2025-02-24 PCCLD Lucero - FFE Addendum 1 - Combined.pdf

Addendum No. 1

PUEBLO CITY-COUNTY LIBRARY DISTRICT

LUCERO BRANCH LIBRARY

FURNITURE REQUEST FOR BIDS

#22010

FEBRUARY 24, 2025

The Pueblo City-County Library District, Lucero Branch Library Furniture Request for Bids and Shelving Request for Bids, specifications and drawings dated February 18, 2025 are modified or changed to the extent stated herein.

All other Drawings and the Project Manual not specifically modified or changed shall remain in effect. Acknowledgment of receipt of this Addendum must be noted on the Bid Form or the bid will not be accepted.

Furniture Specifications

1. Specification Section 00 20 00 – Instructions for Submitting Proposals

a. Revised Installation Date to week of August 25, 2025.

2. Specification Section 00 30 00 – Proposal Pricing Form

a. Added manufacturer column on itemized pricing form for clarification.

b. Revised Installation Target Date to week of August 25, 2025.

RFI Questions / Clarifications

1. Have all Fabrics been approved for use by each manufacturer?

Answer: We have submitted all fabrics and believe they have all been approved by the manufacturers.

2. Did your firm write the furniture specifications?

Answer: Yes, our firm wrote the specifications.

3. Will this be awarded "All or none by manufacturer"?

Answer: It is the intent to award all of one manufacturer to one vendor.

4. Please clarify, regarding COM's with vertical and horizontal patterns:

a. Do you want the fabric applied "off the roll"or "railroaded"

Answer: All fabrics to be applied “off the roll” Do you want random matched patterns or pattern matched?

Answer: All patterns to be Pattern Matched.

5. Do you have an approximate order date for this opportunity?

Answer: We are anticipating the owner to issue purchase orders to the awarded vendors around April 3rd.

6. For the laminate finishes - if a piece is being substituted would you accept a close finish or do the laminate colors need to be as specified?

Answer: It depends on what piece it is; some things are a particular finish that matches other finishes in the building. If submitting a substitution, please indicate if an alternate laminate is being priced and what laminate color is being suggested. We will take that into consideration when evaluating the substitution.

7. T13P - would it be acceptable for this table to have a laminate top?

Answer: No, the top needs to be butcherblock as specified.

8. How are proposals being evaluated? Is it based more on price or design?

• Answer: Our first priority is to keep the design intent as specified, however if there are alternates that save the owner money and have a similar look, we are open to alternates.

9. Encore is considered part of Arcadia. If Encore is ordered separately there is a minimum order freight charge of $160.00. Please note to award Encore and Arcadia together.

Answer: Arcadia and Encore will be awarded to the same vendor.

Attachments

1. Instructions for Submitting Proposals

2. Proposal Pricing Form

End of Addendum No. 1

PROJECT MANUAL

Furniture

PUEBLO CITY-COUNTY LIBRARY DISTRICT

LUCERO BRANCH LIBRARY

1315 E 7TH STREET,

PUEBLO, COLORADO 81001

ISSUED FOR PRICING

February 18, 2025

Addendum 1 - February 24, 2025

HBM ARCHITECTS, LLC

1382 WEST NINTH STREET, SUITE 300

CLEVELAND, OHIO 44113

T: 216.241.1100 F: 216.241.1101

INSTRUCTIONS FOR SUBMITTING PROPOSALSHBM Architects

PUEBLO - LUCERO BRANCH LIBRARY

00 20 00 - 1

Project No. 22010

FEBRUARY 18, 2025

INSTRUCTIONS FOR

SUBMITTING PROPOSALS

1.0 SUBMISSION OF PROPOSALS

A. All proposals shall be on the form provided with these instructions. The Contractor shall deliver its Proposal with all required documentation via email to Brooke Breiner at bbreiner@hbmarchitects.

com and Tiff any Poje at tpoje@hbmarchitects.com or deliver one hard copy to the offi ce of HBM

Architects, 1382 West 9th Street, Suite 300, Cleveland, OH 44113 on or before March 6, 2025 at 3:00 p.m. MT. For questions, contact Brooke Breiner or Tiff any Poje at (216)-241-1100 or email at bbreiner@hbmarchitects.com or tpoje@hbmarchitects.com.

B. The Owner is exempt from all sales, excise and transportation taxes. Any taxes other than these, which are applicable, are to be paid by each respective Contractor. The owner will furnish Tax

Exemption Certifi cates to the selected contractor(s) upon request.

2.0 EXAMINATION OF DRAWINGS, SPECIFICATIONS AND SITE OF WORK

A. Before submitting a Proposal, each Contractor shall carefully examine all Drawings, read the

Specifi cations, Addenda, and all other Contract Documents, and visit the site of the Work. Each

Vendor shall fully inform himself prior to bidding as to all existing conditions and limitations under which the Work is to be performed and he shall include in his Proposal a sum to cover all costs of all items necessary to perform the Work as set forth in the Contract Documents. No allowance will be made because of lack of such examination or knowledge.

3.0 INTERPRETATION OF CONTRACT DOCUMENTS

A. If any Vendor is in doubt as to the true meaning of any part of the Contract Documents or fi nds discrepancies in or omissions from any part of the Contract Documents, he may submit to the

Architect a written request for interpretation thereof not later than four days before proposals will be opened. The person submitting the request shall be responsible for its prompt delivery. For questions contact Brooke Breiner or Tiff any Poje at (216)-241-1100 or email at bbreiner@ hbmarchitects.com or tpoje@hbmarchitects.com

B. Any interpretation or correction of the Contract Documents will be made only by Addendum and will be emailed to each Vendor. The Owner will not be responsible for any other explanations or interpretations of the Contract Documents.

C. Discrepancies: In case of discrepancies between plans and specifi cations, the higher quantity and quality shall prevail.

4.0 STANDARDS - SUBSTITUTIONS

A. Proposals must be based on the products specifi ed.

B. Refer to Pricing Form for Conditions of Substitution requirements.

INSTRUCTIONS FOR SUBMITTING PROPOSALSHBM Architects

00 20 00 - 2

Project No. 22010

FEBRUARY 18, 2025

5.0 WITHDRAWAL OF PROPOSALS

A. No Vendor shall modify, withdraw or cancel his proposal or any part thereof within sixty

(60) days after the time designated for the submittal date.

6.0 AWARD OR REJECTION OF PROPOSALS

A. The Owner reserves the right to accept or reject any or all proposals, accept components of proposals, and to waive any informalities or irregularities.

B. Acceptance of the proposal of any vendor shall not be binding upon the Owner until a written agreement stipulating all provisions of the work to be performed has been executed by both the Owner and the Vendor.

C. The Owner reserves the right to selectively award contract or multiple contracts based on individual or groups of manufacturers.

7.0 EXECUTION OF AGREEMENT

A. The Owner will issue a purchase order for all furniture.

8.0 SCHEDULE

*NOTE: Dealer shall notify designer if fi nish selections result in a delay of installation.

Reselections may be considered in order to maintain schedule.

A. FURNITURE INSTALLATION: The Agreement will stipulate that the Work, shall begin furniture installation the week of August 25, 2025 and substantially completed no later than 5 business days after established installation date based on current construction schedule. Vendor is responsible for coordinating installation dates with H.W. Houston Construction, Steve Vasquez @ Offi ce 719.377.1915.

B. The date of substantial completion is the date certifi ed by the Owner’s Representative when construction is suffi ciently complete, in accordance with the contract documents, that the

Owner may occupy or use the work for the use for which it is intended.

C. Should the Vendor fail to substantially complete the work by the substantial completion date, he shall be deemed to be in default of this contract and the Owner shall be at liberty to immediately thereafter have the work completed and to deduct from monies owed the

Vendor all costs incurred in the completion of the work.

END OF SECTION

Addendum 1 - February 24, 2025

PROPOSAL PRICING FORM

00 30 00 - 1

HBM Architects Project No. 22010

FEBRUARY 18, 2025

PROPOSAL PRICING FORM

Submitted by:

_______________________________________________________, Date________________, 2025

(Company Name)

PROPOSAL:

Pursuant to and in compliance with the Contract Documents for the supply of Furnishings for the

Pueblo City-County District Library - Lucero Branch Library, the undersigned Vendor, having carefully examined the Contract Documents and Addendum Number(s) _____, the site and all conditions aff ecting the Work, the undersigned hereby bids and agrees to furnish all labor, materials, transportation, equipment and services necessary to complete all work within the time stated and in strict accordance with the Contract

Documents, for the following sum of money:

1.0 FURNISHINGS:

Vendor shall list separately the cost for each specifi ed manufacturer; where a cost is provided for a manufacturer, all specifi ed items from said manufacturer must be included in the bid price. All vendors are encouraged to provide pricing for as much of the furniture package as they can purchase. All furniture pricing may be per purchasing contract or competitively bid. Manufacturer price shall be for the quantity and products specifi ed. Vendor’s total pricing shall include all delivery, installation, profi t, overhead, and incidental items required for a complete installation.

MANUFACTURER TOTAL PRICE (DELIVERED AND INSTALLED LEAD TIME

3Branch

Arcadia

Bernhardt Design

Encore

Enwork

Haba by Gressco

JSI

KI

Lakeshore Learning

Leland International

Media Technologies

MooreCo

National Offi ce Furniture

Nevins

OFS

SitOnIt Seating

Spec Furniture

TOTAL Base Bid

Proposed Pricing

00 30 00 - 2

HBM Architects Project No. 22010

FEBRUARY 18, 2025

2.0 UNIT PRICE LIST:

Vendor shall provide unit costs that are applicable should the owner elect to add or delete specifi c items. This form is for specifi ed items only, not for substitutions. Unit costs for substitutions shall be provided in Section 3.0 Conditions of Substitutions of Proposal Pricing

Form. Vendor shall verify quantity between plans and specifi cations and notify Architect of any discrepancies.

ITEM

NO.

MFG. ITEM QTY. UNIT PRICE DELIVERY/

INSTALL PRICE

PER UNIT

TOTAL

PRICE- ALL

UNITS

AP1a-e HABA Activity Panel 5

AP-2 HABA Activity Panel, Mirror 1

AP-3 HABA Activity Panel, Domino 1

AP-4 Gressco Activity Piece, Mini Music 1

AT1 Lakeshore Activity Table, Kitchenette 1

AT2 3Branch Activity Table, Discovery Mini 1

B1 Arcadia Bench 1

B2 Media Tech Ottoman 2

B3a Media Tech Ottoman 1

B3b Media Tech Ottoman 2

C1 Leland Study Chair, Armless 37

C2 SitOnIt Study Chair 18

C3a, C3b, C3c

SitOnIt Stack Chair 74

C4 SitOnIt Stool 8

C5 Encore Stool 1

C6 KI Children's Study Chair 5

C7 SitOnIt Task Chair, Armless 3

C8 SitOnIt Task Chair, Arms 5

C9 SitOnIt Guest Chair, Arms 2

C10 KI Task Chair, Arms 1

C11 Leland Stool 2

CC1 SitOnIt Chair Cart 2

00 30 00 - 3

HBM Architects Project No. 22010

FEBRUARY 18, 2025

ITEM

NO.

MFG. ITEM QTY. UNIT

PRICE

DELIVERY/

INSTALL PRICE

PER UNIT

TOTAL

PRICE- ALL

UNITS

D1 Enwork Security Desk 1

L1 JSI Adult Lounge Chair 4

L2a, L2b

Arcadia Lounge Chair 8

L2c Arcadia Lounge Chair 2

L3 Bernhardt Lounge Chair 4

L4 Arcadia Child Size Lounge Chair 2

L5 Spec Lounge Chair 1/2 1

L6 Spec Lounge Chair 1

LT1 Enwork Lectern 1

OT1P Spec Coff ee Table, Power 1

OT2P Spec Coff ee Table, Power 2

OT3 Spec End Table 2

OT4 Arcadia End Table 2

OT5P Media Tech Coff ee Table, Power 1

PWR1 OFS Mobile Power Unit 1

R1 HABA Area Rug 1

SC1 Media Tech Gaming Storage Cabinet 2

SC2 National Tall Storage Cabinet 2

SP1P MooreCo Study Pod 1

T1P Enwork Study Table, 4 Person, Pwr 2

T2P Enwork Study Table, 4 Person, Pwr 2

T3P Enwork Study Table, 4 Person, Pwr 3

T4P Enwork Computer Table, 4 Person, Pwr

T5P Nevins Height Adj Table, 2 Person, Pwr

T6P Enwork Height Adj Table, 1 Person, Pwr

T7 Enwork Self Check Table 2

T8 Enwork Dining Table, Half Round 1

00 30 00 - 4

HBM Architects Project No. 22010

FEBRUARY 18, 2025

ITEM

NO.

MFG. ITEM QTY. UNIT PRICE DELIVERY/

INSTALL PRICE

PER UNIT

TOTAL

PRICE- ALL

UNITS

T9 Enwork Flip/Nest Table 16

T9P Enwork Flip/Nest Table, Pwr 6

T10 KI Flip/Nest Table, Height Adj

Table

T11a Enwork Study Table 1

T11b Enwork Study Table 1

T12P KI Craft Table, Pwr 2

T13P 3Branch Maker Height Adj. Flip/Nest

Table, Power

ITEM

NO.

PROPOSED SUBSTITUTION ADD DEDUCT LEAD TIME

3.0 CONDITIONS OF SUBSTITUTION:

A. Submit Base bids based upon the materials and equipment specifi ed.

a. The owner reserves the right to determine what is equal and acceptable in its sole discretion.

Any proposed substitution(s) must meet or exceed the specifi cations set forth in this section.

B. List proposed substitutions below, together with the sum to be added to or deducted from the amount of the Base bid. The amount to be added or deducted shall include all related required changes resulting from the substitution.

C. Furnish complete specifi cations and descriptions of all substitutions in accordance with schedule provided in Proposal Pricing Form. For new or infrequently used materials, equipment or processes, a history of use shall be submitted together with all documented failures or problems.

D. After the Contract is awarded, no further substitutions will be permitted.

00 30 00 - 5

HBM Architects Project No. 22010

FEBRUARY 18, 2025

4.0 SCHEDULE

A. Tentative proposed schedule including milestone dates and duration times, complete table as required. Owner reserves the right to amend schedule as necessary.

TASK DURATION DATE

Cutoff date and time for Questions Feb 20, 2025, 12:00pm MT

Issue of fi nal Addendum Feb 24, 2025

Proposal Submission Deadline Mar. 6, 2025, 3:00pm MT

Notice of Award / Owner Purchase Order to follow

April 3, 2025

Order Entry

Shop Drawing/Submittal Review

Manufacturing Lead Times / Shipping

Installation Target Date (Week of) Aug. 25, 2025

Substantial Completion Target Date

00 30 00 - 6

HBM Architects Project No. 22010

FEBRUARY 18, 2025

5.0 ACCEPTANCE:

A. The undersigned understands that the Owner reserves the right to reject any or all proposals.

B. The Owner reserves the right to selectively award contracts to more than one contractor based upon individual or groups of manufacturers.

C. The undersigned agrees that his proposal may be accepted any time prior to sixty (60) days after the closing date and will not be withdrawn prior to that date.

DATE ___________________________________________________

PROPOSER / COMPANY______________________________________

BY _______________________________________________________

TITLE_____________________________________________________

SIGNATURE________________________________________________

Offi cial Address:

Telephone: (______)

FAX: (______)

E-mail:

Where Incorporated:

Federal I.D. Number: ______________________