2025-040_Communication_Cabling_Contractor_Services_(Addendum_#2_Revision).pdf

INVITATION TO BID (ITB)

2025-040

2025-040 COMMUNICATION CABLING CONTRACTOR SERVICES

City of St. Cloud

1300 9th Street

St. Cloud, FL 34769

RELEASE DATE: February 9, 2025

DEADLINE FOR QUESTIONS: February 28, 2025

RESPONSE DEADLINE: March 20, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stcloud

City of St. Cloud

INVITATION TO BID (ITB)

2025-040 Communication Cabling Contractor Services

I. Introduction II. Advertisement For Bids

III. Instructions to Bidders IV. Minimum Qualifications V. Scope of Work

VI. Pricing Proposal VII. Proposal Forms

VIII. Contractual Documents IX. General Terms and Conditions X. Federal Requirements

Attachments:

A - Sample_Agreement

Invitation To Bid (ITB) #2025-040 Title: 2025-040 Communication Cabling Contractor Services

1. Introduction

1.1. Summary

It is the intent of this solicitation to establish a pool of qualified contractors to provide communication cabling contractor services on an as-needed basis.

1.2. Background

The City of St. Cloud is a community of approximately 64,000 residents, covering approximately 20 square miles in Osceola County, located in Central Florida. To obtain general information about the City of St. Cloud, access www.stcloudfl.gov.

1.3. Contact Information

Ricky Stayer

Procurement Analyst

1300 9th Street

St. Cloud, FL 34769

Email: ricky.stayer@stcloudfl.gov

Phone: (407) 957-7368

Department:

Citywide

Department Head:

Procurement

Procurement Department

1.4. Timeline

Release Project Date February 9, 2025

Question Submission Deadline February 28, 2025, 5:00pm

Proposal Submission Deadline March 20, 2025, 2:00pm https://www.stcloudfl.gov/ mailto:ricky.stayer@stcloudfl.gov tel:(407)957-7368

2. Advertisement For Bids

2.1. Notice

The City of St. Cloud is seeking competitive bids for the following:

INVITATION TO BID (ITB) NO. 2025-040

2025-040 Communication Cabling Contractor Services

TO BE CONSIDERED, BIDS MUST BE ELECTRONICALLY SUBMITTED THROUGH

https://procurement.opengov.com/portal/stcloud

BID OPENING WILL BE Thursday, March 20, 2025 AT 2:00 pm LOCAL TIME

VIA A VIRTUAL ZOOM MEETING

Bid plans and specifications are available online via the City’s e-Procurement Portal (“Portal”) at https://procurement.opengov.com/portal/stcloud Bids shall be according to the specifications, terms and conditions, and shall be on the forms provided. No Pre-Bid Conference will be held for this project.

Bids shall be submitted electronically prior to the specified date and time. Bids will be opened and publicly read aloud via a virtual meeting, on the above appointed date and time. All questions shall be addressed in writing and sent via the Portal’s Questions and Answers tab. The deadline for submitting questions is 5:00 pm, Friday, February 28, 2025. Questions will not be accepted if received after this date and time.

Answers for timely questions will be addressed in the OpenGov question and answer module and as an addenda to this solicitation. Participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of an addendum which will be available for download. All addenda and questions/answers so issued shall become part of the Contract

Documents and receipt shall be acknowledged as specified herein.

Submission of a bid/proposal/submittal shall constitute an acknowledgement by the Bidder that he/she has thoroughly examined and is familiar with the Invitation to Bid (ITB). The failure or neglect of a Bidder to examine the Invitation to Bid (ITB) shall in no way relieve him/her of any obligations with respect to either his/her bid or the Invitation to Bid (ITB). No claim for additional compensation will be allowed which is based upon a lack of knowledge of the Invitation to Bid (ITB).

OpenGov Technical SupportFor Technical Support, respondent's can reach the OpenGov Service Desk:

Chat (preferred): Click the button in the lower right hand corner of the portal

Email: support@opengov.com

Phone: 1 (855) 680-4747 Hours: Mon-Fri 8am - 8pm EST mailto:support@procurenow.com

3. Instructions to Bidders

3.1. PUBLIC RECORD STATEMENT

By submitting a proposal to the City of St. Cloud, each Bidder acknowledges and understands that the

City of St. Cloud is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”) and all responses are deemed a public record and open to public scrutiny. Any Proposal document the Bidder submits will be a public record when the City of St. Cloud provides notice of an intended decision or 30 days after opening the bids, proposals, or final replies, whichever is earlier. Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the

Public Records law. Bidder expressly understands records associated with this project are public records and agrees to comply with Florida’s Public Records Law, to include:

1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the services contemplated herein.

2. Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in this Florida’s Public Records law or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

4. Meet all requirements for retaining public records and transfers, at no cost, to the City, all public records in possession of the Bidder upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.

