2025-023_OFF50 RFQ for AV System Replacement_Amendment 1~3.docx

This document is an Amendment #1 to a Request for Quotes (RFQ) issued by the Center for Health Information and Analysis (CHIA) in Massachusetts for an AV System Design, Replacement, and Maintenance project (RFQ #2025-023). The solicitation seeks comprehensive audiovisual system services for multiple conference and collaboration spaces, including a large 14-person conference room, an 8-10 person conference room, a 10-16 person training room, and a small collaboration space. The procurement timeline has been updated, with key dates including a mandatory walkthrough on 4/14/2025, a written questions deadline of 4/16/2025, and a bid response deadline of 4/25/2025 at 12:00 p.m. The estimated contract start date is 5/5/2025, with notification to the successful bidder anticipated by 4/30/2025.

The amendment modifies the original RFQ by updating the description of the conference spaces and revising the procurement calendar. The solicitation is published on COMMBUYS with multiple bid solicitation numbers and blanket purchase order numbers across different categories. The procurement is being conducted through the Massachusetts state purchasing system, with Melissa Morrison serving as the procurement contact. While specific budget details are not provided in this amendment, the document indicates a structured procurement process for comprehensive AV system design and replacement services for the CHIA facility.