2025 SPRING janitorial suply bid specs.pdf

FRANKLIN PARISH SCHOOL BOARD

7293 PRIAIRE

WINNSBORO, LA 71295

INVITATION TO BID

Reference: 2025 SPRING JANITORIAL SUPPLIES BID Bid # RFB-NL-0000000007

Closing Time & Date of Bids: 12:00 P.M., CST – Friday, January 31, 2025

Bid Opening Time & Date: 1:00 P.M., CST – Friday, January 31, 2025

Sealed bids are requested for the following items or services for the period of January 1, 2025 through June 30, 2025 (6 months) under the condition of this invitation:

JANITORIAL SUPPLIES

1. This invitation to bid must be completed and returned with your bid to the Franklin Parish School Board office. The bid should be in a sealed envelope, clearly designating “2025 SPRING JANITORIAL SUPPLY BID” on the outside of the envelope or file online with bidnetdirect.com. See note on item 14.

2. Bids must be received prior to the date and time designated above of closing time of bids. Bids received thereafter will not be considered.

3. Bids must be signed by an officer or member of the bidder who is authorized to legally bind the bidder to the terms of this invitation and of the bid.

4. All bids shall be considered effective and available for thirty (30) days after the date stated above for the opening of bids, unless otherwise stated in the Special Conditions, below. No bid may be withdrawn prior to the expiration of that time.

5. Federal Excise Taxes are not applicable to any purchase by the Franklin Parish School Board. Bids should not include any such taxes. Exemption certificates will be furnished upon request. Louisiana State and local sales and use taxes are not to be included in bid prices.

6. Samples requested by the Franklin Parish School Board must be furnished free of any charge to the Franklin Parish School Board. If not destroyed or consumed in testing or evaluation, or required to be retained in connection with the award, it will be returned upon request, at Bidder's expense. The FPSB reserves the right to damage, destroy or consume supplies if it is considered reasonably necessary to do so for purposes of testing, inspection or evaluation. Prospective bidders are solely responsible for submitting all required product samples to the Maintenance Manager prior to the opening of bids. When product samples are required to be submitted with a bid, the Maintenance Manager prior to bid opening time and date must receive the product samples.

7. Any manufacturer's names, catalogue or model numbers, or other similar materials identifying a particular product, or a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design and performance required. Such use shall not be construed to exclude proposals based upon other products of like quality and performance. However, any substitution or departure proposed must be clearly noted and described, and the attention of the FPSB directed thereto by bold face type, asterisk, or similar device. Otherwise, it will be assumed that Bidder proposed to supply the items as specifically described in the Special Condition, below.

8. It is understood and agreed that Bidder, if awarded the subject contract, will protect, defend and hold harmless the FPSB, its members, agents and employees, from any claims, suits or demands for payment that may be brought for the use of any patented or copyrighted material, device, article or process, of any material that is a trade secret, that may enter into the design, manufacture, or use of the items or services contracted for, including any material, device, article or process the use of which is substantially important to the proper and most effective use of the items or services contracted for.

Bidder further agrees to indemnify in full the FPSB, its members, employees and agents for any amounts which

Invitation to Bid: Janitorial Supplies they may be required to expend in the defense of such claims, suits or demands, or in settlement thereof, or in satisfaction of any judgment, award or decree resulting there from.

9. Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the FPSB, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of Bidder, his agents, employees or assigns, or of anyone for whom Bidder is legally responsible.

10. The FPSB reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest.

The FPSB reserves the right to buy off a Louisiana State Contract or other vendor(s).

11. Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Whether set forth under General Conditions, Special Conditions, or as an attachment hereto. Agrees that said terms and conditions constitute the terms of the contract between the FPSB and Bidder, effective upon award of the contract by the FPSB.

12. The successful bidder will have thirty (30) days after an order has been placed to fulfill obligation of bid. If Bidder does not comply with this part of Bid Specifications, the FPSB has the right to cancel order and proceed to order from next lowest bidder.

13. Information pertaining to any term or condition of this Invitation to Bid may be obtained through the Business Manager, or Administrative Assistant Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295 (Phone 318-435-9046).

14. Public Bid Law (R.S. 38:2211-2221) requires that each bid shall be either hand delivered by the bidder or his agent to the Business Manager or Administrative Assistant, Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295 in which instance the deliverer shall be handed a written receipt, or such bid shall be sent by registered or certified mail with a return receipt requested. If mailed, send to Franklin Parish School Board, 7293 Prairie Road, Winnsboro, LA 71295, prior to bid date and opening time.

15. RETURN SEALED BID TO: FRANKLIN PARISH SCHOOL BOARD

ATTN: 2025 SPRING JANITORIAL SUPPLY BID

7293 PRAIRIE ROAD

WINNSBORO, LA 71295

Or:

Bids may also be submitted by electronic means security/password protected to: bidnetdirect.com.

The following information should be included on all pages of correspondence:

Vendor name as registered with Louisiana Secretary of State Corporation database Vendor Sales Representative and contract number(s) Formal bid# (RFB-NL-0000000007) Bid due date and time.

http://www.bidsync.com/

Invitation to Bid: Janitorial Supplies

SPECIAL INSTRUCTIONS, TERMS, AND CONDITIONS

1. Bids must be submitted to this office on the attached forms (See page 3 & 4), on or before the date and time specified for bid opening. If these forms are not used, the bid may be rejected. Each bid should be placed in a separate envelope completely and properly identified with bid name, time, and date shown on the outside.

The bidder’s response must be typed or printed in ink. Alternatively, the bid may be submitted through bidnetdirect.com. Late bids will not be considered under any circumstances.

2. Failure to sign the bid will cause the bid to be disqualified. The person signing the bid should show title or authority to bind his/her firm in a contract. Signature must be in ink.

3. Should any bidder desire to change or withdraw his bid, he shall do so in writing PRIOR to date and time of bid opening. No bid may be changed, altered, or withdrawn after the public bid opening.

4. In accordance with the terms and conditions of this bid document, the FPSB is authorized to award the bid to the lowest responsible bidder or to reject all bids and to re-advertise for new bids. The FPSB has discretion to determine who is and who is not a responsible bidder, but that determination must not only be honest but must be based on sound and good evidence and same standards should be applied by FPSB equally to all bidders. (R.S. 38:2212.28)

5. Bidder must supply a current W-9 form with bid.

6. Bidder, if awarded, is subject to the terms and conditions of the FPSB for ordering and payment methods.

7. The successful bidder will have thirty (30) days after an order has been placed to fulfill obligation of bid. If Bidder does not comply with this part of Bid Specifications, the FPSB has the right to cancel order and proceed to order from next lowest bidder.

THIS CERTIFICATE MUST BE EXECUTED BY BIDDER

In compliance with the Invitation to Bid; in consideration of the detailed description attached hereto; and subject to all conditions thereof, the undersigned agrees, if this bid be accepted within the time stipulated above to furnish any or all items for the bid price listed attached.

NAME OF FIRM _______________________________________________________________________

BY NAME: ___________________________________________________________________________ (Please Print)

BY __________________________________________________________________________________

(SIGNATURE REQUIRED)

TITLE _______________________________________________________________________________

EMAIL ADDRESS: _____________________________________________________________________

ADDRESS _______________________________________ CITY ____________________________

STATE __________ ZIP ___________ TELEPHONE _____-_____-________ FAX ____ -____-________

PLEASE PAY CLOSE ATTENTION TO QUANITY AND SIZE ON BID FORM

PLEASE indicate the quantity and size of product per case.

Janitorial Supply Bid Sheet for the period beginning January 1, 2025 and ending June 30, 2025 (6 months).

Pg. 1 Item Description Quantity (Price per) Each Cs Doz.

Your Item #

Bid price

1 Bowl Cleaner Crew- Non Acid - Johnson’s brand or equivalent

Qtr.

qtr./cs.

2 Broom Straw Warehouse Broom Yucca/Corn Fiber

Ea.

3 Broom Straw Parlor Broom Yucca/Corn Fiber

Ea.

4 Broom Angled Head, all-surface Nylon fiber Made from recycled material

Ea.

5 Buffer Pads 20” White Super Polish (3M-4100) (7000000665)

5/cs.

6 Cart Liners Janitorial Rubbermaid #15827 10” w x 16” x 30” deep

Ea.

7 Chlorine (Septic) 2.5 “ Tablets Bucket 25 lbs.

Cleaning Eraser Sponges

Cleaning Eraser Sponges (Similar to Magic Erasers)

Box of

Clorox or equivalent

Gallon Jugs 6 gal per/cs.

10 Comet Scratch-Free Powder Cleaner - 21oz. 24 per /cs.

11 Deodorant Blocks 4oz. scented – price per box

12 per

12 Disinfectant wipes Clorox/Lysol disinfecting wipes or equivalent

Per canister

6 can.

13 Disinfectant spray Lysol spray or equivalent 16 oz. can

12 can

14 Drain Opener With Acid Per qt. 12/Cs.

15 Dust Mop Commercial Microfiber wet/dry - 48” Kit

Each

Dust Mop Treatment

Oil base

Per gal. 4/Cs.

17 Dust Pan Plastic – price per each 12-inch Width/With Handle

Ea.

18 Dust pan (lobby) w/handles price per each

Ea.

19 Economy Towel Chix All Day Economy Towel Cs.

Face Mask (Disposable)

3 Ply Ear-loop Expandable Face Mask (Healthcare or Equivalent) box/ea. Cs.

Floor Neutral Cleaner

Large facility routine floor cleaner- Fresh citrus scent - Low foaming - Neutral pH.#03906

5 gal

22 Floor stripper Johnson Striper #5115958 - suitable for use on wide range of flooring

5 gal

23 Floor Wax High Speed (UHS) Floor Finish - gloss, excellent durability and dirt release characteristics.

5 gal

24 Furniture Polish Glade-Aerosol or Equivalent 20 oz.

can can/cs.

25 Gel Hand Sanitizer

Germ X or Equivalent w/pump Dispenser Minimum of 70% Ethyl Alcohol-Advanced formula meets FDA health care personnel hand-washing requirements

67.6 fl. oz. ea. Cs

Pg. 2 Item Description Quantity (Price per) Each Cs Doz.

Your Item #

Bid price

26 Gym finish Ultra High Speed (UHS) Floor Finish -gloss, excellent durability and dirt release characteristics - (Johnson Gym Finish)

5 gal

27 Hand Soap Aero-green - #57250 or equivalent

(must be orange top)

Liter

6/cs.

Hanging deodorizing Tags

Wave-deodorized – ECO hang tab Fresh products – EMB

12/bx 12 bx.

29 Heavy Duty Cloths WypAll Power Clean X80 Red

50/bx 4/cs

30 Latex Gloves Industrial Grade, Powder Free- Medium

100/bx 10bx /Cs.

31 Latex Gloves Industrial Grade, Powder Free Large

100/bx bx/cs

32 Laundry/trash cart Folding cart, X frame Ea.

33 Mop Bucket With Wringer-32 Quart Ea.

Multi-Purpose Cleaner

Fabuloso (lavender) or Equivalent

Qt.

6 qt.

35 Odor Control Automatic-battery operated-(Myfresh Dispenser)

6/cs

36 Odor Control Refill for the Disperser (MyFresh) 6 pack

37 Odor Control Renown Hang Tag W.Suction Cup 12 pack

38 Odor Control Sunbelt Odor Concentrate - Fresh Air - Mulberry

1 qt 12 / cs

Paper towel dispenser

Push Paddle Roll towel dispenser - Black #T1100T or 54338A

Ea.

Paper towel dispenser

Universal Folded Towel Dispenser For C-Fold and Multi-Fold (56650A)

Ea.

41 Paper Towels Multi-Fold…Brown - Minimum size:

Fold- 9 ¼ “x 3 ¼” - Flat- 9 ¼” x 9 3/8” 4000/sheets per case

4000/cs pks/cs

42 Paper Towels Multi-Fold White - Minimum size:

Fold- 9 ¼” x 3 ¼” - Flat – 9 ¼ “x 9 3/8”

4000/cs

43 Paper Towels Brown - roll 8” x 350” rolls/cs

44 Paper Towels C-Fold – white - 10 1/8” x 13” Min 2400/cs

45 Pine Cleaner Deodorant, Disinfectant

1 gal 4 gal

Spray Bottle

32 oz. Spray Bottle With Trigger 12/cs

47 Spray Bottle Trigger ONLY for 32 oz. bottle

Ea. 24 /cs.

48 Stripper Pads 20” x 1” - Maroon (3M-

SPP20/MMM29592)

5/cs

49 Toilet Bowl Cotton Head Brush - 4.5" x 12" Handle Ea.

50 Toilet Bowl Nylon Head Brush - 4.5" x 12" Handle Ea.

51 Toilet Bowl Spartan Airlift Xcelente Scent Ultra Fragrant Commode Clip

12/pk

Pg. 3 Item Description Quantity (Price per) Each Cs Doz.

Your Item #

Bid price

52 Toilet Plunger Heavy Duty - Ribbed Rubber Cup - Approx. 5.5"

Ea.

53 Toilet Plunger Maintenance Warehouse Plunger - 6" Lite Duty Force Cup

Ea.

54 Toilet Tissue Regular – 2 ply – 4 ½” x 3” minimum size sheet Sample must be approved rolls/Cs.

55 Toilet Tissue 9” 2-ply, 3.4” x 700’ - 9” diameter Weight 16.6# - Sample must be approved

12roll/ Cs.

Toilet Tissue

Holders - Regular -2 roll

Ea. Case

57 Toilet Tissue Holders - Cormatic-2 roll Ea.

58 Towels Heavy Duty Hand Towels Paper-Red

300/cs.

59 Trash Carts Janitorial Commercial Cart (To be used with Cart Liner #6183-Item # 6)

Ea.

60 Urinal Screen Wave-deodorized, Fresh products – WDS various scents

10/bx 6/cs

61 Urine Digester Nil-odor Bio Enzymatic Order neutralizer

1 qt 12 qt./ Cs.

Vomit Absorbent

Super – Sorb.

Instant Absorbent

12 oz. 6/cs.

Waste paper baskets

Rubbermaid 30 gal. - round Ea.

Waste Paper Cans

Plastic Classroom/Office Size 10 ¼” x 14 3/8”

Ea.

65 Wet Mop 4 ply Cotton Fiber Head - 16 oz. - Lay Flat-Screw-On Plastic Molded Cap (For #71-Commercial Mop Handles)

Ea.

66 Wet Mop 4 ply - Cotton Fiber Head - 24 oz. - Lay Flat-Screw-on Plastic Molded Cap (For #71-Commercial Mop Handles)

Ea.

67 Wet Mop Rayon Head - 16 oz. - Lay Flat - Screw-on Plastic Molded Cap (For #71- Commercial Mop Handles)

Ea.

68 Wet Mop Rayon Head - 24 oz. - Lay Flat - Screw-on Plastic Molded Cap (For #71- Commercial Mop Handles)

Ea.

69 Wet mop Handles - Heavy Commercial - 60" x 1 1/8" dia.

Ea.

Name of Bidder (Company): __________________________________________________________

Address, City, State, Zip: _____________________________________________________________

Authorized person & phone #: ________________________________________________________

Franklin Parish School Board (318) 435-9046 (office) (318) 435-3392 (fax) Attn: Nan Lee nlee@fpsb.us 7293 Prairie Road Winnsboro, LA 71295 mailto:nlee@fpsb.us