2025_P51 Static Display_PWS Final.docx

PERFORMANCE WORK STATEMENT (PWS)

P-51 Static Display 08 May 2024

Overview: Joint Base Langley-Eustis, Hampton, Virginia is hosting the Air Power Over Hampton Roads Air and Space Expo on April 26-27th, 2025.

1. DESCRIPTION OF SERVICE: GENERAL REQUIREMENT

1.1. Scope of Work. The Contractor shall provide all personnel, tools, parts, labor, materials, facilities, and transportation along with any additional items required to meet the requirements specified below for this Service:

1.2. Contractor Responsibilities. The Contractor hereby agrees to provide a P-51 Mustang for static display and traveling exhibit at Joint Base Langley-Eustis Open House on the dates specified in paragraph 1.3 provided weather and site conditions permit. The contractor shall ensure all personnel and aircraft meet all requirements for flight as detailed in Federal Aviation Regulations (FARs) and within the limitations prescribed by Joint Base Langley-Eustis Open House FAR Waiver (FAA Form 7711-1).

1.3. Period of Performance: Contractor shall arrive at Joint Base Langley-Eustis not later than 1800 EDT on 24 April 2025. Contractor shall not depart Joint Base Langley Eustis prior to 1700 EDT on 27 APR 2025, and if staying until Monday will plan on departing NLT 1000 EST on 28 APR 2025.

2. STATIC DISPLAY

2.1. The contractor shall make their flight demonstration aircraft available for static display for the duration of that day’s Open House. Based on Air Force policy the Contractor shall not solicit donations as additional compensation from the public on an Air Force installation unless the Contractor is a legitimate “War Bird” 501(c)(3) private organization. The Contractor may not display or present any signage or person charges for an admission fee in any way, shape, or form to tour an aircraft or display. However, unsolicited donations are permissible as long as no signage or person block or interfere with view of the aircraft by the public and any signage is clearly displayed as “donation.”

3. LOGISTICS

3.1. Fuel. The Organizer will provide 250 gallons of 100LL AVGAS for warbird aircraft as follows: ferry flight replenishment after arrival and top off prior to departure. The Contractor will submit the maximum amount of fuel required at Joint Base Langley-Eustis to fulfill this PWS in their bid for calculation into the overall cost of the act.

3.2. Hangar Space. The Organizer will provide hangar space as available, on a non-interference basis, free of charge. Space is limited and should not be expected. Aircraft security on the parking ramp will be provided during all hours of the day and night for the duration of the event. Crowd control will be provided by the Organizer such that Contractor’s aircraft will not be overburdened by spectators at all times while at the show site.

4. COMPENSATION:

4.1 General Compensation: The Government hereby agrees to compensate the Contractor at the rate specified. Advance payment will not be authorized, nor will the Government pay a deposit. If the Contractor is on site and ready to perform, but cannot perform due to circumstances outside of his/her control the Contractor will be paid 100% of the performance fee. If the contract is physically unable to perform, has an equipment failure, or cannot perform for any reason other than stated above, 100% of the fee, or a percentage portion commensurate with the amount of specified routine (aerial demonstration) not performed will not be paid.

4.2 Merchandise Sale Requirements: The contractor may sell items in conjunction with their static display provided items for sale are specifically related to the warbird aircraft at the 2025 Joint Base Langley-Eustis Open House. No item for sale may imply DoD or Air Force endorsement.

4.3 Deposits: The Government will not pay any deposits. All costs will be inclusive and paid in one lump sum. Invoices for payment must be submitted through Wide Area Workflow (WAWF). WAWF Instructions will be contained in Clause 252.232-7006 of the award.

5. LODGING:

5.1. The Contractor will not include a fee for lodging. The organizer will provide non-smoking rooms located at Joint Base Langley-Eustis Lodging or the local area from, at a minimum, 24-28 APR 2025. Additional days will be coordinated if the organizer and contractor agree to pre-show community events. The Contractor will submit the number of rooms required in their official quote for calculation into the overall cost of the act. Contractor, and all individuals/Sub-Contractors assisting the Contractor in the execution of this PWS and/or accompanying the Contractor under terms of this PWS, will be responsible for paying for all sundry items consumed. A credit card for each room provided will be required upon check-in to cover any sundry item costs.

6. TRANSPORTATION:

6.1. The Contractor will not include a fee for ground transportation, but must indicate what they require. If necessary, Joint Base Langley-Eustis will provide vehicles.

7. GOVERNMENT CONTRACTOR:

7.1. The Contractor and his/her employees will perform services under this contract in accordance with the terms and conditions of this contract including the PWS as a Contractor and not as a Government agent or employee or joint venture. The Contractor and employees are employed to render professional aviation services only, and any payment made by the Government, are compensation solely for such services rendered.

8. SECURITY:

8.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Joint Base Langley-Eustis. Employees are responsible for safeguarding all government property provided for contractor use. At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI). Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

9. CONTRACTOR BADGE POLICIES:

9.1. All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment. All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI. DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 633 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 633 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 633 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued. Base Contracting Office or base point of contact will immediately notify 633 SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

10. INSTALLATION ACCESS:

10.1. The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Joint Base Langley-Eustis from 633 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering Joint Base Langley-Eustis Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation. During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

11. ANTITERRORISM AWARENESS LEVEL I TRAINING:

11.1. DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

12. ADDITIONAL INFORMATION

12.1. Report of Damage, Destruction, Injury, or Death: The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government-owned or not, and the term “Contractor” includes the Contractor, its agents, or employees. If incident occurs on base, the 633d Security Forces Squadron (SFS) Law Enforcement Desk at 764-5094 shall be notified within 5 minutes of the occurrence. The Contractor shall submit the following reports to the Contracting Officer and the Government Representative appointed after the incident: A preliminary written report, to include witness statements, as soon as practicable, and a complete written report within 96 hours of the incident.

12.2. Contractor’s Liability Insurance: The Contractor will maintain personal liability insurance with limits of one million dollars ($1,000,000.00) per aircraft/occurrence for bodily injury or property damage. To provide evidence of the above coverage, Civil Aircraft Certificate of Insurance (DD Form 2400) will be provided under this agreement before arrival at Joint Base Langley-Eustis. Civil Aircraft Landing Permit (DD Form 2401) and Civil Aircraft Hold Harmless Agreement (DD Form 2402) will also be required prior to arrival.

END OF PERFORMANCE WORK STATEMENT