2026-010 - RFP Admin Services - HOME Admin Services-Post(PDF).pdf

REQUEST FOR PROPOSALS

FOR

ROWAN COUNTY

Professional Grant Administration Services For

HOME-ARP Grant First Horizons Community

# 2026-010

130 West Innes Street

Salisbury, NC 28144 704-216-8178 jody.farrow-bennett@rowancountync.gov

Date Issued: Thursday, March 26, 2026

Date Due: Friday, April 24, 2026, at 11:00 AM ET

Administered By: Jody Farrow-Bennett, Purchasing Director mailto:jody.farrow-bennett@rowancountync.gov

Rowan County 2026-010 Request for Proposals Date Due: Friday, April 24, 2026, at 11:00 AM ET HOME ARP Grant Admin

NOTICE TO RESPONDENT

REQUEST FOR PROPOSALS

Grant Administration Services – HOME-ARP Grant (First Horizons Community)

Rowan County (“County”) and the City of Salisbury (“City”) anticipate receiving HOME American Rescue Plan (“HOME- ARP”) funding from the federal Department of Housing and Urban Development (HUD) and administered by the Cabarrus/Iredell/Rowan HOME Consortium to support the construction of ten (10) units of permanent supportive housing. For the purposes of this RFP, Rowan County is serving as the lead agency; the County is seeking a qualified grants administration consultant to provide grant administrative services to both the County and City to ensure proper compliance with the HOME-ARP program and with all other local, state, and federal regulations. All proposals submitted for services must meet or exceed the time frame and the product/service specifications as outlined in this Request for Proposals (RFP).

Proposals for the Rowan County Grant Administration Services will be accepted until Friday, April 24, 2026, at 11:00 AM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31, Salisbury, North Carolina 28144.

Request documents may be obtained from the County website at:

https://www.rowancountync.gov/675/Purchasing

Submission of any proposal signifies the respondent’s agreement that their proposal and the content thereof are valid for ninety (90) calendar days following the submission deadline and will become part of the contract that is negotiated between Rowan County and the successful respondent. All prices submitted with the proposal shall remain in effect for the ninety (90) day period.

Insurance requirements are listed in the document and will be required only from the awarded respondent before entering into contract with Rowan County.

Once the RFP is public all questions related to the RFP shall be directed to the Purchasing Director. Any contact related to the RFP with County Staff and/or Board of Commissioners will be prohibited and cause for rejection.

Contracts funded with federal grant funds must be procured in a manner that conforms with all applicable Federal laws, policies, and standards.

Rowan County reserves the right to award and/or reject any and/or all proposals and waive any technicalities or irregularities. For complete details, consult the RFP.

This is the 26th day of March 2026.

Rowan County

By: Jody Farrow-Bennett Rowan County Director of Purchasing and Contract Administration https://www.rowancountync.gov/675/Purchasing

Contents

REQUEST FOR PROPOSALS

NOTICE TO RESPONDENT

Section 1: Introduction & General Instructions

1.1. Intent of Request for Proposal

1.2. Important Information

1.3. Important Dates

Section 2: Proposal Submission

2.1. Submission of Proposals

2.2. Request for Clarification

2.3. Errors and Omissions

2.4. Signed Proposal Considered an Offer

2.5. Insurance Coverage

2.6. ADA Compliance

2.7. Conflict of Interest

Section 3: Evaluation of Proposals

3.1. Evaluation Criteria

3.2. Pricing

Section 4: Agreement & General Conditions

4.1. Timeline to Execute Contract

4.2. Availability of Funds

4.3. Non-Discrimination

4.4. Collusive Bidding

4.5. General Indemnity

4.6. Assignment

4.7. References

4.8. Termination

Section 5: Scope of Work

5.1. General

5.2. Proposal Contents

Section 6: Respondent Information Sheet Section 7: Proposal Response Form

7.1. Contractor Information

7.2. Fixed Cost:

7.3. Signature

1. Section 1: Introduction & General Instructions

1.1. Intent of Request for Proposal

The purpose and intent of this Request for Proposal (RFP) is to contract for Grant Administration Services to ensure compliance with the HOME-ARP Grant program. The following documents make up this Request for Proposals:

a. This Document

b. Scope of Work

c. Respondent Information Sheet

d. Proposal Response Form

e. All Backup Documentation requested in Section 5.2

1.2. Important Information

Information about the federal HOME-ARP program can be found here:

https://www.hudexchange.info/programs/home-arp/overview/.

Guidance specific to the Cabarrus/Iredell/Rowan HOME-ARP Policy Manual can be found here:

http://apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY- Concord%202023-09-19.pdf

1.3. Important Dates

1.3.1. Issue Date: Thursday, March 26, 2026

1.3.2. Deadline for written questions: Wednesday, April 15, 2026, at 5:00 PM ET

1.3.3. Deadline for Submitting Proposals: Friday, April 24, 2026, at 11:00 AM ET

1.3.4. Anticipated Award Date: BOC Meeting on May 18, 2026

2. Section 2: Proposal Submission

2.1. Submission of Proposals

Proposals must be submitted using the Proposal Response Form included with the specifications and enclosed in a sealed envelope. Each respondent must provide BOTH:

• Three (3) signed hard copies of the complete proposal packet

• One (1) electronic copy in PDF format, created using software such as Adobe, CutePDF, or PDF Writer, to ensure compliance with ADA public information standards.

Delivery Instructions:

• Paper submissions (mail or hand-delivery):

Rowan County Purchasing Department Attn: Jody Farrow-Bennett, Purchasing Director 130 West Innes Street, Suite 31 Salisbury, NC 28144

• Electronic submissions:

jody.farrow-bennett@rowancountync.gov

The package shall be sealed and plainly marked “RFP 2026-010 Grant Admin Services – HOME ARP Grant”.

Respondents MUST submit one original sealed proposal.

https://www.hudexchange.info/programs/home-arp/overview/ http://apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY-Concord%202023-09-19.pdf http://apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY-Concord%202023-09-19.pdf mailto:jody.farrow-bennett@rowancountync.gov

No responsibility shall be attached to Rowan County (the County) for the premature opening of any proposal not properly addressed or identified.

This will be a public proposal opening. Once proposal is awarded all respondents will receive notification.

Sealed Proposals are due on Friday, April 24, 2026, at 11:00 AM ET; to the exact second; all submissions must be received and in the hands of the officiating County employee by that moment. Late submissions will be disqualified. The opening will be held immediately thereafter in the J. Newton Cohen, Sr. Administration Building at 130 West Innes Street, Conference Room 101, Salisbury, North Carolina. Failure to submit a Proposal by the exact deadline will disqualify the respondent from consideration for this project.

2.2. Request for Clarification

The County will not be bound by or be responsible for any interpretations or conclusions drawn from this RFP.

All questions or requests for clarification or additional information must be submitted in writing no later than 5:00 pm on Wednesday, April 15, 2026. These written questions or requests must be submitted to Jody Farrow- Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are pertinent to all interested respondents will be delivered to all participants as an addendum to this RFP. All addendums will be posted on the County website https://www.rowancountync.gov/675/Purchasing and it is the responsibility of the participants to check for any addendums. Any addenda for clarification will be posted by 5pm Friday, April 17, 2026.

In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and background information presented in this RFP or otherwise distributed or made available during this procurement process. The County will not be bound by or be responsible for any explanation, interpretation, or conclusions of this RFP or any documents provided by the County, other than those given in writing by the County, through the issuance of an addenda. It is the full responsibility of the participants to thoroughly investigate the needs/requirements of the County not necessarily assumed in this RFP.

2.3. Errors and Omissions

The respondents shall not take advantage of any errors or omissions in this RFP and shall promptly notify the County of any omissions or errors found in this document.

2.4. Signed Proposal Considered an Offer

Receipt of a signed proposal shall be considered an offer on the part of the respondent. The terms, conditions, and specifications of this RFP will become part of the contract if the proposal shall be deemed approved and accepted by the County. In the event of a default on the part of the respondent after acceptance by the County, the County may take such action as it deems appropriate, including legal action for damages or specific performance.

2.5. Insurance Coverage

The respondent shall not commence work under this contract until all insurance required under this section has been obtained. The respondent shall not allow any subcontractor to commence on work that has been subcontracted until similar insurance has been obtained by the subcontractor. Also, the respondent agrees that once awarded and during the term of this contract, the respondent, at their sole cost and expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the contract. At a minimum, the respondent shall provide and maintain the following coverage and limits:

2.5.1. Worker’s Compensation

Worker’s compensation insurance as required by North Carolina law to cover all the Provider’s employees engaged in any work under the Agreement. Workers’ Compensation in the minimum amount of $500,000 employer’s liability. A Certificate of Insurance shall be issued confirming the above coverage. The https://www.rowancountync.gov/675/Purchasing

Certificate must include a clause obligating the Insurer to give thirty (30) days prior notice in the event of cancellation of or major change in the insurance.

2.5.2. Comprehensive General Liability

The Contractor shall maintain Comprehensive General Liability coverage in amounts not less than $500,000 per occurrence / $1,000,000 aggregate. This Certificate must also include a clause obligating the insurer to give thirty (30) days prior notice in the event of cancellation of or major change in the insurance and name the County as an additional insured.

This coverage must include:

1. Blanket contractual coverage for the liability assumed by the Contractor under the indemnity provision of the contract involved. Such Certificate must specifically state that the contractor is insured, and it must be signed by the insurance company, not the agent or broker.

2.6. ADA Compliance

All vendors of Rowan County must ensure their products and services are available to individuals with disabilities, in line with the Americans with Disabilities Act (ADA), by April 2026. For digital accessibility, vendors should comply with WCAG 2.1 AA standards, which include making digital content perceivable, operable, understandable, and robust for users with disabilities. Digital offerings must be compatible with assistive technologies like screen readers, braille displays, and voice recognition software. Vendors must provide reasonable modifications to their products and services to accommodate individuals with disabilities unless doing so would cause undue hardship or fundamentally alter the nature of the service. Vendors must ensure effective communication with individuals with disabilities, which may include providing auxiliary aids and services such as accessible electronic documents, captions for videos, and alternative text for images. Failure to meet these requirements may result in termination of the contract.

2.7. Conflict of Interest

All respondents must disclose in writing with their proposal the name of any owner, officer, director, or agent who is also an employee of the County. All respondents must also disclose in writing with their proposal the name of any employee of the County who owns, directly or indirectly, an interest of five percent (5%) or more in the respondent’s firm or any of its branches or subsidiaries. By submitting a proposal, the respondent certifies that there is no relationship between the respondent and any person or entity which is, or gives the appearance of, a conflict of interest related to this RFP or project.

3. Section 3: Evaluation of Proposals

3.1. Evaluation Criteria

Price will be a major consideration in the County’s evaluation criteria, but it will not be the only determining factor in our evaluation. The proposals will be evaluated on a “best overall value” basis including, but not limited to, pricing, experience, references, quality, performance, and the respondent’s ability to adhere to all conditions and requirements of the specifications outlined in this RFP. The respondent’s ability to provide a team of skilled, trained employees, maintenance costs, and the respondents’ experience with similar projects will also be considered in the County’s evaluation of the proposals submitted.

Evaluation criteria

a. 25% Grant Management Experience

i. Additional points for experience with CDBG and/or HOME grants; up to 5 additional pts.

b. 20% Proposed Work Plan

c. 20% Project Experience (Key Staff)

d. 30% Responsiveness

e. 5% Cost/Fee Structure

Proposal evaluation will be based on five evaluation factors, to be rated on a point system. The County will select the most qualified individual or consultant based on points awarded and attempt to negotiate with that consultant.

a) Background & Experience of Consultant/Respondent—Previous grant management experience with managing federal grants, specifically Housing and Urban Development (HUD) grants, particularly experience managing HOME and CDBG grants, and the success demonstrated of the projects, including qualifications and experience of key staff. Respondents must provide up to three examples of similar grant administration projects and their approach and success. (*25 Points + 5 bonus points CBDG and/or HOME project management experience)

b) Proposed Work Plan - Approach to scope of services; description of how the respondent proposes to engage with the County and City and complete the deliverables. (20 Points)

c) Project Experience of Key Staff - Provide resumes (no more than 2 pages per staff member) of key staff who will be working on this project. Resumes should detail relevant experience and provide a description of what role the key staff members would play on this project. (20 Points)

d) Responsiveness - Understanding the needs of the County and City, and responsiveness of consultant to elements in Requests for Proposals, familiarity with the project, plus staff capacity and demonstrated ability to immediately proceed with the project in accordance with the Cabarrus/Iredell/Rowan HOME Consortium HOME-ARP Policy. (30 Points)

e) Cost/Fee Structure - Not to exceed project fee and hourly fee schedule (for evaluation purposes only). (5 Points)

Below is the Evaluation Matrix:

Evaluation Matrix Previous HUD Grant

Administration Experience

Proposed Work Plan Experience of Key Staff Project Manager / Training

Understanding the Needs of the County & City and

Responsiveness

Cost

Max Score 30 * Max Score 20 Max Score 20 Max Score 30 Max Score 5

This project is anticipated to be a multi-year project. Any contract resulting from this RFP shall have a term limit of one (1) year and may be renewable for four (4) additional one (1) year terms at the option of the County.

3.2. Pricing

Submission of any proposal signifies the respondent’s agreement that its proposal and the contents thereof are valid for ninety (90) calendar days following the submission deadline and will become part of the contract that is negotiated between the County and the successful respondent. All prices submitted with the proposal shall remain in effect for the ninety (90) day period.

4. Section 4: Agreement & General Conditions

4.1. Timeline to Execute Contract

As time is of the essence, the respondent is required to begin and/or commence the work to be performed under this contract within the time specified. Failure by the respondent to begin and/or complete the work within the contract time shall be assessed as a penalty for each day of overrun. The respondent hereby agrees to execute this contract and that said charges are considered a just and reasonable compensation to the County and said charges shall be deducted from payment.

chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY-Concord%202023-09-19.pdf chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY-Concord%202023-09-19.pdf

4.2. Availability of Funds

A contract for this project will be awarded and deemed binding only to the extent of appropriated funds for the purpose set forth in this RFP.

4.2.1. Federal funds: If the source of funds for this contract is federal funds, the following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland “Anti- Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Rights to Inventions (37 C.F.R. § 401.2)Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.323); Record Retention Requirements (2 CFR § 200.324); Prohibition on Certain Telecommunications (2 C.F.R. § 200.216); and Domestic Preferences for Procurements (2 C.F.R. § 200.322)

4.3. Non-Discrimination

The respondent shall not discriminate against any individuals and will take proactive measures to assure compliance with all Federal and State requirements concerning fair employment, employment of people with disabilities, and concerning the treatment of all employees without regard to discrimination based upon age, race, color, religion, sex, national origin, or disability.

4.4. Collusive Bidding

The respondent’s signature on the Proposal Form is a guarantee the prices quoted have been arrived at without collusion with other eligible respondent(s) and without effort to preclude the County from obtaining the lowest possible competitive price.

4.5. General Indemnity

The respondent shall save and hold harmless, protect, defend and indemnify the County (including the County Manager, the Board of Commissioners, and Rowan County officers, agents and employees) as well as the City of Salisbury (including the City Manager, City Council, and the City of Salisbury officers, agents and employees) from and against any demand, claim, suit, loss, expense or damage which may be asserted against any of them in their official or individual capacities by reason of any alleged damage to property, or injury to, or death of, any person arising out of, or in any way related to, any action or inaction of the respondent (including its officers, agents and employees) in the performance or intended performance of this contract, or the maintenance of any facility, or the operation of any program, which is the subject of, or is related to, the performance of this contract. The obligations of the respondent pursuant to this paragraph shall not be limited in any way by any limitation in the amount or type of proceeds, damages, compensation or benefits payable under any policy of insurance or self-insurance maintained by, or for the use and benefit of, the respondent. As an integral part of this contract, the respondent agrees to purchase and maintain, during the life of this contract, contractual liability insurance in the amount required in the general liability insurance requirements and to furnish proper evidence thereof with the County named as an additional insured.

4.6. Assignment

The successful respondent shall be the prime Contractor and shall be solely responsible for all contractual performance. The Respondent shall not assign, transfer, convey, sublet, or otherwise dispose of its agreements with the County, or its rights, title, or interests herein, or its power to execute such agreement, to any other person, company or corporation without the previous written consent and approval of the County.

4.7. References

The respondent shall provide references of “like” customers the date, product(s) and services provided each business reference. The respondent shall include in the reference information name, address, contact person(s), telephone number(s), e-mail address and any other information that may be deemed important and that will assist the County personnel in contacting the respondents’ references. The County may request additional evidence of the respondent’s experience, qualifications, ability, products, service facilities and financial standing for which the respondent shall be prepared to provide to the County, if required.

4.8. Termination

4.8.1. Termination For Cause

The County reserves the right to terminate this contract at any time for cause. The violation of any provision or condition contained in this contract, or the refusal, failure, or inability to carry out any provisions of this contract shall constitute sufficient cause to terminate this contract for cause. Should the County elect to terminate this contract for cause, the County will notify the Contractor in writing and shall specify the cause for termination and the date that such termination shall be effective. Immediate dismissals may be executed if deemed necessary by the County.

If the Contractor:

Fails to begin the work under the contract within the time specified.

Fails to perform the work with sufficient workers and equipment, or with sufficient materials to ensure the prompt completion of the work.

Performs the work unsuitably.

Discontinues the prosecution of the work.

Becomes insolvent, declares bankruptcy, commits any act of bankruptcy, allows any final judgment to stand against him unsatisfied for a period of forty-eight (48) hours, or shall make an assignment for the benefit of creditors.

Shall not carry on the work in an acceptable manner from any other cause whatsoever.

The County shall give notice in writing to the Contractor of such delay, neglect, or default, specifying the same.

If the Contractor, within a period of ten (10) days after such notice, shall not proceed in accordance therewith, then the County shall, upon written certification of the fact of such delay, neglect or default, and the Contractor’s failure to comply with such notice, have full power and authority, without violating the contract, to take the prosecution of the work out of the hands of the Contractor, to appropriate or use any or all materials and equipment on the grounds as may be suitable and acceptable, and may enter into an agreement for the completion of the contract according to the terms and provisions thereof, or use such other methods as, in its opinion, shall be required for the completion of this contract in an acceptable manner.

All costs and charges incurred by the County, together with the costs of completing the work under the contract, shall be deducted from any monies due or which may become due to the Contractor. In case the expense so incurred by the County shall be less than the sum which would have been payable under the contract, if the contract had been completed by the Contractor, then the Contractor shall be entitled to receive the difference, and in case such expense shall exceed the sum which would have been payable under the contract, then the Contractor shall be liable and shall pay to the County the amount of said excess.

4.8.2. Termination for Convenience

If the County shall determine that it is in the County’s best interest, the County shall notify the contractor to terminate the work within seven (7) days. In such event, the contractor shall be entitled to compensation for all work properly executed and any expenses incurred in terminating the contract and vacating the County work site.

No claim shall be made by the contractor for any loss of anticipated profits because of any alteration, change or termination, or by reason of any variation between the approximate quantities and the quantity of work as done.

5. Section 5: Scope of Work Rowan County request proposals to provide the necessary materials, labor, equipment, and supervision to administer the HOME ARP Project. The subrecipient of these funds is Rowan Helping Ministries (RHM), Inc. and Shelter Ministries in support of the First Horizons Community Project.

5.1. General

5.1.1. Grant Administration Services

a) Establish a grant administration process to meet requirements established by the

Cabarrus/Iredell/Rowan HOME Consortium, including public hearing presentations and any other compliance needs in accordance with the HOME-ARP program standards to both the County and the City.

b) Prepare deliverables, documentation, and meet project milestones and key deadlines:

a. Financial & Performance Reports—Ensure proper completion and timely submission of all

County and City financial and performance reports required by the Cabarrus/Iredell/Rowan HOME Consortium.

b. Subrecipient Monitoring—Facilitate communication between Subrecipient and City and County. Prepare and conduct subrecipient monitoring activities and documentation in accordance with Cabarrus/Iredell/Rowan HOME Consortium HOME-ARP Policy, and prepare and submit monitoring reports to the City and County.

c. Reimbursement Requests—Review reimbursement requests from Subrecipient for cost eligibility and allowability per the Cabarrus/Iredell/Rowan HOME Consortium HOME-ARP Policy; prepare documentation for individual reimbursement requests for submission to the City and the County.

d. Grant File—Upon completion of Work Plan, prepare and submit to County and City a file containing the necessary materials pertinent to each to meet the Set-Up and Disbursement Conditions outlined in the HOME Standard Agreement, Exhibit B, Sections 2-4. Completion and submission of this file is dependent upon the City’s and County’s timely completion and submission of their responsibilities associated with the compilation of this file. Maintain administrative files in accordance with the system preferred by the Cabarrus/Iredell/Rowan HOME consortium. This includes maintaining any required Public Information Binder(s).

e. Close-out & Monitoring Manual—Prepare a close-out & monitoring manual to guide the City and County after the Work Plan has been completed. The manual must include procedures and documentation (forms, etc.) to meet the City’s and County’s ongoing program responsibilities, including annual subrecipient and project monitoring, compliance requirements, and potential environmental review documents.

c) Participate in any monitoring by the HUD or other agencies and provide the necessary documents and files for such monitoring visits for both the County and the City.

d) Monitor program milestones and recommend amendments as necessary through monthly reports prepared for the County and City.

e) Facilitate communications between the Subrecipient, the City and County, the Cabarrus/Iredell/Rowan HOME Consortium, and the project’s representatives and owner entity when necessary.

f) Apprise the City and County of all applicable federal and state requirements related to the HOME- ARP funds and facilitate the meeting of such requirements.

g) Monitor all Federal Labor Standard Requirements to ensure compliance. Maintain files required by HUD through the Cabarrus/Iredell/Rowan HOME Consortium.

chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY-Concord%202023-09-19.pdf chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY-Concord%202023-09-19.pdf chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY-Concord%202023-09-19.pdf

5.1.2. County and City Responsibilities

a) Payment of costs of postage and public advertising for general administration, correspondence, public hearings. All costs of advertising for public notices required by Cabarrus/Iredell/Rowan HOME Consortium will be paid for by the County and the City via the grant.

b) Examine and review all requests presented by the Administrator and render its decision pertaining thereto in a reasonable time so as not to delay the services of the Administrator.

c) Administrative funds set aside for administering this HOME-ARP grant are sufficient and any shortfall or ineligible cost(s) incurred shall be at the expense of the consultant.

5.2. Proposal Contents

A qualifying RFP must specifically address each of the following items:

a) Respondent Information Sheet & Proposal Response Form (attached)—Contact information of consultant submitting proposal. Include listing of primary contact person, address, telephone number, fax number, and e mail address.

b) Organizational Profile—Brief history of the consultant, including experience managing federal grants, types of grants the consultant specializes in, and other relevant information.

c) Proposed Work Plan—Provide a detailed description of the work to be completed (deliverables and/or milestones) and how the consultant proposes to complete each item. Describe how the consultant is prepared to be responsive to local needs and local preferences. Include any special knowledge of applicable local area needs of the County and City. Include a detailed timeline based on an estimated start date of March 1, 2025. Note: Any contract resulting from this RFP shall have a term limit of one (1) year and may be renewable for four (4) additional one (1) year terms at the option of the County.

d) Proposed Staff Plan—List the key staff to be assigned to the project which includes a brief explanation of the role each will play in carrying out the Work Plan. Provide a brief description of each individual’s relevant experience and attach a resume for each that includes a list of degrees earned, certifications, and related work experience. (No more than 2 pages per resume.)

e) Demonstrated Experience—Provide examples of past experience in successfully ensuring compliance with HUD grant programs (particularly CDBG and HOME programs). Include project dates, location, project’s lead, and scope of work performed including methods of monitoring ongoing compliance..

f) References—Provide contact information for three (3) references who have knowledge of relevant and recent work completed or in progress. Include a brief description of the consultant’s professional relationship with each.

g) Proposed Cost and Fee Schedule—Provide a detailed fee schedule with justification for cost items.

6. Section 6: Respondent Information Sheet

Company Name ________________________________________________________________________

Owner of Company ________________________________________________________________________

Number of years in business _____________________________________________________________

Number of people employed on regular basis _______________________________________________

Who will be the county’s contact person in the event your firm is awarded the contract.

Contact ________________________________________________________________________

Telephone ________________________________________________________________________

Email ________________________________________________________________________

Please list three (3) references of businesses (not homes) for which you have provided this kind of service. Prefer at least one from a municipality, county government or public agency.

Reference No. 1

Name & Title: ________________________________________________________________________

Agency: ________________________________________________________________________

Address: ________________________________________________________________________

Telephone: ________________________________________________________________________

Nature Of Association: ________________________________________________________________________

Email: ________________________________________________________________________

Reference No. 2

Name & Title: ________________________________________________________________________

Agency: ________________________________________________________________________

Address: ________________________________________________________________________

Telephone: ________________________________________________________________________

Reference No. 3

Name & Title: ________________________________________________________________________

Agency: ________________________________________________________________________

Address: ________________________________________________________________________

Telephone: ________________________________________________________________________

7. Section 7: Proposal Response Form The undersigned proposes and agrees that if this proposal is accepted to contract with Rowan County, North Carolina for the furnishing of all equipment and labor necessary to complete the scope of work described in the Request for Proposals documents in full and complete accordance with specifications and contract documents, and to the full and entire satisfaction of Rowan County, North Carolina for the prices provided below. Pursuant to the provisions of NC G.S. 143-54 under penalty of perjury, the signer of the proposal certifies that this proposal has not been arrived at collusively or otherwise in violation of Federal or North Carolina antitrust laws.

The following addenda are acknowledged: __________________ dated _______________

__________________ dated _______________

7.1. Contractor Information

Company Name: __________________________________________________________________

Federal ID: __________________________________________________________________

Contractor License Id: __________________________________________________________________

Primary Contact: __________________________________________________________________

Address: __________________________________________________________________

Phone: __________________________________________________________________

Email: __________________________________________________________________

7.2. Fixed Cost:

A detailed schedule of fees must also be attached.

7.3. Signature

I certify that the information provided is accurate and that the company agrees to all terms and conditions of the RFP and Scope of Work.

Authorized Representative ONLY:

Name: ______________________________________________________

Title: ______________________________________________________

Signature: ______________________________________________________

Date: ______________________________________________________

*Sum quoted includes all applicable taxes, bonds, permits, licenses, insurance cost, if any, and all other cost incidental to the resultant contract.

5.2. Proposal Contents