5. IF BIDDER HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S

DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTRACTOR SHALL CONTACT THE CITY'S

CUSTODIAN OF PUBLIC RECORDS AT CITY CLERK'S OFFICE,

1300 9TH STREET, ST. CLOUD, FLORIDA 34769, TELEPHONE

407-957-7300, EMAIL cityclerk@stcloudfl.gov.

3.2. ACKNOWLEDGEMENT

1. Submission of a bid/proposal shall constitute an acknowledgement by the Bidder and certifies that they have thoroughly examined and is familiar with the Invitation to Bid. The failure or neglect of the

Bidder to examine the ITB shall in no way relieve him/her of any obligations with respect to either his/her bid or the ITB. No claim for additional compensation will be allowed which is based upon a lack of knowledge of the Invitation to Bid.

2. The selected Bidder shall comply with all Federal and State requirements.

3. All proposals must be confirmed by an authorized signer of the firm. Obligations assumed by such confirmation must be fulfilled.

4. Alternate bids will not be considered unless they are specifically called for in this solicitation.

5. From the issue date of this solicitation packet until a selection decision is made, no unauthorized contact related to this solicitation will be allowed between a Bidder, their employees or subcontractors and any elected or appointed officials, City Manager or any City staff, with the exception of the

Procurement Services Department. Any unauthorized contact will disqualify the Bidder from further consideration.

6. Any protest shall be in accordance with the City of St. Cloud Procurement Policy.

7. The selected Bidder agrees to provide, within ten (10) calendar days from the notice of award, insurance requirements in accordance to the requirements in the terms and conditions specified in this

ITB. All policies shall be subject to approval by the City of St. Cloud, and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

8. The selected Bidder agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida §§ 287.087. Refer to required forms.

9. The selected Bidder shall submit only one proposal/bid in response to this solicitation, and shall have no financial interest in other entities submitted proposals/bid responses for the same solicitation.

10. Neither the selected Bidder, nor its affiliates, nor anyone associated with them shall have any potential conflict interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

11. No member of the selected Bidder’s ownership, management, or staff shall have a vested interest in any of the City, nor any business or other relationship with any of the City’s employees, officers, directors, or elected officials, that creates a conflict of interest or the appearance of a conflict of interest. All Bidders/Proposers must disclose with their Bid/Proposal the name of any officer, director, or agent, who is also an employee of the City. Further, all Bidders/Proposers must disclose the name of any City employee who owns, directly or indirectly, any interest in the Bidder’s/Proposer’s firm or any of its branches. The Award hereunder is subject to provisions of State Statutes and City Ordinance.

12. No member of the selected Bidder’s ownership or management is presently applying for an employee position or actively seeking an appointment with the City.

13. The selected Bidder, or authorized signatory, shall provide written notice to the City in the event that a conflict of interest is identified at any time.

14. The vendor shall comply with Federal requirements per 2 Code of Federal Regulations (CFR) Part

200, Uniform Guidance, and any subsequent revisions and updates.

3.3. REQUEST FOR ADDITIONAL INFORMATION

The respondent shall furnish such additional information as the City of St. Cloud may reasonably require.

This includes information which indicates financial resources as well as ability to provide the services.

The City reserves the right to make investigations of the qualifications of the respondent as it deems appropriate, including but not limited to, a background investigation.

3.4. ECONOMY OF PREPARATION

Submittals should be prepared simply and economically, providing a straightforward, concise description of the respondent’s ability to fulfill the requirements.

3.5. PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Record Law) and except as may be provided by other applicable State and Federal Law, all respondents should be aware that the Invitation to Bid and the responses are in the public domain. However, the respondents are requested to identify specifically any information contained in their submittals which they consider confidential and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. All bids/proposals received from respondents in response to this Invitation to Bid will become the property of the City of St. Cloud and will not be returned to the respondents. In the event of award, all documentation produced as part of the contract will become the exclusive property of the City, unless otherwise specified in the contract.

3.6. STATEMENT OF NO RESPONSE

The City of St. Cloud Procurement Services Department is committed to continuously improving its processes to receive maximum participation from the industry/market. The City is requesting that firms and individuals, who do not wish to bid on this ITB, complete the No Response Form in the portal.

3.7. INFORMATION

Bidders shall prepare submittals in accordance with the requirements of these Instructions to Bidders.

Not preparing a submittal, in accordance with such instructions, implies that the Bidder does not intend to comply with all the proposed contract conditions. Such submittals will be considered irregular and may be rejected.

The City of St. Cloud will receive submittals through the OpenGov portal for goods, equipment, materials, and related services set forth in the included specifications and documents.

3.8. COMMON TERMS

The City of St. Cloud and Bidders (the parties) agree that the following phrases each shall have the meaning provided here and may be used interchangeably:

1. “Bidder(s)”, “Supplier(s)”, and “Proposer(s)” shall mean the organization, party, person, firm, company, corporation, partnership, joint venture, or other type of entity responding to this solicitation.

2. “Solicitation” shall mean, “Request for Proposal(s)”, “RFP”, “Request for Qualifications”, “RFQ”, “Request for Quote”, “QUO”, “Invitation to Bid”, “ITB”, “Solicitation Package” or, “Solicitation Packet”, to which the Bidder is responding.

3. “Bid(s)”, “Proposal(s)”, “Submittal(s)”or “Quote(s)” shall mean the documents formally submitted to the City of St. Cloud by each of the Bidders responding to this solicitation packet.

3.9. ELECTRONIC SUBMITTAL OF BID

Bidders shall submit Bids in accordance with the instructions and schedule included in the solicitation containing these specifications and documents.

A. To ensure correct Bid formatting, Bidders shall:

1. Submit Bids electronically through procurement.opengov.com.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or

.pptx); Adobe Portable Document Format (.pdf).

3. Enable printing on files submitted.

4. Clearly identify the ITB Number, Name, Submission Date, and Bidder Name on the

Response Cover Page.

5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact OpenGov technical support at procurement-support@opengov.com , if technical difficulties arise during bid/proposal submission.

7. Follow all instructions outlined in this ITB and provide all requested information.

Bidder shall assume full responsibility for timely electronic submission through procurement.opengov.com for receipt of bids. Bids received after the time and date for receipt of bids will not be accepted.

3.10. ALTERNATE BIDS

Alternate bids will not be considered unless they are specifically called for in this solicitation.

3.11. WITHDRAWAL

Bidders may withdraw, alter, and resubmit their Bids at any time prior to the Bid due date and time. Bids may not be withdrawn, altered, or resubmitted after the Bid due date and time. The City of St. Cloud may request clarifications and additional information after bid/proposal submission.

3.12. MINORITY/WOMEN BUSINESS ENTERPRISES (M/WBE)

The City of St. Cloud encourages the full and equitable participation of Minority and Women Business

Enterprises (M/WBE) in the procurement of services.

mailto:procurement-support@opengov.com

3.13. BID/PROPOSAL PREPARATION COSTS

The City of St. Cloud shall not compensate any bidder for preparation of responses to this invitation to bid.

3.14. SUBSTITUTIONS (IF APPLICABLE)

The City of St. Cloud is seeking bids/proposals that meet all technical and commercial requirements as outlined in this solicitation. The materials, products and equipment described in this solicitation packet establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. Should any Bidder/Proposer desire to use products other than those specified, Bidder/Proposer shall request permission to do so via the portal at least fifteen (15) days prior to bidding, providing all necessary data. If a Bidder/Proposer is unable to obtain written approval of a proposed substitution prior to the date, Bidder/Proposer shall base their bid on the exact item specified.

The permission, if granted, will be communicated by Addendum to all bidders.

3.15. CLARIFICATIONS

If a prospective Bidder has doubt as to the true meaning of any part of the solicitation, they may submit a written request for clarification through the portal; email and verbal requests will not be accepted.

The Bidder should reference the section heading on any clarification requests.

Failure of the Bidder to request information or make inquiries will not relieve them of any responsibility to perform under the terms of any contract awarded for the work in accordance with subsequent clarifications.

The City of St. Cloud shall issue an addendum to all Bidders, via the portal, following the deadline for questions.

3.16. LOCAL CONDITIONS

Each Bidder shall have thorough knowledge of conditions, factors, and scope of work, which would affect the execution and completion of the requested work. If required, site visits may be held the day of the Pre-Response Conference.

Bidders shall investigate properly and consider all such factors in the preparation of every Bid/Proposal submitted. The City of St. Cloud shall not permit claims for financial adjustment based on the lack of prior information or its effect on the cost of the work.

3.17. SOLICITATION OPENING

The City of St. Cloud shall open Bids electronically via the Portal on the ITB Due date.

3.18. SOLICITATION SCHEDULE

The City of St. Cloud shall adhere to the stated schedule during the solicitation process, unless a change notice is issued to the Bidders via a written addendum. The City of St. Cloud reserves the right to postpone the date and time announced for the opening of Bids at any time.

3.19. BID ACCEPTANCE AND REJECTION

The City of St. Cloud reserves the right to accept or reject any and/or all Bids/Proposals, with or without cause, when in the best interest of the City. The City also reserves the right to withdraw all or part of this request at any time in order to protect the City’s interest. The City reserves the right to reject any bid/proposal found to be non-responsive, vague, non-conforming, or irresponsible. The City of St. Cloud reserves the right to make such investigation as it deems necessary to make this determination.

Additional information shall be provided by the Vendor if requested by the City. Such information may include, but shall not be limited to, current financial statements, verification of availability of equipment and personnel, and past performance goals. The City reserves the right to negotiate modifications to bids/proposals that it deems acceptable, reject any and all bids/proposals, and to waive irregularities in the procedure if, in the City’s judgment, it will best serve the City’s interests. The desire of the City of St.

Cloud to pursue bids/proposals shall in no way obligate the City to execute a contract with proposer(s).

3.20. BID EVALUATION CRITERIA

The City of St. Cloud reserves the right to consider historic information and facts, whether gained from the Bidder’s submittal, pre-bid conference, references, and/or other sources during evaluation process.

The City of St. Cloud may conduct such investigations to assist with the evaluation of any Bid. The investigation also serves to establish the Bidders’, subcontractors’, and other related entities’ responsibility, qualifications, and financial ability to fulfill the Bid requirements to the City’s satisfaction, within the prescribed time. The Bidder solely is responsible to submit information required by the ITB.

The City of St. Cloud is under no obligation to solicit such information. Failure of the Bidder to submit required information may result in disqualification of bid.

3.21. CANCELLATION

Prior to the final execution of a Contract or full Notice to Proceed, the City of St. Cloud reserves the right to rescind said award without prior notice to Bidders. In addition, the City of St. Cloud may reject all

Bids, reissue the solicitation packet, or re-award the contract.

3.22. BID BOND (NOT APPLICABLE)

Bidder may be required to submit a certified check or cashier’s check drawn on an acceptable bank, or an acceptable bid bond executed by the Bidder and a surety company authorized to do business in the

State of Florida. The value of the bid bond shall be five perfect (5%) of the bid price schedule. When submitting a Bid through the Portal, the Bidder shall provide a copy of the check and express mail the original check to the delivery location provided on the first page of the Solicitation Packet Form.

The bid bond guarantee shall be made payable without condition to the City of St. Cloud. The amount of the check or bond may be retained and forfeited to the City of St. Cloud as liquidated damages if the Bid results in a contract award and the Bidder fails to honor the accepted terms.

The City of St. Cloud shall return the selected Bidder’s bid bond when the Bidder executes the contract and files a satisfactory payment and/or performance bond, if required. The City of St. Cloud may retain the bid bond of the second highest ranked Bidder for a period not to exceed thirty (30) days, pending the execution of the contract by the selected Bidder. The City of St. Cloud shall return the bid bond of each unsuccessful Bidder upon request, after the contract is awarded or when the Bid is rejected.

3.23. PAYMENT AND PERFORMANCE BOND

The selected Bidder may be required to furnish Payment and Performance Bonds to the City of St. Cloud per Florida Statutes, Section 255.05 equal to 100 percent of the total bid amount as specified in the contract documents. Bond forms will be furnished by the City and only those forms will be used. Per

Florida Statute 255.05, upon approval and award of the project, the performance and payment bonds are required to be recorded by the awarded contractor in the public records of Osceola County, Florida.

An original or certified copy of the bonds must be returned to the City of St. Cloud Procurement Services

Department. A surety company, authorized to do business in the State of Florida and acceptable to the

City of St. Cloud, shall sign the bonds. The bonds shall be dated with the actual execution date. With these bonds, the responsible party shall file certified copies of the power of attorney of such attorney-in fact signing the bond on behalf of the surety, and such certificates shall be certified to show that such power of attorney was in effect to and including the date of the actual execution of the bonds. If bonds are required, they shall remain in full force and effect until satisfactory completion of any specified performance guarantee tests, or satisfactory completion of all other contractual requirements, which shall occur last. The City of St. Cloud shall furnish a copy of the selected Bidder’s bond to any lienor demanding that bond under the provisions of Florida Statutes.

3.24. CONTRACT AND EXECUTION

“Contract” shall mean the solicitation documents as defined and listed herein, advertisement, instructions to bidders, bid form, bid bond, contract agreement, payment and performance bonds, general and special conditions, and specifications, together with all addenda and supplemental agreements. The selected Bidder shall execute the necessary contractual forms and return the executed forms within ten (10) business days of receipt of forms for execution.

3.25. AWARD

The City of St. Cloud Procurement Services Department will present the selected firm to the City Council for approval or rejection of all or some categories of submittals.

3.26. TAXES, PERMITS, AND LICENSES

The Bidder’s attention is directed to the General Terms and Conditions and the Florida Statutes regarding taxes, permits, and licenses. It shall be the Bidder’s responsibility to determine the applicable taxes, permits, and licenses. If the Bidder has doubt as to whether or not a tax, permit, or license is applicable, they shall state in their bid/proposal whether this item has been included in their bid/proposal price and the amount of the applicable tax, permit, or license in question.

3.27. ERRORS AND OMISSIONS

Any or all bids will be rejected if there is reason to believe that collusion exists among the Bidders and no participants in such collusion will be considered in future bids. Bids in which the prices obviously are unbalanced will be rejected.

Falsification of any entry made on the Contractor's bid will be deemed a material irregularity and will be grounds, at the Owner's option, for rejection.

The Owner reserves the right to reject any or all bids, to waive technicalities, and to reject the bid of a

Bidder who is not in a position to perform the contract.

3.28. AWARD OF CONTRACT

Bidders or their authorized representatives are expected to be fully informed as to their conditions, requirements and specifications before submitting bids/proposals; failure to do so will be at the Bidder’s own risk. In case of error of extension of prices in the bids/proposal, the unit price shall govern.

3.29. BID PROTEST

Any actual or prospective Bidder, Proposer, Submitter, or Contractor who is aggrieved in connection with a solicitation or award of a bid or agreement may protest in accordance with the appeal process in the City of St. Cloud's Procurement Policy.

3.30. GENERAL TERMS AND CONDITIONS

#General Terms and Conditions https://procurement.opengov.com/#General Terms and Conditions

4. Minimum Qualifications

In order for a Bid to be considered by the City, Bidders shall demonstrate, in their proposals, compliance with the following minimum requirements:

1. The CONTRACTOR shall hold a minimum of a Certified Electrical Contractor (EC), Certified

Alarm Contractor I (EF), or Certified Alarm Contractor II (EG), or Certified Specialty

Contractor (ES) license as issued by the State of Florida Construction Industry Licensing

Board according to Florida State Statutes, Chapter 489. The license/certification must be valid at the time of the Bid opening and a copy must be provided with the bid response.

2. The CONTRACTOR must have successfully completed within the past five (5) years a minimum of ten (10) commercial communication cabling jobs where the contract amount was $5,000.00 or more. Include at least five of these as references in your bid response.

5. Scope of Work

5.1. Overview

The CONTRACTOR(s) shall provide communication cabling services on a task authorization basis for the

CITY at multiple facilities within the City of St. Cloud on an as-needed basis.

5.2. Detailed Products or Services to be Provided and Specifications

A. Description

1. The CONTRACTOR shall provide communication cabling services on a task authorization basis for the CITY at multiple facilities within the City of St. Cloud on an as-needed basis.

B. Contractors Requirements

1. CONTRACTOR shall furnish all labor, tools, equipment, transportation, utilities, and materials to provide Contractor Services at multiple facilities within the City of St. Cloud on an as-needed basis.

2. CONTRACTOR, as requested by the CITY's Project Manager or designee shall furnish materials and other undefined labor. The CITY reserves the right to furnish materials to the

CONTRACTOR. Materials provided by the CONTRACTOR shall be billed to the CITY based on the actual prices paid by the CONTRACTOR for the materials used plus the percentage mark-up bid. The CITY shall pay only fair market prices for materials.

3. Labor provided by the CONTRACTOR shall be billed according to the hourly rates bid for labor. The hourly rate bid shall include full compensation for labor, equipment use, travel time, and any other costs to the CONTRACTOR. If the CITY's Project Manager or designee requires labor that is not covered by the labor categories on the Pricing Proposal, the CITY shall pay the CONTRACTOR for that labor based on the CONTRACTOR's actual cost plus the percentage bid. No additional payment shall be permitted for work required and scheduled on weekends or evenings. The CITY shall pay only fair market pricing for labor.

4. Unless otherwise provided in project documents, the CONTRACTOR shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and any other facilities and services necessary for the proper execution and completion of the project whether temporary or permanent, and whether or not incorporated or to be incorporated in the project.

5. Clean-Up

a. The CONTRACTOR shall at all times keep the adjacent areas of the property free from rubbish and the accumulation of any waste materials. Trash and debris shall be cleaned daily or more often if requested by the CITY. Staged materials shall be organized and placed so they do not interfere with access to the property/building.

b. At the completion of the services, the CONTRACTOR shall remove all waste materials and rubbish from and about the job site, as well as all tools, equipment, machinery, surplus supplies, and materials, leaving the job site in a clean, ready to use condition. The CONTRACTOR shall not use trash receptacles on the CITY’s premises without authorization.

c. All waste materials associated with these services shall be handled in accordance with all federal, state, and local regulations.

d. Any hazardous materials shall be disposed of as prescribed by law and the

CONTRACTOR shall provide the appropriate certifications and records that verify an accredited hazardous material disposal company disposed of the materials.

6. Personnel

a. The CONTRACTOR shall have qualified individuals, properly trained and equipped with the necessary tools and equipment, to make inspections, adjustments, and repairs. The personnel shall be competent, properly licensed, experienced, courteous, neatly dressed and skilled in the services provided by the CONTRACTOR. Failure to comply with security requirements and any security violations may be considered a breach of the resulting Agreement and grounds for termination.

b. All costs for background investigations shall be Contractor's responsibility. The City shall have the right to request any additional investigative background information including, but not limited to, the employment record, Right-To-Know records, training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The City of St. Cloud reserves the right to conduct its own investigation of any employee of the

Contractor.

c. Contractor's employees that will come onto City premises shall have background screening including all requirements of the Jessica Lunsford Act. Proof of these background screenings shall be submitted as part of the required Background Checks.

d. Contractor’s employees that will access Police Department facilities shall have a Law

Enforcement background check. This check will include the submission of a background packet to the Police Department and the completion of a Computer Voice Stress

Analyzer (CVSA®) administered by the Police Department.

e. Results of Level 2 Background Checks for the Contractor’s staff that will come onto City premises shall be submitted to the City of St Cloud prior to working in any City facility.

Upon receipt of all of the required Background Checks the Contractor will obtain a City photo ID badge.

f. Contractor's employees shall not be allowed in City facilities without completed and approved background investigations.

7. CONTRACTOR shall provide the CITY's Project Manager with revised "As-Built" drawings upon completion of the project.

5.3. Task Authorization Process

This section briefly describes the expected process to be used to request work from the pre-qualified

CONTRACTORS.

A. The CITY’S Project Manager or designee identifies communication cabling work that needs to be performed.

B. Projects less than $5,000.00 – The CITY’S Project Manager or designee may choose any one of the awarded CONTRACTORS to perform the Work.

C. Projects greater than $5,000.00 - The CITY’S Project Manager or designee issues a generally worded scope of work to all pre-qualified CONTRACTORS outlining the necessary communication cabling work requirements for a specific project and the maximum allowable calendar days from the time of Notice to Proceed (Issuance of a Purchase Order) to project completion.

D. When required by the CITY’S Project Manager or designee, CONTRACTORS will attend any Mandatory onsite visits. Only proposals received from pre-qualified CONTRACTORS, whose attendance is evidenced by signature on a sign in sheet from the Mandatory onsite visit, will be considered for evaluation.

E. The CONTRACTOR drafts price proposal and submits to CITY for review. This proposal shall include the following:

1. Brief description of the work to be performed.

2. Labor and material costs for each of the major elements of work. Total cost of project.

3. List of sub-contractors.

4. Signed statement confirming that the CONTRACTOR has visited the site prior to preparing the estimate and is thoroughly familiar with the site and the scope of work.

5. Number of calendar days required to complete the work after CITY authorization.

It is the responsibility of the CONTRACTOR to ensure that he has all of the information necessary to prepare the estimate.

6. The completed cost proposal shall be signed and dated by the CONTRACTOR and returned to the CITY for review within the specified time period of request.

This time period requirement may be revised on a per project basis by the CITY’S

Project Manager or designee.

7. Upon review of all proposals received, the CITY will assign the project by issuing a Task

Authorization.

F. The CITY’S review and approval of the cost estimate shall become the sole price for each Task Authorization awarded. The CITY will only consider change orders in extreme cases.

G. Issuance by the CITY of a Purchase Order after the Task Authorization has been signed by both parties shall constitute the Notice to Proceed. The CONTRACTOR shall commence on-site work no later than ten (10) working days after receipt of a Purchase Order.

H. The CONTRACTOR will subcontract as required and comply with statutory requirements regarding payment to sub-contractors.

I. The CONTRACTOR shall control all work.

J. If, in the CITY’S opinion, the CONTRACTOR has been found to submit excessive pricing for any element of the task assigned which cannot be justified, the CITY may select an alternate CONTRACTOR for the work. If the CONTRACTOR has been found, in the CITY’S opinion, to submit excessive pricing for work elements that cannot adequately be justified on a repeated basis, the CITY reserves the right to suspend the CONTRACTOR from the prequalified list.

K. Upon completion of work in its entirety, and inspection and approval of work has been performed by the CITY’S Project Manager or designee, the CONTRACTOR shall issue an invoice to the CITY’S Project Manager or designee.

5.4. Supplemental Specifications

A. The CITY reserves the right to add supplementary specifications for larger projects. These supplementary specifications shall be added to the scope of work for specific projects to allow the CONTRATOR to calculate any additional costs, which may be associated with their use and subsequent compliance.

5.5. Unforeseen Conditions

If, during the course of the Work, CONTRACTOR encounters unforeseen conditions which impact the work and which could not initially be evaluated, the CONTRACTOR shall not proceed without written authorization provided by the CITY's Project Manager. It shall be at the CITY's Project Manger's discretion whether or not any change to the Work, after issuance of a Purchase Order, is due to an unforeseen condition. Unforeseen conditions may be identified as additional scope previously unknown or undetermined that is requested by the CITY's Project Manger and/or for additional scope of the betterment of the Project, as requested by the CITY's Project Manager.

5.6. Emergency Work

Emergency Work may be requested from time to time. The CONTRACTOR shall meet with the CITY's

Project Manager within a two (2) hour notice, or later agreed upon time, to review the Scope of Work, provide a quote, proceed with Work without delay and in general be responsive to the Emergency request.

5.7. Warranty

A. Warranty

1. CONTRACTOR warrants to the CITY that all materials and equipment furnished under this contract will be new, unless otherwise specified, and that all Work will be of good quality, free from faults and defects and in conformance with the project specifications. All Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective and faulty.

2. The CONTRACTOR shall, and in addition to all other guarantees, be responsible for faulty labor or workmanship and shall promptly correct improper work, without cost to the CITY, within twenty-four (24) hours after receipt of notification of such faulty labor or workmanship. If the CONTRACTOR fails within twenty-four (24) hours to correct defects, the

CITY shall be entitled to have such work remedied and the CONTRACTOR shall be fully liable for all costs and expenses reasonably incurred by the CITY. Payment in full or otherwise does not constitute a waiver of this guarantee. The guarantee period shall be effective for one (1) year after acceptance of the work by the CITY.

3. The CONTRACTOR shall conform to all federal, state, and other local government regulations during the performance of the services under the resulting Agreement. Any fines levied due to inadequacies or failure to comply with any and all requirements shall be the sole responsibility of the CONTRACTOR. Any person found not in conformance with any laws, statutes, rules, or regulations will not be allowed on the job site. Continued violations by a CONTRACTOR constitute cause for immediate termination of the resulting

Agreement.

5.8. Tests, Inspections, and Approvals of Portions of Work

All tests, inspections, and approvals of portions of the Work required by the Contract Documents or any applicable laws, ordinances, rules, regulations, or orders of public authorities having jurisdiction, shall be requested by the CONTRACTOR at an appropriate time. The CONTRACTOR shall be responsible for making arrangements for such tests, requesting inspections and approvals with the CITY's Building

Department and/or an independent testing laboratory acceptable to the Owner, or with the appropriate public authority. The CONTRACTOR shall give the Design Professional timely prior notice of the date, time and place of the test or inspections to be made so that the Design Professional may be in attendance.

5.9. Work Completion Date

The CONTRACTOR shall communicate to the CITY any delays in the completion of the work. A final walk through will be conducted with a CITY Designee to approve the completed project. If the CONTRACTOR cannot perform the services according to the scope, the CITY reserves the right to select another

CONTRATOR to perform the services.

5.10. Permits, Licenses, and Fees

The CONTRACTOR will obtain and pay for all permits and licenses required by law that are associated with the CONTRACTOR's performance of the Scope of Services per project.

For projects that require a Building Permit:

A. The Awarded CONTRACTOR shall register with the City of St. Cloud Building Department prior to submitting a Building Permit Application.

B. The Awarded CONTRACTOR shall provide a copy of their State of Florida Contractors License when submitting the Building Permit Application.

C. If any of the above noted requirements are not met, the CITY's Project Manager may choose to select the proposal from the next lowest, responsible and responsive vendor.

6. Pricing Proposal

HOURLY LABOR RATES

Rates shall include all duties, labor, handling and transportation charges, and all charges incidental to the requested work.

Line Item Description Hour Unit Cost

1 Supervisor 1

2 Technician 1

3 Installer 1

4 Emergency Work Rate 1

MATERIALS/OTHER LABOR

Please indicate percentage mark up rate for materials and other labor.

Line Item Description Unit of Measure Percentage

1 Materials EA

2 Other Labor EA

7. Proposal Forms

7.1. Entity Name / DBA:*

*Response required

7.2. Authorized Representative name, title and email address:* Person authorized to sign on behalf of the entity.

*Response required

7.3. Witness name, title and email address that will attest Authorized Representative's signature on any legal documents.*

Please provide name, title and email address.

*Response required

7.4. FEIN No.:*

*Response required

7.5. Mailing Address (if different from above):*

If address is not different, enter "same" in box below.

*Response required

7.6. Company Type*

Please designate your Company Type

☐ Sole Proprietor

☐ Partnership

☐ Corporation

☐ Limited Liability Partnership

☐ Limited Liability Corporation

*Response required

7.7. Bidder is registered with the Florida Department of State, Division of Corporations to do business in the State of Florida?* https://dos.myflorida.com/sunbiz/

Attach proof of registration.

*Response required

7.8. W-9 Form*

Please upload a current W-9 Form for the entity.

*Response required https://dos.myflorida.com/sunbiz/

7.9. Upload proof of Insurance that meets the City's requirements.* Please review the City's Insurance Requirements.

• Insurance_Requirements.pdf

*Response required

7.10. Certified Electrical Contractor (EC), Certified Alarm Contractor I (EF), or Certified Alarm Contractor II (EG), or Certified Specialty Contractor (ES) License*

Please upload a copy of your Certified Electrical Contractor (EC), Certified Alarm Contractor I (EF), or

Certified Alarm Contractor II (EG), or Certified Specialty Contractor (ES) license, issued by the State of

Florida Construction Industry Licensing Board.

*Response required

7.11. EXPERIENCE OF BIDDER

7.11.1. Length of time in business*

_____/_____ (years/months)

*Response required

7.12. REFERENCES

Please provide a minimum of five (5) references regarding experience in this particular project work.

7.12.1. REFERENCE #1*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.2. REFERENCE #2*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1433/34e60f26-4c1b-4406-84ce-6ff0c5af181f_Insurance_Requirements.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NQ7IYTDR%2F20250318%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250318T110345Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAMaCXVzLXdlc3QtMiJHMEUCIQCHv0T%2FmhLGTo4SA2xNx7GgpB998SdjDu20u621dBry4gIga0hiZVsvGALqQRfYU4rHkNXappqayUudnS87oO7R3VsqgwUIXBACGgw4OTIzNjQ2ODc2NzIiDAY8ivUBAPv5YHFELCrgBKv45TgjnYDkAPRsp8hvBgx4%2F6o7SkJgGRPyHmhwQSae8BWorMXZ1PuI1AAjp4DrUyEy6b6yX5OwJ%2FUQNz5kspwaaKDK3CEbu9A53gWaNpavrouxI4rrrH%2F7gi1iuyEgB8eolDx3YOglEO%2BvvDBxxr55ol13fMAFaS%2BIxgyR3dsAPpf6%2Bg77oDKLaex88d4J3Tb5xVsqjmbek7L8MkrcP1zoXf%2FLOvY%2FDxrJI8MlezaAEgTYXkIpmYkd0J8YVhl3Wd2e476dYu8zCOF7YIX167HoBzpJw70l4cvMBf4w7xEfVzKy5ywfKUrd6544ErrkItHD1yyIzZr5igzPzzcuYgxA7vEiMunfgFAu5%2FR%2B%2FLUBypck%2FBW7dBZA8VwfyKroo6HqEQcjjYOYgEShRBGYNEb9sMnqGSQL0XF3rmRQliUiGNX9ijJwuZ8tnB0sH1FeAYGVjj6Nv0cQE2%2FtOckoQFwBVw%2BZG00C8gT1IWX2F9IkbcXsU8jNrTBW%2BK9Bk2JvIlvWY1s4%2BCUlSjRBpiVFCvZVAlv4u9c8Oi%2BY7cYsN4mEh5J2R0iYTsjavzjsDgqyBe3vlrzhAfZTqZ7UdiLXfEa2FeFrxCKgnsAkC%2BEMsfiif1XqEkyYHUzH%2FsXWT2Sddue09Jx37%2FYaZVRfURvIyDNCJim2xYXpnsYxidwefPyYX%2FkdZhheXMZ0hF96USd4o0sH%2BovU1r8N0CP5u30LaDmEzrsRoTX6Nt0EsIYsxa9Jfnp%2Fjm3bYQlNGq00B7J7AfjKW1yJKivKWwwYsSJgiQlD47BhEdd%2BYRyWIjPcRxVrMKyj5b4GOpsBsjJygk%2F2Pix3y047k3OyrvX7KDkFgv8IjisdPDLHlXoXlEcRbrhLufhRarVVfYJzFZYLsAC6Gnk4kBEcTsEfAokxv6XJACmk59uwaNobRvL4RHfCVR3OR1aQUKlK9WRuSQKZZQM5ECN5SmjBKiKA%2FwL%2F%2F03CT%2FM2ASP%2Fam985V5iOsVKXK3dpBKbFX7t1C4e5eKcTgdOtCezz1k%3D&X-Amz-Signature=1d9bf0f147a477133734ecc18c0e429bb0ef1fa213d2796ea7d7806a3efb8283&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Insurance_Requirements.pdf%22&x-id=GetObject

NAME OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.3. REFERENCE #3*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.4. REFERENCE #4*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

*Response required

7.12.5. REFERENCE #5*

NAME OF CLIENT:

COMPLETE ADDRESS:

TELEPHONE NUMBER:

EMAIL ADDRESS:

DATE OF CONTRACT:

NAME OF PROJECT:

AMOUNT OF CONTRACT:

7.13. Compliance Forms and Certifications

7.13.1. Respondent's Certification*

I have carefully examined the Invitation to Bid. I hereby propose to furnish the services specified in the

Invitation to Bid. I agree that my submittal will remain firm for a period of at least 90 days in order to allow the City adequate time to award bid. I certify that all information contained in this submittal is truthful. I further certify that I am duly authorized to provide this submittal on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract. I further certify, under oath, that this submittal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation tendering a submittal for the same service, that no officer, employee or agent of the City of St. Cloud or any other respondent is interested in said submittal; and that the undersigned executed this Respondent’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

☐ Please confirm

*Response required

7.13.2. Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes*

I understand that a “”public entity crime” as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United

States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations.

I understand that “convicted” or “conviction” as defined in Paragraph 287.133 (1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere.

I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

A. A predecessor or successor of a person convicted of a public entity crime; or

B. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity.

Based on information and belief, the statement, is true in relations to the entity submitting this sworn statement.

□ Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE

PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS

FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO

UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A

CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA

STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

☐ Please confirm

*Response required

7.13.3. Americans with Disabilities Act (ADA) Disability Nondiscrimination Statement* I, being duly first sworn state: That the named firm, corporation or organization is in compliance with and agreed to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provision pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat327,42USC1210112213 and 47 USC Sections

225 and 661 including Title I, Employment; Title II, Public Services: Title III, Public Accommodations and

Services Operated by Private entities; Title IV, Telecommunications; and Title V, Miscellaneous

Provisions.