2025-QQ-493_QQ_Requirements.pdf

QUICK QUOTE REQUIREMENTS (SERVICES)

Quick Quote Requirements – Services Revised 09/13/23 Page 1 of 8

1. SCOPE REQUIREMENTS

A. Contractor shall provide labor, materials, equipment, tools, consumables, and transportation required to repair and/or replace the navigational aids as specified herein. All signs and reflective bands/tape will be supplied by the County as specified herein. The locations and services needed are identified below via Task number and on the location maps.

B. Contractor shall complete all tasks listed in Attachment A.

2. PROJECT AREA

A. Refer to Attachments B and C for geographical information.

3. PILE INSTALLATION:

A. Plastic or wood piles shall be at least 10” in diameter and meet standards for marine use for salt and brackish waters. Piles shall be strong enough to be driven to the highest level of resistance. Wood piles shall be wrapped with a high-density polyethylene wrap at a minimum thickness of 0.030” inch thickness. The wrap shall be shrink-wrapped and secured using 1-1/4" stainless steel ring-shank roofing nails every 2" along the seam. The wrap shall be installed before installing the piling into the water. The wrap should be installed so that it will be 1-foot above mean high water and to the bottom of pile so that it reaches below the mudline when embedded.

B. Contractor shall drive all piles continuously without voluntary interruption.

After installation, Contractor shall cut piles at the desired height and dispose of the surplus material. Any piles requiring excessive bending (greater than 3° to vertical) to frame properly shall be withdrawn and reinstalled to the proper batter. Piles shall not be installed and then pulled into position. Piles shall not be installed by excavating then backfilling and compacting. Minor adjustment (less than 3° to vertical) is allowed after pile installation; however, Contractor is fully responsible to ensure soil has settled around the pile so that no shifting will occur. Piles damaged, not located in the proper location, or installed out of alignment shall be withdrawn and replaced by new piles or shall be cut off at the mudline and additional piles installed as directed, all without additional cost to Sarasota County.

C. Piles shall penetrate at least 10 feet in ground, or at least six (6) feet or more of rock. If rock is encountered, pre-drilling of the pile hole shall be required at no additional cost to Sarasota County. Blasting of holes for the piles is not permitted. If an auguring or punching method is deemed necessary to install a pile into rock or hard substrate, the method must first be approved by Sarasota County. If the pile is greater than 3° to

Quick Quote Requirements – Services Revised 09/13/23 Page 2 of 8 vertical, then the pre-drill hole requires grouting. The materials and methodology for grouting must be pre-approved by Sarasota County.

Piles shall not be connected or joined together to lengthen. All new piling installations shall be recorded on the “Pile Driving Report Form”.

D. Unless otherwise indicated in the Scope of Services, all installations include sign panel(s), cross members, isolator strip, pile cap(s), white reflective tape and 316 stainless steel hardware. Sign or pile assemblies not completed at the end of each workday must be marked and made visible to day and nighttime waterway traffic with at least one white reflective tape band. However, no more than two (2) pile assemblies (single or double) may be left unfinished at the end of each workday.

4. CAPS:

A. Pilings are to be capped with black caps with a minimum of 4, 1.5” 316 stainless steel screws or nails. The cap shall fit the pile naturally without having to modify the pile cap in any fashion to forcefully fit the pile diameter (e.g. splitting a cap to fit a larger diameter pile than the cap was designed to fit).

5. REFLECTIVE TAPE ON PILES:

A. Contractor shall inspect existing reflectives and remove and replace them if necessary. Contractor shall install new reflectives on all new pilings.

Contractor shall install two (2) 6” wide bands of 3M diamond grade white very high intensity prismatic reflective bands (3M™ Diamond Grade™ Linear Delineation System) or tape equivalent as provided and place them around each pile with a minimum of a 1” lap (the entire 6” width of the bands), with the first band installed 6” below the bottom of the sign and the second band 8” below the bottom of the first band. Bands shall be installed with a minimum of 3, 1.5” 316 stainless steel screws or ring-shank roofing nails. If the bands become delaminated prior to final construction inspections, they must be replaced. If any bands are applied to existing piles, the old tape/bands shall be completely removed, appropriately disposed of, and replaced with new reflectives. All new installations or sign replacements will require new piling reflectives to be installed unless otherwise stated in the Scope of Services.

6. SIGN INSTALLATION:

A. All sign panel installations must include cross member support as shown on the waterway marker standard drawings and diagrams. Cross members are to be pressure treated wood 2” x 4” or 4”x 4” lumber at the top of the sign and a 2”x 4” at bottom depending on the size sign or as indicated on the standard drawings and diagrams. An isolator (a strip of thick plastic or rubber) must be placed between the wood and the aluminum signs. New piling installations or sign replacements on existing

Quick Quote Requirements – Services Revised 09/13/23 Page 3 of 8 structures will require new cross members, isolator strip, and associated stainless steel hardware.

• Large ATONs o Require 4”x 4” at top and 2”x 4” at bottom.

• Regulatory Signs Require 4”x 4” at top and 2”x 4” at bottom.

o 3’x 4’ regulatory signs

• Regulatory Signs Require 4”x 4” and 4”x 2” at top and 4”x 4” at bottom.

o 4’x 6’ regulatory signs o 5’x 7’ regulatory signs

7. HARDWARE / FASTENERS:

A. All sign panels shall be drilled and fastened by full penetration of each pile/post by two (2) type 316 stainless steel (SS) through bolts or threaded rod, which must pass through each sign panel, the cross members and the pile/post and shall not extend more than 1” or less than ½” beyond type 316 stainless steel hex-lock nut, stainless steel lock washer, and stainless steel flat washers. A nylon shoulder washer will be used to eliminate any contact between the stainless-steel fasteners and the aluminum sign panels to prevent or minimize bimetallic corrosion.

• Small ATONs:

o 5/8” 316 SS through bolt or rod – attachment to piling.

o 3/8” 316 SS though bolt – attachment of sign to wood cross member.

• Regulatory/Large ATONs/Other:

o 3/4” 316 SS through bolt or rod – attachment to piling.

o 5/8” 316 SS through bolt– attachment of sign to wood cross member.

8. GENERAL:

A. Contractor must pick up County supplied signs from 1301 Cattlemen Rd., Sarasota, FL 34232 during normal business hours. Coordinate with project manager.

B. 4 - Large ATON signs

C. 6 – Small ATON signs

D. 28 – Regulatory signs 3’x4’

E. 8 – Regulatory signs 4’ x 6’

Quick Quote Requirements – Services Revised 09/13/23 Page 4 of 8

F. 2– Regulatory signs 5’ x 7’

G. 13 - Single pilings (one piling per location)

H. 2– Double pilings (two piling per location)

I. 3 – Remove single piling

J. Contractor shall discard old signs and return buoy(s) removed from project area to the County at 1301 Cattlemen Road, Sarasota, FL 34232 within 30 calendar days of project completion during the business hours of Monday – Friday 7am – 3:30pm.

9. SCHEDULE:

A. Contractor shall complete the Project within 60 calendar days after receiving Purchase Order.

B. Following completion of the Project, Contractor shall notify the County in writing. The County’s Administrative Agent will inspect and determine if the Project is complete and meets the requirements as specified herein.

C. If any portion of the Project does not meet specifications, the County will reject and communicate any deficiencies in writing to Contractor.

Contractor shall acknowledge the County’s notification in writing within one business day and will have thirty business days from the County’s initial notification to cure any deficiencies at no additional cost to the County.

D. The County will reinspect the Project to determine if all deficiencies have been cured and meet the requirements as specified herein.

E. After final inspection, the County will accept completion of the Project if Contractor has satisfactorily completed the work described herein and no new deficiencies have been recorded.

10. HOURS OF WORK:

A. Normal Business Hours are defined as Monday through Friday 7:00 a.m. –

5:00p.m., except County observed Holidays. Any exception must be approved by the project manager.

11. CONTRACTOR RESPONSIBILITIES:

A. Every Contractor crew must have at least one employee on site that can effectively communicate in English with the County staff and with the general public.

Quick Quote Requirements – Services Revised 09/13/23 Page 5 of 8

B. Contractor will coordinate work so that there is minimal to no interruption to daily work at any location.

C. Contractor is responsible for any damage to County or third-party property caused by Contractor or their employees. Restoration shall be made to the County’s satisfaction.

D. Contractor is required to participate in performance and project report meetings as deemed necessary by the County.

E. Contractor shall ensure conditions on the work site always reflect good housekeeping and safety practices. Contractor shall be responsible for all trash and debris disposal from the work site.

F. Where pilings are removed, the entire piling shall be pulled from the bottom. No piling or part thereof may remain where it has any potential to cause or become a hazard to navigation. Jetting may be used to facilitate piling removal as long as turbidity requirements are met.

G. Subcontracting of any work under this contract is prohibited without prior written approval from Sarasota County. Unauthorized subcontracting may result in project termination. This requirement ensures that all work is performed by the awarded contractor to maintain quality and compliance with County standards

12. REPORTING: Contractor Document Requirements

A. Contractor must photo document the installation of each piling and/or signs replaced. This is to ensure proper installation and sign direction.

Contractor should confirm with each specific task - Attachment A for reference and sign direction.

B. Photos shall be in JPEG or PDF form with corresponding task number.

C. Pile Drive Report Form must be completed for each piling replace and/or added. Forms must be delivered via email to Project Manager, which is legible and in PDF form. This is to ensure pilings were installed to proper specifications, as stated. Refer to Attachment D for diagrams

13. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 2 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

Quick Quote Requirements – Services Revised 09/13/23 Page 6 of 8

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

14. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:Bidder must be licensed by the Florida Department of Business and Professional Regulation (DBPR) as a Division II Marine Contractor. License(s) must be active at time of bid opening Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within 3 business days after request, may result in the Bidder being declared non-responsive.

15. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

16. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

17. PROJECT DURATION Not Applicable if checked

A. Work shall begin within n/a days after receipt of a County Purchase Order and shall be completed no more than 60 days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion.

Any modifications shall be communicated to the Contractor in writing.

18. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

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B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

19. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

20. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

21. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

22. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

23. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

24. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will

Quick Quote Requirements – Services Revised 09/13/23 Page 8 of 8 be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.