20240716_LaGrange_questions ADD 2.pdf

1349 Ashley River Rd.

Charleston, SC 29407 843.733.3325 Email: evan@osdla.com

RESPONSES TO BIDDER QUESTIONS

PROJECT: Mulberry Street Cemetery Renovations

OWNER: Visit LaGrange, Inc.

206 Ridley Avenue LaGrange, GA 30240

DATE ISSUED: Wednesday, July 17th, 2024

PURPOSE: To provide written records of responses submitted in person during the pre-bid meeting and submitted in writing up to Monday, July 15th.

DISTRIBUTION: All attendees on pre-bid meeting Sign-In Sheet.

QUESTIONS FROM PRE-BID MEETING:

1. We are unable to print several pages of the civil plans. Specifically some of the information on sheet C-3C.0, C-3E.0 is printing as black, non-legible boxes.

Response: John Bass, Georgia & West states that .pdf files were published directly from AutoCAD and should not have issues printing or viewing online. However, sheets 10 and 11 will be re-issued individually. Please contact the project team if printing issues persist.

2. Will the contractor or city be hiring a surveyor to locate grave sites?

Response: The city has located the grave sites. The contractor is responsible for hiring a surveyor to verify locations of both at-grade grave markers and locations of pillars.

3. Will landscape lighting plans be provided?

Response: No new landscape lighting is proposed as part of this project. The line item for lighting will be removed from the SOV.

4. Is amphitheater seating proposed as part of this project?

Response: Yes. Amphitheater seating is shown in plan view on sheet L2. Details will be provided as part of the final addendum.

Elevating the experience of everyday life.

5. What is the finish requirement for the faces of the concrete pillars?

Response: The finish of pillars is rock-pitch on 2 sides and top, and the other 2 sides are flat polished. The polished sides will face East and West. Rock-pitch sides will face North and South. A sample is available at the Visit LaGrange office. Contractor responsible for purchasing and installing pillars. Notes on drawings will be updated as part of the final addendum.

6. Will fence details be provided?

Response: Notes about fence removal and reuse were provided on sheet L1.1 in note 2. Additional details will be provided as part of the final addendum.

7. Will the boardwalk be segmented straight sections, or curved?

Response: The boardwalk will be curved. Boardwalk decking boards will need to be cut lengthwise into wedge shaped pieces where radiuses are tighter and require wedges to maintain joint consistency between inside and outside edges of curves.

8. The boardwalk edge restraint shows a 4x4 wood stringer in section view. If the boardwalk is curved how will this be accomplished?

Response: A metal edge restraint will be used instead of the 4x4 wood stringer. An updated detail will be provided as part of the final addendum.

9. Is any special permitting required regarding the CSX railroad?

Response: Contractor is not responsible for obtaining any CSX railroad permitting.

10. There were concerns why liquidated damages were listed in the instruction to bidders.

Response: Visit LaGrange is requiring liquidated damages as part of this project.

11. How should the contractor deal with possible gravesite disturbances?

Response: The majority of the grave sites are anticipated to be 6’ or more below ground. If any disturbances occur during construction, the contractor shall immediately stop work and notify project team. Visit LaGrange will coordinate with their archeologist and provide further instructions to the contractor.

12. Are historical artifacts expected? How should historic artifacts be handled?

Response: Historical artifacts are not expected, however if any artifacts are discovered throughout the course of construction, the contractor shall immediately stop work and notify project team. Visit LaGrange will coordinate with their archeologist and provide further instructions to the contractor.

13. Will the contract documents be submitted in AIA form?

Response: Yes, all official contract documents will need to be submitted in AIA format.

14. Will bids be opened in person?

Response: Yes, bids will be opened and read aloud at the third floor conference room of LaGrange City Hall, located at 200 Ridley Avenue, LaGrange, GA 20340 on July 29th at 2 P.M.

15. Will this be an open bid?

Response: Yes.

16. Pre-qualification of bidders is not being used, however section 1.13 lists several factors, such as having adequate equipment, as impacting the award of the contract. How will Visit LaGrange ensure that contractors are “responsible and responsive”?

Response: In addition to the value of the bids and the lowest bidder, Visit LaGrange will consider factors (a) through (h) listed in section 1.13 when awarding the contract.

17. Are bidders required to hire an arborist?

Response: No, arborist work including pruning and treating of existing trees to remain will be provided by the City of LaGrange.

18. Tree protection fencing is not included in the schedule of values. Will this item be added?

Response: Yes, a line item for tree protection fencing will be added as part of the final addendum.

19. Will an as-built survey be required as part of the project closeout documents?

Response: Yes, the contractor is required to submit an as-built survey, stamped by a licensed surveyor as part of the project close-out.

20. Will CAD files be shared of the existing survey and the designs?

Response: Cad files and electronic agreement forms will be shared with the successful bidder.

21. How soon after bid opening will the anticipated notice to proceed time be?

Response: Visit LaGrange plans to issue the notice to proceed within 30 days of bid opening.

22. Will the contractor be responsible for a buffer variance?

Response: We are in process obtaining the stream buffer variance and anticipate receiving it shortly after receiving bids. Should any construction activities need to take place prior to buffer variance, contractor should avoid buffer area until variance is received. We are amenable to starting site work prior to obtaining the stream buffer, as long as the construction activity takes place outside of the buffer.

23. Will the pedestrians be notified of construction activity?

Response: The city of LaGrange will notify pedestrian through a public notice. Bidders should include a price for construction fencing along Mulberry Street. A line item will be added to the SOV. Notes will be added regarding construction fencing as part of the final addendum