2025-QQ-408_QQ_Requirements.pdf

QUICK QUOTE REQUIREMENTS (PRODUCTS)

Quick Quote Requirements – Products Revised 09/13/23 Page 1 of 5

1. SPECIFICATIONS

A. All signs must conform to United States Coast Guard and Florida Fish and Wildlife Conservation Commission standards.

B. Regulatory Can Buoys

i. Size: 9”x61”

ii. Stands flat – for efficient storage

iii. 3” White reflective prismatic band on top

iv. 2” Orange reflective prismatic bands

v. 3” Non reflective black lettering

vi. 36” of exposed buoy when in water

vii. 1” diameter stainless steel mooring eye

C. Navigational Can Buoys

i. Size: 9”x61”

ii. Stands flat – for efficient storage

iii. 3” High intensity reflective prismatic band on top

iv. 36” of exposed buoy when in water

v. 1” diameter stainless steel mooring eye

D. Regulatory Nun Buoy

i. Size: 42”x28”

ii. 30” of viewable messaging

iii. 3” Orange reflective prismatic bands on top

iv. 2” Orange reflective prismatic bands at bottom

v. 5” Non reflective black lettering

vi. A minimum of 36” of exposed buoy when in water

vii. 1” diameter stainless steel mooring eye

E. Regulatory Float Collar Buoy

i. Size: 42”x28”

ii. 30” of viewable messaging

iii. 3” Orange reflective prismatic bands at top

iv. 2” Orange reflective prismatic bands at bottom

v. 5” Non reflective black lettering

Quick Quote Requirements – Products Revised 09/13/23 Page 2 of 5

vi. 1” diameter stainless steel mooring eye

vii. A minimum of 36” of exposed buoy when in water

F. Buoys shall be heavy-duty and able to hold up in harsh conditions such as weather, salt water, sun and general wear and tears.

G. Buoys shall be equipped with standard symbols and messages; utilizing durable solid vinyl graphics guaranteed not to fade for five years or more.

H. Buoys shall be equipped with both a stainless-steel pick-up eye, and bottom/mooring-eye.

I. Buoys shall be constructed to avoid cracking, chipping, or peeling, maintaining integrity over time.

J. Buoys shall be seamless, and with cap less design.

K. Buoys shall be made from high-density polyethylene (HDPE)

L. Proof: A single proof of each buoy shall be provided to the County at no additional cost for the County’s review, comment, and approval prior to the creation of the full signage order. The proofs and associated delivery costs are part of the design process and are not included in the quantities specified herein.

M. Delivery

i. Buoy proofs: delivered within 2 weeks of issuance of purchase order.

ii. Full buoy order: completed and delivered within 45 days of the County’s approval of the proof.

iii. The completed order will be delivered to Sarasota County Warehouse at 1451 Cattlemen Rd, Sarasota, FL 34232 (Building E).

a. Delivery truck must come with a liftgate and pallet jack.

b. Delivery will be scheduled with Sarasota County to ensure staffing availability for delivery.

N. Warranty

i. Warranty shall be not less than five years against peeling, fading, cracking or delaminating.

ii. The contractor shall provide documentation evidence that buoys will be eligible for a warranty not less than five (5) years from date of production, against peeling, fading, cracking, or delaminating.

2. PRODUCT REQUIREMENTS Not Applicable if checked

Quick Quote Requirements – Products Revised 09/13/23 Page 3 of 5

A. All product(s) supplied shall be as specified. Unless otherwise specified products shall be new, and of the most current product version/model.

Sarasota County shall not accept used, refurbished, or any other quality standard.

B. The Bidder shall supply product which complies with all applicable federal, state, and local laws and regulations.

3. REFERENCES Not Applicable if checked

A. Bidder must provide a minimum of 3 references demonstrating experience providing the products specified in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

4. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

6. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

Quick Quote Requirements – Products Revised 09/13/23 Page 4 of 5

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than 2/28/25 at 5:00pm.

7. DELIVERY REQUIREMENTS Not Applicable if checked

A. Product shall be delivered to this Location:

B. Delivery Timeframe:

Must be delivered by See section 1.M above.

Delivery date shall be determined by mutual agreement and indicated on the Purchase Order.

Must be delivered no more than days after receipt of a County Purchase Order.

C. Unless otherwise noted in Section 1, delivery shall be Free On Board (FOB) destination. Sarasota County will not pay freight or express charges.

8. TRAINING Not Applicable if checked

The Bidder, manufacturer, and/or authorized training representative shall provide training as described below.

9. PRODUCT ACCEPTANCE Not Applicable if checked

A. Following delivery Sarasota County will inspect and determine if the delivery/installation of the product is acceptable and as specified.

B. If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Contractor.

10. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule delivery so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

11. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

12. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one

Quick Quote Requirements – Products Revised 09/13/23 Page 5 of 5 year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

13. INVOICING AND PAYMENT Not Applicable if checked

A. Bidder’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County unless otherwise noted in Section 1.

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

14. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

15. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.