20241216- CPX II WFX 25-4 LSA PWS_Updated 12.23.2024.pdf

OCT 24

Performance Work Statement (Includes associated Performance Requirements Summary (PRS)

PERFORMANCE WORK STATEMENT (PWS)

(CPX II WFX 25-04 Life Support)

(POP 1FEB 25 - 04 MAR 25)

Part 1 General Information

1. General: This is a non-personal service(s) contract to provide Real Life Support Service for War Fighter Exercise 25-04 in Fort Cavazos, TX under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S.

Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide life support and sustainment services to approximately 350 personnel in support of the Command Post Exercise II (CPX) War Fighter Exercise 25-04 in Fort Cavazos, TX.

1.2 Background: The services requested are in support of Multinational War Fighter Exercise hosted by the III Armored Corps. The requested services are needed to fulfill short falls identified by the III AC that it could not support internally.

1.3 Scope: The Contractor shall provide non-personal service(s) as outlined in Part 5 of this PWS. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents. The contractor shall provide latrines, hand washing stations, grey water management, dining tents, sleeping tents with cots, shower stalls, dumpsters and trash removal, power generation.

Services will include set up and tear down, cleaning, fuel, and operators.

1.4 Objective: The objective of this contract is to provide Real Life Support at the Fort Cavazos Sport Dome Parking Lot . The services for this contract will support 350 personnel.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) This paragraph should be general - “This is a non-personal services contract to provide life support and sustainment services and airport transportation with luggage vehicles to approximately 350 personnel in support of the War Fighter Exercise 25-04 in Fort Cavazos, TX.”

develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within Ten (10) days after the contract is awarded. (Deliverable #1).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within Ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP upon request of the KO. (Deliverable #1) After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than fifteen

(15) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control);

(f) How the Contractor will inventory and track maintenance of all Government Provided

Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 RESERVED

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within three (3) hours of identifying those issues. Verbal reports shall be followed up by written reports within one (1) working day.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 RESERVED

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800- 1700 hours Monday-Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0700- 1900 Monday-Saturday. The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor

1.5.4.3 Contractor Support Hours: The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan.

The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) and, if applicable, how the Contractor intends to address and meet increased operations tempo (e.g. Contractor’s need for overtime or extended work hours). If the need for overtime is anticipated, the Contractor must receive approval from the Contracting Officer at a minimum seven (7) calendar days prior to execution.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) work days after date of contract award (Deliverable #2). The Government will review and either accept or return their comments to the Contractor within ten (10) work days. The Contractor shall then have three (3) work days to submit a Final Work Plan. (Deliverable #2) Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a two (2) days prior to implementation.

The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the Fort Cavazos Sports Dome Parking Lot.

1.6 Security Requirements: The following information is provided on security related matters:

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with installation Access processing requirements.

The Contractor shall return installation passes to the issuing office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Escorts RESERVED

1.6.3.2 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (Deliverable #2). The log must at a minimum contain the employee’s information: Last, First Middle Name, date of birth, primary phone number, email address in accordance with US regulations regarding personal information. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five

(5) days after any changes to the log.

1.6.3.3 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within the same day.

1.6.3.4 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within the same day.

1.6.3.5 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Personnel Security Clearance Requirements: RESERVED

1.6.5 Background Checks

1.6.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures RESERVED

1.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements RESERVED

1.6.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office.

1.6.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7 Access to Government Information Systems: RESERVED

1.6.8 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.9 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: Contractor Manager and alternate contractor manager. These key personnel will be liaison with the Government (KO) in the event there are issues.

1.10.1 Contractor operators (drivers) must have and maintain a valid driver’s license for the duration of the contract.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 RESERVED

1.11.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes. (Deliverable #3)

1.11.3 Uniform: The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) Recommend specifying at least 1 Contractor Key Personnel (i.e., Contract Manager) and their alternate. Who is the “key” Contractor person that the Government (KO) will liaison with in the event there are issues? This is the position that needs to be identified.

Key Personnel should never be “Reserved” or blank.

Recommend adding a 1.10.1 and specifying that the contractor operators (drivers) must have and maintain a valid driver’s license for the duration of this contract.

1.12 Contractor Travel: The Government is not responsible for travel expenses incurred by the Contractor to provide for his services.

1.13 Other Direct Costs (ODCs): RESERVED

1.14 Data Rights: The government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: RESERVED

1.16 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

1.18 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.19 Information Assurance: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information (CUI) in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as DoD SAFE at at https://safe.apps.mil, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.20 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, http://www.dimoc.mil/resources/limitations/ budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable #4).

The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.21 Phase In /Phase Out Period: A phase in/phase out period will not be utilized for the performance of this contract.

1.22 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.22.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (Deliverable #5). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1);

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work;

(d) The Contractor shall discuss the plans in conferences convened by the Contracting

Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen

(15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase; and http://www.usace.army.mil/

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots; and

(iv) Hard hat.

