2025_0923 - Invitation to Submit Price Quotes PACKET - Old Landfill~1.pdf

TOWN OF WHATELY, MASSACHUSETTS

Invitation to Submit Price Quotes

Environmental Monitoring at Former Landfill

1. Introduction

The Town of Whately is soliciting written price quotes to perform environmental monitoring work at the former landfill on Long Plain Road. The intention is to have the work completed in FY2026 (ending by June 30, 2026).

2. Submission of Price Quotes

Interested proposers shall complete and submit the following documents:

1. Price Form (Attachment A)

2. Certificate of Non-collusion (Attachment B)

3. Certificate of Tax Compliance (Attachment C)

3. Scope of Work

The work to be performed is outlined as the following:

Groundwater Monitoring Wells

• At least three (3) such wells:

o One (1) well installed upgradient of the landfill to establish background water quality (near roadway); and o Two (2) wells installed downgradient of the landfill (along the eastern end of the property).

• Any well intersecting the waste layer or landfill cover:

o Boring logs to include sufficient information regarding the thickness of the cap, the composition of the cap materials, the thickness of the waste layer, and the composition of the waste layer.

o Boring logs will document the soils present and the groundwater table.

• A plan and procedure for installing downgradient wells to be proposed to DEP prior to work.

Gas Wells

• At least three (3) such wells:

o Two (2) gas wells to be installed along the southwestern boundary bordering

92 Long Plain Road (with one placed even with the residence); and o One (1) gas well along the northwestern property boundary opposite the residence at 103 Long Plain Road.

• Gas wells will be installed in accordance with the “Landfill Technical Guidance

Manual (Revised 1997).”

• Gas monitoring will be in accordance with 310 CMR 19.132(5) for the following parameters: %LEL, %oxygen, %carbon dioxide, and hydrogen sulfide concentrations.

• The Town will notify DEP and take all necessary actions to protect human health and safety within the timeframes set forth at 310 CMR 19.132(5)(g&h) for any landfill gas exceedances.

Sampling

• At least one (1) leachate sample; and

• At least one (1) surface water sample.

Inspection Reports

• Biennial reports at least once every two calendar years with at least six months between consecutive inspections.

• Inspections to be done by a registered inspector pursuant to 310 CMR 19.018(5).

Monitoring

• Groundwater, surface water, and leachate.

• In accordance with 310 CMR 19.132 and parameters outlined in 310 CMR

19.132(2)(h)(1-3).

• Sampling and analysis for metals in groundwater and surface water reflecting the dissolved concentrations of these analytes.

• Sampling and analysis for metals in leachate shall be analyzed for total metals.

• Four (4) quarterly environmental monitoring events shall be done to include surface water, leachate, groundwater, and gas monitoring.

o After two (2) quarterly environmental monitoring events, the Town may submit a preliminary assessment report so that DEP may determine if the data provided is sufficient to reduce the subsequent scope and frequency of the environmental monitoring program.

4. Payment of Taxes

The Town of Whately is exempt from the payment of federal excise taxes. Please list any other additional taxes to be charged on the bid form in the appropriate column and then provide a total price.

5. Site Visit

A visit of the property to examine existing conditions and view potential well locations can be scheduled directly with the Town Administrator. Site visits are available Monday-

Thursday 9a-3p. Visits may be scheduled up to one week prior to the deadline for submission.

6. Deadline for Submissions

All written responses and required information shall be submitted by 2:00PM on

November 4, 2025. All price quotes shall be valid for a sixty (60) day period following the submission deadline.

7. Rule of Award

The contract will be awarded to the lowest responsive and responsible qualified proposer and may take into consideration past performance of a proposer.

8. Submission of Responses

Please submit all required information by mail, fax, e-mail or hand delivery to:

Whately Selectboard c/o Pete Kane, Town Administrator

4 Sandy Lane

Whately, MA 01373 townadmin@whately.org

Fax (413) 665-9560

9. Reservation of Rights

The Town of Whately reserves the right to reject any or all price quotes in total or in part as it deems to be in the best interest of the public.

mailto:townadmin@whately.org?subject=Whately%20Old%20Landfill%20Environmental%20Monitoring%20Price%20Quote mailto:townadmin@whately.org?subject=Whately%20Old%20Landfill%20Environmental%20Monitoring%20Price%20Quote

Attachment A – Price Form

The undersigned offers and agrees, if this offer is accepted within sixty (60) business days from date of receipt of offers specified above, to furnish all such services and work described in the Invitation to Submit Price Quotes – Environmental Monitoring at Former Landfill for the following price(s).

Name of Proposer: _______________________________________________

Address: _____________________________________________________

Telephone #: ____________________ Fax #: _____________________

E-mail: ____________________________________________________

PRICE INFORMATION

SCOPE ITEM NOTE/DETAIL PRICE

GROUNDWATER

MONITORING WELLS

GAS WELLS

SAMPLING

INSPECTION REPORTS

MONITORING

Submitted by: ________________________________ Date: __________________ (Authorized Signature)

Name: ___________________________________ Title: __________________

Attachment B – Certification of Non-Collusion

Certificate of Non-Collusion

The undersigned certifies under the penalties of perjury that this quote or bid has been made and submitted in good faith and without collusion or fraud with any other person.

As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

(Signature of person signing price form)

(Name of business)

Attachment C – Certification as to Payment of State Taxes

Certification as to Payment of State Taxes

Pursuant to M.G.L. c. 62C, s.49A, I certify under the penalties of perjury that I, to my best knowledge and belief, have filed all state tax returns and paid all state taxes required under law.

Social Security Number or Federal Signature of Individual or Identification Number Corporate Name

Corporate Officer (If Applicable)