2025.10.01 Complete Spec.pdf

CONTRACT DOCUMENTS

AND

SPECIFICATIONS

FOR THE

HILLSDALE COMMUNITY

SCHOOLS

DAVIS MIDDLE SCHOOL - WINDOW

REPLACEMENT

Project Number 234319

October 2025

This page intentionally left blank

Hillsdale Community Schools

Project Name

Project No. 234319

Wightman

10/6/2025

Seals Page 000107 - 1

SECTION 000107 - SEALS PAGE

DAVIS MIDDLE SCHOOL - WINDOW REPLACEMENT

HILLSDALE COMMUNITY SCHOOLS

HILLSDALE, MICHIGAN

END OF SECTION 000107

Table of Contents 000110 - 1

SECTION 000110 - TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A 000101 - Project Title Page

B 000107 - Seals Page

C 000110 - Table of Contents

D 001113 - Advertisement for Bids

E 002113 - Instructions to Bidders

F 004100 - Bid Form

G 005000 - Contracting Forms and Supplements

H 007200 - General Conditions

I 007300 - Supplementary Conditions

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A 012500 - Substitution Procedures

B 013000 - Administrative Requirements

C 013216 - Construction Progress Schedule

D 015000 - Temporary Facilities and Controls

E 017800 - Closeout Submittals

2.02 DIVISION 02 -- EXISTING CONDITIONS

A 024119 - Selective Demolition

2.03 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A 061053 - Miscellaneous Rough Carpentry

Table of Contents 000110 - 2

2.04 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A 079200 - Joint Sealants

2.05 DIVISION 08 -- OPENINGS

A 081113 - Hollow Metal Doors and Frames

B 085113 - Aluminum Windows

C 088000 - Glazing

END OF SECTION 000110

Advertisement for Bids 001113 - 1

SECTION 001113 - ADVERTISEMENT FOR BIDS

FROM:

1.01 THE OWNER (HEREINAFTER REFERRED TO AS OWNER ):

A Hillsdale Community Schools

B Address:

30 South Norwood Avenue

Hillsdale, MI, 49242

1.02 AND THE ARCHITECT (HEREINAFTER REFERRED TO AS ARCHITECT ):

A Wightman

B Address:

433 E. Ransom Street

Kalamazoo, MI 49007

1.03 DATE: _______

1.04 TO: POTENTIAL BIDDERS

A Your firm is invited to submit an offer under seal to Owner for construction of a facility located at:

30 N. West Street

Hillsdale, MI 49242

Before 1:00 pm local standard time on November 7, 2025, B Bidders will be required to provide Bid security in the form of a Bid Bond in the amount of five percent (5%) of the amount of the bid.

C Submit your offer on the Bid Form provided. Bidders may supplement this form as appropriate.

Advertisement for Bids 001113 - 2

D Your offer will be required to be submitted under a condition of irrevocability for a period of 60 days after submission.

E The Owner reserves the right to accept or reject any or all offers.

END OF SECTION 001113

Instructions to Bidders 002113 - 1

SECTION 002113 - INSTRUCTIONS TO BIDDERS

SUMMARY

1.01 DOCUMENT INCLUDES

A Invitation

1. Bid Submission

2. Intent

3. Work Identified in Contract Documents

4. Contract Time

B Bid Documents and Contract Documents

1. Definitions

2. Examination

3. Inquiries/Addenda

4. Product/Assembly/System Substitutions

C Site Assessment

1. Prebid Conference

D Bid Submission

1. Submission Procedure

2. Bid Ineligibility

E Bid Enclosures/Requirements

1. Security Deposit

2. Performance Assurance

3. Insurance

4. Bid Form Requirements

5. Bid Form Signature

Instructions to Bidders 002113 - 2

F Offer Acceptance/Rejection

1. Duration of Offer

2. Acceptance of Offer

INVITATION

2.01 BID SUBMISSION

A Bids signed and under seal, executed, and dated will be received at the office of the

Owner at Hillsdale Community Schools, Attn: Superintendent Office, 30 S Norwood St, Hillsdale, MI 49242 before 1:00 p.m. local standard time on November 7, 2025.

B Offers submitted after the above time will be returned to the bidder unopened.

C Offers will be opened publicly immediately after the time for receipt of bids.

D Amendments to the submitted offer will be permitted if received in writing prior to bid closing and if endorsed by the same party or parties who signed and sealed the offer.

2.02 INTENT

A The intent of this Bid request is to obtain an offer to perform work to complete project named 234319 Hillsdale Com Schools_Davis MS Window Replacement for a Stipulated

Sum contract, in accordance with Contract Documents.

2.03 WORK IDENTIFIED IN THE CONTRACT DOCUMENTS

A Work of this proposed Contract comprises renovation, including general construction

Work.

BID DOCUMENTS AND CONTRACT DOCUMENTS

3.01 DEFINITIONS

A Bid Documents: Contract Documents supplemented with Invitation To Bid, Instructions to Bidders, Information Available to Bidders, Bid Form Supplements To Bid Forms and

Appendices identified.

Instructions to Bidders 002113 - 3

3.02 EXAMINATION

A Bid Documents are available online at https://www.michigan.gov/budget/budget-offices/sicma, or https://bids.gowightman.com/login..

B Upon receipt of Bid Documents verify that documents are complete. Notify Architect should the documents be incomplete.

C Immediately notify Architect upon finding discrepancies or omissions in the Bid

Documents.

3.03 INQUIRIES/ADDENDA

A Direct questions to Thomas P. McKercher, AIA, NCARB, email;

tmckercher@gowightman.com.

B Addenda may be issued during the bidding period. All Addenda become part of Contract

Documents. Include resultant costs in the Bid Amount.

C Verbal answers are not binding on any party.

D Clarifications requested by bidders must be in writing and received no later than October

27, 2025. The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients.

3.04 PRODUCT/ASSEMBLY/SYSTEM SUBSTITUTIONS

A General Requirements for Substitution Requests:

1. Provide sufficient information to determine acceptability of proposed substitutions.

B Substitution Request Form:

1. Submit substitution requests by completing CSI/CSC Form 1.5C - Substitution

Request (During the Bidding/Negotiating Stage). See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

Instructions to Bidders 002113 - 4

C Review and Acceptance of Request:

1. Architect may approve the proposed substitution and will issue an Addendum to known bidders.

2. For approved substitutions, include representation of changes in the bid, if any, required in the work and changes to Contract Time and Contract Sum to accommodate such substitutions. A later claim by the bidder for an addition to the

Contract Time or Contract Sum because of changes in work necessitated by use of substitutions will not be considered.

D See Section 012500 - Substitution Procedures for additional requirements.

SITE ASSESSMENT

4.01 PREBID CONFERENCE

A A bidders conference has been scheduled for 1:00 p.m. on October 24, 2025 at the location of Davis Middle School.

B All general contract bidders and suppliers are invited.

C Representatives of Architect will be in attendance.

D Information relevant to the Bid Documents will be recorded in an Addendum, issued to

Bid Document recipients.

BID SUBMISSION

5.01 SUBMISSION PROCEDURE

A Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed.

B Submit one copy of the executed offer on the Bid Forms provided, signed and sealed with the required security in a closed opaque envelope, clearly identified with bidder's name, project name and Owner's name on the outside.

Instructions to Bidders 002113 - 5

5.02 BID INELIGIBILITY

A Bid Forms, Appendices, and enclosures that are improperly prepared may, at the discretion of Owner, be declared unacceptable.

B Failure to provide security deposit, bonding or insurance requirements may, at the discretion of Owner, be waived.

BID ENCLOSURES/REQUIREMENTS

6.01 SECURITY DEPOSIT

A Bids shall be accompanied by a security deposit as follows:

1. Bid Bond of a sum no less than 5 percent of the Bid Amount on AIA A310 Bid Bond

Form.

B Endorse the Bid Bond in the name of the Owner as obligee, signed and sealed by the principal (Contractor) and surety.

C The security deposit will be returned after delivery to the Owner of the required

Performance and Payment Bond(s) by the accepted bidder.

D Include the cost of bid security in the Bid Amount.

E If no contract is awarded, all security deposits will be returned.

6.02 PERFORMANCE ASSURANCE

A Accepted Bidder: Provide a Performance bond as described in 007300 - Supplementary

Conditions.

6.03 INSURANCE

A Provide an executed "Undertaking of Insurance" on a standard form provided by the insurance company stating their intention to provide insurance to the bidder in accordance with the insurance requirements of Contract Documents.

Instructions to Bidders 002113 - 6

6.04 BID FORM REQUIREMENTS

A Complete all requested information in the Bid Form and Appendices.

6.05 BID FORM SIGNATURE

A The Bid Form shall be signed by the bidder, as follows:

1. Corporation: Signature of a duly authorized signing officer(s) in their normal signatures. Insert the officer's capacity in which the signing officer acts, under each signature. Affix the corporate seal. If the bid is signed by officials other than the president and secretary of the company, or the president/secretary/treasurer of the company, a copy of the by-law resolution of their board of directors authorizing them to do so, must also be submitted with the Bid Form in the bid envelope.

6.06 ADDITIONAL BID INFORMATION

A The lowest bidder will be requested to complete the Supplements To Bid Forms within

24 hours after submission of bids.

B Submit the following Supplements concurrent with bid submission:

1. Document 004325 - Substitution Request Form - During Procurement.

OFFER ACCEPTANCE/REJECTION

7.01 DURATION OF OFFER

A Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the bid closing date.

7.02 ACCEPTANCE OF OFFER

A Owner reserves the right to accept or reject any or all offers.

END OF SECTION 002113

Bid Form 004100 - 1

SECTION 004100 - BID FORM

THE PROJECT AND THE PARTIES

1.01 TO:

A Owner

Hillsdale Community Schools

30 South Norwood Avenue

Hillsdale, Michigan 4924

1.02 FOR:

A Project: 234319 Hillsdale Com Schools_Davis MS Window Replacement

B Owner's Project Number: 41137

30 N. West Street

Hillsdale, Michigan 49242

1.03 DATE: ______________ (BIDDER TO ENTER DATE)

1.04 SUBMITTED BY: (BIDDER TO ENTER NAME AND ADDRESS)

A Bidder's Full Name _________________________

1. Address _________________________

2. City, State, Zip_________________________

1.05 OFFER

A Having examined the Place of The Work and all matters referred to in the Instructions to

Bidders and the Bid Documents prepared by Wightman for the above mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the

Sum of:

Bid Form 004100 - 2

B _________________________________________________________

_________________________________________________________ dollars

($______________________), in lawful money of the United States of America.

C We have included the required security deposit as required by the Instruction to Bidders.

D We have included the required performance assurance bonds in the Bid Amount as required by the Instructions to Bidders.

E All applicable federal taxes are included and State of Michigan taxes are included in the

Bid Sum.

1.06 ACCEPTANCE

A This offer shall be open to acceptance and is irrevocable for sixty days from the bid closing date.

B If this bid is accepted by Owner within the time period stated above, we will:

1. Execute the Agreement within seven days of receipt of Notice of Award.

2. Furnish the required bonds within seven days of receipt of Notice of Award.

3. Commence work on June 1, 2026.

C If this bid is accepted within the time stated, and we fail to commence the Work or we fail to provide the required Bond(s), the security deposit shall be forfeited as damages to Owner by reason of our failure, limited in amount to the lesser of the face value of the security deposit or the difference between this bid and the bid upon which a Contract is signed.

D In the event our bid is not accepted within the time stated above, the required security deposit shall be returned to the undersigned, in accordance with the provisions of the

Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time.

Bid Form 004100 - 3

1.07 CONTRACT TIME

A If this Bid is accepted, we will:

B Complete the Work by July 31, 2026.

1.08 ADDENDA

A The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

1. Addendum # _______ Dated ________________.

2. Addendum # _______ Dated ________________.

1.09 BID FORM SIGNATURE(S)

A The Corporate Seal of

B ____________________________________________

C (Bidder - print the full name of your firm)

D ____________________________________________

E (Authorized signing officer, Title)

END OF SECTION 004100

Contracting Forms and Supplements 005000 - 1

SECTION 005000 - CONTRACTING FORMS AND SUPPLEMENTS

PART 1 GENERAL

1.01 CONTRACTOR IS RESPONSIBLE FOR OBTAINING A VALID LICENSE TO USE ALL

COPYRIGHTED DOCUMENTS SPECIFIED BUT NOT INCLUDED IN THE PROJECT

MANUAL.

1.02 AGREEMENT AND CONDITIONS OF THE CONTRACT

A See Section 005200 - Agreement Form for the Agreement form to be executed.

B See Section 007200 - General Conditions for the General Conditions.

C The Agreement is based on AIA A101.

D The General Conditions are based on AIA A201.

1.03 FORMS

A Use the following forms for the specified purposes unless otherwise indicated elsewhere in Contract Documents.

1. Use of alternative forms is acceptable subject to approval of Architect, and provided that content is substantially equivalent to forms provided in this Section.

B Post-Award Certificates and Other Forms:

1. Schedule of Values Form: AIA G703.

2. Application for Payment Forms: AIA G702 with AIA G703 (for Contractors).

C Clarification and Modification Forms:

1. Substitution Request Form: CSI/CSC Form 1.5C (During the Bidding/Negotiating

Stage).

2. Substitution Request Form: CSI/CSC Form 13.1A (After the Bidding/Negotiating

Stage).

3. Architect's Supplemental Instructions Form: AIA G710.

Contracting Forms and Supplements 005000 - 2

4. Construction Change Directive Form: AIA G714.

5. Proposal Request Form: AIA G709.

6. Change Order Form: AIA G701.

D Closeout Forms:

1. Certificate of Substantial Completion Form: AIA G704.

2. Contractor’s Affidavit of Release of Liens Form: AIA G706A

3. Consent of Surety to Final Payment Form: AIA G707.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 005000

Substitution Procedures 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A Section 013000 - Administrative Requirements: Submittal procedures, coordination.

B Section 016000 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

1.03 DEFINITIONS

A Substitutions: Changes from Contract Documents requirements proposed by

Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

1.04 REFERENCE STANDARDS

A CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase).

Substitution Procedures 012500 - 2

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Owner and Architect for review or redesign services associated with re-approval by authorities.

B A Substitution Request for specified installer constitutes a representation that the submitter:

1. Has acted in good faith to obtain services of specified installer, but was unable to come to commercial, or other terms.

C Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

Substitution Procedures 012500 - 3

D Content: Include information necessary for tracking the status of each Substitution

Request, and information necessary to provide an actionable response.

1. No specific form is required. Contractor's Substitution Request documentation must include the following:

a. Project Information:

1) Official project name and number, and any additional required identifiers established in Contract Documents.

b. Substitution Request Information:

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Indication of whether the substitution is for cause or convenience.

3) Issue date.

4) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

5) Description of Substitution.

6) Reason why the specified item cannot be provided.

7) Differences between proposed substitution and specified item.

8) Description of how proposed substitution affects other parts of work.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) Expected durability.

3) Visual effect.

Substitution Procedures 012500 - 4

4) Warranties.

5) Include, as appropriate or requested, the following types of documentation:

a) Product Data:

b) Samples.

c) Certificates, test, reports or similar qualification data.

d) Drawings, when required to show impact on adjacent construction elements.

d. Impact of Substitution:

1) Savings to Owner for accepting substitution.

2) Change to Contract Time due to accepting substitution.

E Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A Submittal Time Restrictions:

1. Owner will consider requests for substitutions only if submitted at least 5 days prior to the date for receipt of bids.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A Submittal Form (after award of contract):

1. Submit substitution requests by completing CSI/CSC Form 13.1A - Substitution

Request (After Bidding/Negotiating). See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

Substitution Procedures 012500 - 5

B Architect will consider requests for substitutions only within 30 days after date of commencement of Work.

C Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by

Architect, in order to stay on approved project schedule.

D Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

b. Other construction by Owner.

c. Other unanticipated project considerations.

E Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

Substitution Procedures 012500 - 6

3.04 RESOLUTION

A Architect may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B Architect will notify Contractor in writing of decision to accept or reject request.

1. Architect's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

A Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the

Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A See Section 017800 - Closeout Submittals, for closeout submittals.

B Include completed Substitution Request Forms as part of the Project record.

END OF SECTION 012500

Administrative Requirements 013000 - 1

SECTION 013000 - ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A Preconstruction meeting.

B Site mobilization meeting.

C Progress meetings.

D Construction progress schedule.

E Submittal procedures.

1.02 GENERAL ADMINISTRATIVE REQUIREMENTS

A Make the following types of submittals to Architect:

1. Requests for Information (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

Administrative Requirements 013000 - 2

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRECONSTRUCTION MEETING

A Schedule meeting after Notice of Award.

B Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

C Record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Owner, participants, and those affected by decisions made.

3.02 SITE MOBILIZATION MEETING

A Schedule meeting at the Project site prior to Contractor occupancy.

B Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

C Record minutes and distribute copies within two days after meeting to participants, with electronic copies to Architect, Owner, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A Schedule and administer meetings throughout progress of the work at maximum monthly intervals.

Administrative Requirements 013000 - 3

B Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

D Record minutes and distribute copies within two days after meeting to participants, with electronic copies to Architect, Owner, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE

A Within 10 days after date established in Notice to Proceed, submit preliminary schedule defining planned operations for the first 30 days of work, with a general outline for remainder of work.

B If preliminary schedule requires revision after review, submit revised schedule within 2 days.

C Within 2 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

D Within 10 days after joint review, submit complete schedule.

E Submit updated schedule with each Application for Payment.

3.05 DAILY CONSTRUCTION REPORTS

A Include only factual information. Do not include personal remarks or opinions regarding operations and/or personnel.

Administrative Requirements 013000 - 4

B Prepare a daily construction report recording the following information concerning events at Project site and project progress:

1. Date.

2. High and low temperatures, and general weather conditions.

3. Safety, environmental, or industrial relations incidents.

4. Meetings and significant decisions.

5. Stoppages, delays, shortages, and losses. Include comparison between scheduled work activities (in Contractor's most recently updated and published schedule) and actual activities. Explain differences, if any. Note days or periods when no work was in progress and explain the reasons why.

6. Testing and/or inspections performed.

7. Signature of Contractor's authorized representative.

3.06 REQUESTS FOR INFORMATION (RFI)

A Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

Administrative Requirements 013000 - 5

B Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in

Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

C Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

D RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

Administrative Requirements 013000 - 6

E Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

F Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith. Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Architect within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.07 SUBMITTALS FOR REVIEW

A When the following are specified in individual sections, submit them for review:

1. Product data.

Administrative Requirements 013000 - 7

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C Samples will be reviewed for aesthetic, color, or finish selection.

D After review, provide copies and distribute in accordance with SUBMITTAL

PROCEDURES article below and for record documents purposes described in Section

017800 - Closeout Submittals.

3.08 SUBMITTALS FOR INFORMATION

A When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test data, test reports, and evaluation reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B Submit for Architect's knowledge as contract administrator or for Owner.

3.09 NUMBER OF COPIES OF SUBMITTALS

A Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

Administrative Requirements 013000 - 8

B Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.10 SUBMITTAL PROCEDURES

A General Requirements:

1. Use a single transmittal for related items.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

4. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

5. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and

Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

6. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

a. Upload submittals in electronic form to Electronic Document Submittal Service website.

Administrative Requirements 013000 - 9

7. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

b. For sequential reviews involving Architect's consultants, Owner, or another affected party, allow an additional 7 days.

c. For the purpose of establishing the start of the mandated review period, submittals received after 12:00 noon will be considered as having been received on the following regular working day.

8. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

9. Provide space for Contractor and Architect review stamps.

10. When revised for resubmission, identify all changes made since previous submission.

11. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

12. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

13. Submittals not requested will not be recognized or processed.

B Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

4. Do not submit (Material) Safety Data Sheets for materials or products.

Administrative Requirements 013000 - 10

C Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting Contract Documents and coordinating related work.

2. Do not reproduce Contract Documents to create shop drawings.

3. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3. Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

3.11 SUBMITTAL REVIEW

A Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action.

B Submittals for Information: Architect will acknowledge receipt and review. See below for actions to be taken.

C Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

D Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "Approved", or language with same legal meaning.

b. "Approved as Noted, Resubmission not required", or language with same legal meaning.

Administrative Requirements 013000 - 11

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

c. "Approved as Noted, Resubmit for Record", or language with same legal meaning.

1) Resubmit corrected item, with review notations acknowledged and incorporated. Resubmit separately, or as part of project record documents.

2) Non-responsive resubmittals may be rejected.

2. Not Authorizing fabrication, delivery, and installation:

a. "Revise and Resubmit".

1) Resubmit revised item, with review notations acknowledged and incorporated.

2) Non-responsive resubmittals may be rejected.

b. "Rejected".

1) Submit item complying with requirements of Contract Documents.

E Architect's and consultants' actions on items submitted for information:

1. Items for which no action was taken:

a. "Received" - to notify the Contractor that the submittal has been received for record only.

2. Items for which action was taken:

a. "Reviewed" - no further action is required from Contractor.

END OF SECTION 013000

Construction Progress Schedule 013216 - 1

SECTION 013216 - CONSTRUCTION PROGRESS SCHEDULE

PART 1 GENERAL

1.01 SECTION INCLUDES

A Preliminary schedule.

B Construction progress schedule, bar chart type.

1.02 SUBMITTALS

A Within 10 days after date of Agreement, submit preliminary schedule.

B If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

D Within 10 days after joint review, submit complete schedule.

E Submit updated schedule with each Application for Payment.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRELIMINARY SCHEDULE

A Prepare preliminary schedule in the form of a horizontal bar chart.

3.02 BAR CHARTS

A Include a separate bar for each major portion of Work or operation.

B Identify the first work day of each week.

END OF SECTION 013216

Temporary Facilities and Controls 015000 - 1

SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS

PART 1 GENERAL

1.01 SECTION INCLUDES

A Temporary sanitary facilities.

B Temporary Controls: Barriers, enclosures, and fencing.

C Security requirements.

D Vehicular access and parking.

E Waste removal facilities and services.

F Project identification sign.

G Field offices.

1.02 SUBMITTALS

A Project Identification Sign: Provide proof of design.

1.03 TEMPORARY UTILITIES

A Owner will provide the following:

1. Electrical power and metering, consisting of connection to existing facilities.

2. Water supply, consisting of connection to existing facilities.

B New permanent facilities may not be used.

C Use trigger-operated nozzles for water hoses, to avoid waste of water.

1.04 TELECOMMUNICATIONS SERVICES

A Provide, maintain, and pay for telecommunications services to field office at time of project mobilization.

B Telecommunications services shall include:

1. Windows-based personal computer dedicated to project telecommunications, with necessary software and laser printer.

Temporary Facilities and Controls 015000 - 2

2. Telephone: Dedicated land lines or cellular phone.

3. Internet Connections: Minimum of one; DSL modem or faster.

4. Email: Account/address reserved for project use.

1.05 TEMPORARY SANITARY FACILITIES

A Provide and maintain required facilities and enclosures. Provide at time of project mobilization.

B Maintain daily in clean and sanitary condition.

1.06 BARRIERS

A Provide barriers to prevent unauthorized entry to construction areas, to prevent access to areas that could be hazardous to workers or the public, to allow for owner's use of site and to protect existing facilities and adjacent properties from damage from construction operations and demolition.

B Provide barricades and covered walkways required by governing authorities for public rights-of-way and for public access to existing building.

C Provide protection for plants designated to remain. Replace damaged plants.

D Protect non-owned vehicular traffic, stored materials, site, and structures from damage.

1.07 FENCING

A Construction: Commercial grade chain link fence.

B Provide 6 foot high fence around construction site; equip with vehicular and pedestrian gates with locks.

Temporary Facilities and Controls 015000 - 3

1.08 EXTERIOR ENCLOSURES

A Provide temporary insulated weather tight closure of exterior openings to accommodate acceptable working conditions and protection for Products, to allow for temporary heating and maintenance of required ambient temperatures identified in individual specification sections, and to prevent entry of unauthorized persons. Provide access doors with self-closing hardware and locks.

1.09 INTERIOR ENCLOSURES

A Provide temporary partitions and ceilings as indicated to separate work areas from

Owner-occupied areas, to prevent penetration of dust and moisture into Owner-occupied areas, and to prevent damage to existing materials and equipment.

B Construction: Framing and reinforced polyethylene sheet materials with closed joints and sealed edges at intersections with existing surfaces:

1.10 SECURITY

A Provide security and facilities to protect Work, existing facilities, and Owner's operations from unauthorized entry, vandalism, or theft.

B Coordinate with Owner's security requirements.

1.11 VEHICULAR ACCESS AND PARKING

A Comply with regulations relating to use of streets and sidewalks, access to emergency facilities, and access for emergency vehicles.

B Coordinate access and haul routes with governing authorities and Owner.

C Provide and maintain access to fire hydrants, free of obstructions.

D Provide means of removing mud from vehicle wheels before entering streets.

E Provide temporary parking areas to accommodate construction personnel. When site space is not adequate, provide additional off-site parking.

Temporary Facilities and Controls 015000 - 4

1.12 WASTE REMOVAL

A Provide waste removal facilities and services as required to maintain the site in clean and orderly condition.

B Provide containers with lids. Remove trash from site periodically.

C If materials to be recycled or re-used on the project must be stored on-site, provide suitable non-combustible containers; locate containers holding flammable material outside the structure unless otherwise approved by the authorities having jurisdiction.

D Open free-fall chutes are not permitted. Terminate closed chutes into appropriate containers with lids.

1.13 PROJECT IDENTIFICATION

A Provide project identification sign of design and construction approved by Owner.

B Include logos of Contractor, Owner, and Architect in project identification sign.

C Erect on site at location approved by Owner.

D No other signs are allowed without Owner permission except those required by law.

1.14 FIELD OFFICES

A Office: Weathertight, with lighting, electrical outlets, heating, cooling equipment, and equipped with sturdy furniture and drawing display table.

B Provide space for Project meetings, with table and chairs to accommodate 6 persons.

C Locate offices a minimum distance of 30 feet from existing and new structures.

1.15 REMOVAL OF UTILITIES, FACILITIES, AND CONTROLS

A Remove temporary utilities, equipment, facilities, materials, prior to Date of Substantial

Completion inspection.

B Remove underground installations to a minimum depth of 2 feet. Grade site as indicated.

Temporary Facilities and Controls 015000 - 5

C Clean and repair damage caused by installation or use of temporary work.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 015000

Closeout Submittals 017800 - 1

SECTION 017800 - CLOSEOUT SUBMITTALS

PART 1 GENERAL

1.01 SECTION INCLUDES

A Project record documents.

B Operation and maintenance data.

C Warranties and bonds.

1.02 RELATED REQUIREMENTS

A Section 013000 - Administrative Requirements: Submittals procedures, shop drawings, product data, and samples.

B Individual Product Sections: Specific requirements for operation and maintenance data.

C Individual Product Sections: Warranties required for specific products or Work.

1.03 SUBMITTALS

A Project Record Documents: Submit documents to Architect with claim for final

Application for Payment.

B Operation and Maintenance Data:

1. Submit one copy of completed documents 15 days prior to final inspection. This copy will be reviewed and returned after final inspection, with Architect comments. Revise content of all document sets as required prior to final submission.

2. Submit two sets of revised final documents in final form within 10 days after final inspection.

C Warranties and Bonds:

1. Make other submittals within 10 days after Date of Substantial Completion, prior to final Application for Payment.

Closeout Submittals 017800 - 2

2. For items of Work for which acceptance is delayed beyond Date of Substantial

Completion, submit within 10 days after acceptance, listing the date of acceptance as the beginning of the warranty period.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PROJECT RECORD DOCUMENTS

A Maintain on site one set of the following record documents; record actual revisions to the Work:

1. Drawings.

2. Specifications.

3. Addenda.

4. Change Orders and other modifications to the Contract.

5. Reviewed shop drawings, product data, and samples.

6. Manufacturer's instruction for assembly, installation, and adjusting.

B Ensure entries are complete and accurate, enabling future reference by Owner.

C Store record documents separate from documents used for construction.

D Record information concurrent with construction progress.

E Specifications: Legibly mark and record at each product section description of actual products installed, including the following:

1. Changes made by Addenda and modifications.

F Record Drawings and Shop Drawings: Legibly mark each item to record actual construction including:

1. Field changes of dimension and detail.

2. Details not on original Contract drawings.

Closeout Submittals 017800 - 3

3.02 OPERATION AND MAINTENANCE DATA

A Source Data: For each product or system, list names, addresses and telephone numbers of Subcontractors and suppliers, including local source of supplies and replacement parts.

B Product Data: Mark each sheet to clearly identify specific products and component parts, and data applicable to installation. Delete inapplicable information.

C Drawings: Supplement product data to illustrate relations of component parts of equipment and systems, to show control and flow diagrams. Do not use Project Record

Documents as maintenance drawings.

D Typed Text: As required to supplement product data. Provide logical sequence of instructions for each procedure, incorporating manufacturer's instructions.

3.03 OPERATION AND MAINTENANCE DATA FOR MATERIALS AND FINISHES

A For Each Product, Applied Material, and Finish:

1. Product data, with catalog number, size, composition, and color and texture designations.

2. Information for re-ordering custom manufactured products.

B Instructions for Care and Maintenance: Manufacturer's recommendations for cleaning agents and methods, precautions against detrimental cleaning agents and methods, and recommended schedule for cleaning and maintenance.

C Moisture protection and weather-exposed products: Include product data listing applicable reference standards, chemical composition, and details of installation. Provide recommendations for inspections, maintenance, and repair.

D Additional information as specified in individual product specification sections.

Closeout Submittals 017800 - 4

E Where additional instructions are required, beyond the manufacturer's standard printed instructions, have instructions prepared by personnel experienced in the operation and maintenance of the specific products.

3.04 OPERATION AND MAINTENANCE DATA FOR EQUIPMENT AND SYSTEMS

A For Each Item of Equipment and Each System:

1. Description of unit or system, and component parts.

2. Identify function, normal operating characteristics, and limiting conditions.

3. Include performance curves, with engineering data and tests.

4. Complete nomenclature and model number of replaceable parts.

B Where additional instructions are required, beyond the manufacturer's standard printed instructions, have instructions prepared by personnel experienced in the operation and maintenance of the specific products.

C Include manufacturer's printed operation and maintenance instructions.

D Provide original manufacturer's parts list, illustrations, assembly drawings, and diagrams required for maintenance.

E Provide list of original manufacturer's spare parts, current prices, and recommended quantities to be maintained in storage.

3.05 ASSEMBLY OF OPERATION AND MAINTENANCE MANUALS

A Assemble operation and maintenance data into durable manuals for Owner's personnel use, with data arranged in the same sequence as, and identified by, the specification sections.

B Where systems involve more than one specification section, provide separate tabbed divider for each system.

Closeout Submittals 017800 - 5

C Binders: Commercial quality, 8-1/2 by 11 inch three D side ring binders with durable plastic covers; 2 inch maximum ring size. When multiple binders are used, correlate data into related consistent groupings.

D Cover: Identify each binder with typed or printed title OPERATION AND

MAINTENANCE INSTRUCTIONS; identify title of Project; identify subject matter of contents.

E Project Directory: Title and address of Project; names, addresses, and telephone numbers of ArchitectContractor and subcontractors, with names of responsible parties.

F Tables of Contents: List every item separated by a divider, using the same identification as on the divider tab; where multiple volumes are required, include all volumes Tables of Contents in each volume, with the current volume clearly identified.

G Dividers: Provide tabbed dividers for each separate product and system; identify the contents on the divider tab; immediately following the divider tab include a description of product and major component parts of equipment.

H Text: Manufacturer's printed data, or typewritten data on 20 pound paper.

I Drawings: Provide with reinforced punched binder tab. Bind in with text; fold larger drawings to size of text pages.

J Arrangement of Contents: Organize each volume in parts as follows:

1. Project Directory.

2. Table of Contents, of all volumes, and of this volume.

3. Operation and Maintenance Data: Arranged by system, then by product category.

a. Source data.

b. Product data, shop drawings, and other submittals.

c. Operation and maintenance data.

Closeout Submittals 017800 - 6

d. Field quality control data.

e. Warranties and bonds.

3.06 WARRANTIES AND BONDS

A Obtain warranties and bonds, executed in duplicate by responsible Subcontractors, suppliers, and manufacturers, within 10 days after completion of the applicable item of work. Except for items put into use with Owner's permission, leave date of beginning of time of warranty until Date of Substantial completion is determined.

1. Warranties must clearly state that warranty commences on Date of Substantial

Completion, and the actual Date of Substantial Completion according to the

Contract must be clearly stated on the warranty form.

B Verify that documents are in proper form, contain full information, and are notarized.

C Co-execute submittals when required.

D Retain warranties and bonds until time specified for submittal.

E Include copies of each in operation and maintenance manuals, indexed separately on

Table of Contents.

END OF SECTION 017800

Selective Demolition 024119 - 1

SECTION 024119 - SELECTIVE DEMOLITION

PART 1 GENERAL

1.01 SECTION INCLUDES

A Selective demolition of building elements for alteration purposes.

1.02 RELATED REQUIREMENTS

A Section 011000 - Summary: Limitations on Contractor's use of site and premises.

B Section 015000 - Temporary Facilities and Controls: Site fences, security, protective barriers, and waste removal.

C Section 017000 - Execution and Closeout Requirements: Project conditions; protection of bench marks, survey control points, and existing…