2025.466 RFA BLOCK SERVICES JULY - AUGUST 2025.pdf

Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR APPLICATION

COVER SHEET

RFA Issue Date : July 18, 2025

RFA Number: RFA-MR-2025.466 RFA Title: CHILD WELFARE BLOCK GRANT RFA PROGRAM

Questions due: July 30, 2025 2PM MST

Application will be received until: Applications will be accepted until

August 15, 2025 5PM

**Please note that this is for Block Funded Services only**

Applications will be received at: https://www.bidnetdirect.com/colorado/adams-county

For additional information please contact: MICHELE RIGGIN, Contract Specialist I Email Address: MRIGGIN@adcogov.org

Documents included in this package: Application Instructions

General Terms and Conditions

Scope of Work (SOW)/ Specifications

Submission Check List

Contractor’s Statement

Reference Form

Term of Acceptance Form

Attachment A– Sample Agreement

Attachment B- RFA Block Application https://www.bidnetdirect.com/colorado/adams-county mailto:MRIGGIN@adcogov.org

4430 South Adams County Parkway Brighton, Colorado 80601

APPLICATION INSTRUCTIONS

1. The Adams County Board of Commissioners by and through its Purchasing Division of the Finance Department is accepting applications from potential providers who are qualified to offer services for the Block Services Program in the following categories for children and families involved in the child welfare system.

• Substance Monitoring Services

• Youth Intervention Services

• Answering Service

• Cleaning Service

2. SUBMISSION OF APPLICATIONS: This Application is open-ended and will remain in effect until rescinded. Applications will be accepted on an ongoing basis until further notice. Adams County will only accept electronic submittals. Applications can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. The Adams County Board of County Commissioners by and through its Purchasing Division of the

Finance Department is accepting applications for CHILD WELFARE BLOCK GRANT RFA PROGRAM.

4. All documents related to this RFA will be posted on the Bidnet System at:

4.1. Interested parties must register with this service to receive these documents.

5. CONTRACTUAL OBLIGATIONS

5.1. The successful Contractor will be required to sign an Agreement substantially similar to the

Agreement form in Attachment A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

5.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

5.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

5.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, illegal aliens, equal opportunity, non-appropriation, and termination.

5.5. Contractor’s Response must state its willingness to enter into the form Agreement or

Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

5.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

5.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

6. METHOD OF AWARD: It is the intent of the County to award Agreements to the Contractor who provides the best value for Adams County. An applicant may receive multiple Agreements for services applied for.

6.1. Evaluation criteria, other than costs, are evaluated first. After rating the written responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualification and financial condition of the Contractor, risk, and incentives.

6.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of contractors to provide an oral presentation.

6.3. The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from responses submitted, or from discussions with other Contractors.

Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

6.4. Questions which arise during the Response preparation period regarding issues around this

Solicitation, purchasing and/or award should be directed, via e-mail, to Michele Riggin, Contract Specialist I, Purchasing Division, Adams County, MRiggin@adcogov.org. The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

7. Any official interpretation of this RFA must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

8. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

mailto:MRiggin@adcogov.org

9. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments.

Adams County shall not be liable for any costs or damages incurred by any other entity.

10. BUDGET: Budget will not be disclosed.

11. DEBARMENT: By submitting this application, the Contractor warrants and certifies they are eligible to submit an application because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

11.1. The Contractor must hold a current and active Unique Identifier Number through sam.gov.

Applicant must submit proof of active registration with proposal submittal. If proof of active registration is not provided- proposal submittal will be deemed not responsive.

https://sam.gov/

4430 South Adams County Parkway Brighton, Colorado 80601

GENERAL TERMS AND CONDITIONS

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, applications, qualifications and quotations (hereinafter referred to as “Application” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Applications, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF APPLICATION

2.1. GENERAL CONDITIONS: Contractors are required to submit their Applications in accordance with the following expressed conditions:

2.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation. No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

2.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Contractors are required to state exactly what they intend to furnish to the County in their Application and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Application, it shall be construed that the Contractor’s Application fully complies with all conditions identified in this Solicitation.

