1 Bid-SVFA Fire Fighting Apparatus October 2025

SPECIFICATIONS

AND

BID DOCUMENTS

Bid Number 2025-010

Fire Fighting Apparatus

Office of the First Selectman

501 Main Street South

Southbury, CT

October 29, 2025

2 Bid-SVFA Fire Fighting Apparatus October 2025

Invitation to Bid

The Town of Southbury (The Town/Purchaser) will accept sealed bids for a Fire Fighting Apparatus for the Southbury Volunteer Firemen's Association.

Bids will be accepted at the Office of the First Selectman, 501 Main Street South, Southbury, CT 06488 until 2 p.m. on December 2, 2025.

All bids must include one hard copy and a flash drive with complete bid package enclosed.

Specifications and bidding documents may be obtained electronically from the Town’s website at www.southbury-ct.org/bids.

Prospective bidders shall examine the “Instructions for Bidders” and shall comply and conform strictly to the conditions and instructions contained therein.

The Town reserves the right to reject any and all bids and to accept the bid deemed to be in the best interest of the Town of Southbury.

http://www.southbury-ct.org/bids

3 Bid-SVFA Fire Fighting Apparatus October 2025

Instructions to Bidders Separate sealed bids will be received in the Office of the First Selectman, Town Hall, 501 Main Street South, Southbury, Connecticut, 06488, until the time and date stated in the INVITATION TO BID.

All bids shall be submitted in sealed, opaque envelopes clearly labeled with the name of the bidder, his address, and the words “BID DOCUMENTS, Fire Fighting Apparatus” so as to guard against opening prior to the time set therefore.

Bids may be forwarded by mail. If mailed, the sealed opaque envelope containing the proposal, marked as described above, shall be enclosed in another envelope properly addressed for mailing.

The Town may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities in or reject any and all bids.

Sealed bids must be received at the Office of the First Selectman by 2:00 pm on December 2, 2025, 501 Main Street South, Southbury, CT. 06488.

Questions about this bid should be directed to the Southbury Volunteer Fireman’s Association via email only, svfarescue@gmail.com until November 12, 2025.

Preparation of Proposal Each bid must be submitted on the prescribed form and all blank spaces for bid prices must be filled, handwritten in ink or type written, in both words and figures.

Bid prices shall include all labor, materials, and equipment necessary to complete the work in accordance with the bid documents. All bid prices must remain effective for 45 days from bid opening. Apparatus must be new and current year of manufacture.

CONTRACT CONSIDERATIONS

EQUAL OPPORTUNITY AFFIRMATIVE ACTION

The successful firm shall comply in all aspects with the Equal Employment Opportunity Act. A firm with 15 or more employees shall be required to have an Affirmative Action Plan that declares that the Contractor does not discriminate based on race, color, religion, sex, national origin, or age, which specifies goals target dates to assure the implementation of equal employment. A firm with fewer than 15 employees shall be required to have a written equal opportunity policy statement declaring that it does not discriminate based on race, color, religion, sex, national origin, or age.

Findings of noncompliance with applicable State and Federal equal opportunity laws and regulations could be sufficient reason for revocation or cancellation of this contract.

INDEMNIFICATION

The awarded firm agrees to indemnify, defend, and save harmless, the Town of Southbury, as well as its officers, agents, and employees from any and all claims and losses to the extent caused by the negligent act, error, or omission of the awarded firm mailto:%20svfarescue@gmail.com

4 Bid-SVFA Fire Fighting Apparatus October 2025 resulting from the performance of this contract, except to the extent caused by the negligent acts of the Town of Southbury or its officers, agents or employees.

The Town, as a sovereign government, cannot indemnify businesses or individuals.

INSURANCE

Commercial General Liability Insurance

Prior to the execution of any contract, the Town of Southbury requires that any awarded contractor providing materials, equipment, or services to the Town must provide to the Town a certificate of insurance (Acord or other approved format) naming the Town of Southbury as additional insured, for the following:

Each bidder shall supply proof of product liability and facility insurance equal to or exceeding $5,000,000. This shall be provided as part of the proposal.

General liability (including completed operations coverage) in the amounts of $1,000,000 (combined single limit) Bodily Injury/Property Damage coverage per occurrence and $2,000,000 general aggregate coverage.

Automobile Liability in the amount of $1,000,000 (combined single limit), Property Damage, and Bodily Injury coverage.

Professional Liability, in an amount not less than $500,000.00 per occurrence and $1,000,000.00 aggregate.

Worker's Compensation as defined in the Connecticut General Statutes.

Any subcontractor to a contracted firm shall be likewise covered and shall furnish certificates of coverage acceptable to the Town before starting work.

The awarded firm shall maintain professional liability insurance until the expiration of the statute of limitations. In the event there is no statute of limitations specifically applicable to this project, the awarded firm shall maintain coverage for a reasonable period after the date of substantial completion of the project as agreed to by the Town and the awarded firm.

Bid Bond

A bid bond will be submitted with the bidder's proposal. The bond will be for an amount equal to 10% of the proposed bid price. Failure to provide an acceptable, valid bid bond with the proposal will result in the immediate rejection of the bidder's proposal.

