2025-2026 - Used Buses - Complete Bid Document Set.pdf

Oscoda Area Schools (OAS) Invitation to Bid

2020-2022 Used School Bus 77 + seat capacity

Date of Issuance: March 25, 2026 Bid Due Date: 3:15 p.m., EST, April 8th, 2026

The Oscoda Area School District (OAS) located in Iosco County, Michigan, requests bids from qualified vendors for the delivery of two (2) 2020-2022 model year, 77+ seat capacity school buses. Respondents should indicate whether or not any price discounts are available for purchasing multiple school buses in a single purchase.

School Bus Specifications OAS seeks bids for two (2) diesel school buses. Specifications are appended to this request for proposal as Exhibit A and are incorporated therein. School bus specifications should generally meet the requirements of Exhibit A, however, where a specific brand is quoted, an equivalent product may be considered where the respondent can demonstrate that, in the opinion of OAS, the alternate product is equivalent to that specified.

Delivery The purchased school bus must be delivered to the OAS bus garage located at 3550 E. River Rd, Oscoda, Michigan. School buses must be delivered F.O.B. OAS bus garage, meaning that risk of loss remains with the vendor until such time as the school bus has been delivered and accepted by OAS. Destination costs, if any, must be included in the bid. Delivery will not be accepted prior to July 1, 2026.

Warranty Manufacturer warranties, if available, must be transferrable to OAS and must be transferred to OAS at the time of delivery. Additionally, respondents are asked to provide extended warranty options, which may be purchased at the discretion of the District. Respondents must provide detailed information about both included and optional, extended warranties, including what is covered under the warranty.

Compliance with Michigan’s Pupil Transportation Act The school bus for which bids are provided must comply with the requirements of Michigan’s Pupil Transportation Act (Public Act 187 of 1990), as amended. Where the requirements of the OAS specifications and Michigan’s Pupil Transportation Act conflict, the requirements of the Pupil Transportation Act must be followed and noted in respondent’s bid.

Inspection by the Michigan State Police The selected vendor will be responsible for facilitating an inspection of the new school bus by the Michigan State Police as is required by Michigan’s Pupil Transportation Act, MCL 257.1843. The Michigan State Police must find that the school bus is acceptable for delivery to OAS, which shall be a condition precedent to acceptance and payment by OAS.

Vehicle Title A clean, non-encumbered (no liens) title listing Oscoda Area Schools, 3550 E. River Road, Oscoda, Michigan 48750 as the school bus owner must be delivered to OAS with the school bus(es).

General Conditions

1. Proposed prices represent an offer to contract on the part of bidder, and all proposed prices must remain in effect for at least ninety (90) days from the date of receipt of the bid by OAS.

2. No bidder may withdraw a proposal after submission of the proposal to OAS except in case where a bidder demonstrates to the satisfaction of OAS that a material and substantial mistake was made in preparing the proposal, in which event the bidder has 24 hours after receipt of the bid to deliver to OAS a notice in writing that he/she desires to withdraw his/her proposal and stating the reasons therefore. Once a proposal is withdrawn, it may not be re-submitted.

Furthermore, if a bidder makes an error in extension of prices in a bid, the unit price shall govern at the discretion of the District.

3. OAS reserves the right to waive any informalities or immaterial omissions or defects in any bid. In the case of error in the extension of prices in the bid or other arithmetical error, the unit (line-item) price shall govern.

4. OAS will not pay any costs associated with the preparation of submission of any bids in response to this RFP.

5. OAS reserves the right to reject any and all bids or accept part and reject part of any bid, with or without cause and for any reason.

6. OAS is a public school district and thus is exempt from any and all sales and/or service taxes.

Do not include such taxes in the proposal figures. OAS will furnish the successful bidder with tax exempt certificates upon request.

7. The selected vendor must not be currently debarred, suspended, or proposed for debarment by any federal entity. Submission of a bid in response to this request for proposal represents respondent’s acknowledgement that respondent is not debarred, suspended, or proposed for debarment by any federal agency.

8. All deviations from the specifications must be specified in writing by the bidder at the time that the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the bid is submitted will result in the bidder being held strictly liable to the District for the specification or requirements as written. OAS reserves the right to accept or reject any requested exception or deviation.

9. OAS reserves the right to split or abstract any or all bid proposals and award multiple contracts from the same quotation based on price, availability, and service when, in its judgment, it best serves OAS.

The preceding list is provided for informational purposes only, and is in no way intended to be an exclusive list of the terms and conditions that may be imposed upon the responding firm by OAS.

OAS reserves the right to reject any and all bids received with or without cause, and reserves the right to select the bid which is determined to be in the best interest of OAS.

Submission Requirements

Bids submitted in response to this RFP are to follow the outline described below and must address all requested information. Failure to address any item may result in disqualification of any part or the entire response to proposal.

A. BID FORM

Respondents must complete the attached bid form in its entirety and must submit one signed copy. The bid form must be signed by a representative of respondent that has the authority to bind respondent in legal contract.

B. DESCRIPTION OF THE SCHOOL BUS

Respondents must include a detailed specification sheet describing, in detail, the school bus for which the vendor is submitting a bid. Respondents must describe in writing any deviations from specifications as described in Exhibit A.

C. WARRANTY DESCRIPTION

Respondents must include a detailed description of the school bus warranty, if any, provided with the purchase of the school bus quoted in respondent’s bid.

D. TIMELINE

Respondents must include a detailed timeline of expected delivery for each school bus quoted in respondent’s bid.

E. OAS PROPOSAL FORMS

1. FAMILIAL DISCLOSURE STATEMENT

Please include a completed copy of the attached OAS familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

2. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Bidders must include a completed copy of the attached OAS Iran Economic Sanctions Act compliance form.

3. SUSPENDED OR DEBARRED VENDOR FORM

Bidders must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

4. CONFLICT OF INTEREST FORM

Bidders must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any OAS Board member, staff member, or agent.

5. NON-COLLUSIVE BIDDING CERTIFICATE FORM

Bidders must include a completed copy of the attached Non-Collusive Bidding certification form certifying the bidder has not engaged in any collusive bidding practices.

All proposals shall be submitted in a sealed envelope clearly marked, “BID – SCHOOL BUS”. Proposals shall be mailed or delivered in person to OAS District General Manager, Michael P. Barnhart, at 3550 River Rd., P.O. Box 694, Oscoda, Michigan 48750. Respondents wishing to submit an electronic bid shall email the complete bid documents to barnhartm@oscodaschools.org with “BID – SCHOOL BUS” clearly marked in the subject line of the email. Proposals must be received by OAS at or before 3:15 p.m., EST on April 8th, 6 Proposals received after the deadline may be disqualified and returned unopened.

Questions Please direct all questions regarding this request for proposals to OAS District General Manager Michael P. Barnhart, at barnhartm@oscodaschools.org.

Oscoda Area Schools 2020-2022 Used School Bus

Bid Form

This offer (bid) has been prepared after our examination of the complete request for proposal, together with their related documents. The undersigned submits the following offer to enter into a contract with the Oscoda Area Schools and agrees to complete performance in accordance with this RFP:

Company Name: _____________________________________________________________________

Address: ____________________________________________________________________________

Authorized Representative Name: ________________________________________________________

Phone: ________________________________ Email: _______________________________________

Respondents must provide detailed pricing sheets for each school bus for which a bid is provided with the total cost of each school bus representing the amount to be included in this section as the total bus price.

Price for the Purchase and Delivery of Diesel School Bus

Bus One Bus Two Bus Three Bus Four

2020-2022 Used School Bus

Optional, Extended Warranty* (may be purchased at the discretion of the District) Warranty description, including term and coverage (attach additional information as necessary):

Optional, Extended Warranty Cost: _______________________________________________________ *The base warranty meeting the requirements of this RFP must be included with the base school bus price above.

Authorized Representative Signature:

I certify that the information contained on this form is true and accurate and that the presentation of this information to OAS represents an offer to contract and that acceptance by OAS of this offer will bind me to performance under the terms and conditions of the RFP.

Signature Date

Exhibit A Oscoda Area Schools

2020-2022 Used School Bus 77 + seat capacity Specifications

• Body style: Conventional

• Model Year: Between 2020 and 2022

• Mileage: Less than 100,000

• Passenger Capacity: 77

• Break Type: Air, ABS, Dust Shields

• Engine: Cummings B6.7-250HP/660TQ

• Fuel System: Diesel, 100-gallon tank

• Transmission: Allison Automatic

• Axle, Front: 10,000 lb. Capacity

• Axle, Rear: 20,000 lb. Capacity

• Tires, Front: 11R22.5 All-position

• Tires, Rear: 11R22.5 Mud/Snow

• Suspension Front: 10,000 lb.

• Suspension Rear: IROS 21,000 lb.

• Electrical: Standard 12v system

• Paint: National school bus yellow, Black accent where applicable

Additional Options:

• Two (2) Roof Hatches

• Four (4) Push-Out Windows

• Eletric Entrance Door

• Student Reminder

• Air Driver’s Seat with Armrest

• Heated Mirrors with Timer and Stainless Brackets

• Radio with four (4) speakers

• Full Acoustic Headliner

• 1-piece floor

• Strobe Light

• Two (2) Underseat Heaters

• Driver’s Storage over side Window

• Front and Rear Blukhead Storage

• Engine Block Heater

• Three (3) Batteries, 1980 CCA

• Keyed Alike

• Winterfront Cover for grill

Bus must be in compliance with Federal Motor Safety Standards, Michigan Motor Vehicle Codes, and Michigan State Police School Bus Standards

Vehicle to be delivered to Oscoda Area Schools

Complete in accordance to specification.

All charges (delivery and prep. fees) to be included in bid price, no additional charges will be accepted

Invitation to Bid

2020-2022 Used School Bus 77 seat capacity Bid Due Date Wednesday, April 8, 2026 at 3:15 p.m. EST

BID DISCLOSURE STATEMENT - FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267 (Public Act 232 of 2004), a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board or the Oscoda Area Schools Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Oscoda Area Schools Board are: Tony Ommani, Donald R. Ellis III, William Gaines, Tim Kellstrom, Kathy Kent, William Gaines, Sharon Savage, and Jane Negro and the Superintendent of the Oscoda Area Schools is Scott M. Moore.

The following are the familial relationship(s):

Owner/Employee Name: Related to: Relationship:

1. _______________________ ________________________ ___________________________

2. _______________________ ________________________ ___________________________

3. _______________________ ________________________ ___________________________

4. _______________________ ________________________ ___________________________

5. _______________________ ________________________ ___________________________ Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner or any employee of the bidder and any member of the Oscoda Area Schools Board, or the Oscoda Area Schools Superintendent.

The undersigned, the owner or authorized representative of bidder: does hereby represent and warrant that the disclosure statements herein contained are true.

Print Name Signature of Bidder Representative

Title

STATE OF MICHIGAN )

) ss

COUNTY OF ______________)

This instrument was acknowledged before me on the _____ day of _________________, _______, by ______________________________________________.

Notary Public _________________County, Michigan My commission expires: ____/____/____ Acting in the County of: _____________

Invitation to Bid

2020-2022 Used School Bus 77 seat capacity Bid Due Date Wednesday, April 8, 2026 at 3:15 p.m. EST

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

This form must be notarized and included with bidder’s quote

The undersigned, the owner or authorized officer of the below-named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Oscoda Area Schools (the “School District”) Request for Proposal (the “RFP”), hereby certifies, represents and warrants that the Bidder (including its officers, director and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned RFP, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder:

By:

Its:

STATE OF MICHIGAN

COUNTY OF

This instrument was acknowledged before me on the day of 20 by

Notary Public (Print Name)

Notary Public (Signature)

My Commission Expires:

Acting in the County of:

Invitation to Bid

2020-2022 Used School Bus 77 seat capacity Bid Due Date Wednesday, April 8, 2026 at 3:15 p.m. EST

DEBARRMENT AND SUSPENSION CERTIFICATION

Choose one alternative:

□ The Proposer certifies to the best of its knowledge and belief that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

2. Have not within a three-year period preceding this Proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or Contract under a public transaction; violation of federal or state antitrust statutes or commission or embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in Paragraph 2 of this certification; and

4. Have not within a three-year period preceding this Proposal had one or more public transactions (federal, state or local) terminated for cause or default.

OR

□ The Proposer is unable to certify to all of the statements in this certification, and attaches its explanation to this certification. (In explanation, certify to those statements that can be certified to and explain those that cannot.) The Proposer certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification and understands that the provisions of Title 31 USC § Sections 3801 are applicable thereto.

Executed in (city and State):_____________________________________________

Name (print):____________________________________________ __

Authorized signature_______________________________________

Date_________________________

Invitation to Bid

2020-2022 Used School Bus 77 seat capacity Bid Due Date Wednesday, April 8, 2026 at 3:15 p.m. EST Vendor Conflict of Interest Disclosure Form

All vendors interested in conducting business with Oscoda Area Schools must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract. Please note that all vendors are subject to comply with Oscoda Area Schools conflict of interest policies as stated within the certification section below.

Certification: I hereby certify that to my knowledge, there is no conflict of interest involving the vendor named below:

1. No Oscoda Area Schools Official or employee or District employee’s immediate family member is deriving personal financial gain from this bid or the award thereof.

2. No Oscoda Area Schools employee is contemporaneously employed or prospectively to be employed with the vendor.

3. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any other gratuities to any Oscoda Area Schools employee or elected official to obtain or maintain a contract.

4. Please note any exceptions below:

a. Vendor Name:

b. Vendor Phone Number:

c. Name(s) of Oscoda Area Schools Employee(s), elected official(s), or immediate family member(s) with whom there may be a conflict of interest:

d. For each person identified above, describe the nature of the potential conflict of interest (i.e. nature of the relationship to employee, interest in vendor’s company, other):

*Disclosing a potential conflict of interest does not disqualify vendors. In the event vendors do not disclose potential conflicts of interest and they are detected by Oscoda Area Schools, vendor will be exempt from doing business with the district.

I certify that the information provided is true and correct by my signature below:

Signature of Vendor Authorized Representative Date Printed Name of Authorized Representative

Invitation to Bid

2020-2022 Used School Bus 77 seat capacity Bid Due Date Wednesday, April 8, 2026 at 3:15 p.m. EST

Non-Collusive Bidding Certificate

By submission of the bid or proposal, the Bidder certifies that:

a) This bid or proposal has been independently arrived at without collusion with any other Bidder or with any Competitor;

b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids, or proposals for this project, to any other Bidder, Competitor, or potential Competitor;

c) No attempt has been or will be made to induce any other person, partnership, or corporation to submit or not to submit a bid or proposal;

d) The person signing this bid or proposal certifies that they have fully informed themselves regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the person signing in its behalf.

Bidder:

By:

Its:

STATE OF _____________________________

COUNTY OF

This instrument was acknowledged before me on the day of 20 by

Notary Public (Print Name)

Notary Public (Signature)

My Commission Expires:

Acting in the County of: