2026-011 SWR Deconstruction and Salvage- Jennings Park.pdf

PROCUREMENT AND CONTRACTS

Small Works Roster (SWR) Invitation for Quote #2026-011

Point of Contact:

Theresa Bauccio-Teschlog, MBA, NIGP-CPP, CPPB Procurement and Contracts Director

(360) 363-8078 tbauccioteschlog@marysvillewa.gov

DECONSTRUCTION AND SALVAGE - JENNINGS PARK CARETAKER HOUSE

TIMELINE - The following represents the schedule for this solicitation.

Event Date Issue Date ......................................................................... August 31, 2026

Pre-Quote & Site Visit The purpose of this pre-quote conference will be to discuss and answer questions regarding this solicitation, the project scope, and view the site. It is highly recommended that Contractors attend in order to facilitate questions regarding this project.

However, attendance is not mandatory.

September 15, 2026 at 10:30 A.M. Pacific Standard Time Jennings Memorial Park located at:

6915 Armar Rd, Marysville, WA 98270

Deadline for Final Questions .............................................. September 17, 2026, at 11:59 P.M. Pacific Standard Time

Quote Due Date ............................................................... September 24, 2026, 2:00 p.m. Pacific Standard Time

Award .............................................................................. October 2026

Contract Start Date ........................................................... October 2026

Contract Term Project must be complete in all respects within 30 calendar days after Notice to Proceed.

E-mailed, faxed, or delivered quotes are acceptable.

Submit quotes to:

E-mail: tbauccioteschlog@marysvillewa.gov OR Fax: (360) 863-8078 OR If delivery to the City of Marysville Civic Center Front Counter, 501 Delta Avenue, Marysville, WA 98270.

Only quotes that arrive in the Procurement Office by the deadline will be considered.

Information & Addenda: All Information including Addenda regarding this solicitation can be found at:

https://marysvillewa.gov/bids

Contractors are responsible for checking the City of Marysville website for the issuance of any addenda before submitting a quote.

***** Restrictive Quote ***** Per Section 1.1, you are receiving this Invitation for Quote as you are currently registered on the MRSC Shared Small Works Roster.

mailto:tbauccioteschlog@marysvillewa.gov https://marysvillewa.gov/bids

Questions All questions must be requested electronically utilizing the above link or e-mailed to the procurement professional listed above.

Unauthorized contact regarding this Small Works Roster Invitation to Quote with any other City of Marysville employee or contractor may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of Marysville. Contractors should rely only on written statements issued by the individual listed above.

SECTION 1 - INSTRUCTIONS & GENERAL CONDITIONS

PART A - INSTRUCTIONS

1.1 SMALL WORKS ROSTER

The City uses the shared Small Works Roster maintained by MRSC. Registration and information are available at https://www.mrscrosters.org.

Only quotes from contractors listed on the MRSC Small Works Roster applicable work category as of the date and time the project is created will be considered for the contract award. Quotes received from Contractors not listed on the applicable work category as of the time and date the project is created will be considered non‐responsive.

Per RCW 39.04, the small works roster may be used in lieu of other procedures to award contracts for work involving construction, building, renovation, remodeling, alteration, repair, or improvement of real property with an estimated cost of three hundred fifty thousand dollars or less.

1.2 QUOTE SUBMITTAL

The City Procurement and Contracts Office must receive the Contractor’s bid, in its entirety, by 2:00 p.m.

Pacific Time. Bids arriving after the deadline will be returned unopened to their senders.

All quotes must be submitted on the forms provided in this Invitation for Quote. To receive consideration for the award, the quote shall be completed and signed by an authorized representative of the Contractor.

Only firm quotes will be accepted. The City reserves the right to reject any or all quotes or waive any irregularities and informalities in the quotes submitted and accepted by the City. No Contractor may withdraw their quote after the hour set for the opening unless the award is delayed for a period exceeding ninety (90) days. The City further reserves the right to make awards to the lowest and most responsive Contractor as deemed in the City’s best interests.

1.3 OFFER PERIOD

All quotes submitted shall remain open for 90 days from the receipt date. The City of Marysville reserves the right to request an extension to this period.

1.4 REQUEST FOR DUE DATE EXTENSION

Contractors may request an extension of the Quote Due Date. The Contractor shall supply any justification and additional information that will facilitate an evaluation and decision by the City of Marysville. Any approved extension will be issued in an addendum.

1.5 WITHDRAWAL OF QUOTES

Contractors may withdraw a quote that has been submitted at any time up to the due date and time. To accomplish this, a written request signed by an authorized representative of the Contractor must be submitted to the procurement professional named on the Invitation for Quote cover sheet.

1.6 PROCEDURE WHEN ONLY ONE QUOTE IS RECEIVED

If the City of Marysville receives a single responsive, responsible quote, the City shall have the right to conduct a price or cost analysis on such a quote. The Contractor shall promptly provide all cost or pricing https://www.mrscrosters.org/ data, documentation, and explanation requested by the City to assist in such analysis. By conducting such analysis, the City shall not be obligated to accept the single quote; the City reserves the right to reject such quote or any portion thereof.

1.7 MULTIPLE QUOTES

Contractors interested in submitting more than one quote may do so, providing each quote stands alone and independently complies with the instructions, conditions, and specifications of this Invitation for Quote.

1.8 EVALUATION & AWARD

The City of Marysville will award the Project to the responsive and responsible Contractor(s) with the lowest offer that best meets the needs of the City or reject any and all quotes.

a. Responsive Contractor – A business entity or individual who has submitted a quote that fully conforms in all material respects to the Invitation for Quote and all of its requirements, including all form and substance.

b. Responsible Contractor – A business entity or individual who has the financial and technical capacity to perform the requirements of the solicitation and subsequent contract.

1.9 MANDATORY CONTRACTOR RESPONSIBILITY

As required by RCW 39.04.350, as amended, before the award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must:

a. At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW, as required under the provisions of those chapters;

b. Have a current state of Washington unified business identifier number (UBI);

c. If applicable,

1. have industrial insurance coverage for bidder’s employees working in Washington State as required in Title 51 RCW;

2. an employment security department number as required in Title 50 RCW;

3. and a state excise tax registration number as required in Title 82 RCW

d. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);

e. Within the three-year period immediately preceding the date of this solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

f. Have received training on the requirements related to public works and prevailing wage under chapter 39.04 RCW and chapter 39.12 RCW.

To verify a contractor’s training status or exempt status, check the LNI Verify a Contractor website using a business name or UBI number.

1.10 SUPPLEMENTARY CONTRACTOR RESPONSIBILITY

The following Supplemental Bidder Responsibility Criteria apply to this Project:

A. Prior Performance on City Contracts. If the bidder (or the bidder’s owners) have had one or more prior contracts with the City, then the bidder is not responsible if the bidder substantially failed to perform on any of those contracts. Some examples of such failures to perform include: (1) the contract was terminated by the City for contractor failure to perform, (2) the contract was terminated pursuant to an agreed contract termination, or (3) the contract was only completed after a substantial contract amendment after contractor failure to perform (such as a “Back on Track” Amendment).

The City may use independent sources of information that may be available to demonstrate whether the bidder is in compliance with these criteria. A bidder may request that City modify the supplemental bidder responsibility criterion listed above. This request must be in writing to the City Procurement and Contracts Director and must be received by the City Procurement and Contracts Director at least ten business days before the quote opening. If the City determines the bidder does not meet the bidder responsibility criterion above and is therefore not a responsible bidder, the City will notify the bidder in writing with the reasons for its determination. If the bidder disagrees with this determination, the bidder may appeal to the City and Contracts Director in writing within two (2) business days after receipt of the City’s determination. The Procurement and Contracts Director will consider the appeal and any additional information and will issue a decision regarding the appeal.

1.11 CERTIFIED PAYROLL

Contractors must comply with the requirements of RCW 39.12.

1.12 WAC RULE 458-20-171 (NOT APPLICABLE)

1.13 QUOTING ERRORS

The City of Marysville will not be responsible for any errors in Contractor quotes. Contractors will not be allowed to alter quotes after the deadline for quote submission.

The City of Marysville reserves the right to make corrections or amendments due to errors identified in quotes by the City of Marysville or the Contractor. This type of correction or amendment will only be allowed for such errors as typing, transposition, or any other obvious error. Contractors are liable for all errors or omissions contained in their quotes.

After receiving quotes, the City of Marysville will review and check each quote for the correctness of extensions of the prices per unit and the total price. If a discrepancy exists between the price per unit and the extended amount of any quoted item, the price per unit will control. The total of extensions, corrected where necessary, will be used by the City of Marysville.

When, after the opening of the quotes, a Contractor claims an error, and requests to be relieved of the award, they will be required to promptly present certified worksheets. The Procurement Professional will review the worksheets, and if the Procurement Professional is convinced that an honest, mathematically excusable error or critical omission of costs has been made, the Contractor may be relieved of their quote.

https://secure.lni.wa.gov/verify/

1.14 EXCLUDED PARTIES

All Contractors must certify that they are not on the Comptroller General’s list of ineligible contractors nor the list of parties excluded from Federal procurement or non-procurement programs.

https://www.sam.gov.

1.15 BUSINESS LICENSE

The successful Contractor will be required to possess or obtain and maintain a City of Marysville Business License.

1.16 BID PROTEST PROCEDURES

RCW 39.04.105 governs all protests. Any Bidder may file a written protest against award of the contract to the lowest bidder within two full business days of quote opening. A protest submittal must be delivered to the City of Marysville, Procurement and Contracts Director, 501 Delta Avenue, Marysville, WA 98270, with the words “Bid Protest” prominently and clearly displayed on any outer cover containing the protest notice as well as the notice itself. The following minimum information must be included in the written protest notice:

1) the name, address and phone number, including area code, of the protesting bidder; and

2) the protesting bidder’s contact person’s name and telephone number (including area code);

and

3) a statement(s) describing the nature of the protest; and

4) the city solicitation title.

If the City intends to award the contract to other than the low bidder, a notice of intent to award will be sent to all bidders. Any Bidder other than the selected bidder may protest the award using the procedure outlined above within five (5) days of mailing the notice or two (2) business days of actual receipt by electronic or personal delivery.

No contract shall be executed earlier than (2) business days (excluding holidays and weekends) from the date a written protest is received.

1.17 NON-ENDORSEMENT

As a result of the selection of a Contractor to provide services to the City of Marysville, the City of Marysville is neither endorsing nor suggesting that the Contractor is the best or only solution. The Contractor agrees to make no reference to the City of Marysville in any literature, promotional material, brochures, sales presentation, or the like without the express written consent of the City of Marysville.

1.18 NO CONFIDENTIALITY

By submitting a quote, the quoting contractor understands and agrees that the quote and all the materials submitted in connection with the quote will not be treated as confidential or proprietary by the City. The City will disclose the quote and all such materials to anyone at any time and without notice to the quoting contractor.

1.19 RESPONSE PROPERTY OF THE CITY OF MARYSVILLE

All materials submitted in response to this invitation become the property of the City of Marysville.

Selection or rejection of a response does not affect this right.

https://www.sam.gov/

1.20 NO OBLIGATION TO BUY

The City of Marysville reserves the right to refrain from contracting with any Contractor. The release of this Invitation for Quote does not compel the City of Marysville to purchase.

1.21 COST OF PREPARING QUOTES

The City of Marysville is not responsible for any costs incurred by Contractors in the preparation and presentation of quotes and demonstrations submitted in response to this Invitation to Quote.

1.22 PAYMENT & PERFORMANCE BONDS

Unless otherwise determined by the City pursuant to RCW 39.08.010(3), the successful Contractor will be required to make, execute, and deliver performance and payment bonds equal to the amount of the full contract price with a surety company as surety. Award is conditioned that the successful Contractor shall faithfully perform all the provisions of this contract and pay all laborers, mechanics, subcontractors, and material men and all persons who supply such person or persons, or subcontractors, with provisions and supplies for the carrying on of such work. The bonds shall be issued by a corporate surety acceptable to the City of Marysville, licensed to do business in the State of Washington, and must be filed with the City.

The surety must agree to be bound by the laws of the State of Washington and subject to the jurisdiction of the State of Washington. The Performance Bond and separate Payment Bond must be on the forms provided by the City of Marysville.

In the event the surety becomes unacceptable to the City of Marysville during the course of the Contract, Contractor must, upon the City of Marysville’s written request and at Contractor’s sole cost and expense, obtain payment and performance bonds from another surety acceptable to the City of Marysville.

1.23 BID BOND

A Bid Bond is not required for this Small Works roster solicitation.

1.24 CONTRACT AWARD

Contract award, if any, will be made to the lowest, responsive and responsible Contractor whose quote best meets the interests of the City of Marysville. The City of Marysville will have no obligations until a contract is signed by both parties. The resulting contract will be firm and fixed-price.

1.25 EXECUTION OF CONTRACT & NOTICE TO PROCEED

The successful Contractor will be sent a notice of Intent to Award, contract, bond forms, and instructions.

The successful Contractor will sign the contract and return it along with the executed bond forms to the City of Marysville according to the instructions, together with a certificate of insurance and required insurance endorsements. Upon execution and receipt of any additional required documentation or submittals from the Contractor, the purchase order will be issued. The purchase order will provide the Notice to Proceed. Any work performed by the Contractor prior to execution of the Contract is strictly at the Contractor’s risk.

PART B – GENERAL CONDITIONS

1.26 RESPONSIBILITIES OF THE CONTRACTOR

A. Notice to Proceed. The Contractor shall not start the Work until receipt of Notice to Proceed from the City.

B. Safety. The Contractor shall take all necessary precautions for the safety of employees on the worksite and shall comply with all applicable provisions of federal, state, and local regulations, ordinances, and codes. The Contractor shall erect and properly maintain at all time, as required by the conditions and progress of the Work, all necessary safeguards for the protection of workers and the public and shall post danger signs warning against known or unusual hazards.

C. Correction of Defects. If, during the course of the Contract, the Work rendered does not meet the requirements set forth in the Contract, the Contractor shall correct or modify the Work to comply with the requirements of this Contract. The City shall have the right to withhold payment for such Work until it meets the requirements of the Contract Documents.

D. Equal Employment Opportunity. The Contractor shall not discriminate against any employee, applicant for employment, or other person on the basis of race, color, religion, sex, age, disability, marital state, national origin, or other circumstance prohibited by applicable federal, state, or local law or ordinance. The Contractor shall comply with and shall not violate any applicable provisions of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, and all applicable federal, state, or local law or ordinance regarding non-discrimination.

E. Independent Contractor. The Contractor is and shall be at all times during the term of this Contract an independent contractor and not an employee of the City. Any and all employees of the Contractor, while engaged in the performance of any work or services required by the Contractor under this Contract, shall be considered employees of the Contractor only and not of the City.

F. Compliance with Laws. The Contractor shall comply with all federal, state, and local laws and regulations applicable to the work to be done under this Contract.

G. Document Ownership. On payment to the Contractor by the City of all compensation due under this Contract, all finished or unfinished documents and material prepared by the Contractor with funds paid by the City under this Contract shall become the property of the City and shall be forwarded to the City upon its request.

H. Records. All records and accounts pertaining to this Contract are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment.

Copies shall be made available to the City upon request.

1.27 WARRANTY OF THE WORK

The Contractor shall be responsible for correcting all defects in the Work discovered within one year after the date that the City issues the Certificate of Completion for the Work. If a longer warranty period is specified elsewhere in the Contract Documents, then that longer period applies. When corrections of defects are made, the Contractor shall be responsible for correcting all defects in the corrected Work for one year after acceptance of the corrections by the City. The Contractor shall start work to remedy such defects within seven (7) days of written notice of discovery thereof by the City and shall complete such work within a reasonable time. In emergencies where damage may result from delay or where loss of service may result, such corrections may be made by the City, in which case the cost shall be borne by the Contractor. In the event the Contractor does not accomplish corrections at the time specified, the work will be otherwise accomplished, and the cost of same shall be paid by the Contractor. All warranties in the Contract Documents are cumulative; if warranties contained in the Contract Document are different or conflict with each other, then the most stringent on the Contractor applies.

1.28 CHANGE ORDERS

A. The City’s Project Manager reserves the right to change the Work at any time. This may be done only in writing, through field directives, or otherwise. Such changes shall not invalidate the Contract nor release the surety, and the Contractor agrees to perform the Work as changed. The Contractor shall not proceed with a change to the Work without a written directive from the City’s Project Manager.

B. Changes to the Work may result in an increase or decrease in Contract Price or Contract Time. If the Contractor and the City agree on changes to Contract Price or Contract Time, the Contractor and the City shall execute an agreed change order. However, if the Contractor and the City do not agree, the City may, in its sole discretion, issue a unilateral change order changing the scope of Work and making any adjustments to the Contract Price and Contract Time in such amount and for such time as the City thinks appropriate. Any Contractor contract claim arising from such a unilateral change order must comply with contract claims provisions set forth in the Contract Documents. The Mayor will sign all change orders on behalf of the City.

C. As directed in writing by the City’s Project Manager, minor changes to the Work may proceed prior to execution of a change order. Substantial changes in the Work will often be negotiated and a change order executed before the City directs the Contractor to proceed with the change.

1.29 CONTRACT CLAIMS

The Contractor shall provide written notice to the City of any contract claim against the City relating to differing site conditions, protests, work orders, revision of work orders, damages, expenses, costs, extra work, or anything else arising out of this Contract. To the maximum extent allowed by law, a contract claim is forever waived if such notice is not delivered to the City by the earlier of (A) the date that is thirty

(30) days after the discovery of the basis of such contract claim or (B) the date that is thirty (30) days after completion of the Work at issue in the contract claim.

1.30 TERMINATION OF CONTRACT – SEE CONTRACT SECTION 8

1.31 INSURANCE – SEE CONTRACT SECTION 13

1.32 PREVAILING WAGES

A. Prevailing Wage Rates & Benefit Code Key

This Contract is subject to the requirements of Chapter 39.12 RCW and, as it may be amended, relating to prevailing wages. The wage rates to be paid to all laborers, workers, and mechanics who perform any part of this Contract shall not be less than the prevailing wage rates as required by Chapter 39.12 of the Revised Code of Washington, as amended. This requirement applies to laborers, workers, and mechanics whether they are employed by the Contractor, subcontractors, sub-subcontractors, or any other person who performs a portion of the Work contemplated by this Contract.

The State of Washington prevailing wage rates applicable for this public works project, which is located in Snohomish County, may be found at the following website address for the Department of Labor & Industries: https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/.

The prevailing wage rates in effect on the quote opening date are the prevailing wage rates that apply to this project, no matter how long it lasts, unless the Contract is awarded more than six (6) months after the quotes were due. For those contracts where the award was delayed more than https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/ https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/ six (6) months, the prevailing wage rate in effect on the date of the award shall apply for the duration of the Contract.

A copy of the applicable prevailing wage rates is also available for viewing at the City of Marysville’s Procurement and Contract Office, located at 501 Delta Avenue, Marysville, WA 98270. Upon request, the City of Marysville will mail a hard copy of the applicable prevailing wages for this project.

In referencing such rates, the City does not imply or warrant that the Contractor will find labor available at those rates. It is the Contractor's sole responsibility to determine the wage rates actually paid.

B. Prevailing Wage Compliance

The Contractor agrees to comply with all state and federal laws relating to the employment of labor and wage rates to be paid. The hourly wages to be paid laborers, workers, or mechanics shall be not less than the prevailing rate of wage for an hour’s work in the same trade or occupation in Snohomish County.

The Contractor shall post the Prevailing Rate of Wage Statement in a location readily visible to workers at the job site or as allowed by RCW 39.12.020. The “Statement of Intent to Pay Prevailing Wages” shall include:

(1) The Contractor’s registration certificate number; and

(2) The prevailing rate of wage for each classification of workers entitled to prevailing wages under RCW 39.12.020, and the estimated number of workers in each classification.

A. Intents and Affidavits

Contractor shall comply with RCW 39.12.040. This project is considered a public work that requires each and every contractor, sub-contractor, and lower-tier contractors (“Contractors”) working on the Project file the Statement of Intent to Pay Prevailing Wages (Intent), and Affidavit of Wages Paid (Affidavit) forms. Contractors are responsible for filing all forms with the Department of Labor and Industries (L&I) and are responsible for paying all filing fees. These forms are required regardless of the dollar amount.

The Intent form is filed immediately after the contract is awarded and before work begins, if possible. The City shall not make any payments until Contractors have submitted an Intent form that L&I has approved.

The Affidavit form is not filed until after all Work has been physically completed and accepted by the City. The City will not release final payment until all Contractors have submitted an Affidavit of Wages that L&I has approved.

Statements of Intent to Pay Prevailing Wages and Affidavits of Wages Paid must be filed electronically with the Department of Labor and Industries. Information and be found at:

https://lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/

1.33 SUBCONTRACTOR RESPONSIBILITY

The Contractor shall include the language of this section in each of its first-tier subcontracts and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of https://lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/ this section apply to all subcontractors regardless of tier.

At the time of the execution of any subcontract, the Contractor shall verify that each of its first-tier subcontractors meets the following bidder responsibility criteria by requiring each subcontractor to:

a. Provide a current certificate of registration in compliance with chapter 18.27 RCW, as amended, which must be in effect at the time of quote submittal;

b. Provide a current Washington Unified Business Identifier (UBI) number;

c. Provide proof of Industrial Insurance (worker’s compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW, or provide a signed certification that such insurance is not required;

d. Provide a current Washington Employment Security Department number, as required in Title 50 RCW, or provide a signed certification that such number is not required;

e. Provide a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW or provide a signed certification that such number is not required;

f. Provide an electrical contractor license, if required by Chapter 19.28 RCW;

g. Provide an elevator contractor license, if required by Chapter 70.87 RCW; and

h. Provide a signed certification that the subcontractor is not disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).

1.34 PAYMENT

Progress payments less retainage are allowed.

Unless otherwise determined by the City pursuant to RCW 39.04.152, the City will retain a sum of five percent (5%) of the monies earned by the Contractor pursuant to Chapter 60.28 RCW. The Contractor may elect to provide a Retainage Bond in the form provided by the City.

Final retainage payment or bond will be released in one lump sum sixty (60) days after the Project Manager has accepted the contract as physically complete or upon receipt of all necessary releases from the Department of Revenue and the Department of Labor and Industries and settlement of any liens filed under Chapter 60.28 RCW, whichever is later.

All invoices must list the Solicitation number and are to be submitted to:

City of Marysville-Procurement and Contracts 501 Delta Avenue Marysville WA 98270 or email to: tbauccioteschlog@marysvillewa.gov

1.35 MISCELLANEOUS

A. Any waiver by the City or the breach of any provision of this Contract by the Contractor will not operate or be construed as a waiver of any subsequent breach by the Contractor or prevent the City from enforcing any such provisions thereafter.

B. This Contract may not be assigned by the Contractor without the written consent of the City, which consent may be withheld in the City’s sole discretion.

mailto:tbauccioteschlog@marysvillewa.gov

C. This Contract contains the complete and integrated understanding and Contract between the parties and supersedes any understanding, agreement, or negotiation, whether oral or written, not set forth herein.

D. Unless otherwise directed in writing by the City’s Procurement and Contracts Director, notices to the City must be in writing and shall be delivered to the City’s Procurement and Contracts Director by registered or certified mail, postage prepaid, or delivered by hand. Notices to the Contractor may be delivered to the Contractor by mail or email to the address for Contractor on Form 3.01 or to any other address reasonably calculated to give the Contractor notice.

E. This Contract may only be modified by a written change order executed in accordance with the Contract.

F. If any part of this Contract is found to be in conflict with applicable laws, such part shall be inoperative, null, and void, insofar as it is in conflict with said laws, and the remainder of the Contract shall remain in full force and effect.

G. Exclusive venue for any lawsuit arising out of this Contract shall be in the Superior Court of Snohomish County, Washington. The laws of the State of Washington, without giving effect to principles of conflict of laws, govern all matters arising out of or relating to this Contract.

SECTION 2 - SPECIFICATIONS

2.1 PROJECT DESCRIPTION & COMPLETION TIME

This is a restricted quote. Only quotes submitted from the contractors listed in the MRSC applicable work category will be considered. The list of eligible contractors is in Appendix A.

The City of Marysville is requesting quotations from deconstruction and salvage contractors for the selective deconstruction, material recovery, and removal of the former 1288 square foot caretaker house and garage located at Jennings Memorial Park. The structure contains significant quantities of potentially reusable building materials, including old-growth Douglas fir framing, floor joists, tongue-and-groove subflooring, rafters, wall studs, and other dimensional lumber.

The scope of this project generally consists of deconstruction of the existing residential house, proper disconnection and abandonment of utilities, removal, salvage and recycling of materials, site grading, and restoration of the former building site with a compacted gravel parking area. The City has completed some asbestos abatement work, see Appendix C and D, but makes no warranty or guarantee. The contractor must take all necessary steps to identify, control, remove, and appropriately dispose of any asbestos materials encountered during the work in accordance with all applicable requirements.

The successful contractor must furnish all labor, equipment, permits, coordination, transportation, material handling, salvage, recycling, disposal, grading, and incidentals necessary to complete the project.

The work must be physically completed in all respects and ready for final acceptance within 30 calendar days of the date of issuance of the Notice to Proceed. Final completion must be accomplished by November 15, 2026

The engineer’s estimate is $30,000.

2.2 PRE-QUOTE MEETING & SITE INSPECTION

If possible, questions should be submitted in writing three (3) working days prior to the pre-quote meeting to give staff time to research answers. No statements made during the meeting will amend or modify this solicitation unless they are subsequently issued as a written addendum.

2.3 SUMMARY OF WORK

The following details specific work tasks that are included in this solicitation:

1. Existing Septic Tank

A. Cut and cap the sanitary sewer service.

B. Properly decommission the existing septic tank that pumps to the City sanitary sewer. The tank may either be removed or abandoned in place.

C. Provide documentation confirming the method and completion of septic tank decommissioning.

D. An existing septic tank is located on the site and must be properly decommissioned and abandoned in accordance with WAC 246-272A-0300 and all applicable Snohomish County Health Department requirements. The tank shall be pumped by a licensed septage pumper and either removed from the site or abandoned in place as permitted by the applicable regulations.

E. If abandoned in place, the tank must be rendered unusable and completely filled with approved material in accordance with state and local requirements. The Contractor must provide the City with copies of all permits, pumping receipts, inspection records, and documentation verifying proper abandonment prior to final acceptance of the project.

2. Deconstruction and Salvage of Caretaker House

A. Verify all utilities have been disconnected prior to beginning work.

B. Selectively deconstruct, dismantle and salvage the existing caretaker house in a manner intended to maximize recovery of reusable building materials rather than mechanically demolishing the entire structure at once.

C. Prioritize recovery of old-growth fir lumber, including floor joists, tongue-and-groove subflooring, roof rafters, wall studs, beams, headers, and other reusable dimensional lumber encountered during the work.

D. Remove building components in a sequence that provides a reasonable opportunity for material recovery and reuse, and exercise reasonable care to minimize unnecessary splitting, breaking, cutting, or other damage to salvageable lumber.

E. Mechanical demolition equipment may be used for portions of the structure or materials that are impractical to salvage; however, mechanical methods may not be used in a manner that unnecessarily destroys materials reasonably suitable for salvage.

F. Following reasonable salvage activities, remove all remaining non-salvageable portions of the structure, foundations, slabs, and miscellaneous debris as required to complete the work.

G. Protect all existing park improvements during construction.

H. Repair any damage to City property resulting from the Contractor's operations.

I. The contractor must take all necessary measures to control dust during deconstruction activities and must take all appropriate measures to prevent damage to existing fences.

3. Recycling and Disposal

A. Recycle materials to the greatest extent practical.

B. Salvage reusable lumber and building materials to the greatest extent practical. Contractor must take possession of all salvage materials and shall keep or sell all salvaged items. Contractor must remove all salvaged items from the property.

C. Remove all debris from the site and dispose of in accordance with city, county and state regulations.

D. A minimum of 51% of the structure by weight must be salvaged, recycled, or otherwise diverted from the landfill unless approved in writing by the City’s Project Manager.

4. Site Protection and Restoration

A. Grade and compact subgrade to a firm and unyielding surface over the completed project area.

B. Import, place, grade, and compact a minimum of six (6) inches of 5/8-inch minus crushed gravel over the completed project area, of approximately 3400 square feet, ref WSDOT spec 4-05 and 9- 03.9(3)).

C. Finished surface must be uniformly graded, firm, stable, and drivable parking surface without rutting, loose areas, depressions, or standing water.

D. Match the surrounding gravel grade and provide positive drainage from north to south and west to east. Slope to be a minimum of a .5% with max of 2%

E. Restore all disturbed areas to a neat and finished condition acceptable to the City.

2.4 SALVAGED MATERIAL OWNERSHIP

All materials successfully salvaged from the caretaker house shall become the property of the Contractor upon removal from the structure. The City does not intend to retain salvaged lumber, fixtures, or other building materials.

The Contractor may reuse, resell, donate, recycle, or otherwise lawfully dispose of salvaged materials and shall be responsible for all handling, storage, transportation, marketing, sale, and disposition of those materials.

Because the Contractor will retain ownership of salvaged materials and may receive financial benefit from their reuse or resale, the Contractor shall account for the anticipated salvage value when preparing the lump-sum bid. The bid shall represent the Contractor’s net cost to perform the complete project after considering the estimated value of recoverable materials.

The City will not provide additional compensation if the Contractor is unable to recover, sell, or realize the anticipated value of salvaged materials.

2.5 REQUIRED CLOSEOUT DOCUMENTATION

1. The following are required prior to issuance if final completion.

2. Final demolition permit approval and applicable inspection sign-offs.

3. Confirmation of utility disconnections.

4. Septic tank decommissioning documentation.

5. Recycling and disposal receipts, or a summary identifying the disposition of project materials.

6. Required prevailing wage and public-works closeout documentation.

7. Confirmation that all punch-list items have been completed.

2.6 FINAL INSPECTION AND ACCEPTANCE

1. Schedule and participate in a final walkthrough with City of Marysville staff.

2. Correct any punch-list items identified during the final inspection before final acceptance.

3. Final grading, compaction, drainage, cleanup, and restoration are subject to City approval.

2.7 PROJECT LOCATION MAP

See Exhibit A.

2.8 PERMITS

The contractor is responsible for obtaining all required demolition and approval permits. The city will waive any City of Marysville permit fees; however, the contractor is responsible for paying for all permits, inspection, and review fees charged by other jurisdictions or agencies.

2.9 CHANGES AND DIFFERING SITE CONDITIONS

No change to the scope of work, materials, quantities, contract price, or working days may be performed without prior written authorization from the City. The Contractor must immediately notify the City if concealed or differing site conditions are encountered, including unknown utilities, buried structures, contaminated materials, or conditions that materially differ from those reasonably anticipated. The Contractor may not proceed with the affected work until receiving direction from the City.

2.10 CONTRACTOR RESPONSIBILITIES

Contractor must:

• Coordinate and complete all utility locates for the project area prior to any work commencing.

• Coordinate electrical service disconnection with Snohomish County PUD.

• Coordinate all required inspections.

• Furnish all labor, tools, equipment, materials, supplies, and any other item(s) necessary to complete the project as specified successfully.

• Provide all pedestrian traffic control signage, cones, and barricades to ensure public access to the building during construction.

• Leave the project area free of nails, glass, concrete, wood, metal, and other construction debris.

• Dispose of all trash and sweep sidewalks and streets as necessary at the end of each working day.

Upon completion of the project and parking lot(s) must be clean and free of any debris resulting from the work under this project.

2.11 CITY OF MARYSVILLE RESPONSIBILITIES

The City of Marysville will:

• Provide copies of the asbestos survey and abatement completion documentation.

• Provide access to the project site and will coordinate a reasonable laydown area.

• Coordinate with Contractor to designate a daily staging area for material, equipment, and tools.

2.12 SUB-CONTRACTING

The Contractor must obtain the City of Marysville’s written consent prior to entering into any subcontract under this contract.

2.13 LOCATION OF WORK

All work will be performed at Jennings Memorial Park located at: 6915 Armar Rd, Marysville, WA 98270.

2.14 WORK HOURS

All work under the contract will be performed during normal working hours, Monday – Friday, 8:00 am – 6:00 pm, excluding weekends and holidays. The Contractor must adhere to the City’s Noise Ordinance, MMC 6.76, which may be viewed at https://ecode360.com/49260341#49260341

2.15 SUBMITTALS

Prior to commencing any work on the project, the Contractor must provide a Project Timeline and Schedule to the City’s Project Manager. The Contractor must adhere to the submitted scheduled start and completion dates; any alteration to the schedule must be pre-approved by the City’s Project Manager.

https://ecode360.com/49260341#49260341

SECTION 3 – QUOTATION SUBMITTAL REQUIREMENTS

3.1 SUBMITTAL REQUIREMENTS

The forms listed below must be returned by the bid due date and time to the designated location referenced in the cover sheet. Not submitting these forms by the due date and time may deem your bid as non‐responsive.

1. Form 3.01 – Contractor Commitment and Information

2. Form 3.02 – Price Sheet

3. Form 3.03 – Certification of Compliance with Wage Payment Statutes

4. Form 3.05 – Certificate of Non-Debarment/Suspension

NOTE TO CONTRACTORS: Effective July 1, 2019: In accordance with the revised responsible Contractor criteria in RCW 39.04.350, all businesses are required to have training before contract award on public works projects. Note: this applies to all public works projects that start on or after July 1, 2019. If you have questions or need assistance, please contact the Department of Labor & Industries.

https://apps.leg.wa.gov/RCW/default.aspx?cite=39.04.350

FORM 3.01 CONTRACTOR COMMITMENT AND INFORMATION

SWR INVITATION FOR QUOTE #2026-011 DECONSTRUCTION AND SALVAGE- JENNINGS PARK CARETAKER HOUSE

Company Name:

Company Address:

City: State: ZIP:

Federal Tax ID #: UBI#: Contractor’s License #

Legal status of Contractor organization: ☐ Individual ☐ Partnership ☐ Corporation ☐ Joint Venture

Diversity Certification (if applicable): ☐ Disadvantaged Business Enterprise (DBE) ☐ Minority Business Enterprise (MBE) ☐ Women Business Enterprise (WBE) ☐ Minority Women Business Enterprise (MWBE) ☐ Public Works Small Business Enterprise (PWSBE) Certification number:

Employment Security # City of Marysville Business License #

Contractor Contact Name (if different from Authorizing Official): Contractor Contact Title:

Contractor Contact Email: Contractor Contact Direct Phone:

Contractor Contact Address (If different from above):

City: State: ZIP:

By responding to this solicitation, the Contractor understands and agrees to be bound by all requirements and contract terms and conditions contained in this solicitation. By signing this form, the Contractor acknowledges receipt and understanding of any and all addenda issued for this solicitation. This form must be signed by an individual authorized to legally commit the Contractor.

The Contractor also certifies that:

• I am authorized to commit my firm to this quote and that the information herein is valid for 90 days from this date.

• That all information presented herein is accurate and complete and that the specifications can be performed as presented in this quote upon the City’s request.

• That I have had an opportunity to ask questions regarding this quote and that those questions have been answered.

• That this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting an offer for this quote and is in all respects fair and without collusion or fraud.

This form may be signed by ink signature, copy of ink signature, copy of signature, e-signature, or any other form of signature.

By submitting this bid, the bidder agrees that its signature will have the same legal effect as an original ink signature.

Authorizing Official Printed Name: Authorizing Official Title:

Authorizing Official Email: Authorizing Official Phone:

Authorizing Official Signature & Date:

FORM 3.02 PRICE SHEET

SWR INVITATION FOR QUOTE #2026-011

DECONSTRUCTION AND SALVAGE- JENNINGS PARK CARETAKER HOUSE

Contractor Name:

Restrictive Quote - Only quotes from contractors listed on the MRSC Small Works Roster applicable work category as of the date and time the project was created will be considered for the contract award.

Quoted prices shall include everything necessary for the successful completion of the work, including, but not limited to, providing the materials, equipment, tools, supplies, management, superintendence, labor, and any applicable testing services.

Having carefully examined the specifications prepared by the City of Marysville and having familiarized ourselves with the premises and conditions affecting the work, the contractor agrees to perform all work required for the following amount:

# Project Description Lump-Sum Bid

1. Deconstruction and Salvage of Caretaker House at Jennings Memorial Park $

9.4% Sales Tax: $

Total: $

FORM 3.03 CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

DECONSTRUCTION AND SALVAGE- JENNINGS PARK CARETAKER HOUSE

The Contractor hereby certifies that within the three-year period immediately preceding the bid solicitation due date (Click or tap to enter a date.), the Contractor is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Contractor’s Business Name

Signature of Authorized Official*

Printed Name

Title

Date

City where signed

State

Check One:

Sole Proprietorship ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

The State of Incorporation, or if not a corporation, State where the business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, the proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, the proposal must be executed by a partner.

FORM 3.05 CERTIFICATE OF NON-DEBARMENT/SUSPENSION

DECONSTRUCTION AND SALVAGE- JENNINGS PARK CARETAKER HOUSE

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER

INELIGIBILITY AND VOLUNTARY EXCLUSION

LOWER TIER COVERED TRANSACTIONS

THIS FORM MUST BE COMPLETED BY THE PRIME SUPPLIER AND ANY SUB-TIER SUPPLIERS THAT WILL BE AFFILIATED WITH THE WORK IN THIS PROPOSAL. RETURN ALL COMPLETED FORMS WITH ORIGINAL PROPOSAL

PACKAGE.

The Lower Tier Participant (Applicant for a third-party subcontract or subgrant under a federal funded project), hereinafter referred to as Supplier, certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency.

Where the Supplier is unable to certify to any of the statements in this certification, such Supplier must attach an explanation to this submittal.

The Supplier, , certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification and understands that the provisions of 31 U.S.C. Section 3801 et seq. and Title 2 CFR Part 180 are applicable thereto.

Signature of Authorized Official

Title of Authorized Official Date

Exhibit A – Project Location Map

Jennings Memorial Park | 6915 Armar Road, Marysville, WA 98270

Figure 1. Jennings Memorial Park project location. The red marker identifies the former caretaker house proposed for deconstruction and salvage.

Existing Caretaker House

J

Figure 2. Close-up aerial view of the former caretaker house proposed for deconstruction and salvage. The red marker identifies the structure.

APPENDIXES

APPENDIX A - LIST OF ELIGIBLE CONTRACTORS

APPENDIX B – COUNTY BUILDING DESCRIPTION

APPENDIX C - ASBESTOS SURVEY REPORT