2025 JANITORIAL SUPPLIES BID DOCS.pdf

KRISTIN E. EILERS

Clinton County Purchasing Agent Clinton County Government Center 137 Margaret Street, Suite 208 Plattsburgh, New York 12901 Phone: 518.565-4607 Fax: 518.565.4616 E-mail: kristin.eilers@clintoncountyny.gov

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DATE: October 24, 2024

To Whom It May Concern:

Notice is hereby given that sealed proposals are sought and requested for the following:

BID OPENING INFORMATION

NAME:

OPENING DATE:

TIME:

PLACE:

JANITORIAL SUPPLIES- CENTRAL STORES

Thursday, November 7, 2024

11:00 AM

Clinton County Purchasing Agent 137 Margaret Street, Suite 208 Plattsburgh, NY 12901

BID PROCEDURE INFORMATION

Bids shall be submitted in sealed envelopes addressed to:

Clinton County Purchasing Agent County Government Center 137 Margaret Street, Suite 208 Plattsburgh, New York 12901

On the face of said envelope, the following information shall be included:

1. ) NAME AND ADDRESS OF BIDDER AND

"BID FOR JANITORIAL SUPPLIES"

No contractor to whom this contract is let, granted or awarded, shall assign, transfer, convey, sublet, or otherwise dispose of same, or of his right, title, and interest herein, including the performance of this contract or the right to receive monies due or to become due, or of his power to execute this without the prior written consent of the Clinton County Purchasing Agent. In the event that the contractor shall without prior written consent assign, transfer, convey, sublet or otherwise dispose of this contract or of his right, title and interest herein, including the performance of this contract or the right to receive monies due or to become due, or his power to execute such contract to any other person or corporations, or upon receipt by Clinton County of an attachment against the contractor, the County shall be relieved and discharged from any and all liability and obligation growing out of such contract to such contractor, and the person or corporation to which such contract shall have been assigned, his assignees, transferees or sublease shall forfeit and lose all monies theretofore earned under this contract, except so much as may be required to pay his employees.

It is the bidder's responsibility to read the attached GENERAL CONDITIONS which outline bidding rules of the Clinton County Purchasing Department.

Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS.

Bidders must complete attached Clinton County forms which include Non- Collusion Bidding Certification, Certificate of Compliance with the Iranian Divestment Act, Bidder's Statement on Sexual Harassment, Information Sheet, and Vendor Reference Sheet. If Bidder is a Corporation, an authorizing resolution of the Board of Directors must accompany the bidder's signature page. These forms must be ro erl executed and submitted with the ro osal.

Sincerely, t[^S\ t. <tllt»b.

Kristin E. Eilers Purchasing Agent

KEE

enc.

CLINTON COUNTT PURCHASING AGENT

County Government Center

137 Margaret Street, Suite 208 Plattsburgh, New York 12901

518-565-4609

GENERAL CONDITIONS

All proposals shall be made upon forms furnished by the Purchasing Agent for the County of Clinton and shall be contained in sealed envelopes and addressed to Clinton County Purchasing Agent, 137 Margaret Street, Suite 208, Plattsburgh, New York 12901

BIDS

1. Form of proposal as issued by the County Purchasing Agent shall be completely filled in by ink or typing. No bid will be accepted which contains any changes, additions, omissions or erasures, unless otherwise stated.

2. Bidder must submit with bid detailed specifications, circulars and all necessary data on items he proposes to furnish. This information must show clearly that the item offered meets all detailed specifications herein. The Purchasing Agent reserves the right to reject any bid if its compliance with the specifications is not clearly evident. If item offered differs from the provisions contained in these specifications such differences must be explained in detail, and bid will receive careful consideration if such deviations do not depart from the intent of these specifications and are to the best interests of the County of Clinton as interpreted by the Purchasing Agent of the County of Clinton.

3. The Contractor shall pay all sales, use, excise, transportation and other taxes and fees for which he is liable under the Contract. The cost of such taxes and fees shall be included in the price, or total of several prices, given in the Bid on which the Agreement is based, and no separate payment will be made therefore.

4. All bids received after the time stated in the Notice to Bidder may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the County. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified.

If the bid opening location is closed on the scheduled date/time of the bid opening due to inclement weather or an emergency, the bid opening will occur on the next business day at the same time and location.

5. No interpretation of the meaning of the specifications or other contract document will be made to any bidder orally. Every request for such interpretation should be in writing, addressed to the Purchasing Agent, not later than five (5) days prior to the date fixed for the opening of bids. Notice of any and all such interpretations and any supplemental instructions will be sent to all bidders of record by the Purchasing Agent in the form of addenda to the specifications. All addenda so issued shall become a part of the contract documents.

6. The submission of a bid will be construed to mean that the bidder is fully informed as to the extent and character of the supplies, materials, or equipment required and a representation that the bidder can furnish the supplies, materials or equipment satisfactorily in complete compliance with the specifications.

Pursuant to General Municipal Law §102 and County Law §408-a, any political sub-division or fire company (as both are defined in Section 100 of the GML) or district authorized to make purchases of apparatus, materials, equipment or supplies, or to contract for services related to the installation, maintenance or repair of apparatus, materials, equipment and supplies may make said purchases by piggybacking on the award of this bid, provided that the awarded vendor agrees to do so under the same terms and conditions as stated herein.

All orders or request for services will be placed directly by the participating agency. The awarded vendor shall invoice and receive payment directly from said agency. Clinton County assumes no responsibility for purchases made by other entities.

7. If two or more bidders submit identical bids as to price, the decision of the Purchasing Agent to award a contract to one of such identical bidders shall be final. (General Municipal Law, Sec. 103, Sub. 1).

AWARD

8. The Purchasing Agent for the County of Clinton reserves the right to waive any informality or to reject any or all bids.

Clinton County reserves the right to:

Reject any or all proposals, in whole or in part To make awards item by item, by category, by parts or in bulk To waive minor defects

To cancel the award at any time the foregoing conditions are not complied with, or for any good and sufficient reason if deemed in the best interest of the County to do so To increase or decrease quantities of any/all items To purchase recycled goods, wherever practical, whenever it is deemed to be in the best interests of the County to do so To purchase items on State, County, Cooperative or other Governmental Agency contracts if such item(s) can be obtained on the same terms, conditions, specifications, and at a lower price, if applicable To eliminate any portion(s) of the bid in order to operate within its established budget

. To purchase the product at the quoted price during the contract period, however there are no guarantees that the County will purchase any/all items listed

9. Awards will be made to the lowest responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purpose for which required, and the terms of delivery.

Bids must conform to the terms set forth in the Bid Documents, as extraneous terms or material deviations (including additional, inconsistent, conflicting or alternative terms) may render the bid non-responsive and may result in rejection of the bid.

Extraneous terms submitted on standard, pre-printed forms (including but not limited to:

product literature, order forms, license agreements, contracts or other documents) which are attached or referenced with the submission shall not be considered part of the bid, but shall be deemed included for information or promotional purposes only.

10. No contract hereunder shall, either in whole or in part, be assigned, transferred, conveyed, sublet or otherwise disposed of to any other person, company or corporation unless approval is first obtained in writing from the County Purchasing Agent.

11. A contract may be canceled at the successful bidder's expense upon non-performance of contract.

DELIVERY

12. Delivery must be made in accordance with the instructions to bidders and specifications. If delivery instructions do not appear on order, it will be interpreted to mean prompt delivery. The decision of the Purchasing Agent as to reasonable compliance with delivery terms shall be final.

13. The Purchasing Agent will not accept any deliveries on Saturdays, Sundays, or legal holidays, except co'mmodities required for daily consumption or where the delivery is for an emergency.

14. Items shall be securely and properly packed for shipment, storage, and stocking in shipping containers and according to accepted commercial practice, without extra charge for packing cases, baling, or sacks.

15. The successful bidder shall be responsible for delivery of items in good condition at point of destination. He shall file with the carrier all claims for breakage, imperfections and other losses, which will be deducted from invoices. The receiving department will note for the benefit of successful bidder when packages are not received in good condition. Carton shall be labeled with purchase order or contract number, successful bidder's name and general statement of contents. Failure to comply with this condition shall be considered sufficient reason for refusal to accept the goods.

16. Unless otherwise stated in the specifications, all items must be delivered into and placed at a point within the building as directed by the shipping instructions or the Purchasing Agent. The successful bidder will be required to furnish proof of delivery in every instance.

17. Unloading and placing of the equipment and furniture is the responsibility of the successful bidder, and the County accepts no responsibility for unloading and placing of equipment. Any costs incurred due to the failure of the successful bidder to comply with this requirement will be charged to him. No help for unloading will be provided by the County, and suppliers should notify their truckers accordingly.

18. All deliveries shall be accompanied by delivery tickets or packing slips. Ticket shall contain the following information for each item delivered:

Contract Number and/or Purchase Order Number Name of Article Item Number (if applicable) Quantity Name of the Successful Bidder

INSTALLATION OF EQUIPMENT

19. The successful bidder shall clean up and remove all debris and rubbish resulting from his work from time to time as required or directed. Upon completion of the work the premises shall be left in a neat, unobstructed condition, and the buildings broom cleaned, and everything in perfect repair and order. Old materials are the property of the successful bidder unless otherwise specified.

20. Equipment, supplies, and materials shall be stored at the site only on the approval of the Purchasing Agent and at the successful bidder's risk. In general, such on-site storage should be avoided to prevent possible damage or loss of the material.

21. Work shall be progressed so as to cause the least inconvenience to the County and with proper consideration for the rights of other successful bidders or workmen. The successful bidder shall keep in touch with the entire operation and install his work promptly.

22. Bidders shall acquaint themselves with conditions to be found at the site and shall assume all responsibility for placing and installing the equipment in the locations required.

23. Equipment for trade-in shall be dismantled by the successful bidder and removed at his expense. The condition of the trade-in equipment at the time it is turned over to the successful bidder shall be the same as covered in the specifications, except as affected by normal wear and tear from use up to the time of trade-in. All equipment is represented simply "as is". Equipment is available for inspection only at the delivery point listed for new equipment, unless otherwise specified.

GUARANTEES BY THE SUCCESSFUL BIDDER

24. The successful bidder guarantees:

(a) His products against defective material or workmanship and to repair or replace any damages or marring occasioned in transit.

(b) To furnish adequate protection from damage for all work and to repair damages of any kind for which he or his workmen are responsible, to the building or equipment, to his own work, or to the work of other successful bidders.

(c) To carry adequate insurance to protect the County from loss in case of accident, fire theft, etc.

(d) That all deliveries will be equal to the accepted bid sample.

(e) That the equipment delivered is standard, new, latest model of regular stock product or as required by the specifications; also that no attachment or part has been substituted or applied contrary to manufacturer's recommendations and standard practice. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery. If during this period such faults develop, the successful bidder agrees to replace the unit or the part affected without cost to the County. Any merchandise provided under the contract which is or becomes defective during the guarantee-period shall be replaced by the successful bidder free of charge with the specific understanding that all replacements shall carry the same guarantee as the original equipment. The successful bidder shall make any such replacement immediately upon receiving notice from the County.

SAVING CLAUSE

25. The successful bidder shall not be held responsible for any losses resulting if the fulfillment of the terms of the contract shall be delayed or prevented by wars, acts of public enemies, strikes, fires, floods, acts of God, or for any other act not within the control of the successful bidder and which by the exercise of reasonable diligence he is unable to prevent.

GOVERNING LAWS & RULES

26. The Contractor shall comply with all the provisions of the laws of the County of Clinton, the State of New York and of the United States of America which affect municipalities and municipal contracts, and more particularly the Labor Law, the General Municipal Law, the Workmen's Compensation Law, the Lien Law, Personal Property Law, State Unemployment Insurance Law, Federal Social Security Law, State, Local and

Municipal Health Law, Rules and Regulations, and any and all regulations promulgated by the State of New York and of amendments and additions thereto, insofar as the same shall be applicable to any contract awarded hereunder with the same force and effect as if set forth at length herein. The bidder's special attention is called to those laws which are set forth below:

27. Section 103-d of the General Municipal Law of the State of New York which reads as follows:

"1. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury"; Non-collusive bidding certification.

(a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

(b) A bid shall not be considered for award nor shall any award be made where (a)

(1) (2) and (3) above have not been complied with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor.

Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof which the bid is made, or her designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of subparagraph one (a).

2. Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of this section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation."

28. NON-DISCRIMINATION AND LABOR PRACTICES

In accordance with Section 220-e of Article 8 of the State Labor Law, the Contractor agrees:

A. That in the hiring of employees for the work of this Contract or any Sub-Contract, neither he nor any Sub-Contractor, nor any person acting on behalf of the Contractor, or any Sub-Contractor, shall by reasons of race, creed, color, sex, national original, or disability discriminate against any citizen of the State of New York who is qualified and available to perform the work to which his employment relates; and

B. That neither the Contractor, nor any Sub-Contractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work under this Contract on account of race, creed, color, sex, national origin, or disability; and

C. That there may be deducted from the amount payable to the Contractor by the Owner, a penalty of Fifty Dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this Contract; and

D. That this Contract may be canceled or terminated by the Owner, and all monies due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Contract; and

E. That the aforesaid provisions of this section covering contracts for the manufacture, sale or distribution of materials, equipment or supplies shall be limited to operations performed within the territorial limits of the State of New York.

F. During the performance of this Contract, the Contractor agrees as follows:

1. The Contractor will not discriminate against any employee or applicant for employment because of race, creed, sex, color, national origin, or disability, and will take affirmative action to insure that they are afforded equal employment opportunities without discrimination because of race, creed, sex, color, national origin, or disability. Such action shall be taken with reference, but not be limited to: recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of pay or other forms of compensation, and selection for training or retraining, including apprenticeship and on-the job training.

2. The Contractor will send to each labor union or representative of workers with which he has or is bound by a collective bargaining or other agreement or understanding, a notice to be provided by the State Division of Human Rights, advising such labor union or representative of the Contractor's agreement under subparagraphs (1) through (7) (hereinafter called "non-discrimination clauses"). If the Contractor was directed to do so by the contracting agency as part of the Bid or negotiation of this Contract the Contractor shall request such labor union or representative to furnish him with a written statement that such labor union or representative either will affirmatively cooperate, within the limits of its legal and contractual authority, in the implementation of the policy and provisions of these non-discrimination clauses or that it consents and agrees that recruitment, employment and terms and conditions of employment under this Contract shall be in accordance with the purposes and provisions of these non-discrimination clauses. If such labor union or representative fails or refuses to comply with such a request that it furnish such a statement, the Contractor shall promptly notify the State Division of Human Rights of such failure or refusal.

3. The Contractor will post and keep posted in conspicuous places, available to employees and applicants for employment, notices to be provided by the State Division of Human Rights setting forth the substance of the provisions of subparagraphs (1) and

(2) and such provisions of the State's laws against discrimination as the State Commissioner of Human Rights shall determine.

4. The Contractor will state, in all solicitations, or advertisements for employees placed by or on behalf of the Contractor, that all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, sex, color, national origin or disability.

5. The Contractor will comply with the provisions of Sections 291-299 of the Executive Law and the Civil Rights Law, will furnish all information and reports deemed necessary by the State Commissioner of Human Rights under these non-discrimination clauses and such sections of the Executive Law, and will permit access to his books, records and accounts by the State Commissioner of Human Rights, the Attorney General and the Industrial Commissioner for purposes of investigation to ascertain compliance with these non-discrimination clauses and such sections of the Executive Law and Civil Rights Law.

6. This Contract may be forthwith canceled, terminated or suspended, in whole or in part, by the contracting agency upon the basis of a finding made by the State Commissioner of Human Rights that the Contractor has not complied with these non-discrimination clauses, and the Contractor may be declared ineligible for future contracts made by or on behalf of the State or a public authority or agency of the State, until he satisfies the State Commissioner of Human Rights that he has established and is carrying out a program in conformity with the provisions of these non-discrimination clauses. Such finding shall be made by the State Commissioner of Human Rights after conciliation efforts by the State Division of Human Rights have failed to achieve compliance with these non-discrimination clauses and after verified complaint has been filed with the State Division of Human Rights, notice thereof has been given to the Contractor and an opportunity has been afforded him to be heard publicly before the Commissioner of Human Rights or his designee. Such sanctions may be imposed and remedies otherwise provided by law.

7. The Contractor will include the provisions of sub-paragraph (1) through (7) of this paragraph A and in every Sub-contract or purchase order in such a manner that such provisions will be binding upon each Sub-contractor or vendor as to operations to be performed within the State of New York. The Contractor will take such action in enforcing such provisions of such Sub-contract or purchase order as the contracting agency may direct, including sanctions or remedies for non-compliance. If the Contractor becomes involved in or is threatened with litigation with a Sub-contractor or vendor as a result of such direction by the Contracting Agency, the Contractor shall promptly so notify the Attorney General, requesting him to intervene and protect the interest of the State of New York.

G. It is hereby agreed that all applicable provisions of the Labor Law of the State of New York shall be carried out in the performance of this Contract.

H. This agreement shall be void and of no effect unless the Contractor shall secure compensation insurance for the benefit of, and keep insured during the life of this agreement, such employees engaged therein as are required to be insured by the provisions of the Worker's Compensation Law of the State of New York.

I. warrants that it is in compliance with the Americans with Disabilities Act (Public Law 101-336) and that it will, in carrying out the requirements of this contract, comply in all respects with the provisions of the Act and its implementing regulations.

J. Clinton County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC subsections 2000d to 2000d-4, and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act) hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration of award.

29. All vendors must comply with provisions of the Toxic Waste Right to Know Law and provide the County with any and all information as required by law (Materials Safety Data Sheets).

All regularly manufactured stock electrical items must bear the label of the Underwriter's Laboratories, Inc.

30. Bids on equipment must be on standard new equipment, of latest model and in current production, unless otherwise specified. All supplies, equipment, vehicles and materials must meet the provisions of the Occupational Safety and Health Act.

31. The form of non-collusion bidding certification following the form of proposal must be executed by the bidder and submitted with the proposal.

32. Bidders must complete attached Clinton County forms which include Information Sheet and Vendor Reference Sheet, Non-Collusion Form, Certification of Iranian Divestment Act, and Sexual Harassment Statement. If the Bidder is a corporation, an authorizing resolution passed by the Bidder's board of directors, and with the corporate seal affixed, must accompany the signature page of the bid documents. These forms must be submitted with the proposal.

END OF SECTION

CLINTON COUNTy

VENDOR BID

Bid: 000202S1 2025 OFFICE PRINTING AND JANITORIAL ilt;

Unit Price Vendor Item # Exception to Specs

9001. 00

9002. 00

9004.01

9010.01

9011.00

9013.06

9014. 00

9015. 02

9015. 06

9019. 01

9042. 00

TOWELS. PAPER, WRAPPED, CASE 206.00

30/CA, 85 SHE/RL, 2-PLY

KITCHEN, GP27385 OR EQUAL

TOWELS, ROLL. NATURAL, CASE 17S. OO

NON-PERF, UNIVERSAL, 7. 875 IN

X 350 FT. 12 RL/CS, CSD 1757

OR EQUAL

TOWELS, MULTIFOLD, BROWN, CASE 196.00

4M/CA, 250/PK, 9. 25 IN X 9.S

IN, CSD 1751 OR EQUAL

TISSUE, FACIAL, 30 BX/CS, 100 CASE 2300. 00

CT, 2-PLY

TISSUE, TOILET, 80 SINGLE CASE 389. 00

ROLLS/CS, 550 SHE/ROLL,

4^5?i'6~X' 3^V47"2'-pilY^'

CASCADE B201 OR EQUAL

PLATES, 6" PAPER, 1M/CA CASE 1. 00

TEASPOONS, PLASTIC, IM/CA, CASE 10.00

MEDIUM WGHT, 5-3/4", DIXIE

PTM21 OR EQUAL

LINERS, 24X33, CLEAR 1M/CA, CASE 151.00

16 GAO, HIGH DENSITY, K 8

MICRON, 50 BAGS/ROLL, 20

ROLLS/CASE

LINERS, 40X48.CLEAR, .74 MIL, CASE 109.00

100/CS

CLEANER, LYSOL, DISINFECTANT PACK 31. 00

WIPES, LEMON-LIME, 80/PACK

SPONGES, # 74 3M SCRUBBING. CASE 26. 00

3-3/5 X6-V10, YELLOW/GREEN,

4/5 PACK/CASE, BWKl74 OR

EQUAL

Report generated: 10/21/2024 12:12 user: - 1egl0 Program ID: bqcatrep

Page

CLINTON COUNTY

VENDOR BID

Bid: 00020251 2025 OFFICE PRINTING AND 3ANITORIAL

<:.. munis y ererp solution

HGffiIIIRTSBtS^

9053. 04

9053. 07

9055.01

9058. 00

9058. 05

9063. 00

9076. 01

9084. 00

9093. 00

9109. 05

Description UOM

CLEANER, TOILET BOWL CASE

12QTS/CA, ACID

URINAL SCREENS WITH DEOD CASE

BLOCKS, 12/CA

CLEANSER, A3AX, 24/21 OZ. CASE

CANS/CASE

BLEACH, LIQUID, 6-1 GAL/CA CASE

CLEANER/DEGREASER,MULTI-SURFAC CASE

E, PINE, 4/1 GAL/CASE

POLISH, STAINLESS STEEL, USDA CASE

APPROVED, 12/18 OZ.

CANS/CASE, OIL BASE

WRAP, PLASTIC FILM, 18X3000' EACH

BAGS, PAPER LAWN & REFUSE, 30 EACH

GALLON, 35"L X 16"W X 12"D,

DUO-37091 OR EQUAL

MOP, 20 OZ, TANGLE FREE DOZ

TAILBAND, 12/CA, WIDE BAND,

LARGE, WILL BE LAUNDERED

GLOVES, TEXTURED, BOX

POWDER-FREE, DISPOSABLE,

NITRILE, BLUE, MEDIUM.

AMBITEX N5201 SERIES OR EQUAL

Qty Unit Price

568. 00

240. 00

33. 00

37. 00

21. 00

46. 00

16. 00

61. 00

88. 00

41. 00

Vendor Item # Exception to Specs

** END OF REPORT - Generated by Kristin Eilers **

Report generated: 10/21/2024 12:12 User: leglO program ID: bqcatrep page

JANITOMAL SUPPLIES - CENTRAL STORES - SPECIAL CONDITIONS

This bid is put out to re-stock the county's Central Stores Department, where commonly usedjanitorial supplies are stored. After the yearly inventory of the Central Stores Department, the items and quantities contained in the bid may be slightly modified if significant adjustments are made to any particular item. This bid is for quarterly orders of goods by purchase order in January 2025, April 2025, July 2025, and October 2025. However, through the course of the year, additional orders may be necessary. Bidders are encouraged to hold their bid pricing for additional orders, but this is not a requirement.

PLEASE MAKE NOTE OF ANY DEVIATION FROM THE BID SPECIFICATIONS

SUCH AS BRAND NAME OR PACKAGING. WE WILL NOT ACCEPT ITEMS

DELIVERED THAT ARE NOT AS PER BID SPECIFICATIONS.

Winning bids will be determined for each individual item. Therefore, several vendors are expected to be awarded a portion of the bid. Samples of products may be requested before an award is made. Material Safety Data Sheets are also required for applicable items.

The contract, if awarded, will be to the lowest responsive/responsible bidder (s) in part of in whole who meet the terms of the specifications. Clinton County guarantees no minimum or maximum purchases or contracts as a result of award of this bid. Clinton County reserves the right to allow all municipal and not for profit organizations authorized under the General Municipal Laws of the State of New York to purchase any goods and/or services awarded by the Clinton County Legislature as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that the extension of such contracts are at the sole discretion of the vendor and the vendor is only bound to any contract between Clinton County and the vendor. Vendor may not look to Clinton County for payment in the event another municipality or authorized entity piggybacks on a Clinton County awarded bid and orders equipment, materials or supplies, but fails to pay for them. Additionally, Clinton County reserves the right to purchase any goods or services included as a part of this bid from any means legally available to it at any time.

The purchase orders for this bid will be placed in January 2025. Delivery is to be within 30 days of the date of the orders.

The county is equipped with a loading dock for larger deliveries. Delivery hours are as follows:

Monday through Friday (except holidays) from 8:00 a. m. to 1 1:00 a.m. or 1 :00 p. m. to 2:30 p.m.

Please call (518) 565-4577 to schedule large deliveries.

All deliveries will be made to the following address:

Clinton County Central Stores Government Center, Basement

13 7 Margaret Street Plattsburgh, NY 12901

Clinton County will NOT pay any type of fuel surcharge on any item or contract.

Quoted pricing should include delivery to Clinton County Central Stores - no additional charges will be paid.

Items that are delivered and received and then deemed to not meet bid specifications will be returned to the bidder at the bidder's expense.

PER LAW - NYCRR PART 221 - ALL

PACKAGING FOR TRASH BAGS AND CAN

LINERS MUST INCLUDE THE FOLLOWING

INFORMATION

Case Count

Bag Dimensions Bag Thickness Case Weight

ANY DELIVERIES MADE WITHOUT THIS

INFORMATION ON THE CASES WILL BE

REFUSED AT THE DOCK.

CLINTON COUNTY

REQUEST FOR BID

This is NOT an order

DATE: October 24, 2024

Bids will be received until

11:00 AM Thursday, November 7, 2024 at the office of the Purchasing Agent.

Quotations are requested for famishing the items described in accordance with the terms set forth herein. ALL QUOTATIONS MUST BE F.O.B. DESTINATION and include cost of boxing and cartage to delivery point stated below.

Clinton County reserves the right to make awards for recycled products wherever the price is reasonably competitive and the quality adequate for the purpose intended.

Reasonably competitive shall mean a comparable recycled product with a cost premium of no greater than ten percent (10%).

If bidders will be bidding on recycled products, please state which items are recycled after price column.

To be delivered to: Clinton Coun Government Center 137 Margaret Street - Basement Plattsburgh, New York 12901

Delivery to be made on or before: see page 2 - General Conditions - Delivery or 60 days from receipt of order.

Signature

Company

Address

Phone #

E-mail:

DATE: BID NAME: JANITORIAL SUPPLIES-

CENTRAL STOKES

BID NUMBER: 37-2024

INFORMATION SHEET

NAME OF BIDDER:

ADDRESS:

TYPE OF ENTITY: Corp. Partnership Individual

If a non publicly owned Corporation:

NAME OF CORPORATION:

List Principal Stockholders (holding over 5% of outstanding shares)

LIST OFFICERS:

LIST DIRECTORS:

DATE OF ORGT^NIZATION:

If a partnership:

PARTNERS:

NAME OF PARTNERSHIP:

DATE OF ORGANIZATION:

*If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York General Business Law must be attached.

NON-COLLUSION BIDDING CERTIFICATE

(a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any other competitor; and

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made by the bidder or will be made to induce any other persons, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

SIGNATURE TITLE

NAME OF FIRM/COMPANY/CORP. AREA CODE & TELEPHONE NO.

STREET ADDRESS DATE

CITY/STATE/ZIPCODE

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the "Act"), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law §103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of "persons" who are engaged in "investment activities in Iran" (both are defined terms in the law) (the "Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act's effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included,. ontbie, ;ProhibJted Entities List, ; ;; ,, ., , ^, ^, , , i;l: , ". :.;-?,"; '^^

During the term of the Contract, should the County receive information that a Bid.der/Contractor is in violation of the above-referenced certification, the County will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the County shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

The County reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractorthat is awarded a contract and subsequently appears on the Prohibited Entities List.

I, he/she is the being duly sworn, deposes and says that of the

Corporation and that neither the Bidder/Contractor nor any proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

SWORN to before me this day of

20_

Notary Public:

BIDDER'S STATEMENT ON SEXUAL HARASSMENT

IN ACCORDANCE WITH NEW YORK STATE FINANCE LAW 139-1

In accordance with State Finance Law §139-1, which generally prohibits the County from entering into contracts pursuant to the bid process with persons who fail to submit a certification affirming compliance with New York Labor Law §201-g, the bidder submits the following certification under the penalty of perjury:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of the Labor Law.

Dated: 20

Name of Bidder

Signature of Authorized Official

Printed or Typed Name of Official and Title

Sworn to before me this day of 20

RESOLUTION

FOR CORPORATE BIDDERS (INCLUDING LIMITED LIABILITY

COMPANIES)

Resolved that be (Individual) authorized to sign and submit the bid or proposal of this corporation for the following project and to include in such bid or proposal the certificate as to non-collusion required by Section 103-D of the General

Municipal Law as the act and deed of such corporation and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the resolution adopted by

Corporation at a meeting of its Board of Directors held on the day of , 20 _ and is still in force and effect on this _ day of

20_.

Secretary

(Seal of Corporation)

REFERENCE SHEET

All bidders will be required to complete this form providing three references of past performance. References should involve project and/or service situations of similar size and scope to this bid. References must have had dealings with the Bidder within the last thirty-six months. The County reserves the right to contact any or all of the references supplied for an evaluation of past performance in order to establish the responsibility of the Bidder before the actual award of the bid and/or contract. Completion of the reference form is required.

If references have been filed with the Clinton County Purchasing Department during the last 12 months, it will not be necessary to complete this form. Indicate filing date on the line provided.

BIDDER'S NAME:

DATE FILED:

Reference's Name:

Address:

Telephone: Contact Person:

Reference's Name:

Address:

Telephone: Contact Person:

Reference's Name:

Address:

Telephone: Contact Person:

Reference's Name:

Address:

Telephone: Contact Person: