2026_01_ Addendum No_ 1 _ Responses to Receiv.pdf

CAT RFP 2026-01, Addendum 1 September 9, 2025

CHATHAM AREA TRANSIT AUTHORITY RFP 2026-01, ADDENDUM NO. 1

DATE: July 15, 2025

ORIGINAL RFP NUMBER: 2025-01

PROJECT: RFP Bus Amenities Improvements

This Addendum forms a part of the Request for Proposals 2026-01 dated, July 15, 2025. In response to received questions and updated schedule of events.

Questions posed during initial Q&A Period and CAT’s Responses:

Question 1: Will CAT award this contract to one vendor per discipline (e.g., labor, concrete, powder coating), or is preference given to proposals covering all scopes of work under one prime vendor?

Response: No, if the proposer can participate in several areas of the project CAT will take into consideration during the evaluation process.

Question 2: Should all proposed subcontractors be identified and submitted at the time of bid submission, including those for powder coating and sandblasting?

Response: Yes, all subcontractors should be identified and submitted at the time of the bid submission.

Question 3: Is the selected contractor responsible for securing all necessary city/county permits related to shelter installation and concrete work, or will CAT provide assistance?

Response: Yes, the selected proposer/vendor will work with CAT staff to assist with the permit process.

Question 4: Will a site inspection or list of current site conditions be provided for each of the

300 proposed shelter locations? Are any known to require substantial demolition, tree removal, or utility relocation?

Response: CAT will provide a list of current site conditions, not all sites will require substantial demolition, tree removal and or utility relocation.

Question 5: Will CAT provide the new/refurbished shelter kits, or is the contractor expected to purchase and supply these shelters?

Response: If the proposal includes purchase and installation of shelters the selected proposer will purchase and store; if the winning proposal does not include purchase of shelters, CAT will purchase new shelter; the installation contractor will be required to store new/refurbished shelters and handle transportation to installation sites. CAT as part of the RFP CAT might do a direct agreement with Shelter manufacturer to ensure uniformity in the structures.

Question 6: If contractor is to supply, can CAT confirm the preferred manufacturers or approved equivalents?

Response: CAT will provide the standard shelter requirements, currently we have Tolar shelters. The shelters quoted if any should be similar or comparable.

Question 7: Are there detailed design drawings or specifications for each stop location to guide ADA compliance (e.g., slopes, dimensions, and materials)?

Response: No, CAT does not have that information.

Question 8: Will CAT provide solar lighting kits, or is the contractor responsible for sourcing and integrating these into shelter roofs?

Response: Yes, if the contractor proposes to purchase the shelters and/or solar panel kits that are compatible with the shelters to be refurbished CAT will provide the dimensions and specifications. If CAT the shelters or solar panel kits are purchased by CAT the installer proposer will provide CAT with a storage rate after taking delivery of the items.

Question 9: Can CAT please provide the name of the manufacturer of the existing shelters?

Response: The previously purchased shelters were manufactured by Tolar Manufacturing.

Question 10: Will CAT provide a prioritized list of locations or release them in phases? Is there a schedule available showing when each phase is expected to start?

Response: CAT will provide a prioritized list divided in phases.

Question 11: Are there restrictions on work hours, or can work be completed on weekends or after-hours if necessary?

Response: Davis Bacon Act applies to all construction projects over $2,000.00. See link https://www.dol.gov/agencies/whd/fact-sheets/66-dbra

Question 12: Can CAT confirm the number of shelters to be used as the basis for bonding requirements? Additionally, is bonding required for all phases and scopes of work, or only for construction-related activities (e.g., removal and installation) in each phase?

Response: CAT can confirm the number of shelters in each Phase if necessary, as the basis for bonding. Bonding is not required for the related as the structures are not considered permanent.

https://www.dol.gov/agencies/whd/fact-sheets/66-dbra

Question 13: If the contractor is expected to store shelters and components, will CAT provide access to a central storage yard or is off-site storage the contractor’s responsibility?

Response: Off-site storage would be the contractor’s responsibility.

Question 14: Is the $1M liability coverage listed in Section 1.35.3 the only requirement, or will

CAT require umbrella/excess coverage or additional insured language?

Response: No, the liability coverage applies to a portion of the project, however being a construction project workers compensation insurance is required.

Question 15: Please confirm if pricing should be provided on a unit-rate basis per scope category (e.g., per shelter, per pad, per install), and whether CAT will issue work orders by location post-award.”

Response: Pricing should be provided on a unit rate basis per scope category.

Question 16: What will the invoice and payment schedule be? Will payment be made monthly, upon milestone completion, or per location completed? Upon submitting an approved invoice, when can we expect to be paid?

Response: Invoicing should be per completion of milestone. The standard net 30 day payment after inspection.

Question 17: Does the electronic version of the proposal need to be on a USB flash drive, or will email/cloud submission be accepted?

Response: Preferably a flash drive, however email submission is an acceptable form of electronic version.

Question 18: Can redacted or summarized financial statements be submitted in lieu of full reports if the proposer is a privately held company?

Response: No, however it can be submitted separately from the main proposal as confidential.

Question 19: Are original signatures required on all federal certifications, or will digitally signed PDFs be accepted?

Response: As some of the forms require notarization, that portion is required to be original signature.

2026-01 Updated Schedule of Events

EVENT DATE

RFP Issued and advertised July 15, 2025

Vendor Inquiry Deadline August 22, 2025

RFP Submission Deadline October 3, 2025, 2:00 p.m. EST

Evaluation Committee’s Recommendation To Board of Directors November 18, 2025

Notification of Award to Proposer November 19, 2025

END OF ADDENDUM NO. 1