3. EQUAL OPPORTUNITY: The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, age, race, color, religion, marital status, disability, sex, national origin, gender identity, gender expression, or any other characteristic barred by law and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture Application, or an Application involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. COLORADO OPEN RECORDS ACT: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S. 24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Contractor contemplating submitting an Application under this Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Applications are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. Addenda: contractor is responsible for obtaining and acknowledging all subsequent addenda via the rocky mountain e-purchasing system (bidnet). Failure to submit any and all subsequent addendum/addenda may deem the contractor non-responsive. Each and every addendum to be separately acknowledged.

5.2. Prices contained in application - discounts, taxes, collusion

5.2.1. The contractor agrees to hold submitted prices up to 120 days after bid due date.

5.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Applications;

discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date.

Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING APPLICATION

Contractor, by affixing its signature to this Solicitation, certifies that its Application is made without previous understanding, agreement, or connection either with any persons, firms or corporations making an Application for the same items, or with the County. The Contractor also certifies that its Application is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

To ensure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF APPLICATION

7.1. PREPARATION

7.1.1. The Application must be typed or legibly printed in ink. The use of erasable ink is not permitted. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

7.1.2. Applications must contain a manual signature of an authorized agent of the Contractor in the space provided on the Contractor’s Statement page. The Contractor’s Statement of this Solicitation must be included in Application response. If the Contractor’s authorized agent fails to sign and return the original Contractor’s Statement page of the Solicitation, its Application may be considered invalid.

7.1.3. Alternate Applications will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Application is the sole responsibility of the Contractor. No changes in the Application shall be allowed after the date and time that submission of the Application is due.

7.2. SUBMISSION

7.2.1. The Application shall be submitted via the Bidnet Direct System. The County’s Pricing

Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Application. The Contractor shall not alter this form (e.g., add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only Applications received by the Purchasing Division of the Finance Department will be accepted; Applications submitted telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the

Application as non-responsive.

7.2.3. Application must be submitted in the format supplied and/or described by the County.

Failure to submit in the format provided may be cause for rejection of the Application.

Applications must be furnished exclusive of taxes.

7.2.4. Contractor is responsible for ensuring their Application is received by the Purchasing

Division prior to the deadline outlined in the solicitation regardless of the method of delivery.

7.2.5. Contractors, which qualify their Application by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Application as non-responsive if any of these alternate terms and conditions are in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE APPLICATIONS

8.1. Allow ample time to upload your applications. The County assumes no responsibility for any IT related issues that occur.

8.2. The County assumes no responsibility for a Application being either opened early or improperly routed if not submitted into the Bidnet System properly.

8.3. In the event of a situation severe enough to cause the Adams County Board of Commissioners to close the County offices for any reason, the Purchasing Manager has the prerogative of rescheduling the Application opening time and date. No Application will be considered above all other Applications by having met the Application opening time and date requirements to the exclusion of those who were unable to present their Application due to a situation severe enough to cause the Board of County Commissioners to close the County offices.

9. MODIFICATION AND WITHDRAWAL OF APPLICATIONS

9.1. MODIFICATIONS TO APPLICATIONS. Applications may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Applications to be opened. Each modification submitted to the County’s Purchasing Division must have the Contractor’s name and return address and the applicable Solicitation number and title clearly marked on the face of the sealed envelope. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWAL OF APPLICATIONS

9.2.1. Applications may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Applications. Any withdrawal of an Application submitted to Adams County Purchase Division must have the Contractor’s name, return address, and the applicable Solicitation number and title clearly marked on the face of the envelope and on the withdrawal letter.

9.2.2. Applications may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If an Application is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Application from the Contractor for a six-month period following the withdrawal.

10. REJECTION OF APPLICATIONS

10.1. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Applications submitted by prospective Contractors;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Applications received in conjunction with this

Solicitation; and/or

10.2. In addition to any reason identified above, the County may reject a particular Application under any of the following conditions:

10.2.1. The Contractor misstates or conceals any material fact in its Application;

10.2.2. The Contractor’s Application does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Application expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Application does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Application in accordance with the Solicitation; and/or

10.2.5. The Application has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

10.2.6. The Application does not include an active proof of SAMS.GOV registration and a Unique Identifier Number.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all Applications.

11. ELIMINATION FROM CONSIDERATION

11.1. An Application may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. An Application may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFA must go through the Adams County Purchasing

Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any Application within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

11.6. An application received without proper proof of an active SAMS registration and Unique

Identifier number will not be considered.

12. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes but is not limited to current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Application if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Applications will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

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4430 South Adams County Parkway Brighton, Colorado 80601

SCOPE OF WORK

BACKGROUND

PURPOSE:

Development of a pool of potential providers who are qualified to offer services through the Block Service Program in the following categories to children and families involved in the child welfare system:

• Substance Monitoring Services

• Youth Intervention Services

• Answering Service

• Cleaning Service

Once the pool of providers is established, the County will select from the pool to pursue a contractual relationship and the implementation of a formal contract agreement. Referrals to programs/services will be made based on the needs of the client. Meeting the criteria of this Request for Application (RFA), or any other solicitation, does not of itself obligate Adams County Human Services Department (ACHSD) to extend a contract for services, utilize, or pay for these services in any circumstance. Parties interested in submitting their applications to provide such services are required to follow the recommended guidelines and instructions contained in this RFA and must complete and submit the Request for Application Form (Attachment 1).

DEFINITION OF BLOCK SERVICES:

When responding please mark Application with the appropriate number. Please submit all applications for each service separately along with pricing proposed.

RFA-MR-2025.466-1 SUBSTANCE MONITORING SERVICES: Block Funded

1. PROGRAM DESCRIPTION

The Adams County Human Services Department (ACHSD) is seeking proposals from qualified interested individuals, organizations and agencies to provide substance monitoring services to ACHSD child welfare clients. This would include, but not be limited to: lab-based urine drug screening, instant urine drug screening, oral and hair strand tests. ACHSD child welfare services include investigations of alleged child abuse and neglect, court ordered and voluntary family maintenance, family reunification, permanent placement and adoptions. During the course of child welfare involvement, ACHSD may provide substance monitoring services to clients as part of their treatment or safety plan. Services may or may not be court ordered.

Substance monitoring services under this RFP are intended to monitor a client’s sobriety as well as factor into decision making regarding whether or not substance use treatment is needed and whether or not to open, close or continue cases. Substance monitoring services require the expertise of a provider with existing capability to handle the volume and demands of an agency with the complexity and size of ACHSD.

2. POPULATION SERVED

The Adams County Human Services Department (ACHSD) serves a large number of clients in need of substance monitoring. Clients in child welfare may come from a range of different backgrounds. Clients may include but are not limited to; adult caregivers, kinship providers, prospective kinship placements, etc. Lab-based urine drug screening is the most frequent testing utilized. However, other forms of testing may be requested on a case-by-case basis.

3. TESTING SPECIFICATIONS AND PROCESS FOR IN-OFFICE MONITORING

• Testing Process:

Establish a procedure for randomized, direct observation testing.

Establish a procedure for client notification of random testing location/date/time. (i.e.

specific phone line for clients to call each day) Provide on-demand testing services for clients referred for immediate, generally same day, testing.

• Specimen Collection:

Work with ACHSD to establish procedures to receive and process daily referrals from

ACHSD, including but not limited to: electronic authorizations, assigning collection site, verifying client identify, explaining process, completing any necessary agreements and release forms, notifying ACHSD when a client’s behavior is disruptive or threatening.

Establish procedures for provision of supplies/materials.

Establish chain of custody procedures. Proposer must follow appropriate chain of custody rules for drug testing and guarantee that all collections will be closely observed.

Observed specimen collection requires the same gender staff as donor.

Implement procedures to report missed tests and failed appointments to ACHSD.

Collection of specimens will include establishing accessible sites suitable for the collection of urine samples within Adams County as well as the Denver Metro area.

(please list all locations within Colorado in application)

Service sites must provide specimen collection evenings and weekends (when and if applicable) be accessible for persons with disabilities, and easily accessible by public transportation. (please indicate which, if any, sites are accessible 24/7)

Proposer must be able to provide a supportive and culturally sensitive environment for ACHSD clients.

It is the responsibility of the collection site to ensure the appropriate and timely delivery of the specimen to the testing laboratory.

• Specimen Testing and Reporting of Results:

Testing of urine specimens. Adams County reserves the right to require approval of the processing laboratory.