Familiarity with Laws, Site Conditions, and Documents Each bidder is required to be familiar with and to comply with the terms and conditions of the specifications and all other Bid documents and with all Federal, State and Local laws, ordinances or regulations, which in any manner relate to the furnishing of the services in accordance with the Bid.

Each bidder shall thoroughly familiarize himself with all conditions of the bid documents and specifications before preparing his proposal. The submission of a proposal shall be construed as an assurance that such examination has been made and the failure of the bidder to familiarize himself with conditions relating to the specifications shall in way relieve any bidder from any obligation in respect to his bid.

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Errors, Interpretations, and Addenda

Should a bidder find any omissions, discrepancies, or errors in the specifications or other Bid Documents or should he be in doubt as to the meaning of the Specifications or other Bid Documents, he should immediately notify the Town who may correct, amend, or clarify such documents by a written interpretation or addendum. No oral interpretations shall be made to any bidder and no oral statement of the Town shall be effective to modify any of the provisions of the Bid Documents.

INVOICING AND PAYMENT

Standard payment terms are Net 30 Days from receipt of properly executed invoice(s). If your firm submits a proposal that includes payment schedules based on the completion of designated phases, those stages must be clearly outlined in your proposal. The Town cannot make payments for "execution of contract" (payments due upon contract signing). The Town is tax-exempt and shall not be charged tax.

AWARD CONSIDERATIONS

The Town may reject any or all proposals or submittals for such reason as it may deem proper. In acceptance of proposals or submittals, the Town will be guided by consideration of the interests of the Town. The Town also reserves the right to negotiate further with one or more of the firms as to any features of their proposals or submittals and accept modifications of the work and price when such action will be in the Town's best interests.

Firms selected for an interview will be provided with the interview panel's content;

the selected firms will be required to submit affidavits relating to their relationship(s) with members of the panel. The names of interview committee members will be released solely for the purpose of preparation of affidavits; the selected firms shall not directly contact the panel members prior to immediately following the interview process.

The individual signing this submittal hereby declares that no person or persons other than members of his/her own organization are interested in this project or in the contract proposed to be taken; that it is made without any connection with any other person or persons making a proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the Town of Southbury is directly or indirectly interested therein, or in the supplies or works to which it relates or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interests of the Town of Southbury.

Unless otherwise noted within a proposal, proposals received in response to this document, including proposed fee schedules, are assumed valid and binding for one hundred and twenty (120) days from receipt of the proposal. If an award is not made within such time, the proposal can be deemed to be either no longer valid or can be extended with the mutual consent of the Town and the firm submitting the proposal.

Documents/reports/data become the property of the Town of Southbury.

6 Bid-SVFA Fire Fighting Apparatus October 2025

Town of Southbury

Bid # 2025-010

Due Date: 2:00 p.m., December 2, 2025

Town of Southbury

First Selectman Jeffrey Manville

501 Main Street South

Southbury, CT 06488

In accordance with the Town's requirements, the undersigned agrees to provide services as defined herein.

The undersigned is familiar with the conditions surrounding this Request for Proposal/Bid, is aware that the Town reserves the right to reject any and all proposals, and is making submission without collusion with any other person, individual, or corporation.

Company Name: ____________________________________________________________

Address: ____________________________________________________________________

Email Address: ______________________________________________________________

Telephone #: ________________________________________________________________

Federal Tax ID #: ___________________________________________________________

Signature: __________________________________________________________________

Printed Name: ______________________________________________________________

Title: _______________________________________________________________________

Date: _______________________________________________________________________

7 Bid-SVFA Fire Fighting Apparatus October 2025

BID PROPOSAL

TOWN OF SOUTHBURY

Fire Fighting Apparatus

TO:

Mr. Jeff Manville First Selectman 501 Main Street South Southbury, Connecticut 06488

PROPOSAL OF:

NAME OF COMPANY___________________________

ADDRESS: ___________________________________

CITY STATE ZIP_______________________________

TELEPHONE__________________________________

EMAIL_________________________________________

Fire Fighting Apparatus, in accordance with the attached specifications, at the

Lump Sum Price of: $ ____________________________________

TOTAL PRICE IN WORDS

______________________________________Dollars______________________________Cents

We will order the vehicle within ________________days after notice to proceed or signing of a

Contract and deliver the vehicle within _________________calendar days.

Signature of Authorized Company Official/Representative

Name________________________________________

Title_________________________________________

Date_________________________________________

8 Bid-SVFA Fire Fighting Apparatus October 2025

NOTICE TO CONTRACTORS

CODE OF ETHICS/CONFLICT OF INTEREST ORDINANCE

The Town of Southbury has a Code of Ethics/Conflict of Interest Ordinance. The Contractor shall comply with all applicable provisions of said Ordinance. The Contractor acknowledges receiving a copy of said Ordinance, a copy of which is attached hereto and made a part hereof. The Contractor further agrees that any instance of its violating any provisions of the Code of Ethics/Conflict of Interest Ordinance will be sufficient cause for the Town to terminate any or all of the Contractor's contracts or pending contracts with the Town. The Contractor agrees that the above clause will also be incorporated in all of its contracts with its subcontractors and consultants.

