2025_BidConditions_Chromebooks RFP.pdf

BULLOCH COUNTY SCHOOLS

Student Chromebook Bid http://www.bulloch.k12.ga.us/

Department of Information Systems Bulloch County Board of Education

219 Simons Road Statesboro, Georgia 30458 http://www.bulloch.k12.ga.us/business/solicitations/

I. Overview

A. Introduction

1. Purpose and Objective

The Information Systems Department of Bulloch County Schools (BCS) extends this offer for the possible purchase of Chromebooks conforming to the designated specifications, terms, and conditions for the instructional and administrative programs.

2. Profile of Bulloch County Schools

Bulloch County Schools numbers some 11,000 students in Pre-Kindergarten through Grade

12. The Bulloch County Board of Education consists of 1,800 employees, about 850 of which are certified staff.

Bulloch County Schools includes:

● 9 Elementary Schools

● 3 Middle Schools

● 2 High Schools

● 1 Middle High School

● 3 Alternative Schools

Bulloch County Schools enjoy an information-rich environment, thanks to a strong technology network. This powerful technology infrastructure of hardware consists of the following:

● Networked Computers

● Printers

● Servers

● Interactive LED Displays

B. BID Standards

1. Bulloch County School System Contact Information This Request for Proposal (BID) is issued by the Bulloch County Schools Department of Information Systems. The BID is available for downloading from the web site, https://www.bulloch.k12.ga.us/bids .

2. Evaluation Requirement (Pre-Bid Award) A Sample of the complete system proposed may be required for evaluation purposes upon BCS request and must be delivered within 3 business days of request.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

3. Schedule of Events BID Available for Release (E-Mail / Website) March 6, 2025 BID Due to BCS, 1:00 PM, EST April 14, 2025 Bid Opening, 2:00 PM EST April 14, 2025 Award BID May/June 2025 Purchase Units July 2025

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

4. Tentative Ordering Timeline Quantities required are substantially correct within the ranges specified but the estimate of anticipated needs is subject to change depending upon budgetary adjustments. BCS reserves the right to purchase additional quantities at the unit proposal price on a per unit basis.

Date Project Estimated Quantity 2025-2026 Student Chromebooks approx. 1500 Chromebooks

School Purchases Qty Varies As Needed

Submission of Sealed BID Responses

BID RESPONSES MUST BE SUBMITTED IN A SEALED ENVELOPE PLAINLY

ADDRESSED AND COMPLETED AS SHOWN BELOW.

FROM:

Vendor Name Vendor Address Vendor City, State Zip

TO:

Dave Waters Bid Name: FY25 Chromebooks 219 Simons Road Bulloch County Schools Simons Road Statesboro, GA 30458 https://www.bulloch.k12.ga.us/bids

5. Bid responses arriving after the stated deadline will not be considered.

All responses shall include unit prices, and vendors shall state the time for which prices in the response are guaranteed. BCS requires that prices be guaranteed below state BID price through the contract term.

IMPORTANT! The vendor is required to complete a Vendor Approval form as required by the Bulloch County Schools if the vendor is not already an approved vendor with the school system. This form is provided below as Attachment I. This form must be submitted as the first pages of the bid response unless the vendor has a completed Vendor Approval form already on file. ( See Attachment I: New Vendor Packet )

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

6. Provisions for Questions Should any vendor have questions, the form prescribed in Appendix A shall be used, one question per form. All questions shall be e-mailed to the attention of Dave Waters, Director of Technology, Bulloch County Schools, at ddwaters@bullochschools.org. Upon receipt, all questions will be logged, dated and numbered . The answers to such questions will be posted on Bulloch County Schools website, https://www.bulloch.k12.ga.us/bids , for access by all vendors responding to the BID with no identification of the vendor(s) submitting the question.

Response: See Appendix A

7. The Signature The BID response shall be signed by an official authorized to legally bind all the vendors participating in and/or responding to the BID.

Response: See Appendix B

8. Critical Paragraphs Vendor’s representative must put their initials in the space provided in front of critical paragraphs. Initials signify that the information has been read and the vendor agrees and is able to provide all conditions included in the paragraph.

Response: See Appendix C – Critical Paragraphs

9. Rights, Obligations, and Constraints The acquisition of any program, product, or element for these requirements is subject to the approval and funding of the Bulloch County Board of Education. There are no obligations to respond to or to implement any response. All responses must include the statement that no obligation or commitment is incurred by the Bulloch County Board of Education from the receipt of any proposed documents, materials, or presentations. The statement must be enclosed with the BID, attached and labeled “No Obligation Statement.” (See Appendix D)

Bulloch County Schools reserves the right to reject or waive all responses to the bid based on irregularities and/or technical details submitted whichever is deemed to be in the best interest https://www.bulloch.k12.ga.us/bids of the Bulloch County Board of Education. Non-acceptance of any response shall mean that another was judged more advantageous.

The Bulloch County Board of Education reserves the right to re-bid, if said re-bid is in the best interest of the Bulloch County Board of Education.

Under no condition of the equipment BID including the vendor granting educational discount, will Bulloch County Schools agree to grant any vendor free and unencumbered license and/or access to any programs, programming techniques, software or systems programming technologies developed by Bulloch County Schools using the equipment bidded. Should any vendor wish to obtain these proprietary items, the Bulloch County Schools will entertain separate BID negotiations in the manner appropriate to this instance. In the absence of such a separate BID, such proprietary items will not be available or accessible to any vendor.

Response: See Appendix D - No Obligation Statement

10. BID Terms Subsequent to a notice of award and upon issuance of a purchase order by Bulloch County Schools, the vendor will commence work and shall continue the BID work until the project is completed.

The issuance of a purchase order to the successful vendor will be considered sufficient notice of acceptance of the bid and formation of a contract as evidenced by vendor offer in the form of a bid submission and Bulloch County Schools acceptance in the form of a purchase order with stated project consideration. The BID shall bind the vendor to furnish and deliver goods or services at the prices stated, and in accordance with the conditions of this BID except as otherwise designated. There will be one purchase order issued to the successful vendor for each project.

A contract confirming price and other terms shall be signed by the parties. Services will begin on or about July 1, 2025. The initial contract duration shall be through June 30, 2026. The contract is subject to the approval of the Bulloch County Board of Education and to fiscal year funding limitations. The contract price must be held firm for the entire term of the contract. BCS reserves the right to terminate any resulting contract for convenience. In the event of contract termination by BCS, BCS will be responsible only for those services and deliverables that have been received and accepted. Non-performance of contract terms shall give sufficient cause for BCS to cancel the contract. Non-performance shall be construed to include, but is not limited to, failure of the offeror to deliver equipment or perform services in the time specified or in the manner required. Moreover, the Bulloch County Board of Education reserves the right to negotiate and/or mandate higher specifications based on market conditions.

Non-performance of BID terms will give sufficient cause for Bulloch County Schools to cancel the BID and be made whole of compensatory, consequential, incidental, and liquidated damages through every available remedy. Non-performance shall be construed a breach of contract. Such non-performance will include, but is not limited to, failure of the vendor(s) to deliver in the time specified or in the manner required. Failure of the successful bidder to honor his bid may result in the removal of that bidder from Bulloch County Schools vendor bid list for a period of not less than one year.

Bulloch County Schools reserves the right to terminate any resulting purchase order upon thirty days’ written notice. In the event of termination of purchase order by Bulloch County Schools, the district will be responsible only for those terms and services that have been delivered and accepted.

The projected quantities specified in the BID will be divided into separate projects. Vendors will be expected to complete each project before payment can be received. BCS personnel in the Department of Information Systems will sign-off on each project for payment. Payment typically will be made within thirty (30) days of completion. The Bulloch County Board of Education reserves the right to modify said terms should extenuating circumstances prevail.

IMPORTANT! The vendor is required to read and comply with these Bid Conditions as required by the Purchasing Department, Bulloch County Schools.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

11. Vendor Performance The successful vendor will be required to well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of the BID. These specifications and the response of the successful vendor will become BID obligations if an award of BID ensues. Failure of the vendor to perform these obligations successfully may result in the cancellation of the BID award and removal from Bulloch County Schools vendor bid list. If the vendor fails to continue to meet the standards as specified in the BID, the BID award will be canceled. Should the vendor default in the performance of said obligations, the Bulloch County Board of Education may procure such property or services from other sources and shall have the absolute right to deduct from any monies due to the bidder, or that may hereafter become due to the bidder, the difference between the bid price and the actual cost of the goods and/or services to be replaced or substituted. The price paid by the Bulloch County Board of Education in this event shall be the prevailing market price at the time the substitute purchase is made. In the event of a vendor's failure to fully discharge all responsibilities, duties, activities, and obligations herein described, the Bulloch County Board of Education reserves the right to be made whole of compensatory, consequential, incidental, and liquidated damages through every available remedy. Failure of the successful bidder to honor their bid may result in the removal of that bidder from Bulloch County Schools vendor bid list for a period of not less than one year.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

12. Vendor Internal Coordination Bulloch County Schools will look to the vendor as having “one corporate face” and will expect the Vendor to coordinate and propose internally those products and services best able to meet the identified needs of Bulloch County Schools. The vendor shall be bound by the applicable terms and provisions of the BID. Nothing contained herein shall create any BID relationship between any sub-vendor and Bulloch County Schools. There will be one purchase order issued to the successful vendor for each project.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

13. Availability of Products ALL products, features, hardware and software, recommended by any vendor MUST be formally announced, and delivered in a customer location as of the date this BID is opened .

NO CONSIDERATION WILL BE GIVEN TO ANY PRODUCT OR OFFERING THAT

DOES NOT MEET THIS SPECIFIED REQUIREMENT.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

14. Nondiscrimination Bulloch County Board of Education does not discriminate on the basis of race, color, religion, sex, natural origin, age, disability, marital status or sexual orientation in any of its employment practices, education programs, services or activities.

The Bulloch County Board of Education supports a healthy, free-market system that seeks to include all responsible businesses and to provide ample opportunities for business growth and development. Minority businesses are encouraged and given the opportunity to bid on various projects. It is not the intention or desire of the Board to restrict or impede competitive bidding or to increase the cost of the work.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

15. Drug-Free Workplace By submission of a bid, the bidder certifies that he/she and said employees and subcontractors will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or drug during the performance of the contract and that a drug-free workplace will be provided for the contractor’s employees during the performance of the contract.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

II. Specifics of the BID Request and Scope of Work

A. Bid Guidelines Bulloch County Schools (BCS) presents this Request For Proposal (BID) to purchase Chromebooks for various locations throughout the county. In addition, local schools and departments may utilize the selected bid response to make local purchases. The bid will be awarded in the best interest of BCS and should remain in effect through June 30, 2026.

Bulloch County Schools reserves the right to reject any and/or all responses submitted and to waive any technicalities or minor irregularities in responses received.

B. Manufacturer’s Certificate Vendors quoting on products manufactured by others are required to submit this form completed by an executive authorized to legally bind the manufacturer. Complete “Manufacturer’s Certificate” .

Response: See Attachment A – Manufacturer’s Certificate

C. Authorization To Sell Vendors responding to BID must provide a Certificate of Authorization that authorizes the vendor to sell the manufacturer’s equipment. Complete “Authorization to Sell” .

Response: See Attachment B – Certificate of Authorization

D. Authorized Manufacturer Vendor Customer References Provide the following information. Attach and label “ Authorized Manufacturer Vendor References .”

Response: See Attachment C – “Authorized Manufacturer Vendor Customer References”

E. Authorized Manufacturer Vendor Information Provide the following information. Attach and label “ Authorized Manufacturer Vendor Information.”

Response: See Attachment D – Authorized Manufacturer Vendor Information

F. Service and Support Requirements The following services and support requirements are mandatory items for the BID.

Ordering Requirements Shipping and Delivery Requirements Expressed Warranty/Extended Service Requirements

Please put your initials in the “Yes” box to indicate that you can provide this item (mandatory).

Blanks will be considered as “No” responses. Use additional pages where detailed responses are required. Please reference the appropriate item number on any added pages. Attach and label “ Service and Support Requirements”

Response: See Attachment E – Service and Support Requirements

G. Specifications – Costs Sheet It is the vendor’s responsibility to fill in all information required – i.e. vendor/model, unit cost, and any additional information requested within the hardware specifications. Blanks will be considered as “No” responses. The following specifications are the minimum that will be considered for this

BID.

Please note whether the item meets, exceeds, or does not meet specifications. Indicate unit cost where required for each item. Attach and label “Specifications – Cost Sheet”. See Attachment F

Response: See Attachment F - Specifications Cost Sheet

H. Detailed Hardware Specifications and Features The vendor must provide a detailed listing of hardware specifications for each model proposed in the BID. The detailed listing must match the hardware specifications listed on the BCS required specifications grid (Attachment G). Attach and label “ Detailed Specifications and Features”.

Response: See Attachment G – Detailed Bid Specification and Feature Sheets

I. Added Value Offerors are encouraged to describe in detail all added value or additional services or benefits available and offered at no cost to BCS in their Bid responses. Attach and label as “ADDED

VALUE.”

Response: See Attachment H – Parts and Support Options

J. White-Glove Service Offerors are encouraged to include pricing for optional white-glove service to include:

● Unboxing and initial setup of Chromebooks, including configuration and enrollment in our Google Admin Console.

● Disposal of any associated packaging materials in an environmentally responsible manner.

Response: See Attachment J – White-Glove Service Pricing

III. Proposal Submission

A. Response Format Instructions This section, in conjunction with the requirements outlined in Section I.B and Section III.A, specifies; the format, contents, and guidelines for all responsive vendor submissions. It is designed to ensure uniformity in the responses, to provide the information necessary to understand each interested vendor’s offerings, and to facilitate a comprehensive evaluation of all responses. Any non-disclosure sections should be clearly identified and named in a cover letter. All responses must be presented in a 3-ring binder with tabs separating the required sections. All attachments must be identified properly for easy identification. Each page of the response must be numbered, and the Vendor’s name must appear in the upper right-hand corner of each page. A detailed Table of Contents is required, and must be organized in the same manner and order as requirements are outlined in this document. Each point must be addressed individually. A response that does not adhere to point-by-point format will be considered non-responsive and disqualified. Each requirement must be met or the response will be rejected.

Each proposal shall be organized simply and economically. It must provide straightforward, concise proof of the offerer's capabilities to satisfy BID requirements. Emphasis must be on completeness and clarity. Any proposal that does not include all required information will be considered non-responsive and disqualified.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

B. Evaluation Process The proposal shall be evaluated in two stages. The first stage will involve review of the submitted BID by committee and completion of an evaluation-rating sheet. Items to be considered in the evaluation include, but are not limited to: completion of all required items, customer references, hardware specifications, price, and any additional/unique features offered (that are of value to BCS).

The vendor may be required to provide BCS with evaluation units that meet the specifications submitted. Evaluation units must be delivered to BCS Department of Information Systems at 219 Simons Road, Statesboro, GA 30458. Evaluation units not received by 5:00 P.M. EST of the date requested will not be evaluated. The Department of Information Systems will test the evaluation units for functionality, network connectivity, and software compatibility. Vendors will be able to retrieve their evaluation units after a period of two weeks at no cost to BCS.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

C. Evaluation Criteria BCS may, at its sole discretion, select or reject the product and services proposed by the vendor.

BCS will select the vendor whose proposal BCS determines best meets the needs of BCS, based on the evaluation criteria set forth herein.

The determination of the selected proposal will be based upon information supplied by the vendor in response to this BID and upon other information that will be obtained by BCS as they deem necessary. The lowest-cost proposal may not be determined to be the lowest responsible proposal when all factors of evaluation of proposals have been considered. However, the total quoted price is an important factor in determination of the selected proposal.

BCS will select the vendor who best meets the requirements of BCS. In determining the selected vendor, BCS will apply the following criteria.

1. Overall suitability of the vendor and proposed product and services to present and future BCS needs;

2. Costs of the proposed product and services;

3. Ease of implementation of proposed product and services by BCS;

4. Performance in other locations of proposed product and services similar to those proposed;

5. Applications, functions, and capabilities of proposed product and services

6. Significance of deviations of proposal from the requirements described by this BID;

7. Vendor’s experience and reputation;

8. Vendor’s customer references;

9. Conformance of proposal to instructions for formats and contents of proposal.

Signature of Engaging Official: Date:

(Company Name / Certifying Official Signature)

Major negative findings or judgments on the basis of any one of the above criteria may result in elimination of a given proposal from further consideration.

Required Checklist

___ Invitation to Bid (MUST BE the first document in the bid response)

___TABLE OF CONTENTS

___ APPENDICES

___Question Submittal Form (Appendix A)

___Signature Page (Appendix B)

___Critical Paragraph Section (Appendix C)

___No Obligation Statement (Appendix D)

___ ATTACHMENTS

___Manufacturer’s Certificate (Attachment A)

___Authorization to Sell (Attachment B)

___Authorized Manufacturer Vendor Customer References (Attachment C)

___Authorized Manufacturer Vendor Information (Attachment D)

___Service and Support Requirements (Attachment E)

___ Ordering Requirements

___ Delivery Requirements

___ Expressed Warranty/Extended Service Requirements

___Chromebook Hardware Specifications-Cost Sheets (Attachment F)

___Detailed Bid Specification & Feature Sheets (Attachment G)

___ Hardware Specifications & Features

___ Brochures, Manuals, Websites, Literature & Other Marketing Media

___ Parts and Support Options (Attachment H)

___New Vendor Packet (Attachment I)

___White-Glove Service (Attachment J)

APPENDICES

APPENDIX A: QUESTION SUBMITTAL FORM

E-mail to: ddwaters@bullochschools.org

INQUIRY ON BID

Received From: _______________________________________________

E-Mail Address: _______________________________________________

Question Number: _______________________________________________ (To be filled in by Department of Information Systems)

Date Submitted: _______________________________________________ (To be filled in by Department of Information Systems)

Page Number Reference: _____________________

Paragraph Reference: _____________________

QUESTION:

ANSWER:

Date of Website Post Reply: ______________

APPENDIX B: SIGNATURE PAGE

Vendor: ________________________________________________

I certify the contents of this BID to be accurate and complete.

Authorized Representative

Printed Name Position

Signature E-mail Address

Date

APPENDIX C: CRITICAL PARAGRAPHS

(1) ________ Pricing in this BID must remain firm through June 30, 2026. However, any market upgrades in models and/or decreases in model prices must be passed on to BCS immediately. BCS will review manufacturer pricing and state BID pricing monthly for price decreases and/or model upgrades. Vendors will be required to meet with BCS in the event such price decreases and/or model upgrades should occur. Items must meet or exceed minimum specifications listed in the BID document. Please note all instances where BID items exceed minimum expectations.

(2) ________The timeframe for receipt and analysis of proposals will not allow BCS to entertain any proposals that are incomplete. All spaces must be completed. All required attachments must be included in response . Forms provided in the BID packet must be used for your responses in all instances except where additional pages are needed. Proposals must be formatted as stated in Section III of the BID document.

(3) ________The proposals shall be evaluated in stages. The first stage will involve review of the submitted proposals. Any proposals not providing all required information will be disqualified. The second stage may require hands-on evaluation of the chromebooks submitted on the offeror's proposal.

(4) ________When the terms “must”, “required”, or “no substitutions” are used in the BID, the specifications being referred to is a mandatory requirement . Offerers are required to include pricing for all mandatory components of the configurations they choose to BID. Failure to provide such items may be cause for BID rejection.

(5) ________ Proposals are due by mail or hand delivery no later than 1:00 PM EST on specified due date. Proposals are not accepted through electronic or mechanical means such as e-mail or fax.

Vendors must supply two (2) copies of their proposal on this date. Any proposals received after this deadline will not be considered. Offerers are advised to consider that hand delivery assures timely receipt. Proposals and supporting documentation must be submitted to: Dave Waters, Technology Department, 219 Simons Road, Statesboro, GA 30458 in the manner described in Section I.B.5.

Vendor’s representative must put their initials in the space provided in front of critical paragraphs. Initials signify that the information has been read and the vendor agrees and is able to provide all conditions included in the paragraph.

APPENDIX D: NO OBLIGATION STATEMENT

____________________________ understands that the acquisition of any program, product, or element for these requirements is subject to the approval and funding of the Bulloch County Board of Education.

There are no obligations to implement any response. There is no obligation or commitment incurred by the Bulloch County Board of Education from the receipt of any proposed documents, materials, or presentations.

ATTACHMENTS

ATTACHMENT A: MANUFACTURER’S CERTIFICATE

Vendors quoting on products manufactured by others are required to submit this form completed by an executive authorized to legally bind the manufacturer.

THIS IS TO CERTIFY:

THAT ______________________________________________________ is authorized to quote on the products manufactured by us as listed in the attached response, and is in a position to comply successfully with all of the other qualifications and requirements of the specifications.

VENDOR

ADDRESS

City, State, Zip

Area Code – Telephone Number

Signed by (Print or Type)

Signature

Notary Signature ______________________________

Date Title

Seal Date

ATTACHMENT B: AUTHORIZATION TO SELL

The response must include a Certificate of Authorization , which authorizes each Authorized Manufacturer Vendor to sell the manufacturer’s equipment. This is required by the Purchasing Department of Bulloch County Schools. Attach and label “Authorization to Sell” .

ATTACHMENT C: AUTHORIZED MANUFACTURER VENDOR CUSTOMER REFERENCES

1. Company Name:

Address, City, Zip Code:

Telephone Number/Name of Contact Person/Scope of Purchases:

2. Company Name:

Address, City, Zip Code:

Telephone Number/Name of Contact Person/Scope of Purchases:

3. Company Name:

Address, City, Zip Code:

Telephone Number/Name of Contact Person/Scope of Purchases:

ATTACHMENT D: AUTHORIZED MANUFACTURER VENDOR INFORMATION

Description Response

Name of Company: _______________________________________________

Number of Years in Business: ______________________________________

Contacts for Bulloch County School District (please include name, years of experience, and phone number for each of the following):

* PreSales Contact: ________________________________________________

* Project Manager Contact: ________________________________________________

* Customer Service Contact: _______________________________________________

* Technical Support Contact: _______________________________________________

Response:

Additional Background Information:

Address: ________________________________________________

City, State, and Zip Code: ________________________________________________

E-mail Address: ________________________________________________

Fax Number: ________________________________________________

Telephone Number: ________________________________________________

ATTACHMENT E: SERVICE AND SUPPORT REQUIREMENTS

# Equipment Review Requirements Yes

(Initials)

No

(Initials)

Vendor will supply a demo unit for review upon request.

# Ordering Requirements Yes

(Initials)

No

(Initials)

When a department or local school places an order, a single purchase order to the Awarded vendor will be issued. BCS will not split items onto two purchase orders.

Vendor (or named vendor) is responsible for notifying the contact listed on the purchase order of estimated delivery date prior to delivery of chromebooks.

Unauthorized shipments will be rejected and all return costs are the responsibility of the vendor.

# Shipping and Delivery Requirements Yes

(Initials)

No

(Initials)

Price for all items must include shipping.

If any components are found to be defective or DOA, it is the vendor’s responsibility to provide a new replacement unit upon notification.

Repairs will not be accepted on DOAs. DOA units may not be recycled into inventory for bid fulfillment

# Expressed Warranty / Extended Service Requirements Yes

(Initials)

No

(Initials)

Pricing must include a one (1) year manufacturer warranty for all components including parts and labor. The complete cost of repair (parts and labor) is to be covered by the service agreement.

# Expressed Warranty / Extended Service Requirements (Continued) Yes

(Initials)

No

(Initials)

Vendor must submit a document in “Plain English” outlining extended service agreement terms and conditions.

Extended service agreement work must be coordinated through BCS Information Systems Department. The BCS technology staff will review all warranty work orders before forwarding them to the vendor.

BCS requires access to a toll-free telephone number for certified BCS technicians to speak directly with a technician.

All warranty parts are exchanged with box and pre-paid mailer supplied by the vendor.

The service agreement period shall begin on the delivery date.

ATTACHMENT F: Specifications – Cost Sheet

1. Pricing in the Bid shall remain fixed through the term of the contract. Any market upgrades in models and or decreases in model prices must be passed on to BCS immediately. BCS will review the manufacturer pricing and State of Georgia Contract pricing regularly for price decreases and/or model upgrades. The offeror will be required to meet with BCS in the event such price decreases should occur. Items must meet or exceed the minimum specifications of an Acer Chromebook 314 C936-C1DM: Intel N100 CPU, 8GB RAM, 64GB internal storage, 14” HD display

Chromebook Pricing

Chromebook Model/Description Cost Per Unit 8GB Memory

Cost Per Unit 16GB Memory Qty

Extended Cost

HP Fortis G11 14” (Latest Gen) (Non-Touch Only) 1 Year Warranty $ $ 1500 $ Lenovo 14e (Latest Gen) (Non-Touch Only) 1 Year Warranty $ $ 1500 $ Acer 314 C936-C1DM (Non-Touch Only) 1 Year Warranty $ $ 1500 $

Chrome Device Management License Cost

(Per Unit) Qty Extended

Cost Please provide per unit cost for Google Chrome OS Device Management License (Bulloch County Schools to Enroll) $ 1500 $

Optional Pricing Cost

(Per Unit) Qty Extended

Cost 3-Year Warranty (Per Unit) $ 1500 $

ATTACHMENT G: Detailed Bid Specifications & Features

Please provide detailed bid specification and feature sheets for each item proposed.

ATTACHMENT H: Parts and Support Options (Optional)

Please provide detailed information regarding added value proposed.

Projected Parts Costs Screens - Keyboards - Trackpads -

Support Options If you offer additional support programs (non-warranty services) please provide details below. Examples of these programs could include: Self Maintainer programs, parts closets, credits for in-house repairs, etc.

Additional added value beyond listed

ATTACHMENT I: Vendor Approval Form

ATTACHMENT J: White-Glove Service pricing