Proposers must have the ability to test for Creatinine as well as all drugs and drug classes, including but not limited to the following drugs/substances:

a) Amphetamines/Methamphetamines

b) Barbiturates

c) Benzodiazepines

d) Cocaine metabolites

e) Marijuana metabolites

f) Methadone

g) Opiates/Expanded Opiates

h) Phencyclidine

i) Alcohol

j) Fentanyl

k) Propoxyphene

l) Buprenorphine/Suboxone

In addition to immunoassay screening, testing methods must include:

a) Confirmation of all positive screens by GC/MS and

b) Must meet appropriate federal standards/regulations and

c) Any other relevant requirements for substance testing.

Pl/’Screen for specimen adulteration/validity, as appropriate.

Establish appropriate sample storage procedures.

Establish chain of custody procedures.

Establish timely reporting procedures for notification of test results to ACHSD staff, while maintaining the highest level of confidentiality, integrity, and chain of custody rules. All communications involving confidential information must follow appropriate security protections.

Provide consultation on specific drug test results including possible influence of prescribed and over the counter drugs on drug test results.

A litigation package, including expert witness testimony, must be available to verify/explain testing procedures and outcomes.

4.TESTING SPECIFICATIONS AND PROCESS FOR IN-HOME MONITORING

If your agency provides in-home substance use monitoring services, please describe the services you offer, the drugs you test for, the ways in which you meet HIPAA compliance, and any other relevant details about your organization.

5. STAFFING REQUIREMENTS

• Proposer’s staff must be qualified and adequately trained to conduct substance monitoring services.

• Proposer must have both male and female staff on duty during days when ACHSD clients are scheduled to provide UAs. A list of which locations on particular days/times have available staff must be provided.

• Proposer’s staff must adhere to the chain of custody.

• Proposer shall conduct background checks on staff hired to provide substance monitoring services.

• Proposer shall not hire staff that is currently on probation or parole for substance use violations.

• Proposer shall obtain a signed confidentiality statement from staff hired to provide substance monitoring services.

6. PROPOSAL ELEMENTS

The proposal should be succinct, well organized, and must contain all of the information necessary for reviewers to understand. The following outline presented herein contains the elements that are required in the proposal.

• Agency Information

1) Provide a brief description of your agency, and/or organization including total staff size, number of years in operation, mission and history.

2) Briefly describe related services provided by your agency working with populations in Adams County.

3) Describe your experience providing substance monitoring services for other governmental and public sector agencies.

4) Please list the names of those agencies.

• Services to be provided, in the context of this RFP

1) Provide a description of the services you propose to provide and include narrative that explains the proposed activities that meet the goals, objectives, and scope of this RFP.

2) List the types of substance monitoring services your organization can offer to ACHSD along with the fee associated with each service. Include the drug names, cut-off levels and detection periods for each drug.

3) How do you (or your agency) provide services for a client that does not understand you due to cognitive, language or dialect concerns?

4) Do you have Spanish-speaking staff, and if so, at which locations and on what days?

5) Do you have more than one location where you can provide services to ACHSD clients? What hours/days of the week are you (or are employees at your agency) available to provide services?

6) How much advance notification is required prior to providing services?

7) For agencies, how many staff does your agency currently employ?

8) Are you able to sub-contract with drug testing staff statewide or do you have staff statewide? Do you currently have partnerships with any agencies or independent contractors outside of the Denver Metro area?

9) Does your agency have an online referral and reporting system that has the ability to grant access of results to approved parties? If so, what reporting system does your agency utilize?

10) If you are applying for the in-home monitoring portion of this service, please ensure you provide a step-by-step process regarding how your service works and any relevant data points to be evaluated.

• Expertise and Experience

1) How long have you (or your agency) been providing drug test services?

a. For individual applicants, what type of ongoing education/training do you participate in to ensure the continued quality of your substance use monitoring skills?

b. For agencies, please discuss how you ensure the competency of your agency’s staff, employee hiring, training, and evaluation processes.

c. Have you (or your agency) provided drug testing services to individuals within human services agencies in the past? If so, please discuss program specifics. If not, please indicate what other experience you (or your agency) have.

d. List any memberships in professional associations, organizations, or societies that are job-related.

e. List applicable licenses or permits presently held and ability to obtain additional licenses or permits that may be required.

7. EVALUATION OF PROPOSALS

In evaluating proposals submitted pursuant to this request, the following factors are considered and are not necessarily in order of importance:

• Experience of individuals or agency (and their employees) in substance monitoring services to individuals within human services agencies

• Qualifications of personnel

• Capacity to provide proposed services and in a respectful manner

• Cost

• Overall capability to provide oversight (both fiscal and administrative) and monitor programmatic aspects of government contracts, including timely and accurate submission of billing and reports

Adams County reserves the right to select more than one provider for this service.

Documentation that must be attached:

• SAM certificate.

• Certificate of Insurance

• W-9.

• Fee Schedule (please list hourly rates for the service applying for, if applicable).

Applicants must provide their SAM (UEI) number with their application. If you are not registered for a SAM (UEI) number, please apply for one at SAM.gov. Applicants listed on the Excluded Parties List on SAM.gov will not be considered.

8. DATES OF SERVICE

• The term length for monitoring services to be provided for each client shall be determined by the county.

• As to the referral for services, clients may be referred for low risk testing (once a week), medium risk testing (two times a week) or high-risk testing (three times a week) depending on the child protection concerns, the client’s treatment plan, and other factors/needs of the case. Services are also sometimes court ordered outside of these parameters.

9. PAYMENT AND FEES

This is a fee for service contract. The Contractor shall provide a current fee schedule for their services. The Contractor shall submit a monthly invoice by the 10th of each month for the previous month’s services. Explain how you will meet this deadline and how your agency will generate and submit invoices.

10. TERMS OF CONTRACT

This contract begins on July 1st, 2025. This will be a one (1) year contract with the option to renew for up to give (5) additional years.

RFA-MR-2025.466 - 2 YOUTH INTERVENTION SERVICES: Block Funded

The goal of the Youth Intervention Program is to provide a quality, intensive, community-based service to adjudicated or non-adjudicated youth, identified by Adams County Human Services as having behavioral problems that threaten the stability of their family and place them at risk for out-of-home placement. This program will provide crisis intervention, drug and alcohol education and counseling, mental health treatment individually and for the family, school-based assistance and other services as determined to be appropriate.

This program must be evidence based. The program must demonstrate a decrease in Adams County involvement (open cases). Although cost savings are a valuable outcome, the real value comes with the outcome of families remaining intact and being strengthened by the program’s interventions.

The areas this program should address are:

1. Diversion from entry into the child welfare system

2. Immediate crisis intervention

3. Family stabilization

4. Connection to community resources, e.g. school districts, law enforcement, community centers, etc.

1. ELIGIBLE POPULATION TO BE SERVED

Eligible youth will be 12 to 18 years of age who are referred for placement evaluations by Adams County Department of Social Services and who are at immediate risk for out-of-home placement for one or more of the following reasons:

A. The youth is beyond the control of his or her parents.

B. The youth has been adjudicated or is at risk of being adjudicated as a delinquent by a court of competent jurisdiction.

C. The youth has been noncompliant with his or her probation contract.

D. The youth needs mental health services and is noncompliant with their mental health treatment plan.

E. The youth is a chronic runaway.

F. The youth is a chronic and frequent drug abuser and is noncompliant with their substance abuse treatment plan.

2. TIMEFRAME FOR SERVICES

Each client will be eligible for up to 4 months of services through this program.

3. WORKLOAD STANDARD

“Diversion from entry into the child welfare system” will serve approximately 60 families annually.

7.303.16 Workload Standards: Each worker engaged in home-based intervention, intensive family therapy, and sexual abuse treatment programs shall have at least two (2) and not more than twelve (12) at risk families depending on the intensity of service needed per family.

4. STAFF QUALIFICATIONS

All personnel who supervise or provide professional services in child welfare and adult protection services possess the following minimum qualifications:

1. Professional Entry (Training) Level Position

A. A bachelor’s degree with a major in a human behavioral sciences field.

2. Professional Journey Level Position

This position has obtained the skills, knowledge, and abilities to perform duties at the full independent working level through experience and education.