ACKNOWLEDGEMENT OF RECEIPT

I have read the above Code of Ethics/Conflict of Interest Ordinance and agree to abide by its terms. (Shown below)

ORDINANCE RECEIVED BY _______________________________ (Print name)

____________________________________________ (Signature)

___________________________ (Date)

Code of Ethics/Conflict of Interest Ordinance

A. Definitions.

The following definitions shall apply to this Ordinance:

1. Public Official (or Public Office). An elected or appointed official, whether paid or unpaid, full or part-time, of the Town of Southbury. This includes being a member or alternate member of any board, committee, commission or agency that exists in the Town of Southbury government.

2. Town Employee (or Town Employment). A paid employee, full or part-time, of the Town of Southbury.

3. Ethics Commission. The Town of Southbury Commission on Ethics as authorized by Section 7-148h of the Connecticut General Statutes.

4. Conflict of Interest. A conflict of interest shall be deemed to exist if any Public Official or Town Employee has a Direct Interest or an Indirect Interest, in any purchase, contract, transaction, or decision involving his/her office, board, commission, agency or employment.

5. Direct Interest. An interest of a Public Official or Town Employee or any business, investment, or property in which such Public Official or Town Employee is an owner, member, partner, officer, employee or stockholder or has any other form of

9 Bid-SVFA Fire Fighting Apparatus October 2025 participation, that is a Financial Interest or an Adverse Interest in any purchase, contract, transaction or decision involving his or her office, board, committee, commission, agency or employment.

6. Indirect Interest. An interest of a family member within the fourth degree by blood or marriage or a person engaged in a close business relationship with a Public Official or Town Employee in any purchase, contract, transaction or decision involving the Public Official’s or Town Employee’s office, board, committee, commission, agency or employment which, if held by the Public Official or Town Employee directly, would meet the definition of a Direct Interest.

7. Financial Interest. A Financial Interest shall be deemed to exist if a person or entity with a Direct Interest or an Indirect Interest as defined herein might, directly or indirectly, derive pecuniary or financial gain or suffer loss from any Town purchase, contract, transaction, decision or employment.

8. Adverse Interest. An interest that is adverse to the interests of the Town with respect to the matter under consideration.

9. Material Conflict of Interest. A conflict of interest shall be deemed to be material where a reasonable person would conclude that a Financial Interest or Adverse Interest:

a. is incompatible, or would to a reasonable person appear to be incompatible, with the proper discharge of official duties; or

b. would tend to impair, or would to a reasonable person appear to impair, independence of judgment and action in the performance of official duties.

B. Declaration of Policy.

1. The proper operation of the government of the Town of Southbury requires that Public Officials and Town Employees be independent, impartial and responsible to the people; that governmental decisions and policies be made in the proper channels of the government structure and free from coercive or other improper influence; that Public Officials and Town Employees not use their positions for personal gain; and that the general public have confidence in the integrity of its government.

2. This Ordinance sets forth standards of ethical conduct to maintain and enhance responsible and effective public service by our Public Officials and Town Employees in the performance of their duties.

3. In the interest of ensuring that concerns regarding possible conflict of interests are promptly raised, this Ordinance permits a concern that a conflict of interest may exist to be raised by any person, regardless of whether the person would be considered an aggrieved party as that term is interpreted under Connecticut law. Any failure to observe the procedures set forth in this Ordinance shall not, however, afford a basis for an action for damages against the Town, any Town board, committee, commission, agency or employee, or any member of any Town board , committee, commission, or agency, or for challenging a decision, license, permit or other action of a Town

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Employee, board, committee, commission or agency or member of same by a person who would not, but for the provisions of this Ordinance, have standing to bring such an action.

C. Disclosure of Conflict.

1. Any Public official or Town Employee who has a conflict or potential conflict of interest as defined herein, whether or not such conflict or potential conflict is material, shall disclose the interest causing such conflict or potential conflict in writing to the Board of Selectmen.

2. Any Public Official or Town Employee who is a member of any Town board, committee, commission or agency who has a conflict or potential conflict of interest as defined herein, whether or not such conflict or potential conflict is material, shall, in addition to the disclosure required by this Ordinance, disclose the interest causing such conflict to such board, committee, commission, or agency and such disclosure shall be recorded in the board's, committee’s, commission's or agency’s minutes.

D. Determination of Materiality.

1. In the event that a disclosure or a claim of a conflict of interest with respect to any Public Official or Town Employee has been made to the Ethics Commission, and the Public Official or Town Employee does not disqualify himself/herself from matters with respect to which the conflict of interest allegedly exists, the Ethics Commission shall promptly inquire into the facts of the matter and determine whether or not a conflict exists and if so, whether it is material.

2. In the event that a disclosure or a claim or a conflict of interest with respect to any Public Official or Town Employee who is a member of a Town board, committee, commission or agency has been made to such board, committee, commission, or agency and the member does not disqualify himself/herself from matters with respect to which the conflict of interest allegedly exists, the board, committee, commission or agency shall forthwith determine by a majority of those members present, excluding the member whose interest is in question, whether or not a conflict exists and, if so, whether it is material.

