2025-16 Notice of Intent to Award.pdf
PDF 323 KB Posted
- Solicitation number
- S-C01010-00012862
- Issued by
- Clackamas County, Oregon
About this file
The document is a Notice of Intent to Award Contract from Clackamas County, Oregon, pertaining to RFP #2025-16 for a Cloud-Based Records Management System for Human Resources (HR) Personnel Files. The county intends to award the contract to Ricoh USA following a competitive proposal process. The evaluation scores were calculated across three categories: General Background and Qualifications (0-35 points), General Scope of Work (0-45 points), and Fees (0-20 points), with Ricoh USA scoring the highest at 84.5 total points. The notice initiates a seven-calendar-day protest period for unsuccessful proposers, during which they may review the procurement file and submit written protests.
The evaluation scoring reveals a competitive landscape with multiple proposers, including Cities Digital, Inc. (83.57 points), Global Solutions Group, Inc. (82.17 points), and Compulink Management Center (82 points). Ricoh USA achieved the highest fees score of 21.17 points, which contributed to their selection as the apparent successful proposer. The document provides a transparent breakdown of each proposer's scores, demonstrating the county's comprehensive and structured approach to vendor selection. While specific contract terms are not detailed in this notice, the document suggests a rigorous evaluation process focused on qualifications, technical capabilities, and cost-effectiveness for the proposed cloud-based records management system.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Tomato Canned~2.docx | DOCX document | |
| RFP 2025-16 Clarifying Questions 1.pdf | ||
| RFP 2025-16 HR Records Cloud.pdf | ||
| RFP 2025-16 Addendum 1.pdf | ||
| RFP 2025-16 Clarifying Questions 2.pdf | ||
| RFP 2025-16 Clarifying Questions 4.pdf | ||
| RFP 2025-16 Clarifying Questions 3.pdf |
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Text version
PH: 503-742-5400 WWW.CLACKAMAS.US
NOTICE OF INTENT TO AWARD CONTRACT
DATE: April 9, 2025
RFP #: 2025-16
TITLE: CLOUD-BASED RECORDS MANAGEMENT SYSTEM FOR HUMAN RESOURCES (HR)
PERSONNEL FILES
APPARENT SUCCESSFUL PROPOSER: Ricoh USA
In accordance with Local Contract Review Board Rule C-047-0740 and the above referenced RFP, Clackamas County (“County”) intends to award a contract to the above named apparent successful proposer. The above named apparent successful proposer shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If the apparent successful proposer fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked proposer or withdraw the RFP.
This Notice of Intent to Award Contract starts the seven (7) calendar day period in which an unsuccessful proposer may file a protest in accordance with Rule C-047-0740. Unsuccessful proposers may review the procurement file at the above Oregon City address upon appointment. Any protest must be in writing and must be delivered by email to the below address.
Thomas Candelario tcandelario@clackamas.us
Clackamas County appreciates the time and effort by proposers to submit for this solicitation and looks forward to receiving other proposals in the future. Please contact Thomas Candelario if you have any questions.
Ryan Rice Clackamas County Procurement mailto:tcandelario@clackamas.us
PH: 503-742-5400 WWW.CLACKAMAS.US
RFP # 2025-16
Evaluation Scores Averages
Firm
Proposers General
Background and Qualifications (0-35 Points)
General Scope of Work
(0-45 Points)
Fees (0-20 Points)
Total (0-100 Points)
Accelerated
Information Systems
26.20
27.60 20.60
74.4
BMI Enterprises
16.20
21.40
20.80
58.4
Cities Digital, Inc.
26.70 36.40 20.47
83.57
Compulink Management Center, Inc. dba Laserfiche
27.8 35.6 18.6 82
Global Solutions Group, Inc. 27.17 36.67 18.33 82.17
Konica Minolta 18 30.6 6 54.60
MCCi, LLC 26.40 38 17 81.4
Ninepeaks Solutions 20.8 29.4 20 70.2
Oxycon, Inc. 24.8 31.4 18 74.2
Ricoh USA, Inc. 27.33 36 21.17 84.5
VisualVault, LLC 23.4 32.6 20.4 76.4
File details come from the government source that posted it. Updated .