20240918_Emergency_Transportation_Sources_Sought.docx

Sources Sought Emergency Transportation on an ADHOC or Just Needed Basis

Seeking logistics companies or any providers that are capable of emergency transportation, capable of delivering flood fight supplies and equipment on an ad hoc or just-in-time basis. These providers shall have flatbed type trailers that have the ability to transport listed materiel and be stationed close to locations listed below. A minimum of one qualified trailer, based on the details below, is required for this sources sought.

The flood fight supplies and equipment being delivered will assist communities in preparing for or responding to flooding and coastal storms. These resources aim to prioritize life safety, reduce flood-related damages, and prevent citizens from being impacted by hazardous floodwaters. The resources provided would likely include barriers, pumps, sandbags, and other essential tools to mitigate flood risk and protect vulnerable areas. Annex A has a more detailed list of items typically shipped.

Transportation shall have the ability to fulfil the requirements listed below:

1. Proximity of Transportation Units: The provider must have transportation units located within 200 miles of the following areas, with the ability to be on-site within 4 hours or when the pickup site opens in the morning.

· Johnston, IA

· Coralville, IA

· Pleasant Valley, IA

· Rock Island, IL

· Peoria, IL

2. Rapid Response Bidding: The provider must be able to respond to request for bids within 2 hours or less during daytime hours, ensuring quick mobilization of transportation in urgent or emergency situations.

3. Trailer Requirements: The transportation units should include the following types of trailers:

· Preferred 48 foot or longer in length

· Flatbed, Stepdeck, or specialized trailers suitable for loads in Annex A.

· Empty trailers are preferred, or trailers that can be able to be unloaded by equipment at the location of the trailer.

· No trailer coverings (e.g., tarps) are required.

· Trailers must have the ability to be loaded/unloaded from the side by forklift.

4. Truck Requirements:

· The hauling truck is capable of operating throughout the United States.

5. Team Drivers:

· Team drivers (two drivers alternating shifts) are preferred when available to ensure faster delivery times, especially for long hauls (e.g. Florida, California)

6. Delivery Scope:

· Typical deliveries will be to destinations within the continental United States.

7. Adverse Weather Conditions:

· Drivers must be prepared to operate in adverse weather conditions and may require rerouting due to hazardous weather, road closures, or other emergencies.

· Rerouting to alternate delivery sites may be required if the original site becomes inaccessible due to flooding.

8. Multiple Pickup or Delivery Locations:

· Contracts may include multiple pickup or delivery locations.

9. Government Cargo Exclusivity:

· No pickup or deliveries of non-government product are allowed between pickup and delivery of the government product.

· Partial loads may be allowed if the product is loaded prior to the contract award and the partial load is delivered after the contract is complete. These loads must be indicated in the bid documents.

10. Volume-Based Loads:

· Loads may be based on volume rather than weight.

11. Example Contract Language:

· Bid Deadline: 1400 CST hours, Mon AUG-6.

· Two (2) 48-ft or larger flatbed or stepdeck trailers to transport the following to New Orleans, LA

· Pickup:

· Johnston, IA

· 1600-1800 CST on Mon AUG-6 or 0700-1000 CST Tue AUG-7

· Delivery:

· New Orleans, LA

· No Later Than 1600 CST Wed AUG 8

· To be Shipped per truck:

· 3x 8” pumps:

· Weight: 6,600 lbs each

· Dimensions: 155x77x97-inches

· 9x Suction Hoses:

· Weight: 70 lbs each

· Dimensions: 120x10x10 inches

· 3x Wire Basket with Hose:

· Weight: 600 lbs each

· Dimensions: 48x40x36.5 inch

· Note: Trailer loads are based on volume, not weight.

· No loading or unloading is required.

· Required Information for Bid:

· Quoted price

· Estimated time of truck arrival at pickup site

· Estimated time of truck arrival at delivery site