E. Disqualification.

If it has been determined that a material conflict of interest exists, the Public Official or Town Employee who has the conflict shall be disqualified from discussing or acting upon any matter encompassed by that conflict of interest, and shall leave the room during any public hearing, discussions or deliberations regarding the matter. Any Public Official or Town Employee may disqualify himself/herself even though the conflict of interest is not material.

F. Claim of Conflict.

If a formal written complaint is made to the Ethics Commission that any Public Official or Town Employee has an undisclosed conflict of interest, the Ethics Commission shall record and act upon the claim in accordance with its procedures as outlined in Section J.

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G. Gifts and Favors.

No Public Official or Town Employee shall accept or receive, directly or indirectly, anything of value (whether by rebate, gift, promise, obligation or contract for future reward or compensation or otherwise) for awarding or influencing the award of any decision, permit, license, contract or purchase order by the Town. Anything of value when in the form of a gift shall not be deemed relevant if the actual cost of that item is less than $25.00.

H. Representation.

1. Without the prior written consent of the Ethics Commission, no Public official or Town Employee shall appear for compensation, except on behalf of the town, before any Town board or agency in which he/she was formerly employed or served as an official at any time within a period of one (1) year after termination of his/her service with the Town.

2. Without the prior written consent of the Ethics Commission, no current or former Public Official or Town Employee shall represent anyone other than the Town concerning any particular matter in which he/she participated personally and substantially while in municipal service.

3. No current or former Public Official or Town Employee shall disclose or use confidential information acquired in the course of and by reason of his/her official duties, for personal and/or financial gain for himself/herself or others.

4. No former Public Official or Town Employee who participated substantially in the negotiation or award of municipal contract or who supervised the negotiation or award of such a contract shall accept employment with a party to the contract other than the Town for a period of one (1) year after such contract is signed.

I. Independent Contractors.

Before hiring any consultant, independent contractor or other advisor, the Public Official, Town Employee, board, committee, commission or agency that proposes to hire the independent contractor shall inquire whether the independent contractor has any conflict of interest as that term is defined in this Ordinance or as defined in any code of ethics or similar code applicable to the independent contractor. Any such conflict shall be specified in the appropriate Town records (such as minutes of any relevant board, committee, commission, or agency). Prior to hiring any independent contractor with a conflict, the Public Official, Town Employee, board, committee, commission or agency proposing to hire the independent contractor must make a determination that the conflict is not material and/or that despite the conflict, the independent contractor should be hired. The decision and the reasons therefore must be a matter of public record.

No consultant, independent contractor or other advisor of the Town shall represent a private interest in any action or proceeding against the interest of the Town, which is in conflict with the performance of his/her duties as such, consultant, independent contractor, or advisor. No consultant, independent contractor, or advisor may

12 Bid-SVFA Fire Fighting Apparatus October 2025 represent anyone other than the Town concerning any matter in which he/she participated personally and substantially as a consultant to the Town. Neither shall such consultant, independent contractor or advisor disclose confidential information acquired while performing his/her duties for the Town, nor shall he/she use such information for the personal and/or financial interests of himself/herself or others.

J. Procedure.

All claims pertaining to a violation of this Ordinance shall be made, in writing, to the Ethics Commission in accordance with the rules and regulations promulgated by that Commission which shall be found in the Town of Southbury Ethics Commission Statement of Procedures. These rules shall require the Complainant to specify the facts that gave rise to his/her claim and the specific provision of this Ordinance that has been breached on a Form provided by the Ethics Commission. The Ethics Commission may, but is not required to consider claims made against individuals who are former Public Officials or Town Employees.

Any allegations and any information learned, supplied to, or received from or by the Ethics Commission shall remain confidential until a finding of Probable Cause is determined by the Ethics Commission.

The Ethics Commission is authorized to issue advisory opinions at its discretion.

K. Penalties.

1. Any person who violates any of the provisions of this Ordinance may be censured or reprimanded or may be suspended or removed from Public Office or Town Employment, as the case may be, in the manner provided by law as recommended by the Ethics Commission with action by the Board of Selectman.

2. Any violation of this Ordinance shall render any purchase, contract, or transaction or any part thereof affected thereby voidable as recommended by the Ethics Commission with action by the Board of Selectmen.

3. Any violation of this Ordinance with respect to any decision of a board, committee, commission, or agency shall be subject to any remedies deemed proper as recommended by the Ethics Commission with action by the Board of Selectmen and permitted by law.

4 The penalties provided above are in addition to any other penalties provided by law to address violations of the provisions of this Ordinance.

L. Concurrent Offices.

1. No Town Employee shall serve on any board, committee, commission or agency to which the Town Employee reports or acts as staff, except as otherwise stated in the Town Charter or Ordinances. Notwithstanding the foregoing, a Town Employee may serve on any board, committee, commission, or agency in an advisory capacity.

2. Except as otherwise provided in the Charter or by Ordinance, the First Selectman, the Selectmen, the Town Clerk, members of the Board of Finance and members of the Ethics Commission shall hold no other Public Office, and the provisions of Section 9-

13 Bid-SVFA Fire Fighting Apparatus October 2025

210 of the General Statutes concerning incompatible Town offices shall apply to the officers described therein.

