2025 SOW_SMA_ Elevators.pdf

ELEVATOR MAINTENANCE SERVICE FOR USCG BASE CHARLESTON

1.1 Scope of Work

SERVICES TO INCLUDE REGULAR AND SYSTEMATIC EXAMINATION, ADJUST AND

LUBRICATE AS REQUIRED, AND IF CONDITIONS WARRANT, REPAIR AND REPLACE

TRAVELING CABLES, HYDRAULIC VALVES, NON-SUBMERSIBLE PUMP MOTORS, JACK

PACKING SEALS, CONTROLLER PARTS, INCLUDING CONTACTS, COILS, TIMERS,

RESISTORS, FOR MOTOR AND CONTROLLER CIRCUITS, MAGNETIC RELAYS, AND OTHER

MECHANICAL PARTS USING ONLY HIGH GRADE PARTS SPECIFICALLY DESGINED FOR

THIS PURPOSE. CONTRACTORS TO FURNISH NECESSARY OIL AND GREASE, PACKING

AND FOR THE MACHINES, MOTORS, MOTOR GENERATORS, AND PISTONS. CONTRACTOR

ALSO TO KEEP GUIDE RAILS PROPERLY LUBRICATED AT ALL TIMES, AND WHEN

NECESSARY, RENEW GUIDE SHOE GIBS OR ROLLERS TO INSURE SMOOTH AND QUIET

OPERATION. ANNAL PRESSURE TESTS AND FIVE YEAR FULL LOAD TESTS PER STATE

AND NATIONAL CODE ASME A17 .1.

1.1.2 Place of Performance:

1.1.2.1 Unit: USCG BASE CHARLESTON

Location: 1050 Register St North Charleston, SC 29405 - BLDG 681

196 Tradd St Charleston, SC 29401 - Rice Mill Bldg, Industrial Bldg

1.1.3 Contracting Officer:

1.1.3.1 Name: TBD

1.1.4 Contracting Officers’ Government Representative (COR):

1.1.4.1 Name: JOHN DIFRANCESCO

Unit: USCG Base Charleston

PH: (843) 740-3160 X3865

Email: John.DiFrancesco2@uscg.mil

1.1.5 Contact for questions:

1.1.5.1 Any questions regarding scope of work must be directed to the Contracting Officers’ Government

Representative (COR).

1.1.5.2 Unless specifically annotated below in part 1.5.3, all requests for site visits must be scheduled through the COR. Requests can be submitted via phone call or e-mail.

1.1.5.3 A site visit for all interested parties is scheduled as below. All interested offerors must arrive no later than five minutes prior to the start time indicated in order to allow coordination by the COR.

Date: ___________________________________

Start Time: _______________________________

Location: ________________________________

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work. The name of this person, and an alternate or alternates, who must act for the contractor when the manager is absent, must be designated in writing to the contracting officer.

1.2.1.1 The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this

SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

1.3 Hours of Operation

1.3.1 The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 7:00am and 3:00pm unless other time is specified.

1.3.2 Holidays: If applicable

1.3.3 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3.1 above, the contractor must request same in writing.

Submit written request to the government Contracting Officers Representative (COR) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a

Monday, the request must be submitted to the COR prior to 9:00am on the Friday prior to commencement of work.

1.4 Award

It is the governments’ intent to make award to the low cost responsive offered through issuance of a firm fixed price contract.

1.4.1. Under FAR 4.1103 prospective contractor shall be registered in System Award Management

(SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting

Officer to proceed with next successful registered offeror.

Website: www.sam.gov

1.5 Invoicing

Invoices shall be sent to address as per the contract. To insure proper payment, all invoices shall have requisition number/order number, company name and address, DUNS number, invoice number and date clearly indicated on your invoice. It is recommended that the offeror attach a copy of the Purchase Order /

Contract to their invoice(s).

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the

Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1.3 Technical Definitions: INSERT AS REQUIRED. IF NONE LISTED – NOT APPLICABLE TO

CONTRACT.

http://www.sam.gov/ http://www.acqnet.gov/

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information

The Government must provide the facilities, equipment, materials, and services listed here.

3.1.1 Government Furnished Facilities

3.1.1.1

3.2.1 Government Furnished Equipment

3.2.1.1

3.3.1 Government Furnished Material

3.3.1.1

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 5 – SPECIFIC TASKS:

SERVICES TO INCLUDE REGUALR AND SYSTEMATIC EXAMINATION, ADJUST AND

LUBRICATE AS REQUIRED, AND IF CONDITIONS WARRANT, REPAIR AND REPLACE

TRAVELING CABLES, HYDRAULIC VALVES, NON-SUBMERSIBLE PUMP MOTORS, JACK

PACKING SEALS, CONTROLLER PARTS, INCLUDING CONTACTS, COILS, TIMERS,

RESISTORS, FOR MOTOR AND CONTROLLER CIRCUITS, MAGNETIC RELAYS, AND OTHER

MECHANICAL PARTS USING ONLY HIGH GRADE PARTS SPECIFICALLY DESGINED FOR

THIS PURPOSE. CONTRACTORS TO FURNISH NECESSARY OIL AND GREASE, PACKING

AND FOR THE MACHINES, MOTORS, MOTOR GENERATORS, AND PISTONS. CONTRACTOR

ALSO TO KEEP GUIDE RAILS PROPERLY LUBRICATED AT ALL TIMES, AND WHEN

NECESSARY, RENEW GUIDE SHOE GIBS OR ROLLERS TO INSURE SMOOTH AND QUIET

OPERATION. ANNAL PRESSURE TESTS AND FIVE YEAR FULL LOAD TESTS PER STATE

AND NATIONAL CODE ASME A17 .1.

SECTION 6 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

6.1 Publications

6.1.1 Mandatory Publications

Publication NR Line Title Date

6.1.2 Informal Publications

Publication NR Line Title Date

6.2 Forms

6.2.1

6.2.2

PERIOD OF PERFORMANCE:

Base Year: 10/01/2024 – 03/31/2025

Option Year 1: 04/01/2025 – 03/31/2026

Option Year 2: 04/01/2026 – 03/31/2027

Option Year 3: 04/01/2027 – 03/31/2028

Option Year 4: 04/01/2028 – 03/31/2029

***BILLING***

PAYMENTS ARE TO BE MADE IN ARREARS. PAYMENTS WILL BE MADE USING THE

GOVERNMENT PURCHASE ORDER. VENDORS ARE RESPONSIBLE FOR SUBMITTING

MONTHLY INVOICES ALONG WITH PURCHASE ORDER TO USCG FINANCE CENTER AT

FIN-SMB-INVOICES@USCG.MIL. PLEASE INCLUDE DUNS # ON INVOICE FOR PAYMENT.

***EXTENT OF OBLIGATION***

THE GOVERNMENT IS OBLIGATED UNDER AGREEMENT ONLY TO THE EXTENT OF

RECEIVING SERVICES AS DESCRIBED ABOVE. NO SERVICE ABOVE AND BEYOND THE

SPECIFIED DESCRIPTION WILL BE PLACED AGAINST THIS AGREEMENT AND PRICE NOT

TO EXCEED TOTAL CONTRACT PRICE WITHOUT PRIOR AUTHORIZAITON FROM THE

CONTRACTING OFFICER.

***AVAILIBILITY OF FUNDS***

FAR 52.232-18: THE GOVERNMENT OBLIGATION UNDER THIS CONTRACT IS CONTINGENT

UPON THE AVAILABILITY OF APPROPRIATED FUNDS FROM WHICH PAYMENT FOR

CONTRACT PURPOSES CAN BE MADE. NO LEGAL LIABILITY ON THE PART OF THE

GOVERNMENT FOR ANY PAYMENT MAY ARISE UNTIL FUNDS ARE MADE AVAILABLE TO

THE CONTRACT AND UNTIL THE CONTRACTOR RECIEVES NOTICE OF SUCH

AVAILABILITY, TO BE CONFIRMED IN WRITITNG BY THE CONTRACTING OFFICER

“NONE OF THE FUNCTIONS TO BE PERFORMED ARE INHERENTLY GOVERNMENTAL AND

SPECIAL CONSIDERATION WAS GIVEN TO USING, ON A REGULAR BASIS, FEDERAL

EMPLOYEES TO PERFORM NEW FUNCTION AND FUNCTIONS THAT ARE PERFORMED BY

CONTRACTORS AND COULD BE PERFORMED BY FEDERAL EMPLOYEES”.