2025-8-7_Service Truck_RFQ.pdf

Request for Quote

Equipment Purchase: Service Truck

Issued: August 18, 2025

Deadline to Submit: August 29, 2025

INTRODUCTION

The Kings River Conservation District (“District”) is soliciting proposals for the purchase of a new Service Truck from a licensed dealer (“Vendor”). This Request for Quote(“RFQ”) outlines the requirements and selection process.

BACKGROUND

The Kings River Conservation District was established in1951 by a special act of the State legislature as a multi-county, special district formed to manage the lower Kings River watershed, serving all the constituents within 1.2 million acres in portions of Fresno, Kings and Tulare counties. Flood control, water resource management, and hydropower generation are primary responsibilities, as well as watershed and habitat enhancement.

PURPOSE

The District is seeking to purchase a new Service Truck to add to the Flood Operations and Maintenance Divisions fleet assets. The Service Truck will be used by department staff to manage 140 miles of Kings River levees. The overall goal of this RFQ is to procure a Service Truck that meets the needs of the District.

CURRENT ENVIRONMENT

The Service Truck will need to successfully perform the following vital functions:

• Operate near waterways

• Operate on a levee system

• Operate in all terrains

• Operate in hot and cold environments.

• Tolerate dusty conditions

• Tow trailers and heavy loads

• Transport a driver and 4 passengers comfortably

• Transport tools and equipment securely and safely

EQUIPMENT SPECIFICATIONS

The Service Truck must be “New”, 2025 or newer no previous registered owner or equipment use (minor delivery/display miles ok) with the following minimum specifications to be considered for this RFQ:

Table 1: Specifications MINIMUM VEHICLE SPECIFICATIONS Yes/No with Substitution (a description of the substitution must be provided with quote)

Chassis

Truck Class F-350, Chevy/GMC 3500, Dodge 3500 or equivalent

No. of Cylinders/Aspiration V8 Displacement 6.4L or greater Engine Horsepower (hp) 401 hp or greater Engine Torque 429 lb.-ft or greater Transmission 10-speed automatic, selectable drive-Normal, Economy, Tow, Traction/Slippery

Body Color White Tires LT245/75Rx17E All Terrian Fuel Gasoline Tank Capacity 48 gallons Steering Power Brakes 4-wheel disc ABS Cab 4 door crew, air conditioning/heating, power windows, power locks, cloth interior.

Towing Trailer tow package lights/brakes, trailer sway control, 2 front end tow hooks, trailer brake controller, telescoping/folding trailer-tow style exterior mirrors with power/heated glass, heated convex spotter mirror, integrated clearance lamps/turn signals

Safety Jack/spare tire, reverse camera, five-pound ABC fire extinguisher.

Drive Part-Time/Full-Time 4WD, dashboard electronic engagement (ESOF)

Ground Clearance (Rear 16-20 inches

SCHEDULE FOR SELECTION

RFQ Issued: August 18, 2025

Question Submission Deadline: August 26, 5:00 PM (PST)

Staff Responses to Questions: August 27, 2025; responses to all questions submitted will be publicly posted.

Deadline for submittal of RFQ: August 29, 5:00 PM (PST)

Award: September 5, 2025

INSTRUCTIONS TO VENDORS

1) EXAMINATION OF PROPOSED DOCUMENTS

Differential) Accessories AM/FM Radio, Bluetooth capability for

“hands-free” phone use.

Body Specifications

OPTION: Utility Body SCELZI WCB-8000 9 ft (see Attachment A:

Service Body Configuration) or equivalent

One electric crane installed on top of the passenger side rear compartment. 3,200-pound lifting capacity. Boom extension to 11 feet with a manual extension to 15 feet.

Hard wire control.

Class 5 receiver hitch with RV electrical plug.

Accessories:

One manual fold-down, crank-down outrigger in passenger side rear compartment.

One spring-packaged passenger side rear to bring truck to level.

One auxiliary battery, 12-volt deep cycle, setup for electric crane. To include battery box and separator.

One install on crane, a horn, a horn button, all warning stickers.

By submitting a proposal, the Vendor represents that it has thoroughly examined and become familiar with the equipment specifications required under this RFQ, and that it is submitting a Service Truck unit that meets the minimum qualifications listed within the RFQ.

