2025-AFCP-application-form-guidance.docx

2025 AFCP PROJECT APPLICATION FORM Guidance

ROUND 1 - AFCP Concept Note (Project proposal)

A. Project Basics:

· Title

· AFCP focus area and category (see Appendix)

· AFCP Funding area (see Appendix)

· Time Frame (# months)

· If part of an inscribed World Heritage Site, the name of the World Heritage Site

· Ownership status of the object or site (Public or Private)

· If a continuation or expansion of a project previously supported by AFCP, the title of the previous project and the award year

· Amount in U.S. dollars (USD) estimated for the project proposal

B. Project Applicant Information:

· Organization name

· Organization type (see Appendix)

· Address information

· Name, title, and contact info of project director

· SAM.gov registration status (see Appendix)

C. Project Location:

· Project site

· City or vicinity

· Country

· Brief description of location

· Project designation

D. Scope of Work (2000 characters max) Carefully review the funding areas and funding priorities supported by AFCP grants, as well as ineligible activities and unallowable costs not supported by AFCP grants. Include both preservation goals and activities for achieving them and any broader host country or community goals and activities for achieving them.

E. Project Participant Information (estimated):

· Number of primary (key) project participants (directors, managers, key consultants and experts, etc.;)

· Number of US participants (if any)

· Short Bios (one paragraph each) for key project participants

F. Statement of Importance highlighting the historic, architectural, artistic, or cultural (non‐religious) values of the cultural site, object, collection, or form of traditional expression. (500 characters max)

G. Statement of Urgency indicating the severity of the situation and explaining why the project must take place now. (500 characters max)

H. Attachments and other supporting documents, such as:

Max of ten (10) high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site, object, or form of expression and, in the case of a site or object, show the urgency or need for the proposed project (collapsing wall, water damage, worn fabric, broken handle, etc.)

NOTE: All documents should be sent via e-mail to CultureandEducationTirana@state.gov in the following formats:

1. Application Form – word document (Calibri, 11pt)

2. Attachments and Other Supporting Documents – individual JPEG, high resolution photos or audiovisuals (do not include photos or videos in the application word document form)

IMPORTANT: Do not merge all required documents and photos into one file. Do not send the application via WeTransfer or Google documents; we may not be able to receive or access those applications. However, you may choose to send different parts of the application package in two or three emails depending on the size of the documents.

ROUND 2 (Round 2 is applicable for proposals selected from Round 1 only)

A. Project Basics (with required updates):

1. Title

2. AFCP focus area and category (see Appendix)

3. Start and end dates

4. If part of an inscribed World Heritage Site, the name of the World Heritage Site

5. Ownership status of the object or site (Public or Private)

6. If a continuation or expansion of a project previously supported by AFCP, the title of the previous project and the award year

B. Project Applicant Information:

1. Organization name

2. Organization type (see Appendix)

3. Address information

4. Name, title, and contact info of project director

5. SAM.gov registration status (see Appendix)

C. Project Activities Description and Timeframe that present the project tasks in chronological order and list the major milestones with target dates for achieving them.

D. Statement of Importance highlighting the historical, architectural, artistic, or cultural (non-religious) values of the cultural heritage.

E. Proof of Official Permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site or collection.

F. Implementer Public Awareness Plan describing how the applicant intends to highlight and amplify AFCP-supported activities through print, electronic, social media, and other means.

G. Maintenance Plan outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project.

H. Résumés or CVs of the proposed project director and key project participants.

I. Detailed Project Budget, demarcated in one-year budget periods (2023, 2024, 2025, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs); indicates funds from other sources; and gives a justification for any anticipated international travel costs.

J. Budget Narrative explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items.

K. Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL).

L. Relevant Supporting Documentation, such as historic structure reports, restoration plans and studies, conservation needs assessments and recommendations, architectural and engineering records, etc., compiled in preparation for the proposed project.

M. As requested by the Center or as appropriate, additional high-quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the heritage and show the urgency or need for the proposed project (collapsing walls, extensive water damage, etc.).

NOTE: All documents should be sent via e-mail to CultureandEducationTirana@state.gov in the following formats:

· Application Form – word document (Calibri, 11pt)

· Detailed Project Budget and Narrative– Excel Spread Sheet

· Attachments and Other Supporting Documents – individual JPEG, high resolution photos or audiovisuals (do not include photos or videos in the application word document form)

· Resumes or CVs of Project participants – word document (Calibri, 11pt.), individual documents for each key participant

· Proof of Official Permission – Signed scanned document in both languages English and Albanian (PDF version not JPEG)

IMPORTANT: Do not merge all required documents and photos into one file. Do not send the application via WeTransfer or Google documents; we may not be able to receive or access those applications. However, you may choose to send different parts of the application package in two or three emails depending on the size of the documents.

APPENDIX 1

Options for Project Focus Area:

1. Cultural Objects and Collections

· Archaeological Collections

· Ethnographic Objects

· General Museum Conservation

· Manuscripts

· Paintings and Sculpture

2. Cultural Sites

· Archaeological Sites

· Historic Buildings and Sites

3. Forms of Traditional Cultural Expression

· Craft

· Dance

· Drama

· Language

· Music

· Ceremony

· Traditional Knowledge

APPENDIX 2

Options for Project Funding Area

· Anastylosis: Reassembling a site using its original parts.

· Conservation: Addressing damage or deterioration to an object or site.

· Consolidation: Connecting or reconnecting elements of an object or site.

· Documentation: Recording the condition and important features of an object, site, or tradition in analogue or digital format.

· Inventory: Listing objects, sites, or traditions by location, feature, age, or other unifying characteristics.

· Preventive Conservation: Addressing conditions that threaten or damage a site, object, collection, or tradition.

· Restoration: Replacing missing elements to recreate the original appearance of an object or site, usually appropriate for fine arts, decorative arts, and historic buildings.

· Stabilization: Reducing the physical disturbance of an object or site.

APPENDIX 3

Applicant Types:

· Foreign Institution of Higher Education (registered as non for profit)

· Foreign-based non-profit organizations/nongovernment organizations (NGO)

· U.S. Non-Profit Organization (IRC section 501(c)(3))

· U.S. Institution of Higher Education image1.jpeg