1.22.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

1.22.1.2 The Contractor shall complete and provide safety notifications required (by local / federal authorities) and will provide documented proof to the Contracting Officer via the COR, no later than three (3) days that such notifications were made.

1.23 Environmental Compliance: The following provides information on Environmental Compliance.

1.23.1 Environmental Compliance Plan and Program:

The Contractor shall ensure that all of its operations and activities conform to the Fort Cavazos environmental policy requirements. The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on Fort Cavazos is conducted in accordance with the Fort Cavazos Spill Prevention and Response Plan, Solid Waste Policy, Final Governing Standards, and applicable Texas State environmental laws/standards.

If contract requires the use of hazardous materials/substances, the Contractor shall, prior to mobilization, inform the Contracting Officer (KO)/Contracting Officer Representative (COR) of the types and amount of hazardous materials needed to be brought onto the Garrison in order to fulfill their contractual requirements. Contractor shall also provide the Safety Data Sheets, storage requirements and proposed storage locations for the hazardous material (Delivarables #7). The KO/COR shall provide a copy of this information to the Garrison Fire Department and the Environmental Division.

Please update template language.

Prior to contract completion, the Contractor shall remove all hazardous materials and dispose of all hazardous waste (HW) generated in accordance with Final Governing Standards Germany and applicable German environmental laws/standards. A copy of the HW disposal documents must be forwarded to the HW program manager at the Department of Public Works (DPW) Environmental Division.

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities. The Contractor must immediately report any hazardous substance spills to the Garrison Fire Department at CIV 0611-705-117.

1.24 Required Training: The following provides information on training requirements.

1.24.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 5 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve

(12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

1.24.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 days of employment under this contract. Verification of the training shall be provided to the COR within 5 days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within 5 days after completion of the training.

1.24.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days after the contract is awarded and within 5 days after new employees commence contract performance, with the results reported to the COR within 30 days after the contract is awarded.

1.24.4 Information Assurance (IA) / Information Technology (IT) Training RESERVED

1.24.5 Personally Identifiable Information (PII): RESERVED

https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html Reed, Danielle C SSG USARMY ACC MICC (USA) AT level 1 is required for all contractors and subcontracots. This should be annotated on OPSEC Coversheet.

Reed, Danielle C SSG USARMY ACC MICC (USA) Iwatch training need to be annotated on OPSEC coversheet

1.24.6 Threat Awareness Reporting Program (TARP Training): RESERVED

1.25 Government Property and Services: Refer to Part 3 of this PWS for Government property (GP) for this contract.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate

IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit USAG United States Army Garrison UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3.1 Government Furnished Property and services will not be provided to the Contractor in the performance of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: The Contractor shall furnish sleep tents to support 350 personnel with generators with sufficient power to support 120v outlets, interior lights and HVAC system, doors with latch closure; shower trailers with HVAC system, interior lights; latrine trailers with soap, paper towels, and toilet paper; dumpsters, two (2) dinning tents with generators, HVAC system interior lights, 120v outlets, tables and chairs to seat 50 personnel each; cots for 350 personnel; hard flooring in tents; hand washing stations with soap, paper towels; pest control traps; fire extinguishers, back-up generators by type on site per location to meet the requirements under this PWS.

4.4 Vehicles and Equipment: The Contractor shall further provide all vehicles, equipment, materials, tools, consumable supplies, emergency equipment, fittings and fixtures, testing devices, maintenance/recovery and any other items necessary to perform this contract. This includes but is not limited to all necessary components and supporting items: such as fuel, licensing and necessary qualifications. The US Government (USG) will not provide the blocking/bracing material (tie-down chains, etc.) that the contractor uses for securing cargo to their vehicles. The Contractor must comply with all local safety regulations and be able to perform all work as outlined in this PWS.

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

4.6 Personnel: The Contractor will provide operators (drivers) for all contractor-provided vehicles; USG will not drive contractor vehicles. The Contractor will provide meals and water for their own personnel.

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) There are a lot of materials / vehicles / equipment listed in Part 5 for the Contractor to provide to perform this contract. Please clearly communicate and list out everything in Part 4.

Rivera, Tawny N CPT USARMY 13 ESC (USA) Updates made

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) Recommend specifying in Part 1 usually after 1.10 (as a subparagraph) the kind of license that the drivers must have - or that they need to have a current / valid driver’s license in order to be an operator.

Rivera, Tawny N CPT USARMY 13 ESC (USA) Updates made

PART 5

SPECIFIC TASKS

General: The Contractor shall provide materials and services to establish a life support area for 350 personnel at Fort Cavazos Soldier Dome Parking Lot. Establishing a life support area will include sleep tents with cots and hard flooring, generators, HVAC systems, shower and latrine trailers, dining tents with tables and chairs,dumpsters, pest control traps, laundry trailers, grey water containers with waste removal, and back up generator. The Contractor shall ensure all equipment is delivered with all necessary parts in accordance with (IAW) the operators’ manual and deliver the equipment with a full tank of fuel (diesel operated). The Government will not be responsible for returning equipment with a full tank of gas or paying to refuel the equipment at the end of the Period of Performance. The Contractor and the COR shall conduct a joint inspection of the equipment to ensure that equipment is serviceable prior to personnel occupying site on 17 February 2025. Joint inspection shall be conducted on morning of 17 February 2025. Coordination with COR shall occur before setup of any tents, generators, shower trailers, latrine trailers and dumpsters.

Period of Performance (PoP) is 1 February 2025 to 4 Mar 2025

5.1 Basic Services: The Contractor shall provide services for Real Life Support for 350 personnel at the Fort Cavazos Soldier Dome Parking Lot with a period of performance(PoP) between 1 February 2025 to 4 March 2025. The Contractor and the COR shall conduct a joint inspection of the equipment to ensure that equipment is serviceable prior to personnel occupying site on 17 February 2025. Joint inspection shall be conducted on morning of 17 February 2025. Coordination with COR shall occur before setup of any tents, generators, shower trailers, latrine trailers and dumpsters. Sleeping tents with power generation and HVAC System with temperature regulation between 70-78 degrees farenheit, 120V outlets,fifteen (15) latrine trailers with hand washing station and Cleaning Services, shower trailers with 25 showerheads and two (2) 4 Cm Dumpsters & Daily Trash Removal and Disposal.

5.2 Tasks: Tasks consist of the following:

5.3 Billeting:

LOCATION EQUIPMENT QTY START END CAPABILITY

Sports Dome Fort Cavazos

Tent 1

1 Feb 25 4 Mar 25 7500 SQ FT (45 sq ft per occupant). Tent w/ power, HVAC, and lights. 120 Cots

Sports Dome Fort Cavazos

Tent 1 1 Feb 25 4 Mar 25 7500 SQ FT (45 sq ft per occupant). Tent w/ power, HVAC, and lights. 120 Cots

Sports Dome Fort Cavazos

Tent 1 1 Feb 25 4 Mar 25 7500 SQ FT (45 sq ft per occupant). Tent w/ power, HVAC, and lights. 110 Cots

Lim, Grant K CPT USARMY 13 ESC (USA) Start here

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) There is no mention in Part 5 tasks of the contractor’s requirement to provide transportation to/from the Killeen airport with the accompaniment of the box truck for luggage. No mention of the requirement and no frequency of transportation trips. Is this still a requirement?

Rivera, Tawny N CPT USARMY 13 ESC (USA) Removed transportation is a separate PWS

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) The first paragraph of part 5 should always be the Scope paragraph. That way all of the tasks below tie-in to the overall scope of the contract. Please revise.

Rivera, Tawny N CPT USARMY 13 ESC (USA) Updated

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) Please specify exactly what equipment and / or vehicles are required to be provided by the contractor in the performance of this contract. This should be clearly communicated in Part 4 of the PWS.

Rivera, Tawny N CPT USARMY 13 ESC (USA) Updates made in Paragraph 4 to reflect equipment and materials needed.

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) The paragraph above states that Contractor and COR shall conduct a joint inspection of the equipment to ensure the equipment is serviceable (1) day before the start of the POP. Does this mean that the KTR must have everything on site the day before and set up? Or is the Government coordinating with the KTR off-site to verify equipment serviceability? Please clarify.

Rivera, Tawny N CPT USARMY 13 ESC (USA) Updated made regarding joint inspection to reflect the date of 17 Feb when personnel are set to arrive.

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) Ensure these are all listed out in Part 4 for the Contractor to provide.

Rivera, Tawny N CPT USARMY 13 ESC (USA) Added to para 4

Bachar, Tiffanie R CIV USARMY ACC MICC (USA) Ensure to communicate the total # of cots that the contractor is to provide in Part 4.

Updated to reflect a qty of 350 total

5.3.1 The Contractor shall be responsible for furnishing all materials, labor and equipment necessary to deliver, set-up, maintain, tear down, and remove Clear Span type structures per scope of work at Fort Cavazos, TX. Coordination for exact placement must be done with the Contracting Officers Representative (COR).

5.3.2 All structures shall be Clear Span type or equivalent, which provide occupants a weather-proof environment. Structures must possess, at a minimum, a 65 MPH wind load rating, in accordance with International Building Code. Each structure shall be configured to provide two (2ea) hinged doors capable of being latched shut, one located at each end.

5.3.3 Each Clear Span Structure shall be built on a platform structure to include full sidewall panels, lighting, 120v GFCI protect receptacles, astroturf flooring, fire extinguishers, and power generation sufficient to power the lights and HVAC system 24 hours a day for the period of performance. Back-up power generation is required and shall be used in the event of primary generator failure.

5.3.4 The sidewalls must be properly secured along the full length of the bottom edge, in contact with the ground and bermed with dirt and/or sandbags sufficiently enough to prevent any drafts.