2025 EDG Global Repair Contract SOW.pdf

Statement of Work for

US Navy Submarine Emergency Diesel Generator (EDG) Fairbanks Morse Opposed Piston

(FMOP) Global Repair Services

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of

Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 422, which is responsible for execution of the Submarine Diesel Readiness & Sustainment Program.

1.0.2 This contract is for non-personal services. It does not create employment rights with the

U.S. Government whether actual, inherent, or implied.

1.0.3 Government / Contractor Relationship

(a) The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

(b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as

Contractor employees in telephone conversations and in formal and informal written correspondence.

(c) Contractor personnel under this Contract shall not engage in any of the inherently governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

(d) Employee Relationship:

1) The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the

Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(f) Notice: It is the Contractor's, as well as the Government's, responsibility to monitor

Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor shall notify the Contracting Officer in writing via letter or email within 3 calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each

Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

2) The Contracting Officer will, within 5 calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the

Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

Due to high rates of failure of Fairbanks Morse Opposed Piston (FMOP) engines in submarine Emergency Diesel Generator (EDG) applications and the need of the fleet to restore the engines to reliable service as quickly as possible, a contract to procure repairs on an emergent basis is required. To address this urgent need, a standing contract to conduct failure analysis & root cause determination efforts and develop resultant scopes of repair on an emergent basis is needed. Technical support and coordination of repairs falls within the responsibility of the In-Service Engineering Agent (ISEA) located at Naval Surface

Warfare Center Philadelphia Division, Philadelphia, PA. The ISEA manages diesel engine programs by ship class and engine type. The ISEA reports to the technical warrant holder in NAVSEA 05 for all diesel engine-related technical matters. In most cases of submarine diesel engine repairs, Original Equipment Manufacturer (OEM) proprietary procedures and technical data is required to fully determine the root cause of the failure and the extent of repairs required. Further, OEM proprietary procedures are required to identify and correct non-conformances that cannot be identified with existing Navy technical documentation.

Additionally, the expertise and experience of certified OEM technicians fills the manpower and knowledge gap that limits the timeliness and effectiveness of failure analysis, damage assessment and repair scoping efforts accomplished by other entities. And finally, having a contract in place to address emergent EDG failures of the submarine fleet in a timely manner that ensures the return to service of disabled submarine EDGs as quickly as possible answers an urgent submarine fleet need that the ISEA has been directed to address and rectify.

1.2 SCOPE OF WORK

In support of NSWCPD’s mission as US Navy Submarine EDG ISEA, this Statement of

Work (SOW) describes services to be applied via task orders (TOs) detailing specific support requirements within the scope of this SOW to assist NSWCPD with effective ISEA mission execution. The overall scope of this SOW is to provide US Navy Submarine EDG

OEM services to perform damage assessment and failure analysis efforts, develop repair specifications based on failure analysis and damage assessment efforts, and provide emergent technical support on US Navy Submarine EDG diesel engines and support systems. This support is applicable to the following ship classes:

SSBN/SSGN 726 Class EDG – 720 RPM, 1200/1300 eKW

SSN 688 Class EDG – 720 RPM, 800/850 eKW

SSN 21 Class EDG – 900 RPM, 1000/1065 eKW

The contractor shall provide all services, personnel, facilities, expertise, supplies and parts/materials necessary to effectively execute the tasks listed herein.

2.0 APPLICABLE DOCUMENTS

2.1 NAVSEA S9312-AH-MMA-010, Technical Manual for Emergency Diesel Generator Set

Submarine, 38ND8-1/8 – Description, Operation and Maintenance

2.2 NAVSEA S9312-AH-MMA-020, Technical Manual for Emergency Diesel Generator Set

Submarine, 38ND8-1/8 – Troubleshooting, Corrective Maintenance, Parts Breakdown and Installation

2.3 NAVSEA S9312-AH-MMA-040, Technical Manual for 8-Cylinder 800/850 KW

Generator, Exciter and Voltage Regulator

2.4 NAVSEA S9312-AH-MMA-050, Technical Manual for 12-Cylinder 1200/1300 KW

2.5 NAVSEA S9312-AH-MMA-060, Technical Manual for 8-Cylinder 1000/1065 KW

2.6 NAVSEA S9233-DP-HBK-010, Technical Manual for Fairbanks Morse 38 8-1/8 Series

Main Bearing Bore, Block Repair and Crankshaft Inspection Handbook

2.7 NAVSEA S9311-DM-HBK-010, Technical Manual for US Navy Diesel Engines

Fairbanks Morse Opposed Piston Model 12-38ND 8 1/8 LSD 41/49 Class Ships

NAVSEA Handbook Standardized Maintenance Procedures

2.8 NAVSEA S9310-AC-HBK-010, Technical Manual for Commutator/Slip Ring

Maintenance Handbook

2.9 NAVSEA Standard Items

2.10 Naval Ships Technical Manual, Chapter 075 – Fasteners

2.11 Naval Ships Technical Manual, Chapter 220 - Diesel Jacket Water

2.12 Naval Ships Technical Manual, Chapter 233 – Diesel Engines

2.13 Naval Ships Technical Manual, Chapter 262 – Lubricating Oils, Greases, Specialty

Lubricants and Lubrication Systems

2.14 Naval Ships Technical Manual, Chapter 505 – Piping Systems

2.15 Naval Ships Technical Manual, Chapter 541 – Ship Fuel and Fuel Systems

2.16 Flush SSN 688 Class Fairbanks Morse 38ND 8-1/8 Diesel Generator Engine Lubricating

Oil System and Engine, S9233-DM-HBK-010-005

2.17 Flush SSBN/SSGN 726 Class Fairbanks Morse 38ND 8-1/8 Diesel Generator Engine

Lubricating Oil System and Engine, S9233-DM-HBK-010-003

The Contractor shall reference and utilize the latest available versions of the aforementioned documents when performing tasks within this SOW.

These documents can be referenced at: https://mercury.tdmis.navy.mil

3.0. REQUIREMENTS

Within the scope of this contract, the contractor shall provide engineering, technical, field service, program and logistics support necessary to support NSWCPD’s efforts to effectively execute the

Submarine Diesel Readiness & Sustainment Program. Major functions the contractor will be expected to perform include:

3.1 FAILURE ANALYSIS/DAMAGE ASSESSMENT/REPAIR PREPARATION

3.1.1 The contractor shall provide qualified technical personnel to accomplish failure analysis, damage assessment, repair scoping and repairs incidental to failure analysis/damage assessment efforts on submarine EDGs and associated support systems. These efforts will include both on-site and remote technical services to support the submarine fleet. Specific requirements will be provided in individual

TOs, but the contractor can be expected to provide the following efforts in support https://mercury.tdmis.navy.mil/ of failure analysis events:

Technical oversight

Equipment & component disassembly

Material inspection

Engineering and root cause analysis

Troubleshooting

Technical documentation review

Machinery history review

Damage assessment

Repair scoping/development of repair specifications

Repair preparation

Repairs incidental to failure analysis/damage assessment

3.1.2 Specific guidance for failure analysis, damage assessment and/or repair preparation efforts will be provided via individual task orders.

3.2 COMPONENT and SUBASSEMBLY REFURBISHMENT

3.2.1 The contractor shall provide qualified technical personnel to accomplish the refurbishment of submarine EDG components and subassemblies. Items to be refurbished include, but are not limited to, the following EDG components and subassemblies:

Axial Flow Blowers

Attached pumps

Coolers / Heat Exchangers

Gear train components

Coupling assemblies

Vertical drive assemblies

Flexible coupling assemblies

Generator pedestal bearing assemblies

3.2.2 Specific guidance for component and subassembly overhaul and/or refurbishment will be provided via individual task orders.

3.3 MINOR REPAIRS TO ENGINES, GENERATORS and SUPPORT SYSTEMS

3.3.1 The contractor shall provide qualified technical personnel to accomplish emergent minor repairs to EDG engines and generators.

3.3.2 Representative minor repairs include, but are not limited to, the following:

Main and connecting rod bearing replacement

Main/rod bearing failure repairs

Crankshaft journal reconditioning after bearing failure

Fuel injection system component replacement/repair

Engine/generator alignment

Generator air cooler repair/cleaning/descaling

Generator cleaning & drying

Generator slip ring repairs

Generator pedestal bearing replacement/repair

Lube oil and jacket water cooler repair/cleaning

3.3.3 Specific guidance for repairs to engines, generators and support systems will be provided via individual task orders

3.4 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and

Obsolete Materials or Components

3.4.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

4.0 DELIVERABLES AND DATA REQUIREMENTS

4.1 General

All products, documentation, data files and masters for products/reports etc. developed to support this requirement are the property of the Government and shall be turned over to

NSWCPD upon request or at the completion of the order. Deliverables shall be developed and submitted in accordance with the Contract Data Requirements Lists (CDRLs) and the specific requirements of each TO. Both electronic and hard copy deliverables may be required. Work products shall be submitted in media (e.g., DOC, XLS, PDF, etc.) as mutually agreed upon prior to submission. Unless otherwise specified, deliverable products may be in contractor format.

4.2 Acceptance Criteria

Final inspection and acceptance of all work, reports, and other deliverables will be performed by the Government’s Subject Matter Expert (SME) at the place of delivery.

General quality measures, as set forth below, will be applied to each work product delivered under this SOW.

4.2.1 Accuracy - Deliverables shall be accurate in presentation, technical content, and adherence to accepted elements of style.

4.2.2 Clarity – Deliverables shall be clear and concise. Any/all diagrams/text shall be easy to understand and be relevant to the supporting narrative.

4.2.3 Consistency to Requirements - All deliverables must satisfy the general requirements of this statement of work as well as the specific requirements of each

TO.

4.2.4 File Editing - All electronic text and diagrammatic files shall be editable by the

Government unless otherwise agreed.

4.2.5 Timeliness - Deliverables shall be submitted on or before the due date specified by the Government.

4.3 The contractor shall provide the following deliverables during the execution of this contract.

The specific requirements for each deliverable are provided in applicable Contract Data

Requirements Lists (CDRLs).

4.3.1 Contract Status Report (CDRL A001)

4.3.1.1 The contractor shall provide a monthly progress report, which shall briefly describe the work performed during each reporting period together with significant results thereof. This report will describe any problems encountered and propose solutions for their resolution. The report shall further provide the current technical and financial status of the effort.

Informal appendices shall be included as necessary or required in the scope of work. For cost plus fixed fee (CPFF) orders, the report shall also include the number of man-hours expended by labor category during the reporting period (including a list of specific contractor personnel who are part of the labor category), man-hours expended during the reporting period and cumulatively, Other Direct Costs (ODCs) expended during the reporting period and cumulatively, percent expended and the miscellaneous support costs incurred during the reporting period and cumulatively. Any subcontractor technical progress and financial expenditures shall be reported separately as attachments to the contractor’s progress report. The contractor’s Monthly Status Report shall contain a Burn Rate Analysis as well as Incurred Cost Report updated monthly. The format for Burn Rate

Analysis and Incurred Cost Report shall be IAW the Government provided templates provided in Section J of the contract.

4.3.1.2 This report shall reflect both prime and subcontractor data, if applicable, and at the same level of detail.

4.3.1.3 Submission of the report shall be done via electronic mail to the

Contracting Officer’s Representative (COR) and the Subject Matter Expert

(SME no later than the 15th day of each month. While the Contractor’s format is acceptable, the Government’s approval must be received in writing from the COR within 5 business days before formal submission.

4.3.2 Travel Report (CDRL A002)

4.3.2.1 The contractor shall develop and submit a report for each trip or travel occurrence conducted in support of this contract. Travel reports shall include sufficient information from the trip or travel occurrence as is necessary to effectively communicate the details and results from the travel conducted. At a minimum, each travel report shall include the following information:

Trip Purpose

Place(s) visited

Contractor personnel making trip

Personnel contacted

Travel dates

Background

As-found conditions & Observations

Actions Taken

Conclusions & recommendations

4.3.2.2 This report shall reflect both prime and subcontractor data, if applicable, at the same level of detail.

4.3.2.3 Submission of this report shall be done via e-mail to the COR and SME.

Travel reports shall be submitted no later than 10 business days after completion of each travel occurrence. While the Contractor’s format is acceptable, the Government’s approval must be received in writing from the COR within 5 business days before formal submission.

4.3.3 Contractor’s Personnel Roster (CDRL A003)

4.3.3.1 The contractor shall develop and submit a personnel roster that lists all contractor assigned to support this contract. The roster shall identify the following for each employee:

Contractor name (last name first, first name, middle initial)

Title/Code

Phone number

Email address

Physical work address

Contracting supervisor

Government support POC

Key/non-key designation

Common Access Card (CAC) status, issue date and expiration date

(as applicable)

4.3.3.2 The roster shall identify the following security clearance information for each employee:

Date and place of birth

Level of security clearance

Issue date/expiration date

Security clearance validated by Contractor’s Facility Security

Officer (FSO), including FSO name, phone and email address

4.3.3.3 Initial submission of the report shall be no later than 10 business days after contract award. Updates shall be provided on a monthly basis when personnel changes are made.

4.3.3.4 This report shall reflect both prime and subcontractor data, if applicable, at the same level of detail.

4.3.3.5 This report shall be delivered electronically, unless otherwise stated, and while the Contractor’s format is acceptable, the Government’s approval is required from the COR.

4.3.4 Project Planning Chart (CDRL A004)

4.3.4.1 The contractor shall develop and submit a Project Planning Chart for each

TO assigned under this contractor. The Project Planning Chart shall graphically depict the schedule and actual progress of work on a specific

TO. The Project Planning Chart shall contain the following information at a minimum:

Contract and TO Number

TO Period of Performance

Task Critical Milestones

Project Tasks and Subtasks, rolled up to the milestone level

Scheduled and Actual Starting Dates for each task and subtask

Scheduled and Actual Completion Dates for each task and subtask

Duration for each task and subtask

Predecessor/successor relationship for each task and subtask

Percentage complete for each task, subtask, milestone and for the overall TO

4.3.4.2 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3.4.3 Submission of this CDRL shall be done via electronic mail to the COR and the SME no later than the 15th day of each month. While the Contractor’s format is acceptable, the Government’s approval must be received in writing from the COR within 5 business days before formal submission.

4.3.5 Condition Found Report (CDRL A005)

4.3.5.1 The Condition Found Report (CFR) shall be used as a means to communicate conditions found during Task Order execution. Additionally, CFRs shall be used to identify needed repairs and recommended corrective action for work discovered during the execution of Task Orders awarded under this contract that is not covered by the Task Order statement of work.

4.3.5.2 This report shall reflect both prime and subcontractor data if applicable at

4.3.6 Government Furnished Property (GFP) Inventory Baseline Report (CDRL A006)

4.3.6.1 The GFP Inventory Baseline Report is required when GFP is provided.

4.3.6.2 This report shall reflect both prime and subcontractor data if applicable at

4.3.7 Government Furnished Property (GFP) Inventory Final Report (CDRL A007)

4.3.7.1 The GFP Inventory Final Report is required as a follow-on to the GFP

Inventory Baseline Report, when applicable.

4.3.7.2 This report shall reflect both prime and subcontractor data if applicable at

4.3.8 Technical Reports (CDRL A008)

4.3.8.1 All other deliverables and data items submitted as part of TO’s awarded under this contract (not covered by another CDRL) shall be submitted as technical reports. The format of each technical report shall be mutually agreed to prior to first submission. Each technical report shall contain a cover letter describing the contents of the deliverable, and shall contain a unique identifier which references the task instruction number, unique deliverable serial number, date of submission and revision (if applicable).

4.3.8.2 This report shall reflect both prime and subcontractor data if applicable at

5.0 SECURITY REQUIREMENTS

5.1 The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; DoD Cyber Awareness Challenge;

Combatting Human Trafficking; Records Management in the DON: Everyone's

Responsibility; Training and Readiness: The Active Shooter; Constitution Day; NAVSEA

Introduction to Controlled Unclassified Information; Operations Security (OPSEC);

NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information

(PII) Awareness Training; and NAVSEA Physical Security training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.2 In accordance with the 32 CFR Part 117, Contractor personnel that require access to

Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 by the Vetting Risk Operations Center

(VROC). An interim clearance is granted by VROC and recorded in the Defense

Information System for Security (DISS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility, have made an unfavorable determination access will be denied. For Common Access Card (CAC) you must have an open investigation and or favorable adjusted investigation. Interim security clearance are acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS.

5.3 Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must

5.3 Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United

States Passport or naturalization certificate and state issued ID to the NSWCPD Security

Officer at the time of badge request to verify citizenship. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.4 Vetting through the National Crime Information Center, Sex Offender Registry, and the

Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation. Any contractor that has unfavorable information that has not been favorably adjudicated by Department of Defense Central Adjudication Facility (DOD

CAF) will not be issued a badge.

5.5 This effort may require access to classified information up to the SECRET level. No classified data will be generated or stored by the Contractor during execution of task orders under this contract. The Contractor is required to have and maintain SECRET clearances for personnel who may access classified areas, such that personnel access to government facilities and ships is not delayed. The requirements of the attached DD Form 254 apply

(see Section J of the contract).

5.6 The Contractor is required to maintain a Facility Security Clearance (FCL) ) in accordance with the DD254 to perform certain work under the contract. Although it is not required at time of award, it shall be obtained within 90 DAYS after award. Otherwise the Government will have no obligation to continue ordering work under the contract and may not exercise any of the available options.

5.7 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part

117), and (3) assure compliance with any written instructions from the NSWCPD, Security

Office, Code 1051.

5.8 The contractor shall forward signed copies of DD254s provided to subcontractors to the

Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.9 The contractor shall direct the subcontractor to obtain approval, through the prime

Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.10 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

Additional information related to the facility clearance process can be obtained by visiting www.dss.mil or http://www.dss.mil/isec/pcl_index.htm.

5.11 OPERATIONS SECURITY (OPSEC)

5.11.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD)

Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD

Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt.

During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security

Agency. Questions concerning these requirements shall be directed to the PCO.

5.11.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and

Organizations. Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer.

Component/System outside storage, staging, and test areas shall be shielded and/or obscured from public view wherever physically possible.

5.11.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.11.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business

Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant https://mcas-proxyweb.mcas-gov.us/certificate-checker?login=false&originalUrl=http%3A%2F%2Fwww.dss.mil.mcas-gov.us%2Fisec%2Fpcl_index.htm%3FMcasTsid%3D15600&McasCSRF=8459140ab2fe0fb93583d2f4019a05f5be33a0b463e269f94c9d67eb282ddcae

Security Office and/or the Naval Criminal Investigative Service, and the NSWC

PD Security Division (Code 105).

5.12 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED

INFORMATION (CUI)

5.12.1 Controlled Unclassified Information (CUI) associated with this BOA/ Task Orders must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent

Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this BOA/ Task Orders by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

6.0 PLACE OF PERFORMANCE

6.1 The primary place of performance for Task Orders issued under this contract will be at the

Contractor’s facilities and submarine fleet concentration areas and/or repair facilities in the continental United States (CONUS) and shipboard locations outside of the continental

United States (OCONUS). It is estimated that 10% of the work will occur at the contractor’s facilities and 90% of the work will occur shipboard and/or at ship homeport locations and submarine repair facilities.

7.0 TRAVEL

7.1 The contractor will be required to travel periodically in support of TO’s issued under this contract. Travel will be to Naval shipyards and submarine repair/refit facilities, Naval activities and bases, commercial industrial areas, and the facilities of other contractors, corporations and businesses associated with each particular task. Ships visits may be accomplished during industrial repair availabilities and may require isolated underway periods. Anticipated travel locations include various CONUS and OCONUS locations, including but not limited to: Groton, CT, Portsmouth, NH, Norfolk, VA, Kings Bay, GA, Bangor, WA, San Diego, CA, Pearl Harbor HI, Bahrain, Guam, Japan, Philippines and

Diego Garcia. Notional travel requirements for the entire contract period of performance are detailed in Table 1. The contractor shall make their own travel arrangements and process their own clearance data/messages required for admission to appropriate facilities.

Location Trip Purpose Number of

Individuals

Number of Days Number of Trips

Groton, CT Failure analysis/damage assessment/minor repairs

2 14 2

Portsmouth, NH Failure analysis/damage assessment/minor repairs

2 14 5

Norfolk, VA Failure analysis/damage assessment/minor repairs

2 14 2

Kings Bay, GA Failure analysis/damage assessment/minor repairs

2 14 5

Bangor, WA Failure analysis/damage assessment/minor repairs

2 14 5

San Diego, CA Failure analysis/damage assessment/minor repairs

2 14 2

Pearl Harbor, HI Failure analysis/damage assessment/minor repairs

2 21 2

Guam Failure analysis/damage assessment/minor repairs

2 21 5

Sasebo, Japan Failure analysis/damage assessment/minor repairs

2 21 2

Subic Bay, Philippines

Failure analysis/damage assessment/minor repairs

2 21 2

Diego Garcia Failure analysis/damage assessment/minor repairs

2 21 3

Table 1 – Estimated Travel Requirements

7.2 The frequency and duration of travel required will vary as program requirements dictate and will be determined by the contractor at the Task Order level. The number of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved before travel occurs. Approval may be via email by the Contracting Officer (PCO), the Contacting Officer’s Representative (COR).

7.2.1 Before initiating any travel the Contractor(s) shall submit a detailed and fully-burdened estimate that includes the number of employees traveling, their expected travel costs for airfare, lodging, per diem, rental car, taxi/mileage and any other costs or actions requiring approval. The travel estimate shall be submitted to the

Contracting Officer's Representative (COR) and Contract Specialist. Actual costs resulting from the performance of travel requirements shall be reported as part of the Contract Status Report (CDRL A001). The reportable cost shall also be traceable to the Contractor's invoice.

7.3 All travel shall be conducted in accordance with FAR 31.205-46 - Travel Costs and B-231-

H001 - Travel Costs (NAVSEA). The Contractor shall submit travel reports in accordance with the requirements of CDRL A002.

7.4 Travel Costs: The current maximum per diem rates are set forth in: (i) Federal Travel

Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for overseas non-foreign areas (e.g. Alaska, Hawaii, Guam, Puerto Rico, etc.); and (iii)

Department of State-prescribed rates for foreign overseas locations.

8.0 GOVERNMENT FURNISHED PROPERTY

8.1 GFP may be required for tasks under this SOW and will be identified at the Task Order level when applicable. All GFP is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this SOW. Accountability for Government Property issued under future Task Orders shall be managed in accordance with FAR Part 45 and DFARS

Part 245 as well as the Government Property clauses in this BOA whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract.

8.2 Additional Government Property accountability requirements are outlined in the following

Directives and Instructions and shall be adhered to as applicable:

DODI 4161.02, Accountability & Management of Government Contract Property

DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material

Returns, Retention and Disposition

DODI 5000.64, Accountability & Management of DoD Equipment and Other

Accountable Property

OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished

Material Management

SECNAVINST 5200.43A, Property Management

8.3 Reporting: The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the

Contractor to report receipt of all GFP using the PIEE GFP Module.

8.4 Shipping Notification: FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.5 Inventory Reporting: FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define

“periodically,” SECNAVINST5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to CDRL A007 – GFP

Inventory Baseline Report and CDRL A008 – GFP Inventory Final Report, when these

CDRLs are invoked at the Task Order level. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/416102p.pdf?ver=2019-04-15-094502-563 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/414001p.pdf?ver=2019-03-06-083517-007 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500064p.pdf?ver=2019-06-10-100933-460 https://www.secnav.navy.mil/doni/Directives/04000%20Logistical%20Support%20and%20Services/04-400%20Supply%20and%20Material%20Services/4440.26B.pdf https://www.secnav.navy.mil/doni/Directives/05000%20General%20Management%20Security%20and%20Safety%20Services/05-200%20Management%20Program%20and%20Techniques%20Services/5200.43A.pdf

8.6 Lost, Damaged or Stolen GFP Reporting: FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the

PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.7 Excess Property Reporting: SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing. Recovering excess property from the Contractor via the Plant

Clearance Automated Reutilization Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.8 Property Disposition: Government Property Distribution shall be in line with FAR 52.245-

1(j). The contractor shall provide a written notice to the Contracting Officer when property held under Task Orders, awarded under this BOA, has not been used in 100 calendar days.

All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the

Contacting Officer and the Accountable Property Officer. Property disposition instructions will be provided at the Task Order level when applicable.

8.9 Issuance of the DD 1149, “Requisition and Invoice/Shipping Document”: The contractor must obtain a DD-1149 before removing any Government Furnished Property, including

Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. All GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.

8.10 Contract Closeout Reporting: DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the

Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the Contractor is maintained. Government Furnished Materials Reporting:

The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFM module of the PIEE system IAW DFARS

252.211-7007 and PGI 245.103-72 for the purpose of accountability.

9.0 GOVERNMENT FURNISHED INFORMATION (GFI)

9.1 GFI may be provided to the contractor at the TO level when necessary and pertinent to the subject of the individual TO.

9.2 GFI is for informational purposes and use by the Contractor is optional.

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract and for work within the scope of the Statement of Work shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $15,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the

Contracting Officer's Representative (COR), and shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing.

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Non-Electronic Materiel

11.1.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

11.1.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.1.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.1.1.3 Contractor shall notify the contracting officer when critical or high risk materiel cannot be obtained from an authorized supplier

11.1.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier.

11.1.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 PERSONNEL REQUIREMENTS

12.1 The contractor shall be responsible for the employment of trained and technically qualified personnel to perform the technical efforts described herein. In addition, the contractor is responsible for organizational and administrative controls necessary to ensure that performance meets or exceeds all contract specification requirements and those set forth in the contract.

12.2 In the performance of these efforts, the Contractor shall staff the following non-key positions with qualified individuals:

NSWCPD Labor

Category Title eCRAFT Title eCRAFT Code

Program Manager Program/Project Manager II MANP2

FMOP Engine Line

Manager Engineer, Systems III ESY3

Analytical Engineer Engineer, Design III ED3

Pro Field Service

Technician Engineering Technician VI 30086

Senior Field Service

Technician

Engineering Technician IV 30084

Field Service

Technician

Engineering Technician II 30082

Mechanic Machinery Maintenance

Mechanic 23530

Travel Labor N/A N/A

Table 2 – Labor Category Crosswalk to eCRAFT

12.2 All persons proposed in all labor categories with a reasonable expectation to conduct onboard failure analysis and repair efforts shall, at the time of proposal submission, be U.S.

citizens possessing a favorable Defense Counterintelligence and Security Agency (DCSA) adjudication or hold an active Defense Biometric Identification System (DBIDS) credential.

12.3 The Government reserves the right, during the life of this contract, to request work histories on any contractor employees for the purposes of verifying compliance with this requirement. Personnel assigned to or utilized by the contractor in the performance of this contract shall be fully capable of performing the contemplated functions of the respective labor categories in an efficient, reliable and professional manner.

12.4 If the contracting officer questions the qualifications or competence of any person performing under the contract, the burden shall be on the contractor to confirm that the person in question is qualified as prescribed herein.

12.5 The level of effort for the performance of the resultant Contract is based on the labor categories and hours per year indicated in Table 2, which represents the annual anticipated level of effort (LOE) for cost plus fixed fee (CPFF) efforts to be provided under this contract.

NSWCPD Labor

Category Title

Gov’t Site

Hours

Gov’t Site

OT Hours

Gov’t Site

PT Hours

KTR Site

Hours

KTR Site

OT Hours

KTR

Site PT

Hours

Program Manager 0 0 0 240 24 24

Analytical Engineer 0 0 0 360 36 36

FMOP 8 1/8 Engine Line

Manager 0 0 0 240 24 24

Pro Field Service

Technician 720 360 432 80 40 48

Senior Field Service

Technician 720 360 432 80 40 48

Field Service Technician 1440 720 864 160 80 96

Mechanic 720 360 432 80 40 48

Labor in support of travel* 0 0 0 240 0 0

Total Hours Per Year 3,600 1,800 2,160 1,480 284 324

*This labor category represents the travel time associated with the above seven (7) labor categories.

Table 3 - Annual Level of Effort Requirements

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING

(ECRAFT) SYSTEM

13.1 In addition to the requirements of Clause C-237-W001 “Electronic Cost Reporting and

Financial Tracking (eCRAFT) System Reporting (NAVSEA)”, the contractor is required to provide supporting accounting system reports, at the Contracting Officer’s request, based on the review of the invoice documentation submitted to eCRAFT. This documentation will include reports such as the Job Summary Report (or equivalent), Labor

Distribution Report (or equivalent), and General Ledger Detail Report (or equivalent). Supporting labor data provided must include unburdened direct labor rates for each employee and labor category. Cost breakdowns for ODCs, Materials, travel and other non-labor costs must be at the transactional level in sufficient detail so the Government can review allocability to the contract/task order. Indirect costs allocated to direct costs must be shown at the lowest level of detail sufficient to reconcile each indirect rate to the appropriate allocation base.

13.2 On invoices containing subcontractor costs, the prime contractor agrees, at the Contracting

Officer’s request, to attach as supporting documentation all invoices received from subcontractors, unless the subcontractor submits invoices directly to the CO and

COR. This requirement applies to all subcontract types (Cost, FFP, etc.).

14.0 SPECIAL REQUIREMENTS

14.1 The Prime Contractor shall provide its Quality Management System (QMS) Level 1 and

Level 2 Procedures meeting the requirements of ASQ/ANSI/ISO 9001:2015.

14.2 The Contractor shall adhere to the requirements of the latest NAVSEA Standard Items relevant to the requirements of the SOW.

End of Statement of Work