2026_005 Art Paper Bid Packet.pdf

This is a Cooperative Purchasing Agency (CPA) bid packet for Paper Supplies, Art & Other Supplies, specifically Bid #2026-005. The bid is open to vendors for paper products, art supplies, and related items, with bid opening and sample submission scheduled for September 17, 2025 at 8:45 AM and 9:00 AM respectively. The bid covers merchandise to be ordered between January 1, 2026, and December 31, 2026, with delivery expected within 30 days of purchase order issuance. The bid packet includes multiple sections such as an Invitation to Bid, Samples Required List, Quotation Instructions & Conditions, and Bid Proposal Pages. New vendors are required to submit at least 3 references and a W-9 form, and the bid is specifically for CPA's warehouse purchases for 35 school systems in the State of Georgia.

The pricing terms are F.O.B. CPA Warehouse in Cleveland, Georgia 30528, with all delivery charges to be clearly stated in the bid proposal. Payment terms are strictly NET 30 after complete purchase order fulfillment, and CPA must collect funds from school systems before vendor payments can be made. The bid includes extensive product listings across various categories like poster boards, construction paper, notebooks, drawing paper, and art supplies, with specific unit requirements and minimum order quantities. Vendors are advised that annual quantities are estimates and may change based on school system orders. The bid emphasizes that only two decimal places will be counted in pricing, and bidders must use the CPA bid form, with electronic and faxed submissions acceptable. Samples for many items are required prior to bid consideration, and bidders must provide detailed product information and brand specifications.