20252010_A2_Addendum 1.pdf

Date: August 29, 2024 To: All Potential Proposers From: Noel Dietz, Purchasing Analyst Subject: RFP 20252010 Automated Enforcement Pilot Program

ADDENDUM NO. 1

The solicitation referenced above is amended as follows.

Responses to questions received from potential proposers are below:

1. Can the RFP response due date be extended? No, it cannot.

2. What will be the initial term of the contract? The initial term of the pilot program will be one year. Assuming operations go well that initial year, City staff do expect to extend the program.

3. What is your target quarter for go-live in 2025? July 2025 is the earliest we'd consider going live.

4. Since the City wants the program to be profitable, will the city select new sites if the targeted sites do not produce the anticipated volume? The City of Eugene would ideally like the option of switching sites if needed. Structuring the program to be as cost neutral as possible to the City is a high priority.

5. Which government entity will be responsible for reviewing permit applications? The City of Eugene would be responsible for reviewing and approving any applicable permits.

6. The section entitled "Planning Services" requests proposers to provide data collection at prospective sites. Is the City of Eugene asking vendors to conduct these studies prior to submission of RFP responses? No, the City of Eugene would like video data collection to be performed by the successful vendor after the RFP process has come to a conclusion to help decide which three intersections will be included in the program. We do have a handful of candidate locations in mind.

7. Have any red-light studies been conducted in Eugene? Can you share the results? A number of years ago RedFlex did send an engineer of ours notes on the constructability of various camera locations we were thinking about at that point in time. If there was any video data collection performed at that point in time, the current project team doesn't have documentation from it.

8. Do you have any data on the prospective volume of vehicles running red lights at any intersections in Eugene? The only data sources we currently have on red light running is citation data from EPD and "signal disregard" crash data from ODOT. These data sources don't speak to real red-light running volumes, but can be helpful as we consider which intersections may be a good fit for the pilot program.

9. How many directions of travel is the city planning on enforcing at the 3 intersections of interest? At this point in time the City is anticipating enforcing 4 travel directions at all 3 intersections, unless video data indicates that only 2 travel directions are experiencing notable challenges with red light running.

10. Please clarify the total points to be given for the Proposer’s Efforts Toward Sustainability.

Page 16 mentions 10 points, but the scoring table shows 20 points. Proposer’s Efforts Toward Sustainability count for 20 points toward the total score.

11. Section VI. Proposal Submittal Requirements page 13 does not follow the same requirements as the Evaluation criteria on page 14. Please clarify the desired structure of the responses to facilitate the review. The list of Submittals on page 13 is replaced with the following:

Submittals A. Cover letter: The Proposer’s cover letter should not exceed two pages in length and must be signed by an individual with authority to bind the organization to the terms quoted in the Request for Proposals. The cover letter must contain a general company biography, including a description of the structure and organization of the firm, number of years in business, number of employees, and description of operational geography.

B. Narrative Proposal, which clearly identifies the key services listed below and addresses the requirements in Section V. REQUIREMENTS/ SPECIFICATIONS.

a. Company Profile, qualifications, and experience

b. Planning services

c. Equipment and maintenance (please provide spec sheet for proposed standard equipment in addition to a narrative response)

d. Processing, transmitting, and storing images

e. Customer service

f. Cost proposal

g. Data sharing

h. Proposer’s efforts towards sustainability

C. References: Provide 3 references from recent cities or systems for which your firm has provided/is providing similar services and identify when work was performed and the type of work and services performed. These references should be comprised of locations where you provided red light cameras at least three intersections.

As applicable provide a list of cooperative contracts that your firm participates in and/or other public agency contracts that allow cooperative procurement.

D. Standard proposal form: Complete the form, attached to this RFP in Section VIII, FORMS TO SUBMIT WITH PROPOSAL, attesting to adherence with the requirements of this RFP.

All other specifications, terms and conditions remain unchanged.