2025.261 RFP Health Dept Master Plan MRC FINAL.pdf

Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

COVER SHEET

RFP Issue Date: July 1, 2025

RFP Number: RFP-MW- 2025.261

RFP Title: Adams County Public Health Facilities Master Plan

RFP Questions Due: July 17, 2025 3PM MT

Proposal will be received until: July 31, 2025 3PM MT

Proposals will be received at: https://www.bidnetdirect.com/colorado/adams-county

For additional information please contact: Miyisha Wall

Contract Specialist Email Address: mwall@adcogov.org

Documents included in this package:

• Proposal Instructions

• General Terms and Conditions

• Scope of Work (SOW)/ Specifications

• Pricing Form

• Submission Check List

• Reference Form

• Consultant Statement

• Term of Acceptance Form

• Appendix A – Sample Agreement

• Appendix B- Adams County Facilities https://www.bidnetdirect.com/colorado/adams-county

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL INSTRUCTIONS

1. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting proposals for Adams County Public Health Facilities Master Plan.

2. SUBMISSION OF PROPOSALS: The proposal must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals. Proposals can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. All documents related to this RFP will be posted on the Bidnet System at:

3.1. Interested parties must register with this service to receive these documents.

4. TERM OF AGREEMENT: This is a one-year agreement.

5. CONTRACTUAL OBLIGATIONS

The awarded Firm(s) will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

5.1. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

5.2. If a formal Agreement is required, the Consultant agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

5.3. Consultant is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

5.4. Consultant Response must state its willingness to enter into the form Agreement or Consultant shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Consultant after the County

Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

5.5. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Consultant will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Consultant agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

5.6. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Consultant.

6. METHOD OF AWARD - It is the intent of the County to award an Agreement to the Consultant who provides the best value for Adams County.

6.1. Evaluation criteria, other than costs, are evaluated first. After rating the written

Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Consultant, risk and incentives.

6.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of consultants to provide an oral presentation.

The County reserves the right to conduct negotiations with consultants and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Consultants. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

7. Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to name and email stated within this solicitation The Consultant submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

8. Any official interpretation of this RFP must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

9. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Consultants may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

10. The Consultant must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

11. BUDGET: Budget will not be disclosed.

12. DEBARMENT: By submitting this proposal, the Consultant warrants and certifies they are eligible to submit a proposal because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

4430 South Adams County Parkway Brighton, Colorado 80601

GENERAL TERMS AND CONDITIONS

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Proposal” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Consultants, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Consultant” or "Consultants") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF PROPOSAL

2.1. GENERAL CONDITIONS: Consultants are required to submit their Proposals in accordance with the following expressed conditions:

2.1.1. The consultant shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation.

No plea of ignorance by the Consultant of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Consultant.

2.1.2. Consultants are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Consultants are required to state exactly what they intend to furnish to the

County in their Proposal and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in the Consultants Proposal, it shall be construed that the Consultants Proposal fully complies with all conditions identified in this Solicitation.

3. Equal Opportunity: The County intends and expects that the Contracting processes of the County and its Consultants provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Consultant make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Consultant shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Consultant, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture proposal, or a proposal involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. Colorado Open Records Act: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S. 24-72-201 et. seq. (“CORA”).

Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Consultant contemplating submitting a Proposal under this

Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Consultant must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Consultant submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. ADDENDA: CONSULTANT IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY

MOUNTAIN E-PURCHASING SYSTEM (BIDNET). FAILURE TO

SUBMIT ANY AND ALL SUBSEQUENT ADDENDUM/ADDENDA MAY

DEEM THE CONSULTANT NON-RESPONSIVE. EACH AND EVERY

ADDENDUM TO BE SEPARATELY ACKNOWLEDGED.

5.2. PRICES CONTAINED IN PROPOSAL-DISCOUNTS, TAXES, COLLUSION

5.2.1. The consultant agrees to hold submitted prices up to 120 days after bid due date.

5.2.2. Consultants may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Proposals; discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Consultant shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Consultant does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Consultants shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING PROPOSAL

6.1. Consultant, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the County. The Consultant also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the County’s public procurement process, all Consultants are hereby placed on notice that any and all Consultants who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF PROPOSAL

7.1. PREPARATION

7.1.1. The Proposal must be typed or legibly printed in ink. All corrections made by the Consultant must be initialed by the authorized agent of the

7.1.2. Proposals must contain the signature of an authorized agent of the

Consultant in the space provided on the Consultant’s Statement page.

The Consultant’s Statement of this Solicitation must be included in Proposal response. If the Consultant’s authorized agent fails to sign and return the original Consultant’s Statement page of the Solicitation, its Proposal may be considered invalid.

7.1.3. Alternate Proposals will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Proposal is the sole responsibility of the Consultant.

No changes in the Proposal shall be allowed after the date and time that submission of the Proposals is due.

7.2. SUBMISSION

7.2.1. The Proposal shall be submitted via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Consultant is submitting its Proposal. The Consultant shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only proposals received by the Purchasing Division of the Finance Department will be accepted; proposals submitted telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the Proposal as non-responsive.

7.2.3. Proposal must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Proposals must be furnished exclusive of taxes.

7.2.5 Consultant is responsible for ensuring their Proposal is received by the

Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery. Consultant’s, which qualify their Proposal by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Consultant’s Proposal as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE PROPOSALS

8.1. Proposals received after the date and time set for the opening shall be considered non-responsive and may be returned unopened to the Consultant.

8.2. Allow ample time to upload your proposals. The County assumes no responsibility for any IT related issues that occur.

8.3. The County assumes no responsibility for a Proposal being either opened early or improperly routed if not submitted into the Bidnet System properly.

9. MODIFICATION AND WITHDRAWAL OF PROPOSALS

9.1. MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on Consultant’s letterhead and must be received prior to the time and date set for the Proposals to be opened. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWL OF PROPOSALS. Proposals may be withdrawn in the form of a written notice on Consultant letterhead and must be received prior to the time and date set for the opening of Proposals. Any withdrawal of a Proposal submitted to Adams County Purchasing Division must contain the Consultant’s name and contact information.

9.2.1. Proposals may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Proposal is withdrawn by the Consultant during this ninety-day period, the County may, at its option, suspend the Consultant and may not accept any Proposal from the Consultant for a six-month period following the withdrawal.

10. REJECTION OF PROPOSALS

10.1. REJECTION OF PROPOSALS. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Proposals submitted by prospective Consultants;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

10.2. REJECTION OF A PARTICULAR PROPOSAL. In addition to any reason identified above, the County may reject a Proposal under any of the following conditions:

10.2.1. The Consultant misstates or conceals any material fact in its Proposal;

10.2.2. The Consultant’s Proposal does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Proposal expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Proposal does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Proposal in accordance with the Solicitation; and/or

10.2.5. The Proposal has not been executed by the Consultant through an authorized signature on the Consultant’s Statement.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all proposals.

11. ELIMINATION FROM CONSIDERATION

11.1. A Proposal may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. A Proposal may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFP must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Consultant’s may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any proposal within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

12. QUALIFICATIONS OF CONSULTANT: The County may make such investigations as deemed necessary to determine the ability of the Consultant to perform work, and the Consultant shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Consultant fails to satisfy the County that such Consultant is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Proposals will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Consultant through the issuance of a Notice of Intent to Award. All Consultants that participated in the Solicitation process will be notified of Consultant selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL SUBMITTAL

1. INTRODUCTION

The purpose of the Facilities Master Plan is to develop a strategic plan that addresses the long-term needs for Adams County Public Health Facilities. This plan and associated recommendations for implementation will assist the County in completion of future infrastructure improvements or new construction in a cost-effective and timely manner while meeting the projected needs and operational practices of Adams County.

Appendix B is a current list of Adams County facilities, which Adams County may add to or delete as needed at any time.

2. SCOPE OF WORK

• Scope of work will include, but may not be limited to the following: Evaluation of the existing Adams County Public Health facilities to gain an in-depth knowledge of the current and anticipated future operational practices.

Facility Condition, Functional, and Needs Assessment.

Condition Assessment: Condition assessment focused on physical building and system deficiencies. Leased facilities are included as part of the project.

Functional Assessment: Functional assessment focused on how existing leased and owned facilities met functional and operational requirements.

This assessment evaluated how a facility meets or enables a department or function in meeting its mission requirements.

As part of the evaluation process, the Project Team will identify industry practices and standards, and in the case of Public Health specs.

Needs Assessment: In parallel with the condition and operational / functional assessments, a high-level needs assessment also performed to provide an estimate of future requirements based on projected facility demand. Demand is driven by multiple factors including demographics, legal mandates, changing service delivery expectations, technology, and the like?

Identifying the Portfolio of Available Facilities.

Portfolio of Available Facilities: Functional and condition assessments integrated to determine those facilities which should be retained, needed repair or renovation, potentially suitable for adaptive reuse, or disposed of.

Scenario Planning / Analysis.

Scenario Planning / Analysis: Ultimately, these assessments informed scenario planning / analysis, which considered a range of project options to meet County requirements. This analysis needs facilitated through a prioritization methodology and prioritization tool that integrates physical, operational, and other requirements to rank projects by need. A summary discussion of this methodology and associated tool.

Developing Recommendations.

Recommended Course of Action: A recommended course of action to meet these requirements along with a proposed implementation strategy was developed. This implementation strategy took into account the limitations imposed by the County’s debt affordability cap.

• The plan will analyze and evaluate the needs over a 20-year horizon, taking into consideration the changes within our community due to population growth, projected service area changes, trends in on-site workforce staffing and impacts related to changing laws and regulations.

• Develop associated recommendations with preliminary costs and a baseline schedule for implementation planning purposes.

• Deliverables include a written and graphic Facilities Master Plan.

Prioritization Process

▪ All facilities in the County’s portfolio of Public Health Services were prioritized in an objective and quantifiable manner to determine those facilities with the greatest need. These facilities may require work ranging from major renovation, expansion, through complete replacement. Facilities with the least need can continue to function with minimal repair or improvement.

▪ Utility ‐ A measure for how many people the facility currently serves within the

County. 10 points – maximum, 2 points – minimum.

▪ County Priority – Indicates priorities within various facility types in relation to the County’s stated goals and objectives. 10 points – maximum, 2 points – minimum.

▪ Space shortfall – Indicates how short the facility is on space to carry out its mission. 10 points – maximum, 0 points – minimum.

▪ Operational deficiency –Indicates inefficient functional space adjacencies and any deficiencies with tools/equipment at a facility. 10 points – maximum, 2 points – minimum.

▪ Facility Condition Index (FCI) – General indicator of a building physical condition. 10 points – maximum, 0 points – minimum.

▪ Life Safety – Indicates risks to life safety within a facility. 10 points – maximum, 2 points – minimum.

▪ Energy Inefficiency – Indicates the level of energy inefficiency at a facility. 5 points – maximum, 0 points – minimum.

▪ Real Estate – Indicates property ownership. 5 points – maximum, 0 points – minimum.

▪ Demographics – Indicates population growth at a facility location or in its service area. 5 points – maximum, 0 points – minimum.

▪ Fundability – A measure of how likely a facility will receive funds. 5 points – maximum, 0 points – minimum.

▪ Based on this scoring model, each facility can have a maximum ranking of 80 points. Higher scores indicate more need either physically and/or operationally and should warrant initial or earlier consideration. Conversely, lower scores indicate a facility is in better condition and/or is better supporting daily operations.

▪ Seventy‐five percent of the total weight of these criteria is associated with the first six criteria.

Notes o The Scope of Services included in this package describes the services to be delivered by the Design Professional. Although it is extensive, the Scope of

Services listed herein may not represent all issues that could arise. If there are normal associated business practices of similar design projects, it is the

County’s expectation that these elements are the responsibility of the Design

Professional.

o During the RFP phase, if the Design Professional identifies issues or a scope that is specifically not included, the proposer shall notify the County in writing. If the County determines the issue is valid, the County will issue a written addendum to all Proposers.

o Coordination of other County’s Consultants:

▪ If additional consulting services are required, the County may contract these directly, or request the Design Professional to procure these services at an additional cost. Percentage mark-up of sub-consultants cost shall be included in the proposal.

▪ Alternate services, studies, concept development, renderings, videos and similar deliverables may also be requested by the

County. Services shall generally be negotiated based on the

Vendor’s capabilities and approved Fee Structure. Such services may include, but not be limited to:

a. Concept, Feasibility, Programming, or Cost studies to assist in project scopes and budgets development.

b. Graphic design work (high resolution) sufficient to aid the County in marketing materials and updates to staff, citizens and stakeholders.

c. Project renderings and/or concept visions of potential projects.

d. Short videos (anticipated 1 to 4 minutes) related to the graphic designs and renderings described above. i. All work shall be high resolution, native file, for use by the County.

3. RESPONSE FORMAT

3.1. Failure to provide required information in the provided format may deem your submittal non-responsive.

3.2. Submissions via Bidnet (https://www.bidnetdirect.com/colorado/adams-county) is required.

3.3. The Proposal shall be combined into a single PDF document and should contain the following:

3.3.1. Cover Letter/Executive Summary (1 page limit)

3.3.2. Table of Contents – Optional

3.3.3. Vendor/Firm Information

3.3.4. Firm Capability and Assigned Personnel

3.3.5. Project understanding and Approach

3.3.6. Additional information

3.3.7. Consultant’s Statement (Signature required)

3.3.8. Reference Form (you may use your own or the one provided)

3.3.9. Pricing Form/Rate Sheet. Pricing (forms and rates) must be provided as a separate PDF document in a separate envelope. There must not be any pricing information within the Proposal document.

4. QUALIFICATIONS AND PROJECT APPROACH:

4.1.1. Cover Letter / Executive Summary-should include:

4.1.1.1. The name and number of the RFP to which you are responding.

4.1.1.2. Interest in the project.

4.1.1.3. Brief summation of the Proposal. Highlight points that show your firm is qualified for this engagement.

4.1.2. Vendor/Firm Information

4.1.2.1. Describe your firm’s business and background

4.1.2.2. Number of years in the business

4.1.2.3. Details about ownership

4.1.2.4. An overview of services offered and qualifications

4.1.2.5. Size of the firm

4.1.2.6. Location(s) of offices. If multiple, please identify which will be the primary for our account.

4.1.2.7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s).

4.1.2.8. Name of Subcontractors (if applicable). Location(s) of offices.

Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s).

4.1.3. Firm Capability and Assigned Personnel

4.1.3.1. Provide a detailed narrative of technical disciplines, capabilities and /or production facilities. include any options that may be beneficial for the County to consider.

4.1.3.2. Identify the key staff who will be involved in the project and their responsibilities. Include the following:

4.1.3.2.1. Qualifications and relevant individual experience of Consultant and Subconsultant team members.

4.1.3.2.2. Unique knowledge of team members related to the project.

4.1.3.2.3. What position they will serve on the team.

4.1.3.2.4. Resumes of Key Personnel

4.1.3.3. Any other items you deem important.

4.1.4. References and Past Performance

4.1.4.1. Present information regarding how the team's qualifications and experience, and performance have proved successful on similar projects

4.1.4.2. Provide references (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five

(5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed and the project cost. *The Proposer authorizes County to verify any and all information contained in the Consultant’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give.

4.1.4.3. Provide any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

4.1.4.4. Any experience within the Physical, Mental and or Behavioral Health Sector

4.1.5. Understanding of the Project and Project Approach:

4.1.5.1. Project Concept and Approach

4.1.5.1.1. Demonstrate a clear and concise understanding of the project based on the Scope of Work provided.

4.1.5.1.2. Briefly describe the plans of the project team to achieve the project goals and objective.

4.1.5.2. Schedule

4.1.5.2.1. Provide a proposed schedule that shows the team’s plan in detail and indicates the total amount of time anticipated to complete the project.

4.1.5.2.2. Describe how the project will be managed to meet the established schedule.

4.1.5.3. Project Management

4.1.5.3.1. List the names of staff members and what part of the project they are responsible for. These items may include cost control and quality control.

4.2. Additional Information

4.2.1. Provide any information that distinguishes your firm from your competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal.

4.2.2. Please provide relevant documentation such as Certificate of Insurance, any certificates, and etc.

5. EVALUATION CRITERIA:

a. Firm Capability and Key Personnel 20% of score May include overall experience, collaboration internally and externally (with sub-consultants), key personnel experience and qualifications, adequate staff, and evidence of teamwork.

b. Understanding of the Project and Project Approach 25% of score May include the demonstrated understanding of the needs of the County, scope of services and work plan, scheduling and planning, and services provided.

c. References and Past Experience 10% of score May include past experience the County has had and the References

d. Fee Proposal 20% of score:

Will include the fee proposal

e. General Items 10% of score

May include exclusions or exceptions with the contract terms, and miscellaneous items not falling within the other criteria. Provide requested documentation.

f. Schedule 15% of score

Provide detailed schedule

• Interview / Oral Presentation (optional): If it is deemed necessary, an interview/oral presentation is optional and at the digression of the evaluation team/committee to make a final decision. The interview/oral may include any and all items identified in the Evaluations List above.

4430 South Adams County Parkway Brighton, Colorado 80601

PRICING FORM

COMPANY NAME: __________________________________________________

Professional Hourly Rates:

Position Title Regular Rate Overtime Rate Total Est. Hours

Additional Expenses:

TOTAL PROJECT COST:

Firm Fixed Price: $__________________________

4430 South Adams County Parkway Brighton, Colorado 80601

SUBMISSION CHECK LIST

Does your Proposal comply with all the terms and conditions YES NO of this Solicitation? If no, indicate exceptions.

Does your Proposal provide proposed revisions to the attached YES NO Sample Agreement and identified on the Term of Acceptance Form?

Does your Proposal meet or exceed all specifications, including YES NO minimum service requirements? If no, indicate exceptions.

Requirements met and response included? YES NO

Provided relevant documentation such as Certificate of YES NO Insurance, any certificates, and etc.

Have all the addendums been acknowledged and enclosed? YES NO

Has a duly authorized agent of the Consultant signed the YES NO Consultant’s Statement?

Is pricing form enclosed in a separate document? YES NO

Has your firm or your sub-contractors ever received a YES NO Notice to Cure, Reprimand Letter, Cancel Agreement Notice, or Cancel Purchase Order Notice from Adams County?

If so, please explain.

Please Enter the contact information of the officer signing the Agreement:

Printed Name

Title

Phone Number

Email Address

4430 South Adams County Parkway

Brighton, Colorado 80601

CONSULTANT’S STATEMENT

Pursuant to 2 C.F.R. Part 200 Subpart C 200.213, Consultant certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, and has read and fully understand all the conditions herein set forth in the foregoing paragraphs, and by my signature set forth hereunder, I hereby agree to comply with all said conditions as stated or implied. In consideration of the above statement, the following Proposal is hereby submitted.

If any of the documents listed on the cover page are missing from this package, contact Adams County Purchasing. If you require additional information, call the Purchasing Division contact person.

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Consultant, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her Proposal, (3) the Proposal is being submitted on behalf of the Consultant in accordance with any terms and conditions set forth in this Solicitation, and (4) the Consultant will accept any awards made to it as a result of the Proposal submitted herein for a minimum of 120 calendar days following the date of submission.

WE, THE UNDERSIGNED, HEREBY ACKNOWLEDGE RECEIPT OF

Addenda (list all):_____________________________________________________

Consultant Name Date

Signature Printed Name

Title

Address

City, State, Zip Code County

Telephone Fax

Email

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

REFERENCE FORM

(You may use your own form)

Consultant’s shall furnish the names, contact information (e-mail and telephone number) of a minimum of three (3) firms or government organizations for which the Consultant has provided similar projects:

Company Name

Reference Name

Reference Contact info

Project Name /Description

Value

4430 South Adams County Parkway Brighton, Colorado 80601

TERM OF ACCEPTANCE FORM

Request for Proposal #

I, on behalf of the Consultant identified below, hereby certify that I have read a copy of the sample Agreement attached to the RFP and understand the terms and provisions contained in that Agreement. I further hereby certify that it is the Consultant’s intent to comply with each and every term and provision contained in the sample Agreement and propose no modifications to the sample Agreement except as follows:

1)

2)

3)

I understand that the modification stated above, if any, are offered for discussion purposes only and that Adams County reserves the right to accept, reject or further negotiate any and all proposed modification to the sample Agreement.

Consultant Name

Authorized Signature

Printed Name

Title

Date