3. The restrictions set forth in Section L. 1 and Section L. 2 shall not apply to membership on any temporary or advisory only committee, task force, working group, or the like.

4. Subject to the restrictions set forth in applicable law, or by the Charter or by Ordinance, and in Section L. 2 of this Ordinance, nothing in this Ordinance shall prevent the appointment of the same person to more than one Public Office, provided the offices are not incompatible, provided the duties of the offices to which he/she is appointed may, in the opinion of the Ethics Commission, be satisfactorily fulfilled by one person, and provided further that inability to fulfill satisfactorily the duties of all offices to which he is appointed shall be cause for removal from any one or more of said offices.

M. Meetings.

1. Members Attendance. Public Officials who are members of boards, committees, commissions, and agencies are expected to attend all meetings of such boards, committees, commissions, and agencies or attend meetings in accordance with the by-laws or other duly adopted rules of the group to which they belong. However, it shall not be deemed to be a violation of this Ordinance if Public Officials who are members of boards, committees, commissions, and agencies comply with the standards set forth in Section 512 of the Town Charter. For the purposes of this Ordinance only, the attendance standards set forth in Section 512 shall apply to both elected and appointed members of boards, committees, commissions, and agencies.

2. Alternates' Attendance. Public Officials who are alternate members of boards, committees, commissions, and agencies are expected to attend all meetings of such boards, committees, commissions and agencies, or attend meetings in accordance with the by-laws or other duly adopted rules of the group to which they belong..

However, it shall not be deemed to be a violation of this Ordinance if Public Officials who are alternate members of boards, committees, commissions, and agencies comply with the standards set forth in Section 512 of the Town Charter. For the purposes of this Ordinance only, the attendance standards set forth in Section 512 shall apply to both elected and appointed alternate members of boards, committees, commissions, and agencies.

3. Voting. All Public Official members or seated alternate members of boards, committees, commissions and agencies who are qualified to vote, shall vote on all matters upon which a vote is held by such board, committee, commission or agency unless there shall be reasonable cause for abstention and said cause is stated and recorded in the minutes of the meeting.

4. Statement of Reasons. In every case where the action of any board, committee, commission, or agency is subject to a right of appeal to another administrative body or to the courts of the State of Connecticut, a statement of the reasons for its action shall be included in the minutes of the meeting.

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INSTRUCTIONS TO BIDDERS

The purpose of these instructions and specifications are to describe the requirements, construction, and delivery of a Fire Fighting Apparatus as outlined herein for The Town of Southbury, hereafter referred to as the "Purchaser".

Bids will only be considered from companies that have an established reputation in the field of fire apparatus construction and have been in business for a minimum of twenty-five (25) years.

Each bidder shall have an address with a brick and mortar location capable of doing warranty work in one of the following states of Connecticut, New York, and Massachusetts.

Each bidder shall furnish satisfactory evidence of his ability to construct the apparatus specified and shall state the location of the factory where the apparatus is to be built. The bidder shall also show that they are in a position to render prompt service and furnish replacement parts for said apparatus. Each bidder shall be capable of completing service and repairs in the field in case of an emergency.

It is the bidder's responsibility to see that their proposals arrive no later than 30 days after acceptance of specifications. Late proposals, facsimiles, telegrams, or telephone bids will not be considered.

The purchaser reserves the right to accept or reject any or all bids on such basis as the purchaser deem to be in its best interest.

All bid prices shall remain effective for 45 calendar days from the bid opening date.

The apparatus is to be of current year of manufacture and is to be new.

The bid price shall not include any local, state, or federal taxes.

DELIVERY

Each bidder shall clearly state the delivery date of the vehicle in calendar days. This shall be after receipt of the signed contract.

INTENT OF SPECIFICATIONS

It is the intent of these specifications to cover the furnishing and delivery to the purchaser a complete unit equipped as herein specified, with a view of obtaining the best results and the most acceptable apparatus for the purchaser.

These specifications cover only the general requirements as to the type of construction and test to which the apparatus must conform. Minor details of construction and materials where not otherwise specified are left to the discretion of the contractor, who shall be solely responsible for the design and construction of all features.

All equipment and components shall comply with the National Fire Protection Association Pamphlet 1900 (2024 Edition), Standard for Automotive Fire Apparatus, 15 Bid-SVFA Fire Fighting Apparatus October 2025 for Pumper Fire Apparatus Equipped with a Fire Pump. In addition, the apparatus shall also comply with all federal, state, ICC, and DOT regulations, standards, and laws relating to commercial vehicles as well as to the fire apparatus.

Loose equipment shall be provided only as stated in the following pages.

LIABILITY

The bidder, if his/her bid is accepted, shall defend any and all suits and assume liability for the use of any patented process, device or article forming a part of the apparatus or any appliance furnished under the contract to the extent allowable under the law.

GENERAL REQUIREMENTS

This specification package, along with any herein listed exceptions, shall be submitted as a part of the bidder's entire bid proposal. Do not detach or omit these sheets.

Proposal specifications must be on the manufacturer's own standard forms. In no case shall a bidder photocopy these specifications as his or her proposal specifications. "NO

EXCEPTIONS"

Each bidder is required to provide in his or her bid to the purchaser a complete and accurate description of his own apparatus in the exact sequence of these specifications.

EXCEPTIONS, VARIATIONS, OR CLARIFICATIONS

These specifications are based upon performance criteria, which have been developed by the purchaser as a result of extensive research and careful analysis of the data.

Subsequently, these specifications reflect the only type of fire apparatus that is acceptable at this time. Therefore, major exceptions to the specifications will not be accepted.

All bidders shall place a "Y" for yes or a "N": for no next to each and every paragraph in the column provided on the right-hand edge of the paper, indicating compliance or noncompliance with that paragraph of the specifications.

A number shall be inserted next to the paragraph, which relates to an explanation on page(s) entitled "Exceptions” that the bidder shall include with their proposal specifications.

Any exception shall be clearly defined with details as to the proposed alternative, referencing manufacturer and model where appropriate. Descriptive literature shall be provided to help evaluate the exception. A general exception cannot be taken for any paragraph. A full word for word Written Comparison shall be included within the bid for any exception listed. Each exception shall be considered by the degree of impact and total effect on the bid. Proposals taking total exception to the specifications shall not be considered by the purchaser. "NO EXCEPTIONS"

The purchaser shall determine which (if any) exceptions are acceptable and this determination shall be final.

The purchaser shall assume that failure to cite an exception indicates full compliance with the specifications. Should the equipment not comply with all requirements of this

16 Bid-SVFA Fire Fighting Apparatus October 2025 document, the equipment shall be rejected at the final inspection. All equipment shall be inspected for material, workmanship, and compliance with the specifications prior to acceptance. All equipment found to be in noncompliance shall be identified and the purchaser reserves the right to accept or reject the specific items. The noncompliant rejected equipment shall be replaced or reworked to meet the requirements of this document at no additional cost to the purchaser.

The bidder shall have thirty (30) days after delivery to fulfill that part(s) of the specifications which does not comply with the original outlined specifications. Bidder shall incur all expenses of pickup and redelivery of the apparatus.

CONSTRUCTION

The materials specified are considered absolute minimum. Exceptions will not be accepted or permitted since all raw materials of the specified type are available to all manufacturers. Since all manufacturers have the ability to shear, break, and weld, as these specifications require, all basic design requirements shall be complied with.

The apparatus shall be constructed with due consideration to the nature and distribution of the load to be sustained and to the general character of service to which the apparatus is to be subjected when placed in service. All parts of the apparatus shall be of adequate strength to withstand the general service under full load. The apparatus shall be so designed that the various parts are readily accessible for lubrication, inspection, adjustment, and service.

DATA REQUIRED OF THE CONTRACTOR - NFPA 1900 - 2024 Edition

NFPA 7.21.1 Fire Apparatus Documentation. The contractor will supply, at the time of delivery, the following information:

1. The manufacturer's record of apparatus construction details, including the following information:

(a) Owner's name and address

(b) Apparatus manufacturer, model, and serial number

(c) Chassis make, model, and serial number

(d) GAWR of front and rear axles and GVWR

(e) Front tire size and total rated capacity in pounds (kilograms)

(f) Rear tire size and total rated capacity in pounds (kilograms)

(g) Chassis weight distribution in pounds (kilograms) with water and manufacturer-mounted equipment (front and rear)

(h) For each engine, make, model, serial number, rated horsepower and related speed, and governed speed; and if so equipped, engine transmission PTO(s) make, model, and gear ratio

(i) Type of fuel and fuel tank capacity m Electrical system voltage and alternator output in amps

(j) Battery make, model, and capacity in cold cranking amps (CCA)

2. Chassis transmission make, model, and serial number; and if so equipped, chassis transmission PTO(s) make, model, and gear ratio.

a) Ratios of all driving axles

b) Maximum governed road speed

17 Bid-SVFA Fire Fighting Apparatus October 2025

c) For each pump, make, model, rated capacity in gallons per minute (liters per minute where applicable), maximum discharge pressure capability rating, and serial number

d) For each pump, transmission make, model, serial number, and gear ratio

e) Auxiliary pump make, model, rated capacity in gallons per minute (liters per minute where applicable), and serial number

f) Water tank certified capacity in gallons or liters

g) Foam tank (if provided) certified capacity in gallons (liters)

h) Aerial device (if provided) type, rated vertical height in feet (meters), rated horizontal reach in feet (meters), and rated capacity in pounds (kilograms)

i) Paint manufacturer and paint number(s)

j) Company name and signature of responsible company representative

k) Weight documents from a certified scale showing actual loading on the front axle, rear axle(s), and overall fire apparatus (with the water tank full but without personnel, equipment, and hose)

3. Certification of compliance of the optical warning system (see 10.7.17)

4. Siren manufacturer's certification of the siren (see 10.8.1.1)

5. Written load analysis and results of the electrical system performance tests (see

10.13.1 and Section 10.14)

6. Certification of slip resistance of all stepping, standing, and walking surfaces (see 12.6.4.5)

7. If the apparatus has a fire pump or a wildland fire pump, the pump manufacturer's certification of suction capability (see 13.2.4.1 or 15.2.4.1)

8. If the apparatus is equipped with a fire pump or a wildland fire pump and special conditions are specified by the purchaser, the pump manufacturer's certification of suction capacity under the special conditions (see 13.2.4.2 or 15.2.4.2)

9. If the apparatus has a fire pump, or a wildland fire pump copy of the apparatus manufacturer's approval for stationary pumping applications (see 13.3.1 or 15.3.1)

10. If the apparatus has a fire pump, the engine manufacturer's certified brake horsepower curve for the engine furnished, showing the maximum governed speed (see 13.3.2.2)

11. If the apparatus has a fire pump or a wildland fire pump, the pump manufacturer's certification of the hydrostatic test (see 13.5.2.2 or 15.5.2.2)

12. If the apparatus has a fire pump with a maximum discharge pressure capability rating that exceeds the hydrostatic test pressure of 13.5.2.1, the pump manufacturer's certification of the hydrodynamic test

13. If the apparatus has a fire pump or a wildland fire pump, the certification of inspection and test for the fire pump (see 13.13.1.1.5 or 13.13.1.2.4 or 15.13.1.2.4, as applicable)

14. If the apparatus is equipped with an auxiliary pump, the apparatus manufacturer's certification of the hydrostatic test (see Section 14.13)

15. When the apparatus is equipped with a water tank, the certification of water tank capacity (see Section 17.6)

16. If the apparatus has an aerial device, the certification of inspection and test for the aerial device (see Section 20.31)

17. If the apparatus has an aerial device, all the technical information required for inspections to comply with NFPA 1910.

18. If the apparatus has a foam proportioning system, the foam proportioning system manufacturer's certification of accuracy (see 18.10.4.2) and the final installer's certification the foam proportioning system meets this standard (see 18.11.2)

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19. If the system has a CAFS, the documentation of the manufacturer's pre-delivery tests (see Section 19.9)

20. If the apparatus has a line voltage power source, the certification of the test for the power source (see 21.15.7.2)

21. If the apparatus is equipped with an air system, air tank certificates (see 23.5.1.2), the SCBA fill station certification (see 23.9.6), and the results of the testing of the air system installation (see 23.14.5 and 23.15.4)

22. For wildland fire apparatus, or structural apparatus without stability control, certification of vehicle side slope stability, including the weight distribution assumed for the calculations or as loaded on the vehicle for the tilt table test (sees 7.14.3)

23. Any other required manufacturer test data or reports

OPERATION AND SERVICE DOCUMENTS - NFPA 1900 2024 Edition, Section 7.21.2

NFPA 1900 - 7.21.2 Operations and Service Documentation.

7.21.2.1 - The contractor shall deliver with the fire apparatus complete operation and service documentation covering the completed apparatus as delivered and accepted.

7.21.2.2 - The documentation shall address at least the inspection, service, and operations of the fire apparatus and all major components thereof.

7.21.2.3 - The contractor shall also provide the following documentation for the entire apparatus and each major operating system or major component of the apparatus:

(1) Manufacturer's name and address

(2) Country of manufacture

(3) Source for service and technical information

(4) Parts replacement information

(5) Descriptions, specifications, and ratings of the chassis, pump (if applicable), and aerial device (if applicable)

(6) Lubrication charts

(7) Operating instructions for the chassis, any major components such as a pump or aerial device, and any auxiliary systems

(8) Precautions related to multiple configurations of aerial devices, if applicable

(9) Instructions regarding the frequency and procedure for recommended maintenance

(10) Overall apparatus operating instructions

(11) Safety considerations

(12) Limitations of use

(13) Inspection procedures

(14) Recommended service procedures

(15) Troubleshooting guide

(16) Apparatus body, chassis, and other component manufacturer's warranties

(17) Special data required by this standard

(18) A safety data sheet (SDS) for any fluid that is specified for use on the apparatus

(19) For structural fire apparatus, one copy of the latest edition of FAMA’s Fire Apparatus Safety Guide

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7.21.2.4* - The contractor shall deliver with the apparatus all manufacturers' operations and service documents supplied with components and equipment that are installed or supplied by the contractor.

7.21.2.5 - Apparatus operator manuals shall be publicly accessible on the manufacturer’s website.

7.21.2.6 - The apparatus shall include one or more of the following:

(1) The applicable apparatus operator manual(s) stored on the apparatus and protected in a permanent, dedicated, accessible location

(2) The applicable apparatus operator manual(s) available to be viewed on the apparatus on an accessible electronic display

(3) A means of accessing an Internet link to the applicable operator manual(s) for viewing on a computer, tablet, or smart phone

7.21.2.7 - The apparatus operator manual shall specify the quantity and type of the following fluids used in the vehicle:

(1) Engine oil

(2) Engine coolant

(3) Chassis transmission fluid

(4) Pump transmission lubrication fluid

(5) Pump priming system fluid, if applicable

(6) Drive axle(s) lubrication fluid

(7) Air conditioning refrigerant

(8) Air conditioning lubrication oil

(9) Power steering fluid

(10) Cab tilt mechanism fluid

(11) Transfer case fluid

(12) Equipment rack fluid

(13) CAFS air compressor system lubricant

(14) Generator system lubricant

7.21.2.8 - The operator manual(s) shall specify all technical information needed to perform NFPA 1910 certification testing as described in 7.21.1(16).

7.21.2.9* - The operator manual shall address the water fording capabilities of the vehicle.

HIGHWAY PERFORMANCE NFPA 1900, 2024 Edition, Section 7.16

7.16.1 - The apparatus, when loaded to its estimated in-service weight, shall be capable of the following performance while on dry, paved roads that are in good condition:

(1) Accelerating from 0 to 35 mph (55 km/hr) within 25 seconds on a 0 percent grade

(2) * Attaining a speed of 50 mph (80 km/hr) on a 0 percent grade https://link.nfpa.org/publications/1900/2024/annexes/A/groups/7#ID019000009397 https://link.nfpa.org/publications/1900/2024/chapters/7#ID019000002587 https://link.nfpa.org/publications/1900/2024/annexes/A/groups/7#ID019000011614 https://link.nfpa.org/publications/1900/2024/annexes/A/groups/7#ID019000009389

20 Bid-SVFA Fire Fighting Apparatus October 2025

(3) * Maintaining a speed of at least 20 mph (32 km/hr) on any grade up to and including 6 percent

7.16.2* - The maximum top speed of any fire apparatus with a GVWR over 33,000 lb.

(15,000 kg) shall not exceed either 68 mph (109 km/hr) or the manufacturer's maximum fire service speed rating for the tires installed on the apparatus, whichever is lower.

7.16.3 - If the combined water tank and foam agent tank capacities on the fire apparatus exceed 1250 gal (4732 L), or the GVWR of the vehicle is over 50,000 lb.

(22,680 kg), the maximum top speed of the apparatus shall not exceed either 60 mph (95 km/hr) or the manufacturer's maximum fire service speed rating for the tires installed on the apparatus, whichever is lower.

7.16.4* - All wildland fire apparatus shall be capable of maneuvering across a 20 percent grade and up and down a 25 percent grade.

NFPA TAG REQUIREMENTS

A label that states the number of personnel the vehicle is designed to carry shall be located in an area visible to the driver.

A sign that reads "OCCUPANTS MUST BE SEATED AND BELTED WHEN APPARATUS IS IN MOTION" shall be provided and located in the chassis cab in an area that is visible from each seating position.

An accident prevention sign that states "OVERALL HEIGHT OF APPARATUS

___ INCHES"

One "Final Stage Label" shall be attached to the driver's side doorjamb. The label shall certify that the complete vehicle conforms to the federal motor vehicle safety standards, which have been previously fully certified by the incomplete vehicle manufacture or by the intermediate vehicle manufacture and have not been affected by the final stage manufacture.

An accident prevention sign that states "DANGER: DO NOT RIDE ON REAR

STEP WHILE VEHICLE IS IN MOTION - DEATH OR SERIOUS INJURY MAY

RESULT" shall be provided and installed at the rear of the apparatus.

A label stating "DO NOT WEAR HELMET WHILE SEATED" shall be visible from each seating location.

https://link.nfpa.org/publications/1900/2024/annexes/A/groups/7#ID019000009390 https://link.nfpa.org/publications/1900/2024/annexes/A/groups/7#ID019000009391 https://link.nfpa.org/publications/1900/2024/annexes/A/groups/7#ID019000012527

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WARRANTIES

Each bidder shall include a copy of his or her warranty with the bid proposal. The following minimum warranties shall be provided, NO EXCEPTIONS.

The finest materials and utmost care go into the fabrication of each new apparatus. By using normal care, without abuse, this equipment will give you lasting service.

Each new motorized Fire and Rescue Apparatus is to be free from defects in material and workmanship, under normal use and service, for a period of (2) two years. Our obligation under this warranty is limited to replacing or repairing, as the manufacturer may elect, any part or parts thereof, which, upon examination, would be determined to be defective. Such defective part or parts will be replaced, free of charge and without charge for installation, to the original purchaser.

All warranty work related to the apparatus (not including vehicle chassis) is to be performed at the manufacturer’s factory or at an authorized service center.

This does not obligate the manufacturer to bear the costs of transportation charges and related expenses incurred in the replacement of parts.

BODY WARRANTY

The manufacturer shall warrant the entire stainless steel body against rust and/or full corrosion perforation and metal fatigue for a period of thirty (30) years from the date of delivery to the original purchaser, provided the apparatus is used in a normal and reasonable manner.

The term "body" shall be inclusive of the following:

Hose bed side walls

Compartments and compartment supports

Compartment doors, except roll-up doors, when specified

Complete sub frame including pump house framing

WATER TANK WARRANTY

The contracted tank manufacturer shall warrant that the tank provided shall be of first-class workmanship, and that, under normal conditions, shall show no defects due to faulty design, workmanship, or material for the Lifetime of the vehicle to the original owner.

PUMP WARRANTY

The contracted pump manufacturer shall warrant that the pump provided shall be of first-class workmanship and that, under normal conditions, shall show no defects due to faulty design, workmanship, or materials for a period of five (5) years.

PUMP PLUMBING WARRANTY

The galvanized or stainless steel plumbing components as specified and ancillary brass fittings used in the construction of the water/foam plumbing system shall be warranted for a period of ten (10) years or 100,000…