2025-RFQ-023DW_Office_Supplies.pdf

PLEASE EMAIL YOUR QUOTE TO:

Please respond with current pricing.

Be sure to supply part/catalog numbers.

Follow the form below.

Include tax and shipping charges, if any.

Send your quote to: purchasing@ci.lompoc.ca.us Department: Purchasing By 2:00pm: 10/24/25

1. Pricing Table

BASIC OFFICE SUPPLIES

Please Submit individual cost.

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

1 Pens each

2 Pencils each

3 Highlighters each

4 Staplers each

5 Staples (standard size) each

6 Paper clips (standard & jumbo) each

7 Binder clips (small, medium, large) each

8 Notepads (lined, letter size, legal) each

9 Sticky notes (3x3, assorted) each

10 Scissors each

11 Tape dispensers each

12 Transparent tape rolls each

13 Folders (manila, colored) each

14 3-ring binders (1", 2") each

15 Correction Tape each

16 Staple Remover each

17 Permenant Markers each

18 Dry Erase Markers each

19 Folder Tabs each

Request for Quotation #2025-RFQ-023DW Office Supplies

(This is not an order)

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

20 Insert Dividers each

21 Desk Organizers each

[*] Denotes item is taxable Sales Tax (@ 8.75%)

TOTAL

BASIC OFFICE SUPPLIES

Please Submit cost per case.

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

22 Pens case

23 Pencils case

24 Highlighters case

25 Staplers case

26 Staples (standard size) case

27 Paper clips (standard & jumbo) case

28 Binder clips (small, medium, large) case

29 Notepads (lined, letter size, legal) case

30 Sticky notes (3x3, assorted) case

31 Scissors case

32 Tape dispensers case

33 Transparent tape rolls case

34 Folders (manila, colored) case

35 3-ring binders (1", 2") case

36 Correction Tape case

37 Staple Remover case

38 Permenant Markers case

39 Dry Erase Markers case

40 Folder Tabs case

41 Insert Dividers case

42 Desk Organizers case

[*] Denotes item is taxable Sales Tax (@ 8.75%)

TOTAL

2. Vendor Response Questions

1. INDEMNITY AND INSURANCE REQUIREMENTS *

DO NO WORK AND DO NOT PROCEED WITH THIS ORDER OR CONTRACT

until you have been notified that your insurance certificate and endorsements are acceptable. Maintenance of proper insurance coverage is a material element of the contract. Firms performing services or installations in the City of Lompoc must have a current City of Lompoc Business Tax Number

The City of Lompoc requires that you furnish and maintain current certificates of insurance for the duration and term of that contract within the scope and limits of the Indemnity and Insurance Requirements listed here. The certificates and endorsements are to be signed by a person authorized by the insurers to bind coverage on their behalf.

You must provide a separate endorsement naming the City as an additional insured referencing your name and policy number. Examples of such endorsements are ISO CG 25 04 11 85, ISO CG 25 03 11 85, ISO CG 25 01 11 85. You must secure the following insurance coverage to protect the City from claims brought against the City, employees, authorized representatives, agents, or third parties.

1. Worker's Compensation Insurance in an amount not less than $1,000,000 per occurrence as required by State of California statutes, and employer's liability insurance (including disease coverage). Insurer shall waive all rights of subrogation against the City, its employees, representatives, and agents.

2. Automobile Liability Insurance with coverage for any vehicle including those owned, leased, rented, or borrowed. This insurance shall have an endorsement naming the City as Additional Insured and with a standard cross-liability clause or endorsement. The limit amount for this insurance shall be not less than $500,000 per occurrence combined single limit for bodily injury and property damage.

3. General Liability Insurance including premises and operations, products, completed operations, contractual liability, independent contractors, and broad form property damage coverages. This insurance shall be on a commercial insurance, occurrence form with an endorsement naming the City as Additional Insured and with a standard cross-liability clause or endorsement. The limit amount for this insurance shall be not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage.

The insurance policies described above shall include the following provisions or have added by endorsement:

1. The coverages shall be primary, and no other insurance or self-insurance such as may be utilized by the City shall contribute to a loss under these policies.

2. The policies shall not be canceled or materially altered without 30 days prior written notice to the City.

The insurers utilized shall conform to the following terms:

1. Insurers shall have at least an "A-" policyholder's rating and a "VII" financial rating in accordance with the most current Best's Key Rating Guide.

2. Vendor shall furnish the City, within ten (10) calendar days of receiving Notice of Award, or a Request for Insurance letter, and not less than two (2) working days prior to the commencement of the work, with adequate certificates of insurance and with original endorsements affecting coverage as will demonstrate that the provisions and/or requirements of this section have been complied with.

BUSINESS TAX NUMBER: Firms performing services or installations in the City of Lompoc must have a current City of Lompoc Business Tax Number. Please contact the City of Lompoc, City Clerk Office at 875-8242 for information.

Please send insurance certificates to:

City of Lompoc

Purchasing Division 100 Civic Center Plaza

Lompoc, Ca 93436 purchasing@ci.lompoc.ca.us

☐ Please confirm

*Response required

2. *Do you wish your bid to be considered on an "all or none" basis?*

☐ Yes

☐ No

*Response required

3. Confirm acceptance of Net 30 Payment Terms*

☐ Please confirm

*Response required

4. Discount for Payment in 20 Days: *

*Response required

*When there is more than one (1) item, the City reserves the right to award separately or as a whole.

Bidders must state "all or none" on bid form.

*Do you wish your bid to be considered on an "all or none" basis: ____ Yes/No.

Company Name Signature of Authorized Representative

Address Authorized Representative Name (please print name)

City, State & Zip Code E-Mail Address

Phone Number Web Page Address

Date

Delivery ARO ___________ Days Discount for Payment in 20 Days: ________ %

FOB: DESTINATION Payment Terms: _ Net 30

“Registered Proposer Information Sheet”

Closing Date: Friday, October 24, 2025, 2:00 pm

Please immediately complete and email to purchasing@ci.lompoc.ca.us to be added to the list to receive all clarifications and addendums.

1. Complete this form (print or type your information).

2. Email to purchasing@ci.lompoc.ca.us.

3. Circle which method was used to secure proposal package.

Mail Email Internet

Company Name Signature of Authorized Representative

Name of Proposer Name & Title (please print)

Address E-Mail Address

Telephone Number Date

Facsimile Number Web Page Address

Contractor License Number Expiration Date