2) INQUIRIES

Inquiries concerning the RFQ shall be submitted August 26, 2025, at 5:00 pm.

3) WITHDRAWAL OF PROPOSAL SUBMITTAL

A Vendor may withdraw its Proposal at any time before the deadline for submission of Proposal by delivering to the District a written request for withdrawal signed by, or on behalf of, the Vendor.

4) RIGHTS OF THE DISTRICT

This RFQ does not commit the District to enter into a legal binding agreement, nor does it obligate the District to pay for any costs incurred in preparation and submission of the RFQ or in anticipation of an agreement. The District reserves the right to reject any or all RFQ’s.

RESPONDING TO THE RFQ

The Vendor must respond to each of the items below within the submitted proposal. Vendors may submit multiple proposals, up to two (2) different unit options per vendor.

Requirement for RFQ(s)

1) Price Quote

• The Quote shall be all inclusive, equipment, tax, freight destination, delivery to Riverdale, CA, etc. and represent the Districts final amount due upon delivery and possession of the Service Truck.

• The Quote shall include the completed Table 1 and any specification substitution and justification.

• OPTION items must be quoted separately and include equipment, tax, freight/delivery and installation.

• The Quote must be honored for a period of 31 days from August 29, 2025, with signed acceptance of quote good through September 29, 2025.

• Full equipment specifications of all items provided in the Quote must be available upon request from the District.

• Vendor shall hold the District harmless from all claims arising from the delivery or demonstration of the equipment.

2) Description of Service Truck Unit

• The submission should include a thorough description of the Service Truck unit being proposed, to include features, capacities, and specifications that clearly meet the specifications of the RFQ.

• List additional features and benefits of the unit being proposed, above and beyond minimum requirements.

• List of recommended service and maintenance schedule(s).

3) Warranty Description

• Description of warranty offered, to include equipment specifications and length of warranty.

• Mandatory: Provide certification from the utility body manufacturer that the modifications being offered in the Quote will not void any warranties of the truck. Attach a letter with this required certification.

4) Client Relationship Management:

• How and where can warrantied repairs be performed? Will the District have a dedicated account representative? Specify who and provide contact information.

5) Estimated time to Delivery

• Is unit available for immediate purchase? If not, what is the estimated time to delivery?

• If the unit is on back-order, what is the required deposit to secure/lock pricing until delivery?

EVALUATION CRITERIA

Award shall be based on a “best value” evaluation. Criteria used for the evaluation will include cost, value for the price, benefits of features, warranties offered, ease of repair and service, availability of training resources, and time to delivery.

District has a “Local Vendor” preference policy which shall be applied to the evaluation process.

During the evaluation process, the District reserves the right, where it may serve the District's best interest, to request additional information or clarifications from Vendors, or to allow corrections of errors or omissions.

Upon selection of a Vendor, the District will award the purchase contract to the selected vendor. All monies will be paid to Vendor within 14 days of award of purchase (unless unit is on backorder), equipment delivery is due upon receipt of funds.

AGREEMENT

A Bill of Sale, Registration and Warranty Contract shall be supplied to complete the transaction.

BUSINESS LICENSE

Vendor must possess all necessary business license(s) required to operate within the jurisdiction of the transaction.

DUE DATE FOR RESPONSE

The RFQ response must be received by the District on or before 5:00 PM on Friday, August 29, 2025.

For questions contact Kevin Garcia via email at kgarcia@krcd.org.

RIGHT TO REJECT SUBMITTALS

mailto:Kevin mailto:kgarcia@krcd.org

The District reserves the right without prejudice to reject any or all RFQ’s. The District will not compensate any Vendor for the cost of preparing any RFQ’s, and all materials submitted with an RFQ shall become the property of the District. Issuance of this RFQ and receipt of them does not commit the District to award a purchase agreement. District expressly reserves the right to postpone the RFQ for its own convenience, to accept or reject any or all RFQ’s received, or to cancel all or part of this RFQ.

District reserves the right to negotiate any price or provision, task order or service, accept any part or all of any RFQ’s, waive any irregularities, and to reject any and all, or parts of any and all RFQ’s, whenever, in the sole opinion of District, such action shall serve its best interests.

ATTACHMENT - A

Service Body Configurations