2025-06-18_AIS.pdf
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- Solicitation number
- 07-25
- Issued by
- Florida
About this file
This is an Agenda Item Summary Sheet from Keys Energy Services (KEYS), a municipal electric utility in Florida, detailing a procurement for security services during emergency situations. The document outlines a request to award unit price contracts to six security firms (DECO International Security Corporation, Environmental Earth Wise, Inc., Kingdom Guardian Security & Investigation Services, Nation Security Services, SecurTec of Florida, and XPressGuards) for providing security and patrol services at Stock Island facilities. The contract specifications include a three-year duration with two potential one-year renewals, specifically for activation during declared emergencies such as hurricanes.
The procurement has no predetermined total cost and is not currently budgeted, with potential funding sources including FEMA and state cost-share reimbursement. All six bidders complied with KEYS' technical specifications and terms and conditions. In the event of an emergency, the Utility Board authorizes the General Manager to issue task orders against these pre-negotiated unit price contracts, with contractors to be prioritized based on bid pricing. The contracts align with KEYS' strategic plan goal of providing reliable electric service and include specific terms compliant with FEMA Public Assistance Program requirements. The approach allows for flexible, rapid security deployment during critical events while maintaining cost-effectiveness and regulatory compliance.
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Text version
Agenda Item Summary Sheet Meeting Date: June 18, 2025
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Engineering- Facilities
Agenda Item #: 9g
AGENDA ITEM WORDING: Award Unit Price Contracts for Security Services during Emergency Situations, Bid 07-25
REQUESTED ACTION: Motion to Award Unit Price Contracts for Security Services during Emergency Situations, Bid 07-25, to DECO International Security Corporation; Environmental Earth Wise, Inc.; Kingdom Guardian Security & Investigation Services, Inc.; Nation Security Services, LLC; SecurTec of Florida, LLC; and XPressGuards, LLC and authorize the General Manager & CEO or designee to issue a not-to-exceed task order in the event of a declared emergency
DISCUSSION: KEYS places security services contracts, with pre-negotiated pricing and terms, for activation in the event of a declared emergency, such as a hurricane.
KEYS issued a request for proposals seeking responses from experienced contractors to provide security and patrol for the Stock Island facilities. The specifications provide for a three-year contract duration, with two available one-year renewals.
KEYS received six proposals, all of which complied with KEYS’ Technical Specifications and Terms and Conditions. Staff recommends entering into contracts with all six bidders.
In the event of a declared emergency, the Utility Board authorizes the General Manager & CEO or designee to issue task orders, as deemed appropriate, against these unit price contracts. The task orders will include a not-to-exceed amount and will be reported to the Utility Board at the Utility Board meeting immediately following issuance.
All emergency assistance contracts include specific terms and conditions in accordance with current requirements of the FEMA Public Assistance Program. KEYS will prioritize activation of contractors based on bid pricing.
SUPPORTS STRATEGIC PLAN: Goal #1 – Provide reliable electric service that exceeds industry standards
FINANCIAL IMPACT:
Total Cost: TBD Budgeted: No Source of Funds: Potential for FEMA and State Cost Share
Reimbursement
Company Complies with
Technical Specifications
Complies with Terms &
Conditions DECO International Security Corporation Yes Yes Environmental Earth Wise, Inc. Yes Yes Kingdom Guardian Security & Investigation Services, Inc.
Yes Yes
Nation Security Services, LLC Yes Yes SecurTec of Florida, LLC Yes Yes XPressGuards, LLC Yes Yes
File details come from the government source that posted it. Updated .