2025.04.23--Randolph County School System--RFQ--Trinity HS remediation.pdf

Randolph County Schools

Request for Qualifications Construction Manager at Risk

Trinity High School Slope Stabilization & Streambank Repair Project

April 2025

TABLE OF CONTENTS

Section 1 – Advertisement

Section 2 – Introduction and Overview

Section 3 – General Information

Section 4 – Submission Requirements

Section 5 – Insurance Requirements

Section 6 – Qualifications/Responder Information

Section 7 – Acknowledgement Form

ATTACHMENTS

A. Construction Drawings

B. Randolph County Board of Education Policy Code:

9125 Participation by Minority Businesses

Section 1 – ADVERTISEMENT

The Randolph County Board of Education (“RCBOE”) is requesting qualifications from construction management firms interested in providing construction management services for a slope stabilization and streambank repair project at Trinity High School, located at approximately 5650 Mendenhall Rd ExD, Trinity, NC 27370.

The Request for Qualifications (RFQ) can be obtained from the Randolph County Schools website at: https://www.randolph.k12.nc.us/ or at the North Carolina electronic vendor portal at: https://evp.nc.gov/solicitations/ beginning Wednesday, April 23, 2025.

Details for an on-site pre-proposal conference are included in the RFQ.

Responses are due to Randolph County Schools, Operations no later than 3:00 pm on Friday, July 11, 2025. For further information, email Executive Director of Operations Dale Brinkley at dbrinkley@randolph.k12.nc.us.

Section 2 - INTRODUCTION AND OVERVIEW

RCBOE is requesting qualifications from construction management firms interested in providing construction management at risk services for a slope stabilization and streambank repair project at Trinity High School (“Trinity High School Project”). The project will involve removal of unpermitted fill material (earth, wood debris, rubble, etc.)

from the existing slope and woody debris from within stream (at engineer’s direction) and returning the ground surface to the approximate pre-disturbance elevation and slope (as determined by engineer). Removed fill will then be sorted, temporarily stockpiled, and either removed from the site or reused if suitable as backfill to grade slopes to the contours shown on the preliminary construction drawings prepared by Soil & Environmental Consultants, Inc. (attached). Based on the proximity of the work area to an existing stream and the associated vegetated setbacks, the project is considered to be within an environmentally sensitive area.

Section 3 - GENERAL INFORMATION

A selection committee will review and evaluate the RFQ responses and may select firms with or without interviews/presentations.

An optional, on-site pre-proposal conference will be held Thursday, May 22, 2025.

Please email Executive Director of Operations Dale Brinkley at dbrinkley@randolph.k12.nc.us if you plan to attend. Prior notice is required for attendance.

RCBOE is committed to building a diverse supplier network and strongly encourages minority business partnerships and joint ventures in accordance with its Policy Code:

9125 Participation by Minority Businesses (attached).

The pre-construction fee and general conditions for the project will be negotiated with the successful respondent. The Construction Management Fee will be a not to exceed 3.0% on cost of work.

Addenda and Supplements to RFQ

If a responder is in doubt as to the true meaning of any part of this RFQ or other requirements, questions may be submitted to Executive Director of Operations Dale Brinkley by email (dbrinkley@randolph.k12.nc.us) no later than Wednesday, June 25, 2025 at 5:00 pm. Clarifications or revisions to the RFQ will be made by addendum and will be posted no later than Tuesday, July 1, 2025 on the Randolph County website at https://www.randolph.k12.nc.us/ and at the North Carolina electronic vendor portal at https://evp.nc.gov/solicitations/. It is the responder’s obligation to monitor the website posting for addenda, as no other notifications will be made.

The responder is required to acknowledge receipt of any/all addendum by emailing the Executive Director of Operations Dale Brinkley (dbrinkley@randolph.k12.nc.us). Oral explanations will not be binding. RCBOE has sole discretion and reserves the right to reject any and all RFQ responses received and to cancel the RFQ process at any time prior to entering into a formal agreement. RCBOE reserves the right to request additional information or clarification of the information provided.

Section 4 - SUBMISSION REQUIREMENTS

Responses should be prepared and submitted as described in this section.

Responders bear the responsibility of examining all parts of this RFQ and furnishing the information required by this RFQ. The responder must prepare their response and provide two (2) hard copies and one (1) electronic copy on a labeled USB flash drive. All costs incurred in the preparation and submission of the response to this RFQ will be covered by the responder. All blank spaces on the Acknowledgement Form and all requirements outlined in this RFQ must be completed.

Submittals must be made on 8.5” x 11” paper, side bound with Table of Contents and reference tabs for key sections. Response is limited to 20 pages double-sided excluding Table of Contents, reference tabs and covers. All pages are to be consecutively numbered.

Responders must submit their RFQ responses in a sealed envelope no later than Friday, July 11, 2025 at 3:00 pm to Randolph County Schools Operations 2222-C South Fayetteville Street, Asheboro, NC 27205 and Attention: Dale Brinkley. The sealed envelope must carry the following information on the face of the envelope: Responder’s name, address, GC License Number, and the words “Trinity High School Project Construction Manager RFQ Response.”

Each proposer must answer all questions and provide all requested information, where applicable. If the answer to any questions is “none” or if the question is not applicable, please state so in writing. Any response failing to do so may be deemed nonresponsive with respect to this qualification at the sole discretion of RCBOE.

The responder is responsible for the delivery before the time specified, submittals received after the specified time will not be considered and will be returned unopened.

Submittals must include, at a minimum, the following:

1. Executive summary limited to one (1) page to include the company name, location of principal place of business, a brief narrative including the age of the business, type of business organization, and any strengths and/or special qualifications your firm has related to the proposed projects.

2. Insurance Requirements – Responders must show proof of insurance coverage meeting the requirements identified in Section 5 and included copies of insurance certificate(s) with their RFQ response.

3. Section 6 – Qualifications/Proposer Information. (see below)

4. Section 7 - Acknowledgement Form. (see below)

5. Joint Ventures – If proposer is a joint venture, submit a copy of the executed joint venture agreement (excluded from page count).

Section 5 - INSURANCE REQUIREMENTS

Minimum limits for the following types of insurance are required:

Workers Compensation:

1. N.C. Statutory Requirements

2. Employers Liability

$500,000 – Each Accident $500,000 – Disease Policy Limits (Aggregate) $500,000 – Disease Each Employee

Comprehensive General Liability:

Limits of coverage must not be less than:

1. Bodily injury and property damage liability including contractual liability assumed under the indemnity provision of the contract, products/completed operations, and underground property damage (XCU— explosion, collapse, and underground— coverage)

$1,000,000 each occurrence

$2,000,000 annual aggregate

2. Property damage liability including contractual liability assumed under the indemnity provision of the contract, products/completed operations, and underground property damage (XCU— explosion, collapse, and underground— coverage)

$1,000,000 each occurrence

$2,000,000 annual aggregate

Comprehensive Automobile Liability:

Comprehensive Automobile Liability Insurance must be maintained by the construction manager as to the ownership, maintenance and use of all owned, non-owned, leased or hire vehicles with limits of not less than:

1. Automobile Liability – all owned, non-owned and hired vehicles

$1,000,000 each person $2,000,000 each occurrence

2. Automobile Property Damage Liability – all owned, non- owned and hired vehicles

$1,000,000 each occurrence $2,000,000 aggregate

3. Umbrella Liability limits must not be less than

$2,000,000 each occurrence

4. Professional Liability not less than $2,000,000

Section 6 – QUALIFICATIONS/PROPOSER INFORMATION

1. Identify the office that will directly manage the Trinity High School Project.

2. Identify the key individuals that you propose to work on the project and, for each individual identified, provide a resume or description of their prior work on similar projects to the one detailed in this RFQ.

3. Provide email address, office phone number and mobile phone number of your company contact for this RFQ.

4. Provide current organizational structure information (Corporation, LLC, Partnership, Joint Venture, Sole Proprietorship, etc.) including date of formation/incorporation. RCBOE strongly encourages partnerships and joint ventures with minority businesses pursuant to its Participation by Minority Businesses Policy Code: 9125.

5. Indicate the number of years (and number of projects) the organization has provided Construction Management at Risk services on projects of similar type to those noted in this RFQ.

6. Responder must be a licensed general contractor in North Carolina. Provide the license number (provide a copy of license), license classification, qualifier’s name, date issued, expiration date (list all expiration dates) exactly as on file with the North Carolina Contractor’s State License Board. If submitting as a joint venture, provide this information for the joint venture partner.

7. In the last five years has a complaint filed with the Contractor’s State Licensing Board against your company that required a formal hearing or inquiry? If yes, provide explanation and outcome.

8. Provide no less than three (3) of your most recent slope grading/stabilization, streambank repair, and/or stream/buffer restoration projects similar in size and scope of those identified in the RFQ. For each project, please provide:

a. Name and location of the project

b. Date completed

c. Names of project staff (e.g. Project Manager, Superintendent)

d. Name, address and telephone number for Owner’s representative

e. Type of project

f. Final estimate before bidding

g. Guaranteed maximum price contract amount

h. Final cost of project

i. Original contract substantial completion date

j. Authorized time extensions

k. Final substantial completion date

l. Minority business participation percentage at project completion

9. Provide a minimum of three (3) client references (not RCBOE). Information should include contact name, address, phone number and email. Information should describe the services provided.

10. Describe your approach to safety, including how high-risk activities and control of the site are managed during the preconstruction and construction phases of the project.

11. Has NC OSHA, Federal OSHA, NCDEQ, the EPA or any other state or federal government agency cited your firm or the owner on a project where you were actively contracted in the past five (5) years? If yes, attach a description of each citation and the outcome.

12. Submit a notarized statement from your bonding/surety company confirming your current bonding capacity.

13. Provide the name of your bonding/surety company including the name of the surety agent, address and telephone number, firm’s total bonding capacity and current available bonding capacity and the boding/surety company’s A.M. Best rating. Include this information for any bonding/surety companies used by responder over the past three (3) years.

14. RCBOE reserves the right to request financial data following this RFQ submission. You do not need to provide financial statements with this submission.

15. Describe any claims or disputes ending in mediation, arbitration, or litigation associated with any project(s) in the past five years and note any project(s) where your company has been terminated.

16. Has your firm or any of its owners, officers, or partners ever been: (a) found liable in a civil suit, (b) found guilty in a criminal action for making any false claim or material misrepresentation to any public agency or entity, (c) been convicted of a crime involving any federal, state, or local law related to construction, or (d) been convicted of a crime of fraud, theft, or any other act of dishonesty? If yes, explain on a separate signed page (or pages), including identifying who was involved, the name of the prosecuting agency, and the grounds for and date of the judgment or conviction.

Section 7 – ACKNOWLEDGEMENT FORM

The undersigned warrants that they are duly authorized to bind the responding party.

The undersigned acknowledges receipt of addenda (if applicable) ________________.

The undersigned agrees to be bound by and comply with the provisions of RCBOE’s Participation by Minority Businesses Policy.

I, the undersigned, certify and declare that I have read all the foregoing RFQ responses and know their contents. I declare under penalty of perjury under the laws of the State of North Carolina, that the foregoing is correct.

All signatures to be sworn to before a Notary Public

Firm Name:

By (signature):

(printed name):

Its (title):

Address:

City: State:

ZIP:

STATE OF , COUNTY OF

Sworn to and subscribed before me this day by

Date:

_____________________________ (signature), Notary Public

____________________________ (printed or typed name), Notary Public

(Official Seal)

My commission expires: _____________________

ATTACHMENT A

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EXISTING 36-INCH RCP,

INVERT IN: 747.11 FT.

