20252023_A1_Portable Restroom Screening Enclosures_RFQ.pdf

Request for Quotation

Developed Parks Portable Restroom Screening Enclosures

Solicitation No. RFQ 20252023 Due Date and Time:

Wednesday, September 11, 2024

3:00 PM PDT

CITY OF EUGENE

Central Services Finance Division/Purchasing

500 West 4th Avenue, Suite 303 Eugene, Oregon 97401

Eugene.Purchasing@ci.eugene.or.us The Purchasing Office is currently closed to the public.

mailto:Eugene.Purchasing@ci.eugene.or.us

RFQ 20252023 Portable Restroom Screening Enclosures 1

I. INVITATION TO SUBMIT QUOTATIONS

INVITATION TO SUBMIT QUOTATIONS

Notice to Suppliers Pursuant to ORS 279B.070 and City of Eugene Administrative Order 44-23-01-F, Public Contracting Rule (City Rule) 137-047-0270, quotes for Developed Parks Public Restroom Screening Enclosures for the City of Eugene will be accepted until Wednesday, September 11, 2024 at 3:00 PM PDT. Quotes will not be accepted after the quote closing time and date.

Quotes shall be valid for sixty (60) days after opening unless otherwise specified in the quote specifications. This Invitation to Submit Quotations does not commit the City to pay any costs incurred by any quoter in the submission of a quote.

Project Description In general, work includes fabrication and installation of modular metal screening enclosures for portable restrooms in four Developed Parks in the City of Eugene, Oregon. Installation includes construction of concrete footings for structures and new concrete paving.

Solicitation Documents Solicitation documents may be examined electronically by logging in to OregonBuys. To view City of Eugene solicitations:

• Scroll to Supplier Activities

• Click the Open Bids icon

• Click the Advanced Search button

• Click Select Organization

• Select City of Eugene

• Click Search

• Click the Bid Solicitation # to view solicitation details and documents

A copy of the Solicitation may also be obtained by email request to the Purchasing Analyst shown below.

Bidders must submit their quotes through OregonBuys before the due date and time specified.

Bidders who need assistance with OregonBuys can contact the Supplier Help Desk at support.oregonbuys@oregon.gov or 1-855-800-5046. Contact the Purchasing Analyst below if a quote cannot be submitted via OregonBuys.

Prevailing Wages This solicitation is for a public works project which is subject to ORS 279C.800 to 279C.870. All bidders are required to consult the BOLI publication for Prevailing Wage Rates for Public Works Contracts in Oregon Subject to State PWR Law and all subsequent amendments. The rates in effect shall be as in BOLI publication dated July 5, 2024. The documents can be accessed at https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx.

August 19, 2024

Noel Dietz, NIGP-CPP, CPPB Purchasing Analyst City of Eugene ndietz@eugene-or.gov https://oregonbuys.gov/bso/ https://www.eugene-or.gov/DocumentCenter/View/68662 mailto:support.oregonbuys@oregon.gov https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx mailto:ndietz@eugene-or.gov

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II. INSTRUCTIONS TO QUOTERS

1.0 QUOTE FORM

1.1 Quotes shall be submitted on forms identical to the form provided by the City. The quoter shall make no alterations or additional stipulations on the quote form, nor qualify the quote in any other manner. Alteration of any part of the quote form content may cause the quote to be considered non-responsive.

1.2 Complete sets of quote documents shall be used in preparing quotes.

2.0 SUBMISSION

2.1 Vendors must submit their quotes through OregonBuys before the due date and time specified. Vendors who need assistance with OregonBuys can contact the Supplier Help Desk at support.oregonbuys@oregon.gov or 1-855-800-5046.

2.2 Vendor is responsible for submitting their quote prior to the closing time and date.

Late quotes will not be accepted. The City is not responsible for any delays caused by computer/software issues of any kind.

2.3 Oral or telephonic quotes are invalid and will not be considered. Emailed quotes may be considered if pre-approved by the Purchasing Analyst.

3.0 QUOTE MODIFICATIONS

Any questions, clarifications, modifications, or substitutions of the specifications or contract shall be delivered to the Purchasing Analyst via email in conformance with City Rule 137- 047-0440(1), and no less than five (5) calendar days PRIOR to the solicitation closing and submitted separately from the solicitation response. Contents of questions, clarifications, modifications, or substitutions should include a reference to the page or item being addressed, the reason and any proposed alterations. Questions, clarifications, modifications, or substitutions included with the response to the solicitation may cause it to be considered non-responsive.

4.0 OR EQUAL

4.1. Whenever a process is designated or a manufacturer’s name, brand, or item is designated or described, it shall be understood that the words, “or equal” follow such name, designation, or description, whether in fact they do so or not, unless no substitution is stated in the specifications. Items quoted other than specified must be determined by the Purchasing Analyst as an approved equal. Quoters shall submit to the City their intent to quote an approved equal no later than five (5) calendar days prior to the RFQ closing. Include detailed specifications, cut-sheets, and modifications necessary that would make the proposed item equal to the desired specifications.

4.2. Approval of alternate materials and equipment shall rest solely with the City and all quoters shall be notified of such approval by addenda prior to the quote closing.

5.0 ADDENDA AND INTERPRETATIONS

5.1. Any written addendum issued which includes changes, corrections, additions, interpretations, or information, and issued more than twenty-four (24) hours before the scheduled closing time for filing quotes, shall be binding upon the quoter.

https://www.eugene-or.gov/DocumentCenter/View/68662 mailto:support.oregonbuys@oregon.gov

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5.2. Statements by City staff or its representatives are not binding on City, unless confirmed by written addendum. Addenda will issue and proposers shall receive addenda per City Rule 137-049-0250, and as follows: City will not mail notice of addenda, but will publish any addenda on OregonBuys. Addenda may be downloaded from OregonBuys. Proposers should frequently check OregonBuys until closing (i.e., at least once weekly until the week of closing, and at least once daily the week of the closing period).

6.0 QUOTE MODIFICATION OR WITHDRAWAL

6.1. Quotes may be modified by written notification on company letterhead signed by an authorized person, stating that the new document supersedes or modifies the prior quote.

6.2. Quotes may be withdrawn by written notification on company letterhead signed by an authorized person and received prior to the time and date set for quote closing.

7.0 PUBLIC WORKS ADDITIONAL INSTRUCTIONS/SUBMITTALS

7.1 The City may not receive or consider a quote for a public works contract unless the offeror is licensed by the Construction Contractors Board. The City will check the Construction Contractors Board (CCB) list of vendors not qualified for Public Improvement contracts to verify that the lowest offeror is eligible for public improvement contracts. The lowest offeror will also be evaluated to determine if it meets standards of responsibility. A responsibility determination form required by the Construction Contractors Board will be completed by the City and submitted to the CCB within 30 days of award of the contract.

7.2 Public Works Bond. Before starting work on a project that requires prevailing wages, the contractor and every subcontractor, unless exempt under ORS 279C.800 to 279C.870, shall file with the Construction Contractors Board a Public Works bond in the amount of $30,000 with a corporate surety authorized to do business in the state of Oregon. Before starting work on a contract for a public works project, the contractor shall provide the City with a written statement certifying contractor and any subcontractor have filed a public works bond as required above.

8.0 CONSIDERATION OF QUOTES

8.1 It is the intent of the City to award a contract to the quoter whose quote will best serve the interest of the City, provided the quote has been submitted in accordance with the requirements of this RFQ and does not exceed the funds available.

Consistent with the provisions of this RFQ, award may be made by item, groups of items, or the entire RFQ upon the City’s determination that it is in the public interest to do so.

8.2 In determining the awardee, the City shall, for the purpose of awarding the contract, add a percent increase to the quote of a nonresident vendor equal to the percent, if any, of the preference given to that quoter in the state in which the quoter resides.

The City shall rely on the Oregon Department of Administrative Services’ published list of states, which gives preference to in-state vendors to determine the percent increase to be added.

8.3 The City shall give preference to materials and supplies manufactured from recycled materials when available at a cost no greater than five (5) percent above the cost of

RFQ 20252023 Portable Restroom Screening Enclosures 4 comparable products manufactured from virgin materials. Subsequent contract or purchase order award will be based on this criteria and shall contain applicable standard contract provisions as required by law.

8.4 The City shall have the right to reject any quote that attempts to change any contract term or condition, or that does not evidence the quoter’s intent to abide by the specifications, or that does not otherwise comply with all quote requirements set forth in this RFQ or in the Oregon Public Contracting Code.

8.5 The City may, in its discretion, reject any or all quotes and/or cancel or delay or suspend the quote or award at any time prior to execution of the contract upon the City’s determination that it is in the public interest to do so.

9.0 MATERIAL PURCHASES

9.1 The price offered must be exclusive of any sales, purchaser, or consumer tax. Tax exemption certificates will be furnished upon request. Packing and transportation expenses are the responsibility of the quoter. All prices quoted must be F.O.B.

Destination, Freight Prepaid and Allowed, delivered and unloaded at delivery address listed.

9.2 Include complete standard warranty information and factory specifications on the equipment offered. For the warranty, include the length of time, covered components, repair site (city or contractor site) and availability of parts and service not covered under the warranty. If an extended warranty is available, include the details of the extended warranty.

10.0 PUBLIC RECORDS

10.1 This request for quotation and one copy of each original quote received in response to it, together with copies of all documents pertaining to the award of a contract, shall be kept by the City of Eugene Purchasing Office and made a part of the procurement file which shall be open to public inspection. If a quote contains any information that is considered trade secret under ORS 192.345(2), each sheet of such information must be marked with the following;

“This data constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance.” ORS 192.345(2). Therefore, non-disclosure of documents or any portion of a document submitted as part of a quote may depend upon official or judicial determinations made pursuant to the Public Records Law.

10.2 The above disclosure restrictions may not include cost or price information which must be open to public inspection.

11.0 PROTEST OF AWARD

Protests and remedies under this RFQ are exclusively governed by ORS 279B.415.

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12.0 RESERVED RIGHTS

The City reserves the right:

A. To reject any Quotes not in compliance with all prescribed public bidding procedures and requirements.

B. To reject for good cause any or all Quotes upon the City’s written finding that it is in the public interest to do so.

C. To reject any and all Quotes not meeting or differing from the specifications set forth herein.

D. To waive any or all informalities in the Quotes submitted.

E. To consider the competency and responsibility of proposers in making any awards.

F. In the event that two or more Quotes are identical in price, fitness, availability and quality, award shall be made in accordance with City Rule 137-046-0300.

G. In the event any proposer or proposers to whom a contract is awarded shall default in executing said contract or in furnishing a satisfactory performance bond within the time and manner herein after specified, to re-award the contract to another proposer or proposers.

H. To extend the deadline for submitting Quotes, in according with City Rule 137-047- 0430(3).

I. To negotiate additions or deletions to offered goods and contract price.

J. To seek other Quotes, if deemed in the public interest.

13.0 CONTRACT AWARD

Submittal of a Quote evidences Quoter’s intent to execute and be bound by the terms of the attached contract. The City will enter into contract negotiations regarding any open terms with the highest ranked Quoter. During negotiations the City may require any additional information it deems necessary to clarify the approach and understanding of the requested goods or services. Any changes agreed upon during contract negotiations will become part of the final contract. The negotiations will identify a level of work and associated fees and costs that best represent the goods and services required.

14.0 CHANGES TO THE WORK AND CONTRACT AMENDMENTS

Changes to the Work and Contract Amendments may be processed pursuant to City Rule 137-047-0800.

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III. SUSTAINABILITY & SOCIAL EQUITY

The City is interested in products and services that have a reduced impact on human health and the environment and that more fully support communities and economies when compared to competing products and services serving the same purpose. For more information regarding sustainability in procurement and related City policy and plans, please refer to the City’s Sustainable Purchasing website at http://www.eugene-or.gov/sustainpurch. The awardee will be expected to support the City’s goals by implementing the following strategies where applicable.

1.0 WASTE REDUCTION

Pursuant to City Zero Waste efforts, the City aims to prevent waste where possible. In order to increase efficient use of resources, the awarded quoter shall adhere to the following items as applicable.

1.1 Unnecessary packaging for goods, beyond packaging compliance or practical safe shipping methods, shall be reduced. Quoter to ship goods utilizing one or more of the following methods:

a. Ship products in reusable, refillable, or returnable containers. For example, reusable trays or totes, which can be stored and returned;

b. Minimal packaging material used inside containers. This includes eliminating or reducing the amount of non-recyclable bubble wrap, foam pellets or other like material;

c. Eliminate non-essential parts of packaging, such as individual wrapping of components;

d. Use packaging made with recycled content, biodegradable, and/or non-toxic materials.

e. No point of purchase material or promotional literature.

1.2 The awarded quoter is to duplex all paper materials that are prepared for the City under the contract, whether such materials are printed or copied, except when impracticable to do so due to the nature of the product being produced.

1.3 Contractor is expected to prevent, reduce, recycle or otherwise divert waste generated from the provision of services procured by the City. City may request information about diversion tactics utilized and quantities of waste materials diverted.

2.0 IDLING REDUCTION

2.1 In the interest of reducing air and noise pollution and promoting energy conservation, all gasoline and diesel powered vehicles and equipment shall be idled only as necessary to perform the required duties, including delivery, and for the essential function(s) of the equipment. A driver of a vehicle must turn off the engine upon stopping at the destination, and must not cause or allow an engine to idle at any location for more than 20 seconds. This idling policy applies except in the following situations:

a. The health and safety of employees, sub-contractors or public is compromised in turning off the vehicle.

b. The engine is required to power auxiliary equipment (e.g. hoist, lift platforms, hydraulic tools, inverters, compactors, medical equipment, specialized public safety radio communication and computer systems, etc.)

c. Vehicle/equipment manufacturer requires additional idle time for warm up or cool down for efficient and proper mechanical or functional operation of the unit.

http://www.eugene-or.gov/sustainpurch

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3.0 ENVIRONMENTALLY PREFERRED PRODUCTS

To promote and encourage environmentally sustainable practices for companies doing business with the City, the City requests vendors under City contract use environmentally preferable products in production of City work products.

3.1 The awarded quoter should use environmentally preferable materials that meet performance requirements wherever practical in the fulfillment of this agreement.

Environmentally preferable products and services have characteristics that include but are not limited to the following:

• Energy Efficient

• Reusable or upgradeable

• Recyclable

• Contain post-consumer recycled materials

• Produce fewer polluting by-products and/or safety hazards during manufacture, use or disposal, and/or

• Are certified by an independent accredited third party program such as

EcoLogo or ENERGY STAR.

3.2 The City desires the use of post-consumer recycled content, chlorine-free paper to encourage environmentally preferable practices for City business wherever practical in the fulfillment of the scope of work.

4.0 SOCIAL EQUITY

Economic prosperity through diversity and collaboration is fundamental to the Equity in Contracting program. Part of Eugene’s City Council Vision states that we will “Encourage a strong, sustainable and vibrant economy, fully utilizing our educational and cultural assets, so that every person has an opportunity to achieve financial security.”

The program aims to reduce barriers for local, small, minority and women-owned businesses to leverage all that our community has to offer, strengthening the business community as a whole.

The City supports the utilization of Minority, Women, Emerging Small Businesses (M/W/ESB), local businesses, Disadvantaged Business Enterprises and Oregon Forward Contractors (OFC) at both a prime and subcontracting and/or supply chain level. The City encourages eligible suppliers to gain certification and encourages the awarded proposer to use the following voluntary practices to promote open competitive opportunities for disadvantaged businesses in the fulfillment of the scope of work:

a. Access lists of certified minority, women, emerging small business or disadvantaged business enterprises from the Certification Office of Business Inclusion and Diversity (COBID) by visiting their website at:

https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp to find certified businesses from whom to procure products or services.

b. Visit the Oregon State Oregon Forward Program website at http://ofp.dasapp.oregon.gov/ to search for Oregon Forward Program contractors from whom to procure products or services.

https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp http://ofp.dasapp.oregon.gov/

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IV. ANTICIPATED BIDDING SCHEDULE

The following is the anticipated schedule for submission and review of bids and award of the desired contract. This schedule is subject to change by the City in its sole discretion. Any change to the bid submittal deadline will be done by an addendum to this ITB.

ACTIVITY DATE

Request for Quotation issued .................................................................. August 19, 2024

Last date to issue addendum………………………………….……………..September 6, Quotes due no later than………...……………………….…..September 11, 2024 3:00 PM

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V. REQUIREMENTS / SPECIFICATIONS

1.0 OVERVIEW

In general, the work for this project includes the construction and installation of four accessible unit portable restroom screening enclosures at four separate City of Eugene Developed Parks locations.

The screening enclosures shall be constructed and installed in a timely and cost-effective manner. Construction/Fabrication shall begin in September 2024 and shall be completed by March 31, 2025.

The contractor shall be responsible for fabrication and installation of metal structures on concrete footings and pads and for quality and warranty of work performed. All work performed shall meet the related industry’s highest standards.

2.0 PARK AND WORK SITE LOCATIONS

TABLE A

Park Geographic Locations Park Location

Petersen Barn Park 870 Berntzen Road Oakmont Park 2295 Oakmont Way Alton Baker Park 100 Day Island Road – Main Parking Area Westmoreland Park 1680 W 18th Avenue

3.0 MAPPING LINKS

City Park Maps are available on-line at http://www.eugene-or.gov/324/Park-and-Trail-Maps

4.0 SCOPE OF WORK

4.1 WORKING ON PUBLIC LANDS

All work shall be performed in a manner that protects the safety of park users and park staff. As park sites will remain open to the public during construction, work zones shall be protected with cones, barriers or other methods that clearly identify the work area and the alternative routes to be taken if necessary. If contract workers encounter park users who are uncooperative or create an unsafe working condition for any reason, contractor shall immediately notify the City Project Manager and call Eugene Police Emergency 911, or non-emergency at 541-682-5111 for assistance if warranted.

http://www.eugene-or.gov/324/Park-and-Trail-Maps

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4.2 WORK HOURS AND TIMELINE

Work hours Start/stop times for noise-making activities (power equipment) shall be between 7:00 a.m. and 5:00 p.m. Work shall occur Monday through Friday. No work may be scheduled on Saturdays, Sundays, or City–observed holidays without prior, written approval from the City. See Section 4.4.4 for potential fire related time restrictions.

Adverse field conditions: The City reserves the right to postpone some, or all the Contractor’s activities should adverse field conditions develop. For example, significant rain events may mandate that the City order delay of work to avoid site damage such as soil compaction or rutting. Access to locations across turf when conditions are wet, and ground is saturated will require permission from the Project Manager.

Initiation of Project Construction. After the project has been awarded, the contract executed and issuance of the Notice to Proceed, Contractor shall coordinate the specific construction start dates with the City’s Project Manager at least one week prior to planned start of construction. A preconstruction meeting with the Project Manager at each site is required prior to commencement of work.

Completion Date: The project completion deadline is March 31, 2025.

4.3 RESPONSIBILITIES

4.3.1 A City of Eugene Parks and Open Space Project Manager will be designated to act as the City’s representative for the project. In addition to any coordination or other contact noted elsewhere in this ITB, the Project Manager will act as the inspector for oversight of the work. Once the Notice to Proceed has been issued and the work has begun, downtime due to equipment failure or staffing problems shall be limited to no more than one workday on any site where construction has commenced.

4.3.2 Contractor shall be responsible for project and public safety in all project work areas. Work shall be fenced off and/or controlled by flag persons for public safety and to protect existing park assets. Contractor shall return any damaged areas to previous existing condition or better if damaged during construction.

4.3.3 Contractor shall request utility locates with the Utility Notification Center two business days prior to construction excavation or saw cutting in conformance with Oregon Revised Statutes as adopted by the OUNC in the Standards Manual. The Contractor may do so by telephoning the Utility Notification Center at 1-800-332-2344. General information may be obtained at www.callbeforeyoudig.org or by calling 811.

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4.3.4 Contractor shall request that existing underground irrigation be located and marked in the field by City Operations staff. Notification shall be a minimum of two workdays prior to start of work.

4.3.5 Contractor’s Landscape Contractor shall cut and cap existing irrigation beyond areas of work prior to start of work and reconstruct as identified by Project Manager in field upon completion of site work.

4.3.6 Contractor shall establish and maintain barriers, warning devices and “No Parking” barricades necessary for the safety of the public and securing each site during construction as submitted. Traffic control, erosion control and tree protection in work areas shall remain in place for the duration of the project at each installation location.

4.3.7 Contractor shall mark proposed locations of screening enclosures, footings, and concrete paving in field for approval by Project Manager.

4.3.8 Contractor shall move each existing portable restroom out of the construction zone prior to concrete pad installation as directed by the Project Manager.

Above All Sanitation, the portable restroom vendor shall service the unit within two days prior to moving each structure. The Contractor shall then install the concrete pads and enclosures. Once the pads and enclosures have been installed and approved by the Project Manager, the Contractor shall relocate the portable restroom onto the pads at the identified locations.

4.4 CONSTRUCTION SITE MANAGEMENT PRACTICES

4.4.1 Traffic Control. All the work to be performed shall be within park boundaries.

Traffic Control related items shall be considered incidental to the Mobilization and Site Preparation bid line item. Traffic control measures, if required, must be approved by the City Project Manager prior to the start of construction.

4.4.2 Erosion Prevention. Contractor shall comply with City of Eugene Storm Water and Erosion Prevention requirements. Information is available at http://www.eugene-or.gov/index.aspx?NID=474. Contractor shall install and maintain temporary erosion prevention measures for all work performed within the right-of way and within park properties and approved by City staff during the pre-construction meeting. Installations are established to prevent or minimize erosion, sedimentation, and other stormwater contamination during construction.

Public rights of way and the City’s storm water system and related natural resources shall be kept free of mud, soil, sediment, concrete washout, trash, and other similar construction related material. No construction related contaminants resulting from activities such as, but not limited to cleaning or washing of equipment, tools, or vehicles, shall be discharged into discharge into the City’s http://www.eugene-or.gov/index.aspx?NID=474

RFQ 20252023 Portable Restroom Screening Enclosures 12 storm water system or project site areas. A concrete washout station must be employed during any concrete placement. See erosion notes for washout options. Erosion Prevention work shall be considered incidental work and included in the Mobilization and Site Preparation bid line item.

4.4.3 Tree Protection. Protective fencing is required when construction work is required within the Critical Root Zone (CRZ) of trees. Care must be taken to minimize root disturbance when working within tree CRZs including during the excavation and removal of existing sidewalks, driveway aprons and plazas to avoid damage to existing tree roots. Locate existing tree roots using hand tools or other approved methods such as an air spade. Contractor shall call the City Project Manager to coordinate tree root inspections and/or approvals for work near any exposed tree roots over 2” in diameter. No root over 2” shall be cut without approval of City of Eugene Urban Forestry staff. All tree preservation work including trimming, cutting and/or removal of shrubs or roots necessary for the construction of the sidewalk, shall be considered incidental work.

4.4.4 Fire Protection. Contractor shall comply with all applicable City and regional fire restrictions. In addition to any other restrictions or requirements. Contractor must have a shovel and fire extinguisher or gallon of water on site at all times at all locations.

4.5 NOTICES FOR INSPECTIONS

4.5.1 Notify the City Project Manager a minimum of 24 hours prior to any required inspection. Inspections and notifications for inspection shall occur on weekdays.

4.5.2 Required Inspections The following inspections shall be required at a minimum:

a. Coordination and approval of, erosion prevention measures, and tree preservation measures for each project site prior to start of construction on that site.

b. After marking of footing locations on existing paving prior to saw-cutting.

c. Upon completion of concrete pad form work and reinforcement installation.

d. Upon completion of concrete pad or footing.

e. Upon completion of enclosure fabrication prior to application of finishes.

f. Upon delivery of enclosure components to site prior to assembly.

g. Upon completion of enclosure installation.

h. Upon completion of irrigation modifications or repairs before backfilling.

i. After completion of punch-list items, prior to removal of construction fencing.

4.6 GENERAL WORK

4.6.1 Concrete Pad Installation. Where indicated, concrete shall be installed as shown in construction drawings Exhibit C and the standards set in the current

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City Amendments the Oregon Standard Specifications for concrete materials and installation. Upon completion the Contractor shall be responsible for the protection of the finished surface.

4.6.2 Concrete Core drilling. At sites with existing paved surfaces, excavation for footings shall be core drilled to maintain structural integrity of adjacent soil.

Concrete and asphalt surfacing above may be core drilled or cleanly sawcut. See sheet L3.3 in Exhibit ‘C’.

4.6.3 Fabrication and Finishing of Screening Enclosures Components.

Contractor shall provide all materials and fabricate shelter structure components off-site. Shelter structure components to be galvanized, powder coated, and wrapped with protective materials prior to delivery to site. Protective materials to remain on structure components through duration of structure assembly in field.

Contractor shall also allow for shop site visits by the City’s consulting structural engineer for select QA/QC inspections.

4.6.4 Assembly of Screening Enclosures. Contractor shall connect structure to footings and attach components using specified hardware and as indicated in Construction Documents.

4.6.5 Steel Overhead Sign Panels. Steel overhead sign panels as shown in the construction drawings shall be provided by the City of Eugene Parks and Open Space. Contractor shall provide the specified hardware and install the sign panels per the construction drawings. Contractor shall coordinate with the Project Manager for pick-up of sign panels at the sign fabricator’s location.

4.6.6 Topsoil Placement. Within five working days of the completion of the work, the excavated areas behind the forms shall be backfilled, tamped and fine graded with on-site existing site topsoil that is free of debris, roots, stones, and materials toxic to plant growth and as indicated in Special Provisions Section 01035 Landscape Repair or approved imported topsoil. The loam shall be compacted and held to a grade of ½” – ¾” below the edges of the sidewalk and feathered to match existing grade. Topsoil replacement shall be considered incidental to the work.

4.6.7 Seeding. The topsoil shall be seeded as indicated in Special Provisions Section

01035 Landscape Repair . Loam preparation, grading, seeding, mulching and cleanup and any other landscape related items shall be considered incidental work.

4.6.8 Concrete Core drilling. The new post footings for structures located at sites with the existing concrete pad shall be core drilled per details Sheet L3.3 in Exhibit ‘C’.

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4.6.9 Final Inspection. The portable restroom enclosure installation, including assembly, overhead sign installation, concrete pad, backfill and surface restoration, will be inspected visually during and after the actual work.

Acceptance of final product shall be determined by City staff. Unacceptable final products will require correction of deficiencies at the Contractor’s expense.

4.7 SUBMITTALS

4.7.1 Contractor submittals shall include the following:

a. Concrete Mix Showing the psi strength.

b. Powder Coating submittals identified in Specifications

c. Galvanization Specifications

d. Hardware List of Anchor Assembly Components, Structure Assembly

Hardware, and Cut Sheets

e. Steel Structure Components Materials – One sample of each material type.

f. Shop Drawings for Structural Component Fabrication and Assembly.

4.7.2 Submittals shall be provided and approved prior to structure fabrication or the start of construction at each park site. Rejected or incomplete submittals shall be re-submitted by the contractor until they meet applicable specified requirements and are accepted by the Project Manager.

4.7.3 Contractor shall submit a request for removal of all protection and control devices upon acceptance of the work by the Project Manager.

4.7.4 The Contractor shall not be responsible for any construction permits.

4.8 CLEAN UP

4.8.1 Disposal of trash and debris. Contractor shall be responsible for timely removal of trash and debris generated by the work and by their own operations.

4.8.2 Repairs. Contractor shall repair any ruts and other damage to park property resulting from the work and from general access to the project area. Contractor shall reconstruct or repair any irrigation affected by work of this project.

4.8.3 Timing. Upon completion of the work the Contractor shall reinstate the project areas affected by construction within 48 hours.

4.8.4 Hazardous Materials. Periodically, hypodermic needles may be found in City park sites. A sharps container will be provided by City of Eugene staff for transport of hazardous materials. It shall be the Contractor’s responsibility to fully train employees on safety issues and the proper handling of hazardous materials

RFQ 20252023 Portable Restroom Screening Enclosures 15 including the proper handling and disposal of needles/syringes. Contractor is subject to Occupational Health Safety Administration (OHSA) blood borne pathogens standard (OHSA 1910.1030 Blood borne Pathogens). Contractor will return filled or partially filled sharps containers to the City.

4.9 QUALITY OF MATERIALS AND WORKMANSHIP

4.9.1 The City requires fabricating, assembling, installing, galvanizing, and powder coating the portable restroom screening enclosures with materials called out in the construction documents unless conditions necessitate the use of alternate materials. Alternative materials must be approved by the City prior to installation.

4.9.2 In the event the finished concrete pads are deemed unacceptable by the City’s

Project Manager the Contractor shall be responsible for repairs or replacement as directed prior to final acceptance.

4.9.3 All work shall be performed in compliance with the standards set in the following:

a. 2024 Oregon Standard Specifications for Construction https://www.oregon.gov/odot/business/pages/standard_specifications.aspx

b. City of Eugene current amendment to the 2024 Oregon Standard Specifications for Construction.

c. https://www.eugene-or.gov/444/Standard-Specifications-for-Construction

d. 2021 City Standard Drawings.

https://www.eugene-or.gov/444/Standard-Specifications-for-Construction

e. Exhibit “B,” Special Provisions

f. Exhibit “C,” Plan Set

4.10 WARRANTY

4.10.1 All work shall be covered by a one-year warranty period, after which the City will re-inspect and upon acceptance issue an end of warranty notification.

5.0 BIDDING INSTRUCTIONS

5.0.1 General. The base bid schedule and bid form include unit pricing for screening enclosures construction, installation, and associated concrete pads for the enclosures. Quantities shown are estimated total quantities for work across multiple sites.

5.0.2 Minimum Requirements. Five (5) years of general building experience along with concrete work. Bidders will not be considered if they cannot provide proof of experience. Experience/references will be rated pass/fail.

https://www.eugene-or.gov/444/Standard-Specifications-for-Construction https://www.eugene-or.gov/444/Standard-Specifications-for-Construction

RFQ 20252023 Portable Restroom Screening Enclosures 16

5.0.3 Contractor Qualification Requirements. Contractor shall be licensed and insured. Provide State of Oregon CCB number on the Standard Quote Form.

Irrigation repair to be done by licensed Landscape Contractor.

RFQ 20252023 Portable Restroom Screening Enclosures 17

VI. FORMS TO BE SUBMITTED WITH QUOTE

STANDARD QUOTE FORM

Solicitation No. RFQ 20252023

Due Date and Time: Wednesday, September 11, 2024 at 3:00 PM PDT

I, the undersigned, and authorized representative of certify the following: (Company Name)

Acknowledgement of terms, conditions and specifications

1. The offeror represents that offeror is properly licensed and adequately experienced, equipped, organized and financed to furnish and deliver the equipment specified and perform the services required.

2. The offeror has carefully checked the figures entered in the Form, has carefully reviewed for accuracy all statements in this quote and attachments, and agrees that the City will not be responsible for any errors or omissions of the offeror in preparing this quote. The offeror agrees that this quote may not be revoked or withdrawn for sixty (60) calendar days after the date on which bids are received.

3. Contract Execution; Insurance. The bidder agrees that if this quote is accepted it will, within ten (10) calendar days after having received the Award, execute and return to the City the Contract in the form included in the Contract Documents and will, at or before that time, deliver the insurance documentation as required and as applicable.

4. Addenda. The offeror acknowledges that it has received the following Addenda No(s):

and agrees that all addenda issued are a part of the Contract Documents and have been considered in preparing this quote. (Offeror: insert the number of each addendum received; if no addenda were received, write “NONE” in the space.)

Compliance with Laws Offer hereby agrees to comply with all applicable Oregon public contracting code provisions, as more specifically described in the attached contract and associated Exhibit A. Offeror attests that it complied with the applicable state and local tax laws including, but not limited to, ORS 305.385, ORS 305.620, ORS chapters 316, 317, and 318 for no fewer than six years into the past from signature and will continue to comply with the tax laws during the term of this contract.

____ initials.

Access to Plant or Place of Business Offeror agrees that the City may enter a contractor’s or subcontractor’s plant or place of business during normal business hours for the following purposes: inspect and/or test supplies or services for acceptance by the City pursuant to the terms of the Contract, and investigate the offeror’s minority business certification or other qualifications.

Residency Bidder is _____ is not _____ an Oregon Resident Bidder.

RFQ 20252023 Portable Restroom Screening Enclosures 18

An Oregon Resident Bidder, as defined by ORS 279A.120, means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, and has a business address in this state.

If offeror is not an Oregon Resident Bidder, in the field provided indicate the bidder’s (Business)

State of Residence. _____________________

Certification of Nondiscrimination Offeror has not and will not discriminate against a subcontractor in the awarding of a subcontract because a subcontractor is a minority, woman, or emerging small business enterprise certified under ORS 200.055, or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225.

Noncollusion The offeror certifies that the quote has been arrived at by the offeror, independently, and has been submitted without collusion with, and without any agreement, understanding or planned course of action with, any other contractor, offeror, or vendor on materials, supplies, equipment or services, described in the solicitation documents, designed to limit independent quotes or competition. The contents of the quote herein presented and made have not been communicated by the offeror or their employees or agents to any person not an employee or agent of the offeror or its surety on any bond furnished with the solicitation, and will not be communicated to any such person prior the closing time of the solicitation.

CCB Registration As a condition to submitting this quote, a contractor must be registered with the Oregon Contractors Board in accordance with Oregon State Law, and disclose their registration number.

Failure to register and disclose the number will make this a nonresponsive bid and the bid will be rejected, unless contrary to Federal Law. In the field below, enter your Oregon Contractor Board Registration Number.

Oregon Licensed Contractor Business Contractor Registration Number:

Expiration Date:

Subcontractor CCB Registration The quoter hereby certifies that all subcontractors performing construction work for this contract are eligible to receive Public Works Contracts and have filed a Public Works bond with the Oregon Construction Contractors Board prior to commencing work under this contract.

Prevailing Wage Rate Acknowledgement The contract is subject to BOLI Prevailing Wage Requirements and ORS 279C.800 through ORS 279C.870. The contractor and every subcontractor on the project shall pay at a minimum the BOLI prevailing wage as specified for this project. The contractor certifies compliance with BOLI concerning the payment and certification of payment of prevailing wage rates and has considered this when preparing this quote. __________ (initial)

We therefore offer the following equipment/service at the prices indicated hereon in fulfillment of the requirements and specifications contained within the solicitation documents and all addenda.

RFQ 20252023 Portable Restroom Screening Enclosures 19

Bid Item Description Quantity Unit Unit Price Extended

Price 01 Screening Enclosure with Bolted Screen Panels

A Mobilization, Site Preparation and Site Protection 1 Lump

B Irrigation Protection and Modifications 1 Lump

C Integral post footings at new concrete paving 8 Each

D Core Drilling and Footing Installation for posts at Existing Concrete 4 Each

E Core Drilling and Footing Installation for posts at Existing Asphalt 6 Each

F 5-1/2” Concrete Paving – Reinforced (Includes Excavation and Grading) 184 SF

G 5-1/2” Concrete Paving – Unreinforced (Includes Excavation and Grading) 570 SF

H Single Unit Frame Fabrication (Entire Structure) 4 Each

I Double Unit Frame Fabrication (Entire Structure) 1 Each

J Single Unit Screening Panels Fabrication – Mesh Bolted to Frame (Entire Structure) – BASE BID ITEM

4 Each

K Double Unit Screening Panels Fabrication – Mesh Bolted to Frame (Entire Structure) – BASE BID ITEM

1 Each

L Single Unit Structure Installation 4 Each

M Double Unit Structure Installation 1 Each

N Clean-up and Seeding 1 Lump

Sub-Total $

02 Bid Alternates: Welded Screen Panels

A

Single Unit Screening Panels Fabrication – Mesh Welded to Frame (Entire Structure) – ALTERNATE BID

ITEM

4 Each

B

Double Unit Screening Panels Fabrication – Mesh Welded to Frame (Entire Structure) – ALTERNATE BID

ITEM

1 Each

Sub-Total $

RFQ 20252023 Portable Restroom Screening Enclosures 20

Completion/Delivery Date:

The offeror agrees, if awarded the contract or a direct purchase, to fully complete the work or deliver the equipment within ______ days after receipt of purchase order or notice to proceed is received from the City of Eugene.

Company: Date:

Signature:

Title:

Name (Print):

Phone:

Address:

Email:

Company contact for this project (if different from above):

Name: Title:

Phone:

Email:

Required Submittal Initials

Signed Standard Quote Form

Certificate of Employee Drug Testing Program

First Tier Subcontractor Disclosure Form

Contractor Experience Form

RFQ 20252023 Portable Restroom Screening Enclosures 21

CERTIFICATE OF BIDDER/CONTRACTOR

EMPLOYEE DRUG TESTING PROGRAM

ORS 279C.505(2)

BIDDER’S NAME:

ORS 279C.505 (2) provides that every public improvement contract contain a condition that the contractor shall demonstrate that an employee drug testing program is in place. The City’s award of the contract (the “Contract”) for which this certificate is required is conditioned, in part, upon the bidder’s demonstration of compliance with the provisions of ORS 279C.505 (2). If the bidder named above (the “Bidder”) is awarded the Contract, this certificate shall become a part of, and shall constitute a continuing representation and warranty under the Contract.

To induce the City of Eugene to award the Contract to the Bidder, the undersigned, as the duly authorized representative of the Bidder, hereby represents and warrants, on behalf of the Bidder:

1) That Bidder has and enforces, and at all times during the term of the Contract will have and enforce, a written employee drug testing policy that, at a minimum:

a) Requires pre-employment drug testing;

b) Requires drug testing of an employee when the Bidder has reasonable cause to believe the employee is under the influence of drugs;

c) Requires compliance with the Oregon Department of Transportation Commercial Drivers License drug testing regulations.

2) A copy of the Bidder’s current written employee drug testing policy will be available for inspection by the City at any time upon the City’s request.

3) The Bidder/Contractor understands and agrees that its representations and warranties herein will become a continuing part of the Contract and that breach of any of the foregoing will be sufficient grounds for debarment under ORS 279C.130.

The City of Eugene shall not be liable, either directly or indirectly, in any dispute arising out of the substance or procedure of Contractor’s drug testing program. Nothing in this drug testing provision shall be construed as requiring Contractor to violate any legal, including constitutional, rights or any employee, including but not limited to, selection of which employees to test and the manner of such testing. The City shall not be liable for Contractor’s negligence in establishing or implementing, failure to establish or implement a drug testing policy, or for any damage or injury caused by Contractor’s employees acting under the influence of drugs while performing work covered by this contract. These are Bidder/Contractor’s sole responsibilities.

In witness whereof, the Bidder has caused this document to be executed by its duly authorized representative on the date shown below.

SIGNATURE:

PRINTED NAME:

TITLE:

DATE:

RFQ 20252023 Portable Restroom Screening Enclosures 22

FIRST TIER SUBCONTRACTOR

DISCLOSURE FORM

PROJECT NAME: BID No:

BID CLOSING: Date: Time:

The bidder must identify first-tier contractors that will be furnishing labor or will be furnishing labor and materials in connection with the public improvement contract and will have a contract value that is equal to or greater than five percent of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid. The subcontractor disclosures are public records and will be made available for public inspection.

This form must be submitted at the location specified in the Invitation to Bid on the advertised bid closing date and within two working hours after the advertised bid closing time.

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. (ATTACH ADDITIONAL SHEETS

IF NEEDED.)

NAME DOLLAR CATEGORY

VALUE OF WORK

1) $

2) $

3) $

4) $

5) $

Failure to submit this form by the disclosure deadline will result in a nonresponsive bid. A nonresponsive bid will not be considered for award.

FORM SUBMITTED BY (BIDDER NAME):

CONTACT NAME:

PHONE: EMAIL:

RFQ 20252023 Portable Restroom Screening Enclosures 23

CONTRACTOR EXPERIENCE FORM

BIDDER’S NAME:

Company: Contact Name:

Address: City, State, Zip:

Phone Number: Fax:

Project Name and Location:

Year of Project:

Additional Project Information:

Phone Number: Fax:

Project Name and Location:

Phone Number: Fax:

Project Name and Location:

Rev 04/2023 Contract XXXX-XXXXX 1

VII. SAMPLE CONTRACT

CITY OF EUGENE

PUBLIC IMPROVEMENT CONTRACT

Project Title

BETWEEN: The City of Eugene, (City) an Oregon Municipal Corporation

AND: _________________________ (Contractor) a __________ organized and existing under the laws of the State of __________

CONTRACT NO.: ____ - _____

EXPIRATION DATE.: ________

RECITALS

A. Contractor was the successful Bidder for the public improvement…