2025-R-005 (RFQ) Price List.xlsx
XLSX spreadsheet 71 KB Posted
- Attached to
- Perfect Binding Machine
- Solicitation number
- 2025-R-005
- Issued by
-
United States Senate
About this file
This document is a Request for Quotation (RFQ) issued by the United States Senate, Office of the Sergeant at Arms (SAA) for a perfect binding machine. The RFQ includes detailed specifications and requirements for the perfect binding machine, including minimum requirements for binding size, thickness, speed, and features. The SAA is requesting firm-fixed-price quotations for the base year of 1/1/2025 - 12/31/2025, as well as optional maintenance years from 1/1/2026 to 12/31/2030. Offerors must provide pricing details, indicate if the quotation is open market or subject to a GSA Schedule/NASA SEWP/other GWAC, and provide information on any optional features or equipment. The RFQ also includes requirements for installation, initial testing, training, acceptance testing, documentation, maintenance and technical support, warranty, and trade-in of existing equipment. Quotes must be submitted via email by 12:00 PM EST on October 31, 2024.
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Attach A-Pricing Table
| SAA Request for Quotation | RFQ 2025-R-005 |
| PRICING TABLE |
1) The U.S. Senate Office of the Sergeant at Arms (SAA) requests a quotation for the products or services specified below. THE ENTIRE REQUEST FOR QUOTATION (RFQ) CONSISTS OF THIS PRICING TABLE, INSTRUCTIONS & SUBMISSION REQUIREMENTS, CONTRACT CLAUSES, AND ADDENDUM TO COMMERCIAL AGREEMENTS (IF APPLICABLE).
2) The Offeror shall provide a quotation for the products or services listed below on a Firm-Fixed-Price basis. Shipping shall be on a F.O.B. Destination basis, United States Senate, Washington, DC 20510, and Offeror shall identify separately any shipping/handling charges.
3) Offeror shall state below if quotation is Open Market, or subject to a GSA Schedule/NASA SEWP/Other GWAC.
4) Price quotes shall be valid until December 31, 2024.
| 5) The SAA reserves the right to reject Offeror’s quotation if not compliant with the INSTRUCTIONS & SUBMISSION REQUIREMENTS of this RFQ. | |||||||
| All prices are shown in USD | |||||||
| Line Item # | Manufacturer / | ||||||
| Part Number | Description | Unit of Measure | Quantity | Unit Price | Total Price | ||
| BASE YEAR - "Estimated" 1/1/2025 - 12/31/2025 | |||||||
| 0001 | Perfect Binding Machine | EA | 1 | $0.00 | $0.00 | ||
| SUB-TOTAL | $0.00 | ||||||
| OPTIONAL FEATURES | |||||||
| 0002 | Perfect Binding Machine Optional Features | EA | 1 | $0.00 | $0.00 | ||
| 0003 | EA | 1 | $0.00 | $0.00 | |||
| 0004 | EA | 1 | $0.00 | $0.00 | |||
| 0005 | EA | 1 | $0.00 | $0.00 | |||
| 0006 | EA | 1 | $0.00 | $0.00 | |||
| SUB-TOTAL | $0.00 | ||||||
| MAINTAINENCE OPTION YEAR 1 - 1/1/2026 - 12/31/2026 | |||||||
| 1001 | Perfect Binding Machine Maintenance | EA | 1 | $0.00 | $0.00 | ||
| SUB-TOTAL | $0.00 | ||||||
| MAINTAINENCE OPTION YEAR 2 - 1/1/2027 - 12/31/2027 | |||||||
| 2001 | Perfect Binding Machine Maintenance | EA | 1 | $0.00 | $0.00 | ||
| SUB-TOTAL | $0.00 | ||||||
| MAINTAINENCE OPTION YEAR 3 - 1/1/2028 - 12/31/2028 | |||||||
| 3001 | Perfect Binding Machine Maintenance | EA | 1 | $0.00 | $0.00 | ||
| SUB-TOTAL | $0.00 | ||||||
| MAINTAINENCE OPTION YEAR 4 - 1/1/2029 - 12/31/2029 | |||||||
| 4001 | Perfect Binding Machine Maintenance | EA | 1 | $0.00 | $0.00 | ||
| SUB-TOTAL | $0.00 | ||||||
| MAINTAINENCE OPTION YEAR 5 - 1/1/2030 - 12/31/2030 | |||||||
| 5001 | Perfect Binding Machine Maintenance | EA | 1 | $0.00 | $0.00 | ||
| SUB-TOTAL | $0.00 | ||||||
| TOTAL | |||||||
| TOTAL | $0.00 |
| MANDATORY VENDOR INFORMATION: |
| Company Name: |
| Open Market/GSA/NASA SEWP: |
| TAX ID NO.: |
| DUNS or Unique Entity Identifier: |
| Signature: |
| Printed Name/Title/Date: |
Attach B-Specifications
| The table below lists the “Minimum Requirements” and “Optional Features Desired” for the Perfect Binding Machine. The Vendor shall indicate Perfect Binding Machine proposed meets or exceeds, and if standard or option each item under "Minimum Requirements." The Vendor is also encouraged to offer additional or optional features to the Perfect Binding Machine System proposed; including other Perfect Binding Machine that is capable of exceeding the minimum requirements and optional features. All prices quoted shall remain valid until December 31, 2024. | Meets/ | ||
| Exceeds | Standard (S)/ Option (O) | Price ($) |
(If any.)
COMMENTS:
(Vendor shall provide details on any requirement exceeded by the proposed Perfect Binding Machine below.)
| MINIMUM REQUIREMENTS | |
| Specifications - Perfect Binding Machine: | |
| 1 | The Perfect Binding Machine shall be able to bind books blocks a minimum of 5" X 5" (L X W). Please specify equipment details in the comments section. |
| 2 | The Perfect Binding Machine shall be able to bind books blocks a maximum of 12" X 12" (L X W). Please specify equipment details in the comments section. |
| 3 | The Perfect Binding Machine shall have a book thickness range between 0.08" to 2.3". Please specify equipment details in the comments section. |
| 4 | The Perfect Binding Machine shall be equipped with a cover feeder deck a minimum of 5" X 10" Please specify equipment details in the comments section. |
| 5 | The Perfect Binding Machine shall be equipped with a cover feeder deck height of at least 4 inches. Please specify equipment details in the comments section. |
| 6 | The Perfect Binding Machine shall be equipped with dual application glue rollers and side glue rollers. Please specify equipment details in the comments section. |
| 7 | The Perfect Binding Machine shall have a milling depth range between 0.01" to .5". Please specify equipment details in the comments section. |
| 8 | The Perfect Binding Machine shall be equipped with a cover feeder deck a maximum of 12" X 25" Please specify equipment details in the comments section. |
| 9 | The Perfect Binding Machine shall be equipped with an automatic thickness caliper which automatically changes the scoring unit for each entering book block to produce square spines. Please specify equipment details in the comments section. |
| 10 | The Perfect Binding Machine shall bind no less than 800 cycles per hour. Please specify equipment details in the comments section. |
| 11 | Describe the calibration capabilities, procedures and any automation associated with the Perfect Binding Machine in the comments section. |
| 12 | The Perfect Binding Machine shall be able to bind various media types, i.e. coated cover stock, uncoated cover stock, and U.V. printed products. Please specify the media print details and any restrictions the proposed glue may have to specific inks and or media, in the comments section. |
| 13 | The Perfect Binding Machine shall offer a User Interface solution. Please specify application details in the comments section. |
| 14 | The Perfect Binding Machine shall have the ability to support industry-standard job definition format (JDF) and/or job messaging format (JMF). Please specify application details in the comments section. |
| 15 | Please indicate whether or not a specific software needs to be installed in order to support JDF and JMF. Please specify application details in the comments section. |
| 16 | The Perfect Binding Machine shall have multiple feeding clamps. Please specify the number of clamps in the comments section. |
| 17 | Please specify the Perfect Binding Machine's self cleaning options to speed up the process of daily maintenance if applicable. Please specify cleaning details in the comments section. |
| 18 | The Perfect Binding Machine shall have a variable three knife trimming unit. Please specify equipment details in the comments section. |
| 19 | The Perfect Binding Machines variable three knife trimming unit shall have both manual and conveyor feeding capability. Please specify equipment details in the comments section. |
| 20 | The Perfect Binding Machines variable three knife trimming unit shall have a final book cut size range of 5" X 5" to 12" X 12". Please specify equipment details in the comments section. |
| 21 | The Perfect Binding Machines variable three knife trimming unit shall change cut size and thickness with no manual intervention. Please specify equipment details in the comments section. |
| Electrical and Proposed Equipment Requirements and Specifications: | |
| 22 | The Perfect Binding Machine shall be UL certified. |
| 23 | Specify electrical requirements for the Perfect Binding Machine. |
| 24 | Specify all electrical requirements for any supported components of the Perfect Binding Machine (power conditioners, glue heaters, slitters, unwinders, feed tables, three knife trimmers, etc.…) |
| Proposed Environmental Requirements or Specifications: | |
| 25 | Describe room humidity range for the Perfect Binding Machine. |
| 26 | Describe room temperature range for the Perfect Binding Machine. |
| 27 | Describe the ventilation features, as it pertains to controlling airborne contaminants and odors from the glue unit and paper particles from the milling unit for the Perfect Binding Machine. |
| 28 | Describe floor leveling requirements for the Perfect Binding Machine. |
| 29 | Indicate any environmental requirements of proposed equipment to obtain maximum operating efficiencies and quality. Also, describe any environmental features/benefits that makes your equipment desirable in the comment section. |
| 30 | Describe lighting requirements for the Perfect Binding Machine. Please specify details in the comments section. |
| 31 | Describe the guidelines for proper glue disposal. Please specify details in the comments section. |
| Glue Specifications: | |
| 32 | Describe the guidelines for proper glue storage for the inventoried glue. Please specify storage details in the comments section. |
| 33 | Describe any restrictions the proposed glue has adhering to various inks and substrates. Please specify storage details in the comments section. |
| 34 | Please specify the Glue type (EVA or PUR). |
| Proposed Computer Requirements or Specifications: | |
| 35 | Provide minimum requirements for Client Workstation (CPU, RAM memory, hard drive space, operating system (OS), network specs, etc..) |
| 36 | Provide minimum requirements for Server Platform (CPU, memory RAM, hard drive space, operating system (OS), network specs, etc..) |
| 37 | Computer Monitor please specify display resolution and monitor specs. |
| 38 | Compatible with Symantec Endpoint Protection Antivirus software |
| 39 | Internet browsers supported. Please specify Web browsers compatible |
| Support the following network protocols: | |
| 40 | TCP/IP connection |
| Space Requirements: | |
| 41 | Describe the Perfect Binding Machine dimensions with preferred working area. |
| 42 | Describe the Perfect Binding Machine weight. |
| Optional Equipment, Processes and Software: | |
| 43 | List any inline finishing options. Please specify equipment details and pricing in Comments section. |
| 44 | Supports 1 Gigabit network connection |
| 45 | Specify the number of network drops and IP Addresses needed. |
| 46 | List any additional software/equipment options needed for the Perfect Binding Machine. Please specify equipment details in the Comments section. |
| 47 | The Perfect Binding Machine software shall interface with Avanti Print Management System ("Avanti"). This interface aims to capture processing time, binding time, impressions, and material usage. The vendor shall ensure that Perfect Binding Machine software can distinguish each printed piece to be ingested into Avanti or PMAS Database. Please provide information on how the proposed Perfect Binding Machine captures the data. |
| Installation, Initial Test and Training: | |
| 48 | Vendor shall perform a site survey at the U.S. Senate Landover Print Facility and provide a site plan with all necessary power requirements. |
| 49 | Vendor must deliver, install and set-up, and initial testing of the Perfect Binder at the Landover site within 90 calendar days ARO (receipt of contract award). If the Offeror is unable to meet the desired delivery schedule, it may, without prejudicing evaluation of its offer, propose a delivery schedule and reason beyond the required schedule. |
| 50 | Vendor shall deliver, install, set-up, and initial test the Perfect Binding Machine at the U.S. Senate Landover Print Facility. Delivery date and time for installation and set-up, and initial test shall be mutually agreed upon and coordinated between the vendor and the Senate's COR. |
| 51 | Vendor shall provide a detailed checklist of the Perfect Binding Machine, properly performing each function, as well as the proper operation of additional features that the Perfect Binding Machine may perform upon delivery. The vendor will verify the proper operation of the Perfect Binding Machine prior to the start of the Senate's 30-day acceptance testing period. |
| 52 | Vendor shall provide onsite training to six (6) operators divided between two shifts (8:00 AM- 5:00 PM & 1:00 PM -9:30 PM) on all the functions of the Perfect Binding Machine including the software interface, color management, data processes, maintenance, printer and network processing, and on the following - |
a) Vendor shall provide onsite training on performing routine maintenance including adding and replacing consumables and consumable parts.
The training schedule shall be mutually agreed upon between Vendor and the Senate. All training shall be completed prior to the start of the Senate's 30-day acceptance testing period.
| Acceptance Testing | |
| 53 | The Senate will notify the vendor of the successful installation of the Perfect Binding Machine, completion of training, and the receipt of all documentation from the vendor. This written notification will signify delivery of the Perfect Binding Machine to the Senate for the start of the Senate's 30-day acceptance testing period. |
| 54 | Acceptance of the Perfect Binding Machine by the Senate will be determined by the fulfillment of the requirements to the satisfaction of the Senate. Acceptance testing by Senate personnel will emphasize the operational, functional and reliability factors of the Perfect Binding Machine while being fully utilized. Acceptance testing ends when the Perfect Binding Machine has met the standards of performance by operating for a period of thirty (30) consecutive business days (8:00 AM to 9:30 PM) without failure or downtime of any kind. The Perfect Binding Machine, for purposes of acceptance testing, is defined as all components and equipment which consist of the Perfect Binding Machine. [Note: Failure downtime is a period of time in which the Perfect Binding Machine is not reliably operable due to intermittent or consistent failure so that any component or portion of the Perfect Binding Machine can not be used, or that those components or portions of the Perfect Binding Machine will not operate in accordance with the Perfect Binding Machine specifications. |
| 55 | If the Perfect Binding Machine had a failure downtime within 30 days of the start of acceptance testing period, the Vendor shall, at its own expense, fix and/or replace any defective part or parts of the Perfect Binding Machine (including the entire Perfect Binding Machine if necessary). The acceptance testing period shall begin again after the Perfect Binding Machine has been fixed and/or the replacement of the designated parts. If the Perfect Binding Machine had another failure downtime within the next 30 consecutive days of the re-start of acceptance testing period, the Senate may reject the Perfect Binding Machine entirely and terminate the contract for default. The Vendor shall return all payments if any had been made to Vendor; and liability, if any, made up until the point of rejection; and release the Senate from all future payments. The Vendor shall not remove the Perfect Binding Machine until a suitable replacement printer is installed and functioning in accordance with the printer specifications. |
| Documentation: | |
| 56 | Vendor shall provide two (2) bound copies of the user manual. |
| 57 | Vendor shall provide the necessary rights in data to the Senate to customize, use, and reproduce the documentation to meet its user support needs. |
| 58 | All documentation shall be provided to the Senate COR prior to the start of the 30-day acceptance testing period. |
| Maintenance, Technical and Training Support: | |
| 59 | The Perfect Binding Machine operational down-time beyond 24 hours is unacceptable to the Senate. Vendor shall provide One (1) Year Maintenance and Technical Support which shall include but not be limited to: |
| 60 | Technical telephone support and troubleshooting from 8:00 AM to 9:30 PM. |
| 61 | Four (4) business hour on-site service response time during business hours, 8:00 AM - 5:00 PM, Monday - Friday. |
| 62 | Technical services and support to be provided by vendor certified technicians. |
| 63 | All service calls identified as recurring problems will automatically be escalated by the Vendor. |
| 64 | All labor, materials and/or parts furnished by Vendor. |
| Removal of Existing Equipment: | |
| 65 | Vendor will be responsible for decommission and removal of existing equipment. The vendor will be responsible for removal of all existing components of the existing Binder equipment before installation and setup of new Binder System. This includes consulting with a licensed rigging company for removal of heavy equipment. |
| Warranty: | |
| 66 | Vendor shall warrant that the Perfect Binding Machine be free from defects in materials and workmanship for a period of one (1) year. The Warranty shall commence on the day after the Senate's 30-day acceptance testing period ends and the Perfect Binding Machine has been accepted by the Senate (See "Acceptance Testing" section above). The Warranty shall be for all labor, equipment, materials and/or parts furnished by Vendor. If the Perfect Binding Machine proves defective during the warranty period, the Vendor shall: |
| 67 | Repair the Perfect Binding Machine by means of telephone support or on-site service at no charge for materials, parts and/or labor. |
| 68 | Replace the Perfect Binding Machine with a comparable Perfect Binding Machine at no charge. |
| 69 | Remove the Perfect Binding Machine at no charge, and return all payments to the SAA made to the vendor, less a reasonable allowance for usage. |
| Consumables: | |
| 70 | Vendor shall provide a list of corresponding consumables with prices of its proposed Perfect Binding Machine and of its optional features. See Attach C-Consumables |
| Trade-In: | |
| 71 | Trade-in of current equipment. See Attach D-Trade-In Equipment |
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Attach C-Consumables
| CONSUMABLE | STANDARD FEATURE | OPTIONAL FEATURE | CORRESPONDING FEATURE FOR THIS CONSUMABLE | COST | YIELD |
| Please indicate if feature is standard or optional. | Provide name and description of the feature this consumable supports. |
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Attach D-Trade-In Equipment
| Equipment Model and Features | Serial Number | Volume | Trade-In Value |
| Horizon BQ270 Perfect Binder | 357022 | 188672 | |
| Vendor will be responsible for the machines removal from the premises |
&"Arial,Bold"&12Attachment E:
Potential Trade In Equipment &"Arial,Bold" Color Digital Press System
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Potential Trade In Equipment &"Arial,Bold"2006-RFQ-009 Color Network High Speed Printer System
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Potential Trade In Equipment &"Arial,Bold" Color Digital Press System
&"Arial,Bold"&12Attachment E:
Potential Trade In Equipment &"Arial,Bold" Color Digital Press System
&"Arial,Bold"&12Attachment E:
Potential Trade In Equipment &"Arial,Bold" Perfect Binder
Attach E-Past Performance
| Offeror Name |
| Offeror POC Phone / Email |
| Offeror shall provide Past Performance references for simular products and services within the past three (3) calendar years. |
| Reference 1 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone |
B Contract number:
C Period of performance:
D Description of service provided (enter below):
| Reference 2 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone |
B Contract number:
C Period of performance:
D Description of service provided (enter below):
| Reference 3 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone |
B Contract number:
C Period of performance:
D Description of service provided (enter below):
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