2025_0701 Truck Mounted Pothole Patcher RFP.pdf

150 East Washington Street Office (706)342-0725 Madison, Georgia 30650 Fax (706)343-6450

Morgan County Board of Commissioners

P. O. Box 168 Madison, Georgia 30650

REQUEST FOR PROPOSAL FOR PATCHER TRUCK

Morgan County Board of Commissioners are seeking bids to purchase a truck mounted single operator pothole patcher.

Proposal Format

The proposal shall be prepared simply and shall be straightforward and concise. The bid packet should include:

• Bid Summary (attached in this packet)

• Completed Attachment A

• Detailed chassis specifications

• Detailed equipment specifications

• Drawing depicting side view of truck should be included. The drawing should list compartment dimensions, wheelbase lengths, over all vehicle length and height.

• Statement describing training to be provided at delivery

• Detailed warranty information for truck and patching equipment

• Acknowledgement of bid amendments, if any

• Contact information for at least 2 references who purchased a similar truck within the last

12 months

• Any other information deemed necessary by bidder to aid in award of purchase

• W-9

RFP Cost

All costs incurred in the preparation and presentation of responses to the RFP shall be completely absorbed by the respondent. All documents submitted as part of the RFP will become property of Morgan County. Requests for specific material to be returned will be considered.

Binding Offer

Each bid shall constitute a firm offer that is binding for ninety (90) days from the date of the bid opening, unless the bidder takes exception to this provision in writing.

RFP Submission

Companies who wish to respond must submit an original, 1 copy and 1 electronic copy of the proposal in a sealed package marked “Morgan County Patcher Truck Purchase”. Fax and e-mail responses are not acceptable.

Responses to the RFP will be accepted until 2:00 p.m. (EST) on August 30, 2024.

Responses must be delivered to: Mr. Mark Williams, Assistant County Manager Morgan County Board of Commissioners 150 E. Washington Street Madison, Georgia 30650

Requests for extensions of this date will not be granted. Any late proposal will not be considered. It is the sole responsibility of the Respondent to ensure that the proposal arrives at the designated location prior to the deadline.

Morgan County reserves the right to reject any and all proposals, to waive any informality or technicality and to accept that proposal which, in the judgement of the County is in the best interest of Morgan County.

Contact

All questions about this RFP and submission requirements must be directed in writing to Mr.

Mark Williams via email at mwilliams@morgancountyga.gov.

Any unauthorized contact shall not be responded to and may result in the disqualification of the responder’s submittal. Answers to questions submitted will be communicated to respondents via email.

mailto:mwilliams@morgancountyga.gov

RFP Amendments

It is the responsibility of respondents to check the Morgan County website for RFP information and amendments.

Non-Collusion

By submitting a proposal, the respondent represents and warrants that no official or employee of

Morgan County has an interest, directly or indirectly in the proposal or in the final contract award. The respondent further understands proposals will be rejected if there is any evidence of collusion with another respondent.

Compliance with Laws

Respondents agree to be bound by applicable Federal, State and Local laws, regulations, and directives.

Qualification & Award Basis

Morgan County reserves the right to accept or reject any and all proposals or any parts of a proposal wherein its judgment, it will be in the best interest of the County; waive any technicalities/informalities in the RFP document and proposal process; and to qualify and award any or all of this contract in any manner in which Morgan County, acting in the sole and exclusive exercise of its discretion, deems to be in Morgan County’s best interest. Cost will not be the sole factor in the selection process. If no acceptable proposal is received Morgan County also reserves the right to re-solicit proposals, at its sole discretion.

References

Submission of a response authorizes Morgan County to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by Morgan County.

Evaluation Procedures

An evaluation team will evaluate proposals submitted. Each proposal will be evaluated for full compliance with the RFP instructions to the Respondent and the requirements set forth within the

RFP document. Proposals will be evaluation on the following criteria:

1. Compliance with specifications detailed in RFP.

2. Warranties included

3. Estimated delivery date

4. Price

SERVICES REQUESTED

Purpose of Request

Morgan County Board of Commissioners are seeking bids to purchase a truck mounted single operator pothole patcher. The specifications below address the specific requirements together with certain details as to finish, material preferences, equipment and appliances with which the successful bidder must conform. The bidder shall bear the responsibility of insuring that the elements contained within the specifications are sound, safety conscious, and functional. The vehicle shall meet all current guidelines as established by the Department of Transportation.

Completion Inspection

Morgan will inspect vehicle upon delivery and reserves the right to refuse delivery if the vehicle is not delivered as specified.

Drawings

Drawings depicting a side view of truck should be included. The drawing should list compartment dimensions, wheelbase lengths, over all vehicle length and height.

Training

The successful bidder shall provide training for all designated operators upon delivery of the vehicle. This training shall be conducted on site at Morgan County with the actual vehicle purchased.

Warranty

All bidders shall state the length and terms of warranty of all applicable warranties.

State Delivery Time

The bidder shall estimate the expected delivery date from time of order.

Minimum Requirements

General Overview

Requesting bids for a new 2024 or 2025 truck mounted single operator pothole patcher. The type of unit being requested shall:

• Have a forward mounted boom that uses spray injection method. The boom must stow horizontally below the windshield not interfering with driver visibility or headlight operation.

• All patching operations must be controlled from the safety of the truck cab. The unit shall be capable of blowing water, dust or debris from the pothole or surface to be repaired. A tack coat of hot emulsion shall be applied by the unit on the cleaned area.

Emulsion- coated aggregate must be injected into the repair area. The delivery of aggregate and emulsion to the patch shall not require augers, conveyors or pumps to operate.

Attachment “A” provides the detailed minimum specifications required. If a bidder proposes equipment with any alternate specifications, a description and explanation of the alternative must be included.

MORGAN COUNTY PATCH TRUCK BID SUMMARY

Company Name:

Contact Name

Contact Phone

Contact Email

Bid addenda acknowledgement

# Date Signature

# Date Signature

Price: Estimated delivery time:

Name Signature

Title Date

Bid Checklist

Bid Summary Completed Attachment A Alternative descriptions and explanations Chassis specifications Equipment specifications Side view drawing with dimensions Description of training provided Warranty information Reference contact information

W-9

ATTACHMENT A

MINIMUM SPECIFICATIONS

As a minimum each unit shall be equipped with the following. Any "NO" response must include detailed proposal for alternative standard or explanation of why not provided

YES NO

A. Equipment being must be new 2024 or 2025 model year.

B. Shall not exeed a maximum length of 28' 6" with boom retracted C. Shall not exeed a maximum height of 10' D. Shall not exeed a maximum unloaded weight of 18,000 lbs with chassis

A. Hopper shall capable of holding 5 cubic yard or 11,000 lbs of aggregate B. Hopper shall be rectangular in shape with sufficient top opening to allow easy loading.

C. Top opening shall be covered with lids controlled in the cab or rear of unit D. Cab controlled, adjustable, feed slide gate shall meter aggregate flow E. System shall be able to accept accept aggregates up to 3/4"

F. Hopper shall be equipped with vibration to ease in rock flow

G. Hopper shall be equipped with screen at top to filter larger items H. Rock movement shall be acheived using no mechanical or moving parts to move aggregate.

Conveyors and/or paddle feeders are not acceptable.

A. Shall be equipped with 300 gallon insulated emulsion tank B. Tank shall be pressurized by onboard air compressor for sufficient flow of emulsion C. Must have method to keep emulsion heated overnight.

D. Emulsion shall be heated during operation.

E. Fill manhole shall be 12" in diameter F. Must have a drain/cleanout port G. Shall be equipped with external contents gauge and temperature gauge

A.Shall be equipped with a 74 hp EPA Tier 4 final diesel engine to power all patcher functions B. All engine controls including start/stop and gauges shall be located in the chassis cab C. Engine shall be equipped with in-cab warning system for high temp/low oil pressure D. Air compressor system shall be high volume, low pressure, positive displacement blower driven by hydraulic motor and capable of 850 CFM @ 2,850 RPM.

E. Air flow shall be achieved independent of auxilliary engine speed F. Shall be equipped with hydraulic pump with 28 GPM for blower function and 9 GPM for all other functions driven from auxiliary engine.

G. Hydraulic tank reservoir shall be no less than 20 gallons

A. All operations shall be accomplished by one operator from the driver's seat of the cab B. Shall be equipped with CAN-BUS controls with a LCD display to monitor boom location, blower speed, rock & emulsion flow, hydraulic temperature, emulsion level, and system faults

C. Single joystick controls boom swing, extend/retract and push button for up/down, push buttons operate: blow out mode, emulsion on/off, aggregate gate on/off and extension/retraction

D. In cab operator control center shall include: Auxiliary engine on/off switch, blower on/off, blower inc/dec, rock flow inc/dec, emulsion inc/dec; engine alarm, tach, pre-heat, engine start/on/off, RPM min/max; boom auto stow and override; vibrator on/off, beacon light switch, hourmeter, circuit breakers and arrowboard control.

E. Shall be equipped with auxilliary cable to control emulsion flow in case of electrical failure F. Air flow shall be infinitely variable with trigger on joystick for maximum blower output G. Shall be equipped with color display for auxilliary engine monitoring

COMPLY

1. GENERAL

2. AGGREGATE HOPPER:

3. EMULSION TANK:

4. AUXILLIARY ENGINE/AIR COMPRESSOR/HYDRAULICS:

5. OPERATOR CONTROLS:

MINIMUM SPECIFICATIONS

As a minimum each unit shall be equipped with the following. Any "NO" response must include detailed proposal for alternative standard or explanation of why not provided

YES NO

COMPLY

A. Boom shall be bumper mounted to avoid driver and headlight obstruction when stowed

B. Shall be one piece, double acting boom with three-stage telescoping aggregate delivery tube with cable/hose carrier, heated water lines with individual nozzle shut offs C. Shall be equipped with double acting swing and hoist hydraulic cylinders.

D. Shall be equipped with safety system that does not allow boom swing into oncoming traffic E. Shall be capable of patching an area of 42 square feet without moving machine F. Extended reach of boom should be at least 10' G. Emulsion shall be heated entire length of the boom up to nozzles

A .Chassis shall be Peterbilt 220 cab-over chassis or equivalent - preferred manufacturers are

Peterbilt, Mack, Kenworth and International.

B. Chassis shall be 33,000 GVW or greater

C. Minimum inline 6 cylindar diesel engine producing 240 HP and 560 feet lbs of torque

D. Shall have an Allison automatic transmission

8. CONVENIENCE FEATURES

A. Power windows/locks/mirrors

B. Intermittent wipers

C. AM/FM radio

D. Bluetooth connectivity for hands free phone operation

E. Air conditioning

A. Shall be equipped with flush system with 30 gallon pressurized flush tank

B. 3 way emulsion valve should be mounted at ground level C. Shall be equipped with a 30" X 60" multi function arrow board D. Shall be equipped with electric hydraulic flow control for independent operation that allows patching while moving at slow speeds.

E. At least 1 LED beacon light F. LED tail lights (brake, turn and tail) G. Multi-function rear mounted arrow board (min. 30"x60") controlled from truck cab H. Back-up/reverse camera with in-cab color display I. Fire extinguisher

9. MISCELLANEOUS:

7. CHASSIS:

6. BOOM: