2025 Tree Removal Bid Specificaiton.pdf

INVITATION TO BID

Tree Trimming

Bid #1 Village Center Park and Bid #2 Village Street Right of Way

The Village of Cobleskill will receive sealed bids for tree trimming until 12:00 p.m., on May 19, 2025, in the Office of the Village Clerk, 378 Mineral Springs Road, Ste. 2, Cobleskill, NY 12043, at which time they will be opened and read aloud.

Form of Submission All bids shall be submitted in a sealed, opaque envelope, clearly marked “Bids for Tree Trimming,” to be opened at 12:00 p.m., May 19, 2025.

It is the sole responsibility of the bidder to ensure delivery of any bid and to meet all requirements of the bidding process. Bids must be executed by the individual submitting the bid or by a duly designated representative of a corporation or partnership.

All bids must be accompanied by a properly executed non-collusion certificate.

The Village reserves the right to reject any and all proposals, to waive any irregularities, and to award the bid in the best interests of the Village.

Time That Bid Shall Remain in Effect A bid may be withdrawn prior to the time set for opening. Once opened, the bid shall remain in full force and effect for a minimum of 45 days from the date of opening.

Method Of Bidding When more than one item is being bid, bids may be awarded on the basis of unit price or on the basis of the lowest total price for all items, at the sole option of the Village. The Village reserves the right to award a bid for one or more units contained in any bid and to reject the remainder. In any instance in which estimates of usage are provided these should be considered as a reference only and shall not bind the Village in any way to purchase such quantities.

Bid pricing to be submitted should include all costs associated with the removal, transportation, and disposition of collected materials—recyclable or otherwise. This includes but is not limited to labor, insurance, transportation, charges, disposal fees, and any other related charges.

Laws and Regulations All bids must adhere to all applicable federal, state, and local laws and regulations governing any bid shall be the sole responsibility of the bidder and they shall be deemed to be included as part of this specification and such bid as though they were written herein in full.

This work is subject to the NYS Department of Labor Prevailing Wage Law, PRC#2018901125.

Insurances

The successful bidder shall purchase and/or provide the following:

- Workers’ compensation and disability insurance for employees.

- Sufficient security in an amount satisfactory to the Village to ensure performance of the contract.

- General liability insurance in an amount satisfactory to the Village.

The successful bidder shall provide a certificate of insurance for each such coverage and all policies shall contain a provision or endorsement that the coverage afforded will not be cancelled, materially changed or renewal refused without at least 30 days prior written notice to the Village via certified mail.

Save Harmless Provision The successful bidder shall agree to save and hold harmless the Village from action or actions by the bidders in regard to all actions associated with carrying out the work set forth within this specification and shall indemnify the Village in event of any loss or award of a court resulting from such actions. The successful bidder also shall pay all attorneys’ fees and court costs associated with the defense of any lawsuit related to such actions.

Exemption From Sales and Compensating Use Taxes Bidders shall not include in any bid any federal or state sales and compensating use taxes from which the Village is exempt.

Qualification of Bidders The Village may make such investigations as deemed necessary to determine the ability of the bidder to provide the items which are bid upon and the bidder shall furnish to the Village expeditiously all such information and data necessary for such purpose as the Village may request. The Village reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Village that such bidder is properly qualified or otherwise able to carry out the obligations set forth by the bid.

Disposition of Collected Materials The successful bidder is to coordinate all collected materials and legally dispose of at the bidders’ discretion.

Subcontracts The Successful bidder may not assign, transfer, sub-contract or otherwise dispose of any rights in or to the bid without the prior written consent of the Village.

For any further Questions or Clarification please contact:

Aaron Cooper DPW Superintendent 518-365-6654

Specification For Tree Trimming

Bid consist of Bid #1 Village Veteran’s Park and Bid #2 Village Street Right of Way.

Bidders may bid on part #1, part #2 or both parts #1 & #2. Village of Cobleskill reserves the right to award part # and part #2 separately.

All BIDS SHALL INCLUDE THE FOLLOWING:

Bid #1 Village of Cobleskill - Veteran’s Park Tree trimming in center park to include all trees on the property.

Trees need to be trimmed to remove dead branches and new growth around entire tree.

Trees need to be trimmed to a 10-foot height over top of sidewalks.

Bids must include removal and disposal of all branches cut by bidder.

Bidder must provide all own equipment and manpower to complete work.

Bidder must provide all safety and signage equipment.

Bidder must restore property to prework condition.

Bid #2 Village of Cobleskill - Street Right of Way Trees to be trimmed in village right of way on named village streets:

Campus Drive -Entire Length Canterberry Drive -Entire Length Chapel Street -Entire Length Cleveland Avenue -Entire Length Crabapple Lane -Entire Length Davies Lane -Entire Length Grandview Drive -Entire Length Grove Street -Entire Length Jefferson Avenue -Entire Length Settles Mountain Road -From state Rt. 10 to the village town line Lincoln Avenue -Entire Length MacArthur Avenue -From State Rt. 7 to South Grand Street Maddison Terrace -Entire Length North Street -Entire Length Overlook Drive -Entire Length Parkway Drive -Entire Length Park Place – Entire Length Pleasant view Drive -Entire Length Prospect Street -Entire Length Quarry Street -From State Rt. 145 to village town line Union Street -Entire length Washington Avenue – Both Ends Entire Length South Grand Street – From MacArthur Ave to I88 overpass

Village right of way is 5 feet past curb line and a minimum of 15 feet above road surface.

Where there is no curb, it will be 5 feet from the edge of the blacktop.

Bidder must stay 10 feet from any utility line.

Bidder must remove and dispose all branches cut.

Bidder must provide own equipment and man power to complete work.

Bidder must provide all applicable DOT approved signage and flaggers and safety equipment needed for working in roadway.

Bidder must restore any property damaged during work to prework condition village or private.

NON-COLLLUSIVE BIDDING CERTIFICATION

Pursuant to Section 103-d of the

General Municipal Law

By submission of the bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder of with any competitor;

2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

Authorized Signature Authorized Signature

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