2025 Concrete Pipe RFP.pdf

INVITATION TO BID

WHITFIELD COUNTY, GEORGIA

ITB# PW-2025-01

CONCRETE TONGUE & GROOVE PIPE

Date: November 12th 2025

Time: 2:00 PM

CONCRETE TONGUE AND GROOVE PIPE

The Whitfield County Board of Commissioners will receive sealed bids until 2:00 PM EST on November 12th 2025 for CONCRETE TONGUE AND GROOVE PIPE. Bids shall be submitted in a sealed opaque envelope and shall be marked on the outside exactly as follows:

NAME AND ADDRESS OF COMPANY

CONCRETE TONGUE AND GROOVE PIPE

Bid Submittal Instructions:

Vendors are to submit 1 original and 2 copies of their bid.

Any deviation from the requirements set forth for the labeling of bid envelopes shall result in said bid being returned to the bidder unopened and any such bid shall not be considered.

Sealed bids shall be addressed to the attention of Brian McBrayer and mailed to Whitfield County Board of Commissioners, P.O. Box 248, Dalton GA 30722-0248 or delivered to the Board of Commissioners’ Office, Courthouse Annex, 201 S Hamilton St 4th floor, Dalton GA 30720. All bids shall be received on or before the above designated date and time. Any bid received after this date and time shall not be accepted. Bids shall be typed or submitted in ink. Bids will be publicly opened and read. Bids are legal and binding upon the bidder when submitted.

It is understood that this contract, if accepted by Whitfield County, is entered into for the convenience of the county, and in no way precludes the county from obtaining like goods from other suppliers upon prior approval of the Whitfield County Board of Commissioners. Such approval shall be made at the sole discretion of the Board of Commissioners and shall be conclusive. The materials shall be in compliance with the specifications as prepared by the State Highway Engineer. The materials shall be produced in accordance with the laws of Georgia under the supervision and to the satisfaction of the Department of Transportation and Whitfield County.

Whitfield County reserves the right to accept or reject any or all bids for any reason, to waive technicalities, and to make an award deemed in its best interest. The county shall have the right to delete a unit item from the bid if necessary or proper in the sole determination of the county.

Effective July 1, 2012 any vendor that provides a service to Public Works will be required to submit verification that your company is complaint with O.C.G.A 13-10-91, which states that the individual, firm or corporation which is engaged in the physical performance of services under a contract to Public Works has registered with and is participating in a federal work authorization program. E-Verify is the electronic employment eligibility verification system that all vendors must use to comply.

Any questions about this Invitation to Bid shall be submitted in writing to the Public Works Director- Brian Brackett. Email: bbrackett@whitfieldcountyga.com

The Whitfield County Board of Commissioners requires a certificate of insurance for all individuals or companies providing services to the Public Works Department, therefore we require your company turn in with your bid a certificate of insurance for your carrier.

Requirements of Insurance Coverage:

1. Automobile liability (covering owned, hired and non-owned vehicles) Bodily Injury (each person) $100,000.00 Bodily Injury (each accident) $300,000.00 Property Damage $100,000.00

General Liability (same limits as automobile)

This is the minimum coverage we will accept; however, this coverage does not properly protect you. We strongly suggest that you acquire coverage of $500,000.00 combined single limits.

2. Workers’ Compensation and Employer’s Liability, which provides statutory limits. The purchase of this coverage will offer you protection in the event of a job-related injury.

3. The certificate of insurance must name Whitfield County Board of Commissioners as

Certificate Holder and must contain a thirty (30) day notice of cancellation clause.

USE THIS FORM ONLY

ONLY BIDS SUBMITTED ON COUNTY BID FORM WILL BE CONSIDERED

PRICES SHALL BE IN EFFECT UNTIL DECEMBER 31, 2026

(CLASS 3) TONGUE AND GROOVE CONCRETE PIPE – 8’ Lengths

Conforms to ASTMC 76 and ASTMC 443

SIZE_ PRICE

12” _____________________________

15” _____________________________

18” _____________________________

24” _____________________________

30” _____________________________

36” _____________________________

48” _____________________________

54” _____________________________

60” _____________________________

72” _____________________________

84” _____________________________

96” _____________________________

PRICE PER TON

Box Culvert _____________________________

PLUGS & GASKETS ARE TO BE INCLUDED WITH PRICE AND DELIVERED WITH EACH

ORDERS

PRICE IS FOB TO WHITFIELD COUNTY PUBLIC WORKS, DALTON, GA 30721

The value of this contract is approximately $100,000 over a 12-month period

Accounts Receivable contact person: ___________________________________________

Telephone number: _______________________ Fax number: ________________________

E-mail address: _____________________________

EXCEPTIONS (IF ANY): ___________________________________________________________

We certify that our bid meets the minimum requirements as specified in bid documents.

Authorized Signature Title

Print Name Company

Address City / State / Zip Code

Telephone Number Fax Number

Email Address: _______________________________________________________________