A. A bachelor’s degree with a major in a human behavioral science field and one year of professional caseworker experience acquired after the degree in a public or private social services agency; or, B. A Bachelor of Social Work degree with a major in public child welfare and successful completion of an approved field placement in a county department of social/human services; or, C. A master’s degree in social work or human behavioral sciences field.

Meeting the social and language needs of our clients can improve family engagement, outcomes, and quality of care. Providers who have bilingual/multilingual staff are highly desired.

5. PERFORMANCE INDICATORS (SEE 7.303.18.)

80% of youth involved in the service will maintain or be reconnected with educational services or employment at the time of their discharge from the program.

6. PAYMENT AND FEE SCHEDULE

A. “Diversion from entry into the child welfare system” will serve approximately 60 families annually. This portion will be fee for service.

B. This is a Fee for Service contract. The Contractor shall submit a monthly invoice by the 10th of each month for the previous month’s services.

C. Contractor must provide a current fee schedule with the application and payment will be based on those rates.

7. REQUIRED AGENCY IMFORMATION

A. Provide a brief description of your agency, and / or organization including total staff size, number of years in operations, mission and history.

B. Detail previous contracts with Adams County Human Services Department and / or other government agencies and describe your ability to effectively manage these programs.

C. Provide a detailed narrative on how this service will address the five Core Services goals of:

a) Focus on the family strengths by directing intensive services that support and strengthen the family and protect the child:

b) Prevent out-of-home placement:

c) Return children in placement to their own home:

d) Unite children with their permanent families:

e) Provide services that protect the child

D. Provide your experience working in the Child Welfare System, particularly with traumatized children and families and describe your agency’s approach to trauma informed care within your practice.

E. Describe do you plan to coordinate services and reporting with Child Welfare Social Case Workers.

F. Define other supportive services you provide through collaborative agreements with other programs/providers if applicable.

G. Briefly describe your (staff) experience and the qualifications that would qualify you as experts in child welfare or other fields in the event they are called to testify

H. Briefly describe your methodology and ability to track data and provide monthly reports on client progress.

I. Describe the accounting system you utilize to provide fiduciary accountability.

J. Indicate the availability of staff to provide the service (i.e. Days of the week, time of day services are able to be provided, in home, office etc.).

K. Indicate if you are able to provide transportation for clients.

L. Explain how you will meet the payment schedule deadline and how your agency will generate and submit invoices.

8. REVIEW, EVALUATION, AND AWARD

Applications will be reviewed and evaluated according to the following criteria:

responsiveness to the Request for Applications, overall merit of the application, agency experience, capacity to provide proposed services to address the needs of child welfare clients, availability of services, and programmatic need. Also considered is the relevance and justification of costs included in the budget, and the applicant’s experience in the effective oversight of administrative, fiscal and programmatic aspects of government contracts, including timely and accurate submission of fiscal and program reports.

The County reserves the right to award contracts to multiple providers.

Documentation that must be attached:

• SAM certificate.

• Certificate of Insurance

Applicants must provide their SAM (UEI) number with their application. If you are not registered for a SAM (UEI) number, please apply for one at SAM.gov. Applicants listed on the Excluded Parties List on SAM.gov will not be considered.

9. TERM

RFA-MR-2025.466-3 ANSWERING SERVICE: Block Funded

1. DESCRIPTION OF SERVICES

Answering services for the Adams County Department of Human Services, Division of Children and Family Services (CFS), are needed for times when the division does not have staff available to answer our phones. The contracted answering service will be responsible for fielding calls from a variety of community members who may be calling for a number of reasons, including, but not limited to: reports of child abuse/neglect, and reports of emergencies/incidents regarding children with open cases or assessments.

2. POPULATION SERVED

People who call into the hotline, also referred to as Reporting Parties, can include, but are not limited to: family members, neighbors, hospital staff, school staff, social workers, law enforcement, physicians, mental health providers, mandatory reporters, etc.

3. SERVICES AND WORKLOAD STANDARDS

A. The Contractor shall have the ability to provide coverage as needed by CFS due to staff shortages, building and phone issues, inclement weather, and any other unexpected circumstances.

B. The Contractor will provide a single email address (or a group of addresses) for which the monthly calendar of on-call staff can be sent prior to the beginning of each month.

C. The Contractor will provide either an email address or phone number that can be contacted at any time, including outside of normal business hours, for immediate changes to the calendar as needed.

D. The Contractor will have a point of contact available at any time to make changes to the schedule or shifts at any time.

E. The Contractor will allow for any last-minute or unexpected changes to the monthly calendar as a result of emergencies, crisis situations, etc.

F. They Contractor will effectively communicate any changes of the on-call staff calendar to their employees in order for them to contact the appropriate caseworkers, supervisors, etc.

G. All messages should be delivered by phone and to a live person. The Contractor can leave a message requesting a call back but will not give all of the information contained in the message to a voicemail.

H. Texting or emailing messages will not be permitted.

I. No calls shall be “held” or collected in order to provide multiple messages at once to the Caseworker.

J. The Contractor will provide the following information for each call:

a. Time of original call.

b. Name of the Reporting Party.

c. Reporting Party’s relationship or role (i.e., family, law enforcement, hospital staff, etc.).

d. Phone number for the Reporting Party.

e. If known, names and demographics of the child(ren) who are the subject of the message.

K. The Contractor, even if residing outside of the following time zone, will be responsible for providing the times of calls, etc. in Mountain Standard Time

(MST).

L. The current average number of minutes of coverage per month is approximately 1000. However, this number can vary greatly from month to month depending on both the volume and duration of calls.

4. STANDARD TIMELINE FOR CALLS

A. The on-call Adams County Caseworker will be contacted immediately upon completion of a call.

B. If the Adams County Caseworker does not answer, the answering service will wait 10 minutes for a callback from Adams County Caseworker.

C. If the Adams County Caseworker has not called back, the answering service will make a second call to the same person.

D. If the Adams County Caseworker still has not returned the call after ten minutes of the second call, the answering services will make a third call to the same person.

E. If the Adams County Caseworker still has not returned the call after ten minutes of the third call, the answering service shall contact the designated On-Call Adams County Supervisor.

F. If the Adams County Supervisor does not call back within ten minutes, the answering service shall contact the designated On-Call Manager.

5. STANDARD SHIFTS FOR OVERNIGHT AND ON-CALL STAFF

The highest volume of calls would be Monday-Friday 11:30pm – 8am and Saturdays and Sundays 8pm – 8am. All times are in Mountain Standard Time.

6. PAYMENT OF FEE SCHEDULE

Answering services are fee for service contracts. The provider(s) shall submit a monthly invoice by the 10th of the month following the provision of services. Child welfare funding sources have reimbursement parameters beyond the county’s control; therefore, submitting billing later than the 10th of the month following the service can be cause for voiding the contract and will be a consideration in awarding future contracts.

7. TERM

8. APPLICATION QUESTIONS/REQUIREMENTS

A) Please tell us about your organization and its history. How long has your agency been in operation as an answering service?

B) Please discuss the capacity of your organization to provide this service multiple times per week. What are your staffing patterns? Discuss the ability of your organization to provide emergency phone coverage with little to no notice. (This may be for a number of reasons ranging from a building closure due to inclement weather to our phone system going down.)

C) Does your agency work with any other public child welfare agencies? If so, please describe.

D) Describe your invoice/billing procedures. Can you meet the timeframe indicated above for submitting invoices to CFS?

E) Is there anything else we should know about you / your agency in considering this application?

F) Please provide your SAM (System for Award Management) registration number to be considered for this contract. A SAM registration is required for any entity to bid on and get paid for federal contracts or to receive federal funds. These include for-profit businesses, nonprofits, government contractors, government subcontractors, state governments, and local municipalities. The SAM registration is valid for one year from the date the registration is complete and must be renewed before 60 days of expiration to avoid potential penalties.

G) Include 3 references in your application, preferably from contracted partners within Colorado.

9. REVIEW, EVALUATION, AND AWARD

Applications will be reviewed and evaluated according to the following criteria:

responsiveness to the Request for Applications, overall merit of the application, agency experience, capacity to provide proposed services to address the needs of child welfare clients, availability of services, and programmatic need. Also considered is the relevance and justification of costs included in the budget, and the applicant’s experience in the effective oversight of administrative, fiscal and programmatic aspects of government contracts, including…