2025 SOW - Announcer Lt Collins Edits.docx

2025 STATEMENT OF WORK

FOR

AIR SHOW ANNOUNCER

1.1 Scope of work. The “Contractor” shall provide all personnel, tools, materials and supervision required to provide professional air show narration services designed to entertain, inform, and manage the air show spectators. The Contractor shall perform to the standards in the SOW.

1.2 Contractor. The Contractor agrees to arrive at Tinker Air Force Base on 26 June 2025 unless other arrangements are made. Arrival qualifies as contract compliance for payment in full irrespective of Tinker AFB’s presentation of an air show or lack thereof.

1.3 Performance. The Contractor shall provide all air show narration services designed to entertain, inform, and manage the air show spectators to include:

1.3.1 Providing equipment necessary to enhance production value, including music playback (NO CD or CASSETTE) and provision for connection of other performer’s music playback equipment, 2-way VHF air band communication with aircraft for “live from the cockpit” retransmissions, plus receive only of UHF aircraft frequencies for retransmissions if necessary.

1.3.2 Reviewing participating aircraft focusing on narration requirements.

1.3.3 Reviewing flight schedules focusing on entertainment presentation.

1.3.4 Pre-coordination of event introduction, e.g. Anthem singer, DV/VIPs, etc.

1.3.5 Coordination of aerial acts with provided narrators and their narration requirements.

1.3.6 Pre-coordination with airfield management and emergency services for incident response to control the crowd during a mishap, emergency situations, or security incident.

1.3.7 Keep the air show spectators aware of upcoming and on-going events, sponsorship recognition, activities, entertainment, concessions, or other announcements directed by Tinker AFB.

1.3.8 Participating in the daily safety and flight sequence briefings.

1.3.9 Narration of, or management of, the narration of all air show flying activities to include rehearsal day (27 June 2025).

1.3.10 Available to sing National Anthem of the United States and/or Canada.

1.3.11 Participate in the live streaming of air show activities (if available during the air show).

1.4 Compensation. The Government hereby agrees to compensate The Contractor at the rate specified. Advance payment is not authorized, nor will the Government pay a deposit. If the contractor is on site and ready to perform but cannot perform due to circumstances outside of its control the Contractor will be paid 100% of the performance fee. If the Contractor is physically unable to perform, has an equipment failure or cannot perform for any reason, other than stated above, performer will not be paid.

1.5 Air Show. The Tinker AFB Air Show shall start on 28 June 2025 and continue through 29 June 2025.

The contractor will arrive at least two days in advance, on 26 June 2025, to coordinate planning, practice and execution with air show staff and performers.

1.6 Lodging. The Contractor will not include a fee for lodging. Tinker AFB shall provide to the announcer at no charge: One hotel room between 26 Jun 2025 – 29 June 2025.

1.7 Transportation. The Contractor agrees to provide his/her own transportation to and from the show.

Tinker AFB shall provide one rental car for 26 Jun 2025 – 29 June 2025.

1.8 Milage. Mileage will not be separately priced and will be part of the firm fixed price.

1.9 Deposits. The Government will not pay any deposits. All costs will be inclusive and paid in one lump sum.

1.10 Government Equipment. Tinker AFB shall provide the announcer at no charge.

1.10.1 One set of all-access, all-sites individuals’ credentials

1.10.2 Lavatory facilities at the control point

1.10.3 One 6-foot table for audio equipment and reference materials

1.10.4 One chair at the control point

1.10.5 One 110V power strip for audio/communications equipment

1.10.6 Sound system with line level input from the announcer’s equipment with standard XLR-3F connector, line level program on either XLR-3M or ¼” phone connector for headphone monitoring.

1.11 Contractor Requirements. The Contractor shall meet the following requirements to perform the airshow announcer series under the SOW.

1.11.1 Due to the Tinker AFB 2025 Air Show being a complex air show, the contractor must provide equipment necessary to enhance production value, including music playback and provision for connection of other performer’s music playback equipment, 2-way VHF air band communication with aircraft for “live from the cockpit” retransmissions, plus receive only of UHF aircraft frequencies for retransmissions, if necessary.

1.11.2 The air show announcer shall have experience at a minimum of 25 complex air shows as defined by the Federal Aviation Administration Order 8900.1, Volume 5, Chapter 9, Section 6. The Tinker AFB Air Show historically attracts over 100,000 spectators and occurs during severe weather season in Oklahoma. Specifically at the 2019 Tinker AFB Air Show, a weather event required unplanned action by the announcer to ensure the crowd safety during a microburst. This experience requirement provides the Tinker AFB 2025 Air Show with an announcer capable of mitigating crowd control safety concerns that have historically occurred.

1.11.3 The air show announcer shall have conducted 25 air shows providing air show announcer operations with Department of Defense-sanctioned demonstration teams (Thunderbirds, Blue Angels, and Snowbirds). These acts provide their own narrators, which requires experience executing hand-off between the act-provided announcer and air show announcer to provide the appropriate crowd experience.

1.12 Government Contractor. The contractor and its employees will perform services under this contract in accordance with the terms and conditions of this contract including the SOW as a contractor and not as a government agent or employee or joint venture. The contractor and its employees are employed to render air show announcer services only, and any payment made by Government, are compensation solely for such services rendered.