be based on quality of the articles or services to be supplied, their conformance with specifications, delivery terms, price, administrative costs, past performance, and financial responsibility. The Purchasing Department may correct inaccurate awards resulting from clerical or administrative errors.

23. Review of proposals may include assessment of proposer's financial capacity, and status of current and/or past taxes or liens due.

24. The City of Bristol reserves the right to accept or reject any and all bid responses, in whole or in part, to waive technical defects, irregularities and omissions if, in its judgement, the best interests of the City will be served.

Determination of the best interests of the City shall include consideration of active or pending civil litigation between the City and any firm (or its subcontractor or supplier) submitting a bid to the City.

25. The Purchasing Department may reject any bidder in default of any prior contract or guilty of misrepresentation or any bidder with a member of its firm in default or guilty of misrepresentation.

26. In the event that a local business submits a bid to the City that is within 4% of the lowest qualified bidder and is considered to be in compliance with the requirements set forth in the bid, the local business shall be allowed the opportunity to accept the award of the contract at the amount of the lower bid. Such practice shall apply to all City bids for all City departments, with the following exceptions:

1. Contracts exceeding $1,000,000.00.

2. Professional services, awarded on subjective and objective criteria in addition to cost.

3. Contracts using state, federal or other funds that have governing regulations disallowing such practice.

4. Contracts awarded on behalf of the Bristol Water Department as a separate enterprise fund.

Section V. Contract Considerations

27. Award of a contract is not an order to ship; materials may only be shipped upon receipt of a purchase order as issued by the Purchasing Agent.

28. Please note that any contract executed by the City of Bristol or the Board of Education is subject to the appropriation of funds on an annual basis.

29. The Contractor shall not assign or otherwise dispose of their contract or their right, title or interest, or their power to execute such contract to any other person, firm or corporation without the prior written consent of the Purchasing Department.

Form PUR-007

30. Bidders have ten days after notice of award to refuse acceptance of the award; after ten days, the award will be considered binding on the Contractor. If the Contractor refuses to accept the award within the ten day period, the award will be made to the next lowest responsible qualified bidder.

31. Failure of a Contractor to deliver commodities or perform services as specified will constitute authority to purchase said commodities or services on the open market. Contractor agrees to promptly reimburse the City for excess cost of these purchases. The purchases will be deducted from the contracted quantities.

32. The Contractor, in contracting for goods, services, materials, labor and the like with the City of Bristol and its respective officers, agents and servants, does hereby agree to indemnify, defend and save harmless from and against any and all claims, damages, losses, litigation expenses, counsel fees and compensation arising out of any injuries (including death) sustained by, or alleged to have been sustained by, the servants, employees or agents of the City of Bristol and its respective officers, agents and servants, or of the bidder or of any participant or spectator, and from injuries including death) sustained by, or alleged to have been sustained by, the public or any persons on or near the site or on any other person or damage to property, real or personal, including property of the City of Bristol and their respective officers, agents, and servants, caused in whole or in part by the acts or omission of the Bidder or any participant or spectator or anyone directly or indirectly employed or working for the bidder while engaged in the activity in the City of Bristol.

The City, as a sovereign government, cannot indemnify businesses or individuals.

33. Notwithstanding any provision or language in this contract to the contrary, the purchasing agent may terminate this contract whenever he/she determines in his/her sole discretion that such termination is in the best interests of the City. Any such termination shall be effected by delivery to the Contractor of a written notice of termination.

The notice of termination shall be sent by registered mail to the Contractor address furnished to the City for purposes of correspondence or by hand delivery. Upon receipt of such notice, the Contractor shall both immediately discontinue all services affected (unless the notice directs otherwise) and deliver to the City all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Contractor in performing his duties under this contract, whether completed or in progress. All such documents, information, and materials shall become the property of the City. In the event of such termination, the Contractor shall be entitled to reasonable compensation as determined by the Office of Corporation Counsel for the City of Bristol, however, no compensation for lost profits shall be allowed.

34. The individual signing this submittal hereby declares that no person or persons…