2025_Ind_Specialty_Gases_Specifications.pdf
PDF 97 KB Posted
- Attached to
- INDUSTRIAL & SPECIALTY GASES AND CYLINDER RENTAL
- Solicitation number
- RFQ194595
- Issued by
- Santa Clara County, California
About this file
This is a Scope Summary document for Industrial & Specialty Gases and Cylinder Rental issued by the City of Palo Alto for its Regional Water Quality Control Plant. The City is seeking quotations from qualified industrial and specialty gas distributors to provide cylinder rentals for maintenance and laboratory departments. The scope requires gas deliveries to the treatment facility located at 2501 Embarcadero Way, with specific requirements including delivery within 72 hours of order placement, a distribution center within 50 miles of Palo Alto, and inclusion of certification of quality and Material Safety Data Sheets with each delivery.
The document outlines detailed requirements for cylinder marking, inventory management, and customer service. Vendors must provide part numbers, gas descriptions with purity percentages, and manufacturer information on all cylinders. The supplier will be responsible for quarterly inventory checks, removing faulty tanks from service, and maintaining three contact points for sales, billing, and technical issues. Quotations must include part numbers, descriptions, unit prices, and monthly/daily rental charges for various cylinder types, with flexibility to propose alternative container sizes if the exact specifications cannot be met.
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Other files
| File | Type | Posted |
|---|---|---|
| INDUSTRIAL_&_SPECIALTY_GASES_AND_CYLINDER_RENTAL.pdf | ||
| RFQ_BID_FORM-GOODS_194595.docx | DOCX document | |
| Insurance_Requirements_Exhibit-Gen_Revised_April_9,2025-Final.pdf |
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Text version
INDUSTRIAL & SPECIALTY GASES AND CYLINDER RENTAL
Scope Summary
Background
The City of Palo Alto, located about 30 miles south of San Francisco, operates a regional advanced wastewater treatment facility. The City is seeking quotations from qualified industrial and specialty gas distributors that can provide cylinder rentals for our maintenance and laboratory departments. Gas must be available in the designated purity and sized tanks described in the scope. The company must be able to provide both efficient turn- around times and have good customer service.
Scope of Work
Deliveries:
1. All deliveries will be made to The Regional Water Quality Control Plant – Stores, 2501 Embarcadero Way, Palo Alto, CA 94303. Driver will then be instructed to drop-off at any of the following locations within the Plant, Laboratory, Maintenance building or Incinerator building.
2. Vendor must have a distribution center within 50 miles from Palo Alto.
3. Certification of quality must be included with each delivery.
4. Material Safety Data Sheet (MSDS) must be included with each delivery.
5. Delivery shall be made within 72 hours of any order placed by phone during the period of the contract.
6. Delivery must be released to plant personnel.
Cylinder Requirements:
All cylinders must be clearly marked with the following:
1. Part Numbers (indicating size or sizes)
2. Description along with % purity and % mix, if any.
3. Name of manufacturer/Supplier
Cylinder and Tank Inventory:
1. Inventory on the cylinder/tanks needs to be taken by supplier every three (3) months to maintain an equitable record of our mutual inventories and will need to be approved & acknowledged by a WQCP Supervisor or designee.
2. Faulty tanks need to be taken out of service with proof that they are either repaired or functioning correctly before being placed back into distribution.
Customer service:
1. All calls or emails should be followed up within 24 hours during business days.
2. Three contacts should be provided for sales, billing and technical issues.
Information to be included with quotation:
Include the Part Numbers (with size or sizes), Description (with purity/% mix), unit price, Rental charge per month/day (Liquid cylinder, compressed cylinder, etc.).
If product is not available in required container size, indicate size available and quote accordingly.
File details come from the government source that posted it. Updated .