2026-01 RFP Shingle Street Stream Crossing Engineering Feasibility Study and fact sheet.pdf

Clinton County Soil and Water Conservation District, also referred to as the "District" or the "CCSWCD"

RFP #2026-01

Design Services for

Shingle Street Stream Crossing:

Engineering Feasibility Study/Design Report

Date Submitted. ________ 2026

Clinton County Soil and Water Conservation District

6064 Route 22, Suite 1 Plattsburgh, NY 12901

SEALED Submissions are subject to the standard instructions set forth on the attached sheets. Any modifications must be specifically accepted by the Clinton County Soil and Water Conservation Distric.

Proposer:

Doing Business As (Trade Name)

Address

Town, State, Zip

(:Vlr. / \Ifs.) :\ame and Title, Printed

Telephone

Email

Sealed submissions will be received by the Clinton County Soil and Water Conservation District Secretary at the office of the Clinton County Soil and Water Conservation District 6064 Route 22, Suite 1 Plattsburgh, NY 12901 up to:

2:00 pm, Thursday, June 18th, 2026

To provide labor, materials, equipment and all else necessary to provide design services for the designated culvert on Shingle Street in Schuyler Falls, NY as outlined in the scope of work of this RFP document.

NOTES:

1. Proposers are to co1Tiplete all requested data in the upper right comer of this page and must return this page and the Proposal page with their submission.

2. No submission shall be accepted from, or contracts awarded to, any person/company/affiliate or entity under common control who is in arrears to the Clinton County Soil and Water Conservation District or the Town of Schuyler Falls upon debt, or contract or who has been within the prior five (5) years, a defaulter as surety or otherwise upon obligations to the Clinton County Soil and Water Conservation District or the Town of Schuyler Falls and shall be determined by the District

3. Submissions are to be submitted in a sealed envelope and clearly marked "Shingle Street RFP #2026-01" on the outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.

4. It is the sole responsibility of the Proposer to see that the submission is received by the Clinton County Soil and Water Conservation District prior to the time and date noted above. Submissions are not to be submitted via email or fax.

5. All Request for Bid (RFB) submissions shall be opened publicly at the next District Board Meeting on 6/18/2026 Submissions received later than the time and date specified will not be considered. No proposal may be withdrawn within 90 days after the submission due date.

District Purchasing Authority

District Manager

Date___________________________

REQUEST FOR PROPOSALS

OVERVIEW

The purpose of this RFP is to retain the services of a qualified Consultant to provide engineering services for the Shingle Street Stream Crossing: Engineering Feasibility Study/Design Report.

This Report must include the Required Elements listed on the NYSDEC NONPOINT SOURCE PLANNING GRANT: Culvert Repair and Replacement Engineering Feasibility Study/Design Report Outline fact sheet (attached)

SCHEDULE

The District anticipates to finish the study/design report within 8-to-12-month period. Consultant shall submit the full schedule of the project along with the proposal.

MEETINGS

A project kick off meeting will be held with the awarded Consultant to discuss the project, schedule, and scope of services.

▪ Verbal requests for information via phone or other means will not be accepted.

▪ Failure to comply with these conditions will result in the Proposer waiving the right to dispute the specifications and conditions, no exceptions.

Questions concerning this RFP must be submitted in writing and directed only to:

Peter Hagar, District Manager peter.hagar@ccsoil-water.com

Response will be in the form of an addendum that will be posted approximately Friday, June 12th, 2026 to the CCSWCD website, which is www.Clintoncountyswcd.org. It is the responsibility of each Proposer to retrieve addenda from the website. Any contact about this RFP between a Proposer and any other District official other than as set forth above, may be grounds for disqualification of that Proposer. No questions or clarifications shall be answered by phone, in person or in any other manner than specified above.

SCOPE OF WORK

1. Scope of Services

As requested by the District, the scope of services is broken down into the following

• Task 1 - Engineering Feasibility Study/Design Report for the Shingle Street Stream crossing located at -73.6027, 44.6300, approximately 1/2 mile north of Norrisville Road (County Route 33) o Location identified by NAACC Survey Id 101308 (https://naacc.org/ naacc_display_crossing.cfm?aqId=101308 ) o Project site is located on a town road in the Town of Schuyler Falls and both sides of the road are owned by New York State and may require a Temporary Revocable Permit.

file:///C:/Users/lflaherty/AppData/Roaming/Microsoft/Word/www.fairfieldct.org/service/purchasing mailto:lflaherty@fairfieldct.org file:///C:/Users/lflaherty/AppData/Roaming/Microsoft/Word/www.fairfieldct.org

2026-01 Engineering Feasiblity Study for Shingle Street Stream Crossing

Task 1 – Required Elements( per the NYSDEC NONPOINT SOURCE PLANNING GRANT: Culvert Repair and Replacement Engineering Feasibility Study/Design Report Outline fact sheet

I. Cover Page (project title, owner, prepared by, professional’s stamp, and date) II. Executive Summary: Overview of the project’s purpose III. Projective Objectives: Describe goals for culvert repair and replacement elements. Indicate whether the elements are a portion of a larger project.

IV. Existing Conditions: Include an analysis of the proposed project site which may include but are not limited to: historic/current streambank or streambed erosion rates, aquatic connectivity barriers or obstructions, current culvert condition and size, and description of critical infrastructure.

V. Existing Conditions Graphic: A plan or diagram of the existing project site is required. It must include:

a. Engineer / Landscape Architect name; date and project title

b. North arrow / legend

c. Graphical scale

d. Site features (stream, streets, bridges, etc.)

e. Location map

f. Site topography

g. Project location / address (including nearest cross street)

i. Stream crossing location

j. Location relative to the 100-year floodplain

k. Other site considerations (hotspots, brownfield remediation or other potential design issues at the site)

VI. Project Description: Provide a narrative that explains the proposed project and provides justification for the recommended culvert repair and replacement elements and why they were selected.

VII. Anticipated Regulatory Approval and Permits (list all that will apply, e.g. NYSDEC, NYSDOT, etc.)

VIII. Conceptual Site Plan: A plan or diagram of the project’s conceptual design is required. It must include:

a. Engineer / Landscape Architect name; date and project title

b. North arrow / legend

c. Graphical scale (1 “= 10’, 20’, 30’, 40’, 50’, 60’ or 100’)

d. Location map

e. Site features (stream, streets, bridges, etc.)

f. Proposed culvert repair or replacement location and size

h. Site grading (proposed conditions)

i. Other design considerations

IX. Floodway Encroachment Analysis: Projects within a regulatory floodway & hydraulic (H&H) analysis conducted by a professional engineer to show no-rise (0.00 feet) in the base flood elevation, as required under the National Flood Insurance Program. Guidance can be found at https://dec.ny.gov/environmental-protection/water/water-quantity/dam-safety-coastal-flood-protection/floodplain-management

X. Site Photographs: Photographs that are representative of existing site conditions.

Shingle Street Stream Crossing Area Location Map

Funding and Project Cost

The Clinton County SWCD received a grant from the NYS Department of Environmental Conservation for completion of this Engineering Feasibility Study. The total grant award is $45,000. Cost for this project may not exceed the total grant award.

SDVOB (Service-Disabled Veteran-Owned Business) The Clinton County SWCD has established an SDVOB goal of 6% for this project. Respondents should show how their proposal will utilize SDVOB businesses to meet the MWBE goals for this project.

MWBE GOOD FAITH EFFORTS

The Clinton County SWCD has established an MWBE goal of 30% for this project. Respondents should show how their proposal will utilize MWBE businesses to meet the MWBE goals for this project.

To be a responsible and responsive contractor, you must make Good Faith Efforts to meet the Minority and Women-Owned Business Enterprise (MWBE) and SDVOB (Service-Disabled Veteran-Owned Business)goals assessed for this project.

Phone

Cell

REFERENCES

Provide reference details of most recent similar scope design projects performed. REFERENCE #1:

Name of Company

Contact Person

Company Address

Email

Project, Location, & Date Completed________________________________________________________________

REFERENCE #2:

Name of Company Phone

Contact Person Cell

Company Address Email

Project, Location, & Date Completed________________________________________________________________

REFERENCE #3:

Name of Company Phone

Contact Person Cell

Company Address Email

Project, Location, & Date Completed________________________________________________________________

2026-01 Engineering Feasibility Study for Shingle Street Stream Crossing

FEE PROPOSAL FORM

PROPOSAL TO: Clinton County Soil and Water Conservation District

6064 Route 22, Suite 1 Plattsburgh, NY 12901

I, _______________________________________________________________ have received the following contract documents, Name Company

1. RFP Document #2026-01, and have included their provisions in my Proposal. I shall provide all labor, materials, equipment, technical service, insurances, warranties, applicable taxes and licenses, etc., as specified in the RFP document:

1. Shingle Street Stream Crossing Engineering Feasibilty Study/Design Report

Service Estimated

Hours

Billed Hourly

Rate

Estimated

Charge

Maximum

Amount (Not to Exceed)

Task 1 –

Engineering Feasabity Study Report $ $ $

Total

Total

The undersigned Proposer, having ensured the accuracy of the statements provided herein, hereby certifies and represents the truth of the following statements to the Clinton County Soil and Water Conservation District:

1. The proposal has been developed independently by the Proposer and submitted without any form of collusion, agreement, understanding, or coordinated action with any other vendor of the materials, supplies, equipment, or services outlined in the Scope of Services, and without the intent of restricting independent submissions.

2. Neither the Proposer nor its employees or agents have communicated the contents of this submission to any individual who is not an employee or agent of the Proposer.

3. The Proposer further certifies and represents below whether any principal, owner, or employee of the Proposer is an employee or public official of the Clinton County Soil and Water Conservation District or the Town of

Schuyler Falls, or an immediate family member of any such Districr or Town employee or Town official. For the purposes of this representation, "immediate family" includes: an individual’s spouse, fiancé or fiancée; the parent, sibling, or child (including an adult child) of the individual or their spouse; and the spouse of any such child.

______________ Yes

______________ No

FEE PROPOSAL FORM

(Page 3 of 3)

CHECKLIST

The following must be submitted with proposal:

Cover page, completed and signed.

Addenda acknowledged per Item 2 on Proposal Form

List of references where services performed of comparable size and scope within the past three (3) years.

Fee Proposal Form

The Proposer hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either directly, or by notification from any sub-proposer, or material supplier found in the Contract Documents, are listed herewith in this Proposal Form.

Signature Print Name Company Date

PURCHASING AUTHORITY

Clinton County Soil and Water Conservation District

TERMS AND CONDITIONS OF BID

1. DEFINITIONS

Whenever the words defined occur in this Contract and in the specifications hereto attached, they shall have the meanings here given:

1. Owner: The Owner shall mean the Clinton County Soil and Water Conservation District (District or CCSWCD) or any duly authorized official thereof acting in an official capacity.

2. Contractor: Whenever the word “Contractor” is used in these specifications, it shall be understood to mean the person or persons, co-partnership or corporation, who has entered into this contract as the party of the second part, or his/her or their legal representative.

3. Sub-Contractor: Any individual, firm, partnership, or corporation to whom the Contractor sublets or assigns any part or parts of the project covered by the contract with the approval of the Town.

2. BID PROPOSALS

Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside “CCSWCD RFP #2026-01” including all outer packaging such as DHL, FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are permitted.

Bid proposals are to be in the office of the CCSWCD 6064 Route 22, Suite 1, Plattsuburgh, NY 12901 prior to date and time specified, at which time they will be publicly opened.

Make bids upon the forms provided, properly signed and with all items filled out. Do not change the wording of the bid form, and do not add words to the bid form. Unauthorized conditions, limitations, or provisions attached to the bid may be cause for rejection of the bid. If alterations by erasure or interlineations are made for any reason, explain over such erasure or interlineations with a signed statement from the bidder.

It is the sole responsibility of the bidder to see that the bid is received by the Fairfield Purchasing Department prior to the deadline. Bid proposals are not to be submitted via email or fax.

3. SCOPE OF WORK/SITE INSPECTIONS

The bidder declares that the scope of the work has been thoroughly reviewed and any questions resolved (see above for name and number of individual to contact for questions). If applicable, the bidder further declares that the site has been inspected as called for in the specifications (q.v.).

4. EXCEPTION TO SPECIFICATIONS

No protest regarding the validity or appropriateness of the specifications or of the Invitation for Bids will be considered, unless the protest is filed in writing with the Purchasing Authority prior to the closing date for the bids. All bid proposals rendered shall be considered meeting the attached specifications unless exceptions are noted on a separate page dated and signed by the bidder.

5. RIGHT TO ACCEPT / REJECT

AFTER REVIEW OF ALL FACTORS, TERMS AND CONDITIONS, INCLUDING PRICE, THE PURCHASING AUTHORITY OF

THE CCSWCD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR ANY PART THEREOF, OR WAIVE DEFECTS IN SAME, OR ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CCSWCD.

6. PROTESTS

a. Specification Protest Process – If a bidder/proposer feels that the specifications are written in a way that might limit competition, a specification protest may be sent to the District’s Purchasing Authority. Specification protests shall be responded to within

15 business days of receipt. No protest regarding the validity or appropriateness of the specifications or of the invitation for bids will be considered, unless the protest is filed in writing with the Director of Purchasing, prior to the closing date for the bids.

b. Award Protest – Bidders and/or proposers may appeal the award decision by submitting a written protest to the Town’s Director of Purchasing within 5 business days of the date of the award notice, with a copy of the protest to the successful bidder/proposer. The protest must contain a statement of the basis for the challenge.

7. PRICES

Prices quoted must be firm, for acceptance by the CCSWCD, for a period of ninety (90) days. Bidders shall be required to deliver awarded services at prices quoted in their original bid. The price(s) and amount of the bid will have been arrived at independently and without consultation, communication or agreement with any other Contractor or bidder.

Price is to include all labor, materials, tools, equipment, plant, mobilization, permits, insurances, etc. required to properly complete the project.

10. PERMITS

The Contractor will be responsible for securing all necessary permits, state and local, as required by the Town of Schuyler Falls, New York State DEC or other jurisdictional agencies prior to commencing work.

11. PAYMENT PROCEDURES

No voucher, claim or charge against the District shall be paid without the approval of the Fiscal Officer for correctness and legality.

Appropriate checks shall be drawn by the Fiscal Officer for approved claims or charges and they shall be valid without countersignature unless the District Board otherwise prescribes.

12. PAYMENT PERIOD

The Clinton County Soil and Water Conservation District shall put forth its best effort to make payment within thirty days (30) after delivery of the item, acceptance of the work, or receipt of a properly completed invoice, whichever is later. Payment period shall be net thirty days (30) unless otherwise mutually agreed upon.

13. THE CONTRACTOR

The Contractor for the work described shall be thoroughly familiar with the requirements of all specifications, and the actual physical conditions of various job sites. The submission of a proposal shall be construed as evidence that the Contractor has examined the actual job conditions, requirements, and specifications. Any claim for labor, equipment, or materials required, or difficulties encountered which could have been foreseen had such an examination been carefully made will not be recognized.

13A. QUALIFICATIONS

Bidders, if requested, must be able to present satisfactory evidence that they have been regularly engaged in the business of such work as they propose to execute and that they are fully prepared with the necessary capital, personnel, materials, tools and equipment, in order to conduct the work to be contracted for the satisfaction of the Town and to begin work promptly when ordered.

13B. OBLIGATION OF CONTRACTOR

The Contractor shall do all the work and furnish all the materials, tools, and appliances necessary or proper for performing and completing work required by this contract in a manner specified. All the work, labor, and materials to be done and furnished under this contract shall be done and furnished strictly pursuant to and in conformity with the specifications hereto attached and other directions of the Town, as given from time to time during the progress of the work under the terms of the contract. The Contractor shall complete all work to be done under this contract to the satisfaction of the District and in accordance with the specifications and drawings (where provided) herein mentioned at the prices herein agreed upon.

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

13C. LIABILITY OF CONTRACTOR

The Contractor shall at all times safely guard the Town’s property from injury or loss in connection with this contract. The Contractor shall take all responsibility for the work and take precautions for preventing injuries to persons and property in or about the work. The Contractor shall assume the defense of and indemnify and save harmless the Town and its officers, agents, and employees from all claims, injuries, costs, and damages (including, but not limited to, attorney’s fees and costs) relating to labor and materials furnished for the work, to inventions, patents and patent rights used in doing the work, or in consequence of any improper materials, implements or labor used therein, or any act, omission or neglect of the Contractor, its sub-contractor(s), and or any of their respective agents or employees.

14. ASSIGNMENT OF CONTRACT

No rights under the RFP, the award, or any contract may be assigned or transferred without the consent of the Purchasing Authority.

15. RIGHT OF OWNER (“TOWN”) TO TERMINATE CONTRACT

If the work to be done under this Contract shall be abandoned, or if at any time the District is of the opinion that the Contractor is willfully violating any of the conditions of this contract or is not executing said contract in good faith or that the work is unnecessarily delayed and will not be finished within the prescribed time, the Town may notify the Contractor, in writing to that effect. If the Contractor does not, within five (5) business days thereafter, take such measures as will, in the judgment of the Town, ensure the satisfactory completion of the work aforesaid, the Town shall have the power to notify the Contractor to discontinue all work or any portion thereof, under this contract. A copy of this contract shall go to the surety.

Thereupon the Contractor shall cease to continue said work, on such part thereof as the Town shall designate. The Town shall thereupon have the power to place such and so many persons as deemed proper, by contract or otherwise, to work at and complete the work herein described and to use such materials, tools, and appliances found upon the work or to procure other materials, tools, and appliances for the completion of the same and charge the expenses of said labor, materials, tools, and appliances to the Contractor; and the expense so charged shall be deducted and paid by the Town out of such money as may be then due, or may at any time thereafter grow due to the

Contractor under and by virtue of this agreement, or any part thereof; and in case the expense so charged is less than the sum which would have been payable under this contract if the same had been completed by the Contractor, the Contractor shall be entitled to receive the difference; and in case greater, the Contractor shall pay amount of such excess so due.

16. AWARD OF BIDS

Contracts and purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as otherwise specified in the invitation.

17. NON-APPROPRIATION

Award of the project, either partial or in its entirety, is contingent upon funding approval by the Board of the Clinton County Soil and Water Conservation District.

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

20. METHOD OF DOING WORK

The Contractor shall conduct the work in such a manner so as not to interfere with or willfully annoy employees and officials of the CCSWCD and Town of Schuyler Falls offices, employees of public utilities, residents or the general public.

The Contractor shall employ only competent employees trained/certified/licensed to perform the work.

Where the District shall notify the Contractor, in writing, that any employee on the work is, in the District’s opinion, incompetent, unfaithful, disorderly and otherwise unsatisfactory, such employee shall be discharged from the work and shall not again be employed on it, except with the consent of the District.

At the site of the work, the Contractor shall employ at all times while work is in progress, personnel who have full authority to act for the

Contractor, and shall be acceptable by the District.

In connection with the execution of the bid, subsequent purchase orders and/or contracts, the Contractor shall not discriminate against any employee or applicant for employment because of age, race, religion, color, sex, or natural origin.

Executive order #11246 inclusive of all its amendments thereto relative to equal employment opportunities and implementation rule and regulations of the Department of Labor and equal employment opportunities are incorporated herein by specific reference.

The CCSWCD reserves the right to require the successful bidder(s) to enter into such security arrangements and/or written contracts as deemed necessary by the District or the Town of Schuyler Falls to protect the District and Town’s property, goods, and interests.

21. GUARANTEE

Equipment, materials, and, or work executed shall be guaranteed for a minimum period of one (1) year against defective material and workmanship. The cost of all labor, materials, shipping charges, and other expenses in conjunction with the replacement of defective equipment, and, or unsatisfactory work, shall be borne by the Contractor.

The Contractor shall upon written notice remedy any and all defects in materials or workmanship resulting from work done under this contract and repair any damage to any structures or property caused by the Contractor incidental to this work, all such repairs to be done in accordance with instructions furnished by the CCSWCD, and paid for by the Contractor.

23. HOLD HARMLESS

Contractor shall defend, indemnify, and hold harmless the CCSWCD and the Town of Schuyler Falls, its officers, employees, agents or volunteers, from and against any and all claims and demands of any nature for any loss, damage, injury, or cost (including, but not limited to, attorney’s fees and costs) which any person may suffer by reason of, or in any way arising out of, this Agreement, unless caused by the sole negligence of the Town.

24. OSHA

The bidder will certify all equipment complies with all regulations and conditions stipulated under the Williams-Steiger Occupational

Safety and Health Act of 1971, as amended. The successful bidder will further certify that all items furnished under this project will conform and comply with Federal and State of Connecticut OSHA standards. The successful bidder will agree to indemnify and hold harmless the Town of Fairfield for any and all damages that may be assessed against the Town.

25. HAZARDOUS MATERIAL

In the instance that the Contractor discovers unanticipated hazardous material, whether it be in nature or capacity, the Town reserves the right to terminate the Contract and regain possession of the project site.

27. FEDERAL, STATE, AND LOCAL LAWS

All applicable Federal, State, and local laws, rules and regulations of all authorities having jurisdiction over the locality of the project shall apply to the contract and are deemed to be included herein. I

The bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color, national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual arrangements, in all service and accommodation they offer to the public, and in any of their other business operations.

29. CONFLICT OF INTEREST

No officer, employee, or member of any elective or appointive board, commission, or committee of the District or Town, whether temporary or permanent, shall have or acquire any financial interest gained from a successful bid, direct or indirect, aggregating more than one hundred dollars ($100.00), in any project, matter, contract or business within his/her jurisdiction or the jurisdiction of the board, commission, or committee of which he/she is a member. Nor shall the officer / employee / member have any financial interest, direct or indirect, aggregating more than one hundred dollars ($100.00) in any contract or proposed contract for materials or services to be furnished or used in connection with any project, matter or thing which comes under his/her jurisdiction or the jurisdiction of the board, commission, committee of which he/she is a member.

30. UNLESS OTHERWISE NOTED

It will be assumed that all terms and conditions and specifications will be complied with and will be considered as part of the Bid Proposal.

Upon Award, all bidding documents (including but not limited to the following; Bid Invitation, Addendum, C Award

Resolution, and District Purchase Order shall be binding on the Contractor and shall be incorporated into a formal legal contract.

31. TAX EXEMPT

The Clinton County Soil and Water Conservation District is a sub-division of NYS Government and is Exempt from State Sales Tax

No exemption certificates are required and none will be issued.

http://www.ctdol.state.ct.us/ https://www.dol.gov/whd/govcontracts/dbra.htm

32. INSURANCE

A. The CCSWCD is requiring insurance coverage as listed below for this work.

Note: The term "General Contractor" (hereinafter called the “Contractor”) shall also include their respective agents, representatives, employees, and subcontractors, and their respective agents, representatives, and employees; and the term "Clinton County Soil and Water Conservation District" and the "Town of Schuyler Falls” (hereinafter called the "Town") shall include their respective officers, agents, servants, officials, employees, volunteers, boards, commissions, authorities, and committees.

Note: The term "Town of Schuyler Falls" or "Town" is to be taken to mean Town of Schuyler Falls and the when the project includes the Town’s respective officers, agents, servants, officials, employees, volunteers, boards, and committees.

At least five days before the Contract is executed and prior to commencement of work there under the Contractor will be required to submit to the Clinton County Soil and Water Conservation District, 6064 Route 22, Ste. 1 Plattsburgh, NY 12901 a certificate of insurance, executed by an authorized representative of the insurance company, satisfactory to the District's Manager and in an acceptable form. The

District always reserves the right to reject insurance companies, if approved insurance policies cannot be provided the contract shall be terminated.

INSURANCE RIDER

Without limiting the Contractor’s liability, the Contractor shall provide and maintain in full force and effect at all times until all work required by the contract has been fully completed, except that Products/Completed Operations coverage shall be maintained for five

(5) years, insurance coverage related to its services in connection with the project in compliance with the following requirements.

The insurance required shall be written for not less than the scope and limits of insurance specified hereunder, or required by applicable federal, state, and/or municipal law, regulation or requirement, whichever coverage requirement is greater. It is agreed and understood that the scope and limits of insurance specified hereunder are minimum requirements and shall in no way limit or preclude the Town from requiring additional limits and coverage to be provided under the Contractor's policies.

B. Minimum Scope and Limits of Insurance:

Worker's Compensation Insurance:

▪ In accordance with the requirements of the laws of the State of New York.

▪ Commercial General Liability Insurance:

▪ Bodily Injury, Personal Injury and Property Damage one million dollars ($1,000,000) each occurrence, two million dollars ($2,000,000) aggregate.

Indemnification: The Contractor shall defend, indemnify and save harmless the District and its officers, agents, servants, officials, employees, volunteers, boards and commissions from and against any and all claims, demands, suits, proceedings, liabilities, judgments, awards, losses, damages, costs and expenses of any nature, including but not limited to attorneys’ fees, on account of bodily injury, sickness, disease, death or any other damages or loss sustained by any person or persons or injury or damage to or destruction of any property, directly or indirectly arising out of, relating to, or in connection with the work called for in the Contract, whether or not due or claimed to be due in whole or in part to the active, passive or concurrent negligence, fault or contractual default of the Contractor, its officers, agents, servants or employees, any of its sub-contractors, the Town, any of its respective officers, agents, servants, officials, employees, volunteers, boards and commissions and/or any other person or persons, and whether or not such claims, demands, suits or proceedings are just, unjust, groundless, false, or fraudulent, and the Contractor shall and does hereby assume and agrees to pay for the defense of all such claims, demands, suits and proceedings, provided, however, that the Contractor shall not be required to indemnify the Town, its officers, agents, servants, officials, employees, volunteers, boards and commissions, against any such damages occasioned solely by acts or omissions of the District, its officers, agents, servants, officials, employees, volunteers, boards and commissions, other than supervisory acts or omissions of the District, its officers, agents, servants, officials, employees, volunteers, boards and commissions, in connection with the work called for in the Contract.

Subcontractors: The Contractor shall require subcontractors to provide the same "minimum scope and limits of insurance" as required herein, with the exception of Errors and Omissions/Professional Liability insurance/Fiduciary Liability, unless Errors and Omissions/Professional Liability/Fiduciary Liability insurance is applicable to the work performed by the subcontractor. All

Certificates of Insurance shall be provided to and approved by the District’s Risk Manager prior to the commencement of work, as required herein.

Notice of Cancellation or Non-renewal: Each insurance policy required shall be endorsed to state that coverage shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 30 days prior written notice by certified mail, return receipt requested, has been given to the District, (provided ten (10) days’ prior written notice shall be sufficient in the case of termination for nonpayment).

Waiver of Governmental Immunity: Unless requested otherwise by the District, the Contractor and its insurer shall waive governmental immunity as defense and shall not use the defense of governmental immunity in the adjustment of claims or in the defense of any suit brought against the District.

Additional Insured: The liability insurance coverage, except Errors and Omissions, Professional Liability, or Workers Compensation, if included, required for the performance of the Contract shall include the Clinton County Soil and Water Conservation District as Additional Insured. Coverage shall be primary and non-contributory with any other insurance and self-insurance and contain no special limitations on the scope of protection afforded to the Clinton County Soil and Water Conservation District The District and/or its representative retain the right to make inquiries to the Contractor, its agents or broker and insurer directly.

Waiver of Subrogation: A waiver of subrogation in favor of the District.

Waiver/Estoppel: Neither approval by the District nor failure to disapprove the insurance furnished by the Contractor shall relieve the Contractor of the Contractor’s full responsibility to provide insurance as required under this Contract.

Contractor’s Insurance Additional Remedy: Compliance with the insurance requirements of this Contract shall not limit the liability of the Contractor or its Sub-Contractors/Firms, employees or agents to the District or others. Any remedy provided to the District shall be in addition to, and not in lieu of, any other remedy available under this Contract or otherwise.

Certificate of Insurance: As evidence of the insurance coverage required by this Contract, the Contractor shall furnish Certificate(s) of

Insurance to the District’s Risk Manager prior to the award of the Contract if required by the Bid document, but in all events prior to Contractor’s commencement of work under this Contract. The Certificate(s) will specify all parties who are endorsed on the policy as

Additional Insured (or Loss Payees). The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. Renewals of expiring certificates shall be filed thirty (30) days prior to expiration. The District reserves the right to require complete, certified copies of all required policies at any time. All insurance documents required should be mailed to : CCSWCD, 6064 Route 22, Suite 1 Plattsburgh, NY 12901.

NONPOINT SOURCE

PLANNING GRANT

Culvert Repair and Replacement Engineering Feasibility Study/Design Report Outline

Engineering feasibility studies or design reports for culvert repair and replacement projects must include the following required elements. Feasibility studies and engineering designs must include an accurate description of the existing conditions and the proposed work. The feasibility study or engineering design report must also identify necessary permits to complete the project. Engineering designs must follow DEC’s Guidelines and Best Management Practices for Stream Crossings and meet the minimum Protection of Waters permit requirements. Engineering designs may also be designed to meet New York State Department of Transportation’s Highway Design Manual Chapter 8 for culverts and DEC’s Technical Guidance #2 (DFW GS 24-01), Required Elements I. Cover Page (project title, owner, prepared by, professional’s stamp, and date) II. Executive Summary: Overview of the project’s purpose III. Projective Objectives: Describe goals for culvert repair and replacement elements. Indicate whether the elements are a portion of a larger project.

IV. Existing Conditions: Include an analysis of the proposed project site which may include but are not limited to: historic/current streambank or streambed erosion rates, aquatic connectivity barriers or obstructions, current culvert condition and size, and description of critical infrastructure.

V. Existing Conditions Graphic: A plan or diagram of the existing project site is required. It must include:

a. Engineer / Landscape Architect name; date and project title

b. North arrow / legend

c. Graphical scale

d. Site features (stream, streets, bridges, etc.)

e. Location map

f. Site topography

g. Project location / address (including nearest cross street)

i. Stream crossing location

j. Location relative to the 100-year floodplain

k. Other site considerations (hotspots, brownfield remediation or other potential design issues at the site)

VI. Project Description: Provide a narrative that explains the proposed project and provides justification for the recommended culvert repair and replacement elements and why they were selected.

VII. Anticipated Regulatory Approval and Permits (list all that will apply, e.g. NYSDEC, NYSDOT, etc.)

VIII. Conceptual Site Plan: A plan or diagram of the project’s conceptual design is required. It must include:

a. Engineer / Landscape Architect name; date and project title

b. North arrow / legend

c. Graphical scale (1 “= 10’, 20’, 30’, 40’, 50’, 60’ or 100’)

d. Location map

e. Site features (stream, streets, bridges, etc.)

f. Proposed culvert repair or replacement location and size

h. Site grading (proposed conditions)

i. Other design considerations https://extapps.dec.ny.gov/docs/permits_ej_operations_pdf/streamcrossbmp.pdf https://dec.ny.gov/regulatory/permits-licenses/waterways-coastlines-wetlands/protection-of-waters-program https://dec.ny.gov/regulatory/permits-licenses/waterways-coastlines-wetlands/protection-of-waters-program https://www.dot.ny.gov/divisions/engineering/design/dqab/hdm/hdm-repository/chapt_08.pdf https://www.dot.ny.gov/divisions/engineering/design/dqab/hdm/hdm-repository/chapt_08.pdf https://dec.ny.gov/sites/default/files/2024-01/brdgclvrtguidance.pdf https://dec.ny.gov/sites/default/files/2024-01/brdgclvrtguidance.pdf

IX. Floodway Encroachment Analysis: Projects within a regulatory floodway require a hydrological & hydraulic (H&H) analysis conducted by a professional engineer to show no-rise (0.00 feet) in the base flood elevation, as required under the National Flood Insurance Program. Guidance can be found at https://dec.ny.gov/environmental-protection/water/water-quantity/dam-safety-coastal-flood-protection/floodplain-management

X. Site Photographs: Photographs that are representative of existing site conditions.

Division of Water | New York State Department of Environmental Conservation

Prepared: October 2019

Prepared: May 2024 https://dec.ny.gov/environmental-protection/water/water-quantity/dam-safety-coastal-flood-protection/floodplain-management https://dec.ny.gov/environmental-protection/water/water-quantity/dam-safety-coastal-flood-protection/floodplain-management