20241205_Statement_Of_Work.docx

Statement of Work

Most Holy Trinity Chapel Bell Design and Installation

1.0 Background:

Bell Design and Installation for Most Holy Trinity Chapel exterior meditation area. Located in the scenic Hudson River Valley, only 50 miles from New York City, West Point is the oldest continuously occupied military post in America. General George Washington considered West Point to be the most important strategic position in America, situated on a commanding plateau on the west bank of the Hudson. A nationally renowned historic site, and major tourist destination since the mid-nineteenth century, West Point continues to attract over 2 million visitors from around the world annually.

2.0 Description of Services:

This is a non-personal service requirement. The contractor will provide all supervision, labor, material, equipment, and qualified personnel to design, deliver, and install a steel bell tower structure and bronze decorative bell with inscriptions, including all hardware, testing, installation, and delivery.

3.0 Scope:

The contractor shall provide a 16” Diameter Bronze bell weighing approximately 100 pounds. The bell will have ornamental decoration and a crown top, and up to 40 letters/numbers/symbols of raised letter inscription (see TE #1). Include all mounting hardware, clapper assembly, delivery to site, installation, and testing/provisioning of equipment. Provide 10’ tall bell tower structure made of powder-coated welded steel construction with a cross/crucifix integrated within the design. Steel pipe will be of sufficient design for the application and be of welded construction. The bottom edge of the bell must lay at least 40 inches above the footer.

3.1 The contractor shall provide as part of the quote a proposed footer diagram/template for installation of footer bolts. Provide photos of the preliminary design wax bell, displaying the negative of the raised letter and decorations in the COPE of the mold before transfer to the final bell. The contractor will ensure the constructed bell tower will support the weight of the Bronze Bell. The contractor shall provide written maintenance and testing schedule for all components.

4.0 Place of Performance:

The contractor will perform their tasks at Most Holy Trinity Chapel within the US Military Academy in West Point, NY.

5.0 Period of Performance: 07 January 2025 – 06 March 2025.

5.1 Recognized Federal Holidays.

5.2 Hours of Operation.

Normal hours of operation for USAG WP are between the hours of 08:00am - 4:30pm, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor may schedule work to occur outside normal USAG WP hours to meet work requirements or to mitigate weather conditions. The Contractor shall coordinate with the COR to establish a schedule to conduct business if services are required outside of normal hours of operation. No work may begin before 6:00 am or extend past 7:00 pm. Religious services occur between 12:00pm-1:00pm Monday through Friday, and Sundays. Work during this time must be coordinated with the COR to ensure essential religious support services are not affected by noise, changes to traffic flow, or parking access.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons.

The Contractor shall schedule work around Installation activities (i.e. military and physical training events) and be prepared to alter work schedules to accommodate changes to the Installation schedule.

A general list of Special Events is but not limited to Graduation, R-Day, Summer Concert Series, Cadet March Back, Plebe-Parent Weekend, and home football games.

5.3 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

5.4 Emergency Delays.

If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the COR two (2) hours prior to curtailing operations. The Contractor shall obtain COR approval to resume operations. The Contractor shall coordinate with the COR designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

5.5 Unforeseen Closures of Service Areas.

When an unforeseen closure occurs on a regularly scheduled day of work (i.e., severe weather, training holiday, day of mourning, etc.). The Contractor shall reschedule the service on any day satisfactory to the customer and minimizes impact on the Contractor’s normal work schedule.

6.0 Travel.

Travel and lodging are not reimbursable.

7.0 Government Furnished Property.

Not applicable.

8.0 Security.

For contractors that do not require CAC but require access to a DoD facility or the installation, the contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13). This is also for all employees who will be entering Army-controlled installations or facilities (Central Area/Restricted area). Applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative) must be adhered to. Documentation of these checks will be made available to the COR and security personnel upon request.

8.1 The contractor will provide to the COR, ten days after contract award the names, Date of Birth, and Social Security numbers of all employees who will be entering Army-controlled installation or facilities.

8.2 The company will ensure that its employees entering Army-controlled installations or facilities have obtained local access badges and passes (if required) in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services. The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees.

9.0 Government Roles and Responsibilities.

9.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

All contract administration will be affected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO.

No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes.

9.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

The COR will perform IAW the responsibilities and duties identified in the appointment letter.

A letter of designation will be issued to the COR by the KO.

A copy of the letter will be sent to the Contractor.

The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

Will ensure that all contractors/subcontractors are processed for a background check or National Agency Check with Inquiry (NACI) as needed. The background check is the minimal investigation to be adjudicated for a USMA Identification Card (Local Access Badge) versus the NACI, which requires fingerprinting and submission of EQIP. NACIs are required for contractors/subcontractors that require a CAC and/or government computer accounts.

Will ensure that the USMA Form 13-16, Personnel Background Check, is correctly completed and signed by the COR who is a properly cleared Federal Employee.

Will ensure that the USMA Form 13-16, Personnel Background Check, is submitted within 10 days prior to personnel starting projects on West Point, depending on when contract is awarded, and work is scheduled to start. Waivers are made for the 10-day suspense on a case-by-case basis, in emergency situations as needed only.

Will ensure that all identified contractors requiring a CAC and/or government computer access, submit fingerprints and complete a NACI investigation submission via EQIP, prior to being issued a CAC and/or given access to the government computer network.

Will ensure that all government issued identification and vehicle stickers are confiscated from contractors/subcontractors upon termination of employment or end of project. These items will be returned to MPD and DES.

Will ensure that all contractors requiring access to the Installation have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer 10 Force Protection Conditions (FPCON’s) Clause.

During higher Force Protection Conditions (FPCON’s) Contract personnel are required to comply with all Antiterrorism policies and procedures while on the installation. Contract personnel may be directed to enter the installation through certain access control points where they can best be identified and searched. Contractor personnel may be prohibited from certain portions of the installation during exercises and actual emergencies.

Contractors will comply with parking restrictions and will not park in unauthorized parking areas or within 82 feet of an inhabited building when directed.

Access control roster (personnel and vehicles) must be provided. Names / vehicles verified by the company and received background screening. Substitutes receive same vetting process prior to work.

All contractor personnel and vehicles are subject to search while on the installation.

In the event of an identified restricted/exclusion area, the contractor personnel will not be authorized without specific permission or an escort.

Access may be denied during increased readiness or Force Protection Conditions (FPCON’s).

Contractor Vehicles – ensure the contractor understands the parking policy dated 27 February 2017.

11.0 Vehicle Access to the Central Post Restricted Area.

If contract requires the contractor to have access to the Central Post Restricted Area of West Point to complete the required work. As such, the prime contractor is responsible to ensure all employees and or vehicles, and those of any subcontractors hired, have the required personal identification and vehicle passes to enter the installation and the CPRA. Personnel must undergo NCICI-III background checks from the Visitor Control Center before gaining access to the installation and receive “Permanent” Local Access Credentials upon passing the background check if that person requires access to the CPRA to complete their work. For any vehicles requiring access to the CPRA, documentation must be completed and submitted to the Military Police Admin Office (616 Swift Rd) for passes to be issued. Company owned vehicles only will be granted access. In the case of a personally owned vehicle being used to transport tools, equipment or supplies to the CPRA, the expectation is that the items are dropped off and the vehicle is moved out of the CPRA. Personally Owned Vehicles will not be granted passes. The CPRA is not parking lot for contractors.

The local general, visitor, and government designated parking areas SHALL NOT be used by the contractor. No general contractor or subcontractor employee parking is available near the immediate site. The contractor will need to identify and locate parking facilities for general and subcontractors off of West Point and provide a means for shuttling workers to the site. West Point shuttle services will not be used for transporting workers to the site.

Contractor’s vehicles can only park in pre-approved designated staging areas or as identified in their contract. Central Area Parking is reserved for Staff and Faculty and requires a special pass. In accordance with AR 190-5, persons who operate a motor vehicle on West Point shall be deemed to have given consent for the removal and temporary impoundment of the privately owned vehicle (POV) and equipment when it is:

1. Parked illegally

1. Interfering with operations

1. Creating a safety hazard

1. Left unattended in a restricted or controlled area

1. Parked in a Central Parking Area (CPA) lot without the proper CPA Pass

1. Parked in a reserved space authorized by the Installation Commander

The COR overseeing the contract will review and coordinate all contractor pass requests.

12.0 “Government Rights”. As specified in DFARS 252.227-7020, “The Government shall have unlimited rights in works first produced, created, or generated and required to be delivered under this contract.”

13.0. Payment:

The invoice must be processed for payment through Wide Area Workflow at the following website (https://piee.eb.mil). The Contractor shall contact them for any questions or concerns regarding registration. ALL CONTRACTORS must be registered with PIEE in order to receive payment (no exceptions).

14.0. Performance Requirements Summary:

The rights of the Government and remedies described in the PRS are in addition to other rights and remedies set forth in the contract. The Performance Requirements Summary table lists the Required Services (RS), the standard of performance by which the Government will measure contractor performance, the allowable degree of deviation from perfect performance, the primary surveillance methods the Government will use to evaluate the contractor’s performance in meeting the contract requirements, and the method which will be used to determine the amount of deduction from the maximum payment.

15.0 Surveillance Methods:

The primary method of surveillance the Government will use to evaluate the contractor’s performance is provided in the PRS table. The Government is not restricted to using only the method shown. The Government may supplement and/or modify the primary surveillance method and frequency of inspections as it deems necessary. The methods of surveillance that may be used are:

100% Inspection. An evaluation method that requires complete inspection.

Planned Inspection. An evaluation method where less than 100% is inspected.

Valid Customer Complaints: Customer Complaints constitute a surveillance method based on customer awareness and satisfaction, and is mainly used to supplement other surveillance methods. Customers familiar with contract requirements notify the Government when there is a case of poor performance or nonperformance.

Upon notification, the Government investigates the report and, if valid, documents the performance problem, notifies the contractor and the Contracting Officer.

Contractor Self-Reporting. The contractor provides a weekly, or as often as necessary, update to the designated government representative on progress made towards meeting the documented objectives.

16.0 Damage to Government Property:

The Contractor shall be held liable for damage to or destruction of Government property (e.g. buildings, vehicles, sidewalks, headstones, etc.) caused by the Contractor; Contractor personnel; or representatives of the Contractor in the performance of services in this contract.

17.0 Health and Safety:

The Contractor shall be fully responsible for and shall assume all liability for compliance with all applicable regulations pertaining to the health and safety of personnel during execution of work. The Contractor shall hold the Government harmless for any action on its part or that of its employees, subcontractors or Contractor’s representatives, which results in illness, injury, or death to anyone at West Point. The Contractor is solely responsible and liable for, following all applicable Federal, Department of Army, West Point and State of New York mandates and guidelines; and ensuring safe work and otherwise safe actions, behavior, and conduct of employees.

17.1 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Act (OSHA) rules and regulations (http://www.osha.gov). The Contractor shall be responsible for ensuring adherence to all applicable State of New York and Federal rules and regulations. The Contractor shall provide all Personal Protective Equipment (PPE) for Contractor personnel in accordance with 29 CFR 1910, Department of Labor, Occupational Safety and Health, SUBPART I, that are required to meet the terms of the contract.

17.2 Fire Protection. The Contractor shall comply with AR 420-1 Army Facilities Management; UFC 3-600-01, 2006 edition (Fire Protection Engineering for Facilities) and with all applicable National Fire Protection Association (NFPA) codes.

17.3 Reporting of Fire and Safety Hazards. The Contractor shall train his personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their contract manager (s). The Contractor shall immediately take corrective action to remedy all deficiencies within the appliances or installation of the appliances, in addition to any deficiencies that the COR identifies.

17.4 Accident Reporting. The Contractor shall comply with AR 385-55 and AR 385-10 and maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall immediately report vehicle accidents that occur on West Point property to the West Point Directorate of Emergency Services by dialing 911 for emergencies. Additionally, the Contractor shall notify the CO and COR within 24 hours. Accidents involving serious injury or death shall be reported within 6 hours.

17.5 Damage to Privately Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the c Contractor; Contractor personnel; or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action in a reasonable amount of time to repair damages or replace destroyed property.

17.6 Damage Reports. The Contractor shall submit a damage report to the Contracting Officer and designated representative within two workdays of damage or destruction to Government property or privately owned property caused by the Contractor; Contractor personnel; or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction, and the corrective action taken by the Contractor to repair damages or replace destroyed property.

18.0 Conflict of Interest:

The Contractor shall not hire any person who is an employee of the United States Government if the employment of that person would create a conflict of interest for the Contractor or employees. The Contractor shall not employ any person who is an employee of the Department of the Army, either military or civilians, unless such person seeks and receives approval in accordance with DOD Directive 5500.7 and AR 690-1 for Civilians and Military Personnel.

19.0 Personnel:

The Contractor shall provide employee(s) possessing the necessary skills, knowledge, and training to satisfactorily perform administration, operation, and maintenance services required by this contract.

19.1 Company Personnel. The Contractor personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employees of the Government and shall be under the supervision and control of the Contractor. ALL Contractor personnel performing work under this PWS shall be able to communicate fluently in English both written and verbally.

19.2 Site Manager or CR. The Contractor shall provide a site manager or CR (i.e., if they’re different people) who shall be responsible for the oversight of the contract requirements by Contractor personnel. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The site manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The site manager must have demonstrated experience as a direct supervisor of personnel.

19.3 Compliance with Security Regulations. All personnel employed by the Contractor in the performance of this contract or any representative of the Contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation or the accomplishment of the work. The Contracting Officer will require the Contractor to remove any employee for security and misconduct reasons.

19.4 Appearance and Identification of Contractor Employees. Contractor personnel shall present a clean, neat and well-groomed appearance and be easily recognized. All Contractor personnel shall be identifiable by wearing a clearly readable identification badge, furnished by the Contractor, which contains the Contractor’s company name, employee’s name, and current/recent picture, as a minimum. Items of military apparel shall not be worn by Contractor’s personnel while performing duties under this contract.

19.5 Conduct of Personnel. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with (IAW) Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S.C. 1382 (1972), the Garrison Commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract. Contractor personnel who enter the installation shall obey Government rules, regulations, directives and requirements that are in effect or issued during the contract term governing law and order and administration and security on the installation. All questions regarding the above will be directed to the Mission Installation Contracting Officer (KO). The KO may require the Contractor to be remove from the job site any employee working IAW this contract for reasons of misconduct, security, or suspected or found to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises, upon determination by the KO that such action is in the best interest of the Government. The KO has the authority to bar individuals from the Installation Commander installation. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide the services as required by this Statement of Work.

20.0 Applicable Documents:

Documents applicable to this contract are listed below. These documents are mandatory, and the contractor shall be obligated to follow these while performing under this contract. The following documents are available for review at the COR's office or as stated below.