2025 - Aerial Lifts RFP - Region 4.pdf

Request for Quote

FAC131 - Aerial Lift – Preventative Maintenance & Repair Services – Region 4

COMM buys Bid # Bd-25-1107-FREG5-SCCH-111179

Introduction:

The Office of Court Management – Facilities Management and Capital Planning (FM & CP) of the Commonwealth of Massachusetts Trial Court will accept proposals from qualified applicants to provide Inspections, Repairs and required Employee Training for the aerial work platforms and lift owned by Massachusetts Trial Court locations located in Region 4 of the Trial Court system.

Region 4 of the Trial Court System consist of Barnstable, Bristol, Dukes, Nantucket and Plymouth Counties.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity: Trial Court of Massachusetts Office of Court Management

Facilities Management & Capital Planning

Eligible Entity Address: 3 Pemberton Square Room 225 Boston, Ma 02108

Contact Name: Thomas Prentiss – Procurement Coordinator thomas.prentiss@jud.state.ma.us

Odair Brandao – Contracts Manager odair.branda0@jud.state.ma.us

The term will be a 27 month contract beginning on 3/1/2025, with a terminus date of 6/30/2028.

Every effort has been made to ensure the information presented in the Request for Quote (RFQ) is accurate. Contractors are urged to verify all information they believe to be critical to their proposal.

mailto:thomas.prentiss@jud.state.ma.us mailto:odair.branda0@jud.state.ma.us

This RFQ does not commit the Trial Court to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or engage for products or services. The Trial Court reserves the right to accept or reject any and all quotes received as a result of this RFQ and to contract for some, all, or none of the responding Contractors as a result of this RFQ. The Trial Court reserves the right to negotiate with any or all responding Contractors or to cancel this RFQ, in part or in its entirety, if it is in the best interest of the agency to do so.

The selected contractor will be responsible for the locations and lifts as listed on Attachment A.

Attachment A – Portable Man Lift Inventory – Region 4

Bids:

Bids for the project are being solicited under the Commonwealth of Massachusetts – Standard Contract Form. The contractor shall adhere to all terms of the contract.

The bid submission must include the required pricing information in the attached file Attachment B, as well as a total cost entered into the “Items Tab” in COMM buys.

Attachment B – Pricing Proposal – Region 4

Contractor shall provide a total cost for each lift per fiscal year. Contractor may provide additional itemization if desired.

The selected Contractor will be required to provide all equipment necessary as well as personal for fulfillment of awarded contract.

The selected Contractor will provide the following services:

Employee Training for aerial lift users at each location that a lift is located, in compliance with OSHA and ANSI standards and any applicable state standards. Training Logs will be submitted via email to Jessica Allard – Environmental, Health & Safety Manager (Jessica.allard@jud.state.ma.us)

• Yr 1 – Training for all lift using employees.

• Yr 2 & 3 – Training for newly hired employees as needed.

Annual OSHA and ANSI Inspections along with suggested inspections from Lift Manufacturer. Inspection Reports to be submitted at completion of lift inspection.

Inspection Reports will be submitted via email to Jessica Allard – Environmental, Health & Safety Manager (Jessica.allard@jud.state.ma.us)

Annual Preventative Maintenance service as recommended by Lift Manufacturer.

Preventative Maintenance Reports to be submitted at completion of service.

As needed Repair Service to lifts. Incidental repair costs incurred will be outside the scope of the service contract. Repairs are to be completed in a timely manner and by a trained and competent lift mechanic. All Repairs must be quoted prior to rendering repair service.

Repair Reports to be submitted at completion of service.

All parts used in Preventative Maintenance and Repair services shall be OEM or Equivalent parts.

Once pricing quotes have been submitted and accepted by the Trail Court, this pricing, including any escalation clauses agreed to by the Trail Court, shall remain in effect for the length of the agreement unless both parties agree to such an amendment in writing. The Trial Court may also choose to amend the terms of the agreement and either add or delete services provided to their facilities at any time during the term of the contract. Such amendments may be accompanied by mutually agreed upon price changes by the Contractor and the Trail Court.

Insurance and Workers Compensation:

Contractor to supply the FM&CP with certificates of insurance as follows.

Commercial General Liability Insurance: Coverage of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

Vehicle Liability Insurance: Coverage of $1,000,000.00 for all owned, leased or hired vehicles – single limit for Vehicle, Bodily Injury and Property Damage.

Workers Compensation Insurance: Certificates showing that all the employes connected with this work are protected under the statutory workers compensation insurance policies.

The Contractor shall carry public liability insurance with an insurance company satisfactory to the FM&CP so as to save the FM&CP harmless from any and all claims for damages arising out of bodily injury to and or death of any person or persons, and for all claims for damage arising out of injury to or destruction of property caused by accident resulting from the use of implements, equipment or labor used in the performance of the Contractor or from any neglect, default or omission, or want of proper care, or misconduct on the part of the Contractor or for anyone of his employes during the execution of the Contract.

Prior to starting on this contract, the contractor shall deposit with the FM&CP certificates from the insurer to the effect that the insurance policies required in the above paragraphs have been issued to the Contractor. The certificates must be on a form satisfactory to the FM&CP.

Except as may otherwise be stated herein, the Contractor shall also carry bodily injury and property damage insurance in the amount not less than those set forth above covering the operation of all motor-powered vehicles owned or operated by the contractor and engaged in this contract.

Evaluation Criteria:

Responses will be evaluated according to the following criteria:

- Pricing Competitiveness (85%)

- Supplier Diversity (5%)

- Prompt Payment Discount (10%)

Bidding Instructions:

1. Responses are to be submitted to the Trial Court electronically via the “Create Quote” function in the COMM buys system.

If you are a Contractor on the COMM Buys FAC131 contract and have not registered in COMM buys, you are required to do so.

2. Questions are due by: 1/22/2025 @ 12:00 pm

3. Answers to questions will be posted by: 1/24/2025 @ 12:00 pm

4. RFQ Responses are due by: 2/3/2025 @ 12:00 pm

Attachments:

Attachment A – Portable Man Lift Inventory – Region 4

Attachment B – Pricing Proposal – Region 4