THE SEM DISINTEGGRATORS CIWT CORRY STATION STATEMENT OF WORK.docx

STATEMENT OF WORK

SECURITY ENGINEERED MACHINERY (SEM) DISINTEGRATOR MAINTENANCE

INFORMATION WARFARE TRAINING COMMAND

CORRY STATION

SCOPE OF WORK (SOW) / REQUIREMENTS

SHORT TITLE:

SEM Disintegrators (shredders) Models 301 and Model 1424 Preventive (Scheduled)/Corrective Maintenance Requirements

OVERVIEW:

The work will consist of performing preventive and corrective maintenance on Two (2) SEM Disintegrators Model 301 located in buildings 512 and building 513 and One (1) SEM model 1424 Disintegrator located in building 3742, onboard Pensacola Naval Station, Corry Station, Pensacola, Florida

DESCRIPTION OF WORK

1. Provide all labor, materials, equipment and supervision necessary to maintain two (2) SEM Disintegrators Model 301 and one (1) SEM Disintegrator Model 1424. All consumable items (cleaners, rags, grease, tools etc.) for scheduled & corrective maintenance is the responsibility of the contractor. If equipment replacement parts are required to complete repairs, the contractor shall submit a list of the required parts with descriptions to the Designated Government Representative (DGR) as soon as the contractor deems the unit is not serviceable and repairs are needed. The Government is responsible for the purchase of all repair parts and Blade Sets.

2. Perform Quarterly Scheduled Maintenance on each listed SEM units, (four (4) times within the period of performance) in accordance with manufactures Operation/Maintenance manual, to include the following tasks:

Model 301 Hard Drive Disintegrator Systems

1. Each quarterly inspection will consist of the following:

Cleaning:

a) Remove debris and any magnets that have built up on cutters and combers (Compressed air (maximum 40 PSI) or vacuum may be used).

b) Visually inspect cutters for damage.

c) Remove side/end guards and visually inspect drive components for leaks or damage.

d) Repeat all daily cleaning steps.

e) Remove debris buildup from base.

f) Wipe the entire machine clean, being careful to observe any evidence of oil leaks. Should leakage be observed, perform appropriate corrective maintenance.

g) Check for loose hardware on the reducer collars, the crusher paddles, etc.

h) Remove all tools, rags, solvents from machine.

i) Replace all guards.

Lubrication:

Note: Always lock off power before cleaning, lubricating, maintaining, and during the removal of any guards.

a) Grease wear parts.

b) Grease main bearings.

c) Remove guards.

d) Apply light machine oil to cutters.

e) Apply oil to drive chains.

f) Check reducer oil level. DO NOT OVERFILL.

g) Check the oil level in spur gear oil bath.

h) Grease output conveyor bearings using a multi-purpose lithium-based grease.

i) Replace all guards.

j) Drain oil from reducer.

k) Clean magnetic drain plug.

l) Replace drain plug and refill to proper level using a high-grade petroleum base, rust and oxidation inhibited gear oil as specified in reducer manual.

m) Remove spur gear oil bath and clean bottom oil pan. Refill with 85W-140 gear oil until oil level reaches middle of sight glass.

LUBE REQUIREMENTS

CAUTION:

Too much oil will cause overheating, and too little oil will result in gear failure. Also, under extreme operating conditions, such as rapid rise or fall of temperatures, dust, dirt, chemical particles, chemical fumes or oil temperatures above 200° F, the oil should be changed every one to three months depending on the severity of conditions.

Model 1424 Disintegrator System

a) Remove old knives.

b) Install sharpened knives.

c) Calibrate installed knives to application for optimal performance.

d) Grease rotor bearings.

e) Inspect hopper for easy opening and closing to cutting chamber.

f) Inspect the rotor for excessive wear.

g) Inspect the filter screen for proper fit and wear.

h) Inspect drive belt for wear, if determined that replacement is required, provide a detailed estimate to the DGR for replacement.

i) Adjust drive belt tension to factory specifications.

j) Check the sheave bolt tension and set to factory specifications.

k) Sharpen spare knives set and store as spares.

l) Ensure all fasteners are “torqued” to factory specifications.

Waste Evacuation System

a) Inspect fan for proper operation.

b) Inspect evacuation systems for leaks.

c) Lubricate and grease the air system as required.

d) Adjust flow controls as required.

e) Inspect the FT24 filter.

f) Clean and shake filter and empty debris filter socks, as required.

g) After cleaning and inspection of filter socks, if determined that replacement is required. Provide a detailed estimate to the DGR for replacement.

Electrical System

a) Inspect all safety switches ensuring they function properly.

b) Inspect all starters ensuring proper operation.

Reports

a) Complete evaluation report with recommendations to be provided to DGR.

b) The contractor shall provide a written evaluation report within five (5) work-days of completion of scheduled maintenance.

Note: During the scheduled maintenance, the blade box is removed from the disintegrator. An existing (spare) set of sharpened blades will be reinstalled by the contractor. The contractor will take the removed blades and return them to SEM HQ for sharpening and inspection. If SEM determines that the blades are beyond ability to re-sharpen, SEM will send a quote to the contractor for a new blade box. The contractor will provide a quote to the government for replacement parts. The government will procure and turn over to the contractor for storage. If the returned blades are determined to be ok for reuse, SEM will sharpen the blade set and return to the contractor for storage until the next the preventative maintenance requirement. (A spare set of blades for the blade box is needed to effectively complete the scheduled maintenance service calls and the contractor should always have a spare set on hand for replacement.) Contractor is responsible for all costs associated with blade sharpening/ shipping/storage. The spare set is to be returned to the government at the end of the contract period of performance.

3. Corrective Maintenance:

a) Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price unless otherwise noted.

b) Government furnished items: The Government will be responsible for the funding and purchasing of all equipment and repair parts.

c) The contractor shall be responsible for the diagnostic and repair of the unit. If the diagnostics and/or repairs cannot be performed onboard Corry Station, the contractor is responsible for having the unit transported to an authorized repair facility to perform the diagnostics and repairs at no additional cost to the government. The contractor is required to respond to a corrective maintenance repair request within two (2) working days (48 hours) of notification.

d) After repairs are made, the contractor will notify DGR in writing of the repair work with results within five (5) workdays of completion of the repair work.

4. It remains the responsibility of the contractor to verify existing conditions prior to proposal submission.

GENERAL REQUIREMENTS

a) Lockout I tag out procedures and safety for this project shall be in accordance with the Army Corps of Engineers Safety Manual EM385.

b) The Contractor shall provide all labor, equipment and materials necessary to perform above work IAW all local/federal standards/specifications. The term Contractor used herein will refer to both the prime Contractor and any subcontractor.

c) The prime Contractor shall ensure that any subcontractors (if any) comply with the provisions of this SOW. Contractor shall protect surrounding areas during this project. Any damage caused by the contractor shall be repaired back to original condition by the contractor at no additional cost to the government.

5. CLEAN UP. The Contractor shall maintain installation and storage areas (if any) free from accumulation of waste material and rubbish. Upon completion of the project, all tools, equipment, and materials not designated Government property shall be removed from the premises by the Contractor. After completion, the work area shall be left in a clean and un-obstructive condition.

6. Safety for this project shall be in accordance with the Army Corps of Engineers Safety Manual EM385.

6. Waste Management Plan: Government policy is to apply sound environmental principles in the design, construction and use of facilities. As part of the implementation of that policy the Contractor shall:

1) Practice efficient waste management when sizing, cutting, and installing products and materials and

2) Use all reasonable means to divert construction and demolition waste from landfills and incinerators and to facilitate their recycling or reuse. Construction and demolition waste includes products of demolition or removal, excess or unusable construction materials, packaging materials for construction products, and other materials generated during the construction process but not incorporated into the work.

7. The work site shall be kept clean of debris and waste. Debris shall be disposed of at an off station approved site.

8. CAUTION: In the event that asbestos-containing material or lead paint is found or disturbed, the contractor shall stop work immediately and notify the DGR. Do not proceed with work until directed to do so by the Government Rep.

9. Final acceptance of the new work will not be given until the contractor has successfully completed all tests and after all defects in installation material or operation have been made according to contract documents.

10. Contractor must follow manufactures recommended installation instructions.

11. Used materials will be disposed of by the Contractor off site in accordance with local requirements.

12. Work is to be performed inside a secure government building. All contractors must be US citizens or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card and will be required to be escorted at all times while inside the building. Contractors must be found eligible for access to military installations and will be required to obtain a guest vehicle pass prior to base entry. No cell phone, Wi-Fi capable devices (to include smart watches) or other electronic equipment will be allowed inside the building.

GOVERNMENT REQUIREMENTS

a) All tools, power cords, etc., required to complete the installation shall be provided by the installation contractor.

b) MSDS for all materials, oils, lubes, masks, etc., shall be available on site at all times and be provided by the contractor.

REQUIRED SUBMITTALS

· N/A

ACCESS

a) All contractor personnel require a picture I.D. to gain access to the Navy Base. Contractors are not required to have a security clearance. Escorts with the necessary clearance(s) will be provided to contractors when access to the base is needed.

b) All contractor personnel and company or private transportation modes to and from the Dam Neck Complex are subject to search each and every day to gain access to the NASP Complex.

LICENSE AND PERMITS

1. GENERAL. The contractor is responsible for obtaining all licenses and permits (if required) at no additional cost to the Government and complying with applicable laws, codes and regulations at delivery location.

PERSONNEL

a. The Contractor shall furnish sufficient personnel to perform all work specified within this SOW.

b. The Contractor is required to comply with Public law 105-270, Section 5 (2)(A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental function s include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counterintelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature.”

c. When performing work associated with this SOW, the Contractor shall make clear to all individuals they deal with that they are Contractor employees and not DOD personnel when working in any situation where their contractor status is not obvious to third parties.

Non-Personal Service Statement. Contractor management will ensure that employees properly comply with the performance work standards outlined in this statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

Employment of Federal Employees. The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal and DOD regulations.

Personnel Compliance. The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

Smoking/Drug/Alcohol Policy. The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statues, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies.

Personnel Conduct. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform the work specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. The contractor shall ensure that personnel present a professional appearance. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

Personnel Removal. Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this statement of work. The contractor is expected to provide support services despite personnel removal or other unforeseen condition(s). Should replacement become necessary, the government reserves the right to review all resumes of proposed candidates.

• Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18 U.S.C. 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

• Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove and employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

• Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to good order, discipline, or installation security and safety.

• Removal for Unsatisfactory Performance: The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrates insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

Interaction with other activities. Government and contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this SOW, the contractor shall notify the DGR immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or GDR to stop work. Failure by the contractor to notify the DGR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between contractor’s performing other contracts and this contract. The contractor shall provide all further required coordination between other contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

Inclement Weather. The contractor shall perform maintenance services as scheduled including during periods of inclement weather unless specific approval to delay is requested by the contractor and approved by the DGR. Such approval will normally be granted only in cases of particularly severe weather, such as hurricanes or tornados, etc. The contractor shall not request additional cost for schedule changes due to inclement weather.

Corrective Actions. If at any time, it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Deficiency Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion. Contractor Access and Use of Premises. The contractor shall be responsible for securing the necessary permits and base access passes for contractor personnel, vehicles, and equipment for the duration of the contract. Station Security Forces reserve the right to refuse issuance of a pass to an employee of the contractor for any reason deemed valid by the Government. U.S. owned company personnel will be required to provide the security forces with vehicle registration, proof of insurance, and driver’s license.

Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or DGR for final resolution. The Contractor shall notify the KO or DGR in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or DGR to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO or designated representative and DGR. The contractor will dispose of all debris and trash off-site, according to Florida regulations and best commercial business practices. The contractor shall also provide repair quotations for additional repairs as needed. Authorization to Work. Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card. If Contractor person is not a US Citizen they must submit a foreign national visit request through the State Department and their embassy. This process can take up to 60 days. Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties, Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

Designated Government Representative (DGR). This acquisition is not technically complex and, for that reason, it does not require a Contracting Officer Representative (COR). However, a DGR will report to the Contracting Officer that all products and/or services from the contractor have been delivered and accepted.

The Designated Government Representative (DGR) is:

Facility Operations Specialist: Richard Mahon Richard.t.mahon.civ@us.navy.mil

(850) 452- 6450 CIWT Corry Station Pensacola, Florida 32511