2025 WH Calendars_SOW_549 24 4 232 0297.pdf

STATEMENT OF WORK

VA North Texas Health Care System

VETERAN-CENTRIC WHOLE HEALTH 2025 CALENDARS

Background: The VA provides resources to equip and empower Veterans to live their best lives. To support this goal, VA North Texas Health Care System (VANTHCS) will purchase Veteran-centric yearly calendars that contain VA-approved health literacy developed through the Office of Patient Centered Care & Cultural Transformation, and the National Center for Health Promotion and Disease Prevention. This resource supports the initiatives in the VHA Directive 1445.

Requirement: Twelve-to-fourteen-month calendar that is Veteran-centric and contains health information that adheres to the VA/DOD Clinical Practice Guidelines and Management protocols related to health promotion, disease prevention, and provides information that supports healthy lifestyle behaviors. The calendar should also contain resources for Veterans.

Scope : 12-to-14-month Veteran-centric calendar from January 1, 2025 – December 31, 2025.

Product Specifications (for supplies)

Quantity per order: 25,000 calendars

Calendar Year: January 1, 2025, to December 31, 2025

Language: English

Delivery location: VA North Texas Health Care System Dallas VA Medical Center (Dallas VAMC) Building 44 Warehouse 4500 S. Lancaster Rd.

Dallas, TX 75246 Calendar Content

1. The Veterans Calendar shall have health information that adheres to VA’s current Clinical Practice Guidelines (CPG's) and Management protocols found on the website: VA/DoD Clinical Practice Guidelines Home.

2. The Veteran’s Calendar that is produced for VA facilities and its networks shall contain health topics and content written according to VHA Directive 1120.04 titled “Veterans Health Education and Information Core Program Requirements” that is appropriate to Veteran populations and VA initiatives which may include without limitation:

a. VA facility located: Find VA Locations | Veterans Affairs

b. VA Whole Health content and resources, including the website: Whole Health Home (va.gov)

c. VA Health Living messages and website: Healthy Living - National Center for Health Promotion and

Disease Prevention (va.gov) -Be Physically Active -Strive for a Healthy Weight -Be Involved in Your Health Care -Limit Alcohol -Be Safe -Eat Wisely -Get Recommended Screening Tests and Immunizations -Be Tobacco Free -Manage Stress -Sleep Well

d. Space to record health goal(s), health care team contacts.

https://www.healthquality.va.gov/index.asp https://www.va.gov/find-locations/?page=1&address=75246&facilityType=health&serviceType&latitude=32.793455&longitude=-96.776361&radius=10&bounds%5B%5D=-97.526361&bounds%5B%5D=32.043455&bounds%5B%5D=-96.026361&bounds%5B%5D=33.543455&context=Dallas%2C%20Texas%2075246%2C%20United%20States https://www.va.gov/wholehealth/ https://www.prevention.va.gov/Healthy_Living/index.asp https://www.prevention.va.gov/Healthy_Living/index.asp

e. QR codes to access more detailed information on healthy living messages.

f. Access information for VA benefits:

-PACT Act The PACT Act And Your VA Benefits | Veterans Affairs -COMPACT Act information -VA health Care VA Health Care | Veterans Affairs -My HealtheVet portal Home - My HealtheVet - My HealtheVet (va.gov) -Telehealth VA Telehealth Services | Telehealth VA

3. The Veteran’s Calendar Information includes:

a. Minimum 12 Calendar Months

b. Place holders for recording health goals, exercise Activity, blood pressure, blood sugar and weight may or may not be included.

c. Placement for health goals at least at the beginning and end of the calendar year may or may not be included.

d. VA Health Care facility locator web address

e. List of websites/phone numbers for VA Resources which include but is not limited to VA Mobile Apps, Veterans Health Library, VA Services and/or Health Topics, Benefit and Help Lines, Support Services, VA Homeless Programs, Military Exposures Help, Women Veterans Health Care, Mental Health and the Veterans Crisis Line

f. Federal Holidays are added to the calendar.

g. Clinic Closure days are noted.

h. QR codes for VA Mobile Apps as well as web address for mobile apps.

i. Thank You for Your Service message included in the calendar.

4. Design Specifications:

a. Must include VA Branding throughout calendar (blue, red, white)

b. VA specific imagery, logos and programs

c. Monthly Calendar with large boxes for days

d. Large font 10 -12 (minimum)

e. Content should be written between 4th and 6th grade reading levels. Reading levels are determined using SMOG readability standards.

5. Calendar Physical Specifications:

Description and # of pages:

• no less than 24 Pages Product size:

• Approx. size final product: 11 x 8.5”

• Approx. size open: 22 x 8”

• Additional tab/flap (fold or not) at the bottom of the back cover: approx. size: 1.5-2” x 8”

Paper:

• Durable coated paper stock

• Glossy finish

Bind:

• Hanger Hole 1/8"

Grids

• Large grid space for writing appointments and other important health related information

Ink:

• Cover & Text – multicolor

6. Vendor requirements and expectations:

https://www.va.gov/resources/the-pact-act-and-your-va-benefits/ https://www.va.gov/health-care/ https://www.myhealth.va.gov/mhv-portal-web/home?popup=true https://telehealth.va.gov/

- Upon award of order, the Contractor shall discuss any special requirements with Carol Silverthorne. Both the Contractor and Team will coordinate content of the calendar before the calendar is produced. Final content approval will be given by the VANTHCS Team

- Must have previously worked with VA to create, understand and produce specific VA Content.

- Shipping should be included in the per unit cost as well as costs for design and graphics.

- Delivery expected prior to October 1, 2024

- Must be able to accommodate shipment to warehouse.

- Must notify Carol Silverthorne as to when shipment will arrive at Dallas VAMC warehouse

- Ability to track shipments and provide proof of delivery to Contracting Officer’s Representative

- Contractor must provide one proof (may be in an electronic file format if acceptable) to Carol

Silverthorne at the Dallas VAMC prior to printing. This should be at no additional shipping cost.

RECORDS MANAGEMENT STATEMENT:

There will be no federal records created, maintained, used, or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].