INVERT OUT: 744.36 FT.

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CROSS-SECTION NO. 7

CROSS-SECTION NO. 6

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NOTES:

1. SITE DATA INCLUDING EXISTING TOPOGRAPHIC CONTOUR DATA, APPROXIMATE LIMITS OF

UNPERMITTED FILL, PROPERTY BOUNDARY, EXISTING UTILITIES AND INFRASTRUCTURE, TREELINE/TREE LOCATIONS, AND EXISTING STREAM BOUNDARIES PROVIDED BY MCADAMS COMPANY OF CHARLOTTE, NC.

2. THE APPROXIMATE EXTENT OF UN PERMITTED FILL IS DEFINED WITHIN THE SURVEY BOUNDARY PROVIDED BY MCADAMS COMPANY OF CHARLOTTE, NC, WHICH IS BASED ON SITE OBSERVATIONS BY

S&EC ON 09/19/2024.

3. NO SUBSURFACE EXPLORATION WAS PERFORMED. COMPOSITION OF UNPERMITTED FILL (EARTH, WOODY MATERIAL, DEBRIS, ETC.) IN UNKNOWN.

4. SELECT TREES AS SHOWN ARE INCLUDED FOR GENERAL SITE ORIENTATION ONLY. TREE SURVEY IS

NOT COMPREHENSIVE.

5.

6.

EXISTING AND PROPOSED CONDITIONS FOR CROSS-SECTIONS NO. 1 THROUGH 7 ARE DEPICTED ON

SLOPE CROSS-SECTION PLOTS (SHEET 7).

ALL LOCATIONS, ELEVATIONS, AND DIMENSIONS ARE APPROXIMATE.

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RANDOLPH CO BOARD OF EDUCATION

NC PIN # 7708-52-5141

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ATTACHMENT B

Policy Code: 9125 Participation by Minority Businesses

The board affirms the State’s commitment to encouraging the participation of minority businesses in the school system's building construction contracts. A minority business is defined in accordance with G.S. 143-128.2 and is either (1) at least 51 percent of the business is owned by minority persons or socially and economically disadvantaged individuals and the management and daily business operations are controlled by one or more of the minority persons or socially and economically disadvantaged individuals who own it, or (2) an employee stock ownership plan company in which at least 51 percent of the plan participants are minority persons or socially and economically disadvantaged individuals. Minority persons include African-Americans, those of Hispanic descent, Asian Americans, American Indians, and females.

A. Goals

After notice and public hearing, the board hereby adopts an aspirational verifiable percentage goal of ten percent (10%) for participation by minority businesses in the total value of work for each building project costing $300,000 or more paid entirely from local or other non-state funds.

In addition, the board adopts the state’s aspirational verifiable goal of ten percent (10%) participation by minority businesses in the total value of work for each building project costing $100,000 or more funded in whole or in part with state funds.

Only businesses holding current certification as a historically underutilized business will be considered eligible for inclusion in meeting the board’s participation percentage goals. Lack of certification, however, will not be considered in making a contract award decision.

B. School System Good Faith Efforts

The board establishes the following guidelines for contracts subject to Section A, above, to ensure that the school system will make good faith efforts to reach diverse contractors and to encourage participation in the school system’s construction contracts by such contractors.

Before awarding a contract, the superintendent or designee shall:

1. make information about the school system’s formal and informal bidding process readily available;

2. develop and implement a minority business participation outreach plan to identify minority businesses that can perform building projects and to implement outreach efforts to encourage minority business participation in such projects;

3. advertise for bids in media that reach minority businesses;

4. designate a school official to attend the scheduled pre-bid conference to explain the school system’s minority goals and objectives;

5. at least 10 days prior to the scheduled day of bid opening, notify minority businesses of the following:

a. a description of the work for which the bid is being solicited;

b. the date, time, and location where bids are to be submitted;

c. the name of the individual within the public entity who will be available to answer questions about the project;

d. where bid documents may be reviewed; and

e. any special requirements that may exist.

For purposes of this provision, the minority businesses to be notified are those (1) that have requested notices from the school system for construction or repair work and (2) those that otherwise indicated to the Office of Historically Underutilized Businesses an http://redirector.microscribepub.com/?cat=stat&loc=nc&id=143&spec=128.2 interest in the type of work being bid or the potential contracting opportunities listed in the proposal;

6. ensure that everyone who requests it has access to building documents needed for making bids on projects;

7. maintain documentation of any contacts, correspondence, or conversation with minority business firms made in an attempt to meet the goals;

8. review, jointly with the designer, the lowest responsible bidder’s bid for compliance with all requirements of G.S. 143-128.2(c) and -128.2(f) prior to recommendation of the contract award;

9. encourage businesses experiencing difficulty in meeting the bonding, licensing, and bid deposits required by state law in larger construction projects to utilize resources and assistance offered by local, state, and federal agencies; and

10. provide information to bidders about the statewide uniform certification program for historically underutilized businesses.

C. Good Faith Efforts Required by Contractors

All bidders on school construction and renovation projects subject to Section A of this policy who intend to subcontract any part of the project must (1) identify the minority businesses to be used on the project and (2) provide affidavits indicating that a good faith effort has been made in preparing the bid to meet the board’s verifiable goal for participation by minority businesses.

Upon being named the apparent lowest responsible, responsive bidder, a bidder shall provide additional evidence of its good faith efforts as required by law.

The level of minority participation in bidders’ bids will not affect the contract award decision;

however, the failure to provide documentation of a good faith effort to meet the board’s goal may result in the bid being rejected as non-responsive.

Before recommending the award of a contract, the superintendent shall direct designated school officials to evaluate bidders’ documents in accordance with applicable law and regulations to determine whether bidder good faith requirements are satisfied.

D. Monitoring

The superintendent or designee shall monitor payments made to minority businesses on each project subject to Section A, above, to verify that the minority businesses actually working on the project and their level of participation is consistent with the representations made in the contractor’s bid.

E. Other Minority Business Recruitment Efforts

For building contracts that (1) are not subject to Section A, above, and (2) cost at least $30,000 but less than $300,000, the board will solicit participation by minority business enterprises and maintain a record of contractors solicited and efforts to recruit minority participation.

F. Reporting

The superintendent shall ensure that all required reports and other documentation are filed with the Department of Administration in accordance with legal requirements.

G. Nondiscrimination

The board will award public building contracts without regard to race, religion, color, creed, national origin, sex, age, or disability. Nothing in this policy should be construed to require the board or contractors to award contracts or subcontracts to minority business contractors or minority business subcontractors who do not submit the lowest responsible, responsive bid or bids.

Legal References: City of Richmond v. J.A. Croson Co., 488 U.S. 469 (1989); G.S. 143-128, -128.2, -128.3, -131(b); 01 N.C.A.C. 30I .0101-0310

Cross References:

Adopted: March 12, 1990

Revised: May 17, 2004; October 17, 2016; June 18, 2018; February 10, 2025

Randolph County Schools http://redirector.microscribepub.com/?cat=case&loc=us&id=32& http://redirector.microscribepub.com/?cat=stat&loc=nc&id=143&spec=128 http://redirector.microscribepub.com/?cat=stat&loc=nc&id=143&spec=128.2 http://redirector.microscribepub.com/?cat=stat&loc=nc&id=143&spec=128.3 http://redirector.microscribepub.com/?cat=stat&loc=nc&id=143&spec=131 http://redirector.microscribepub.com/?cat=code&loc=nc&id=01&spec=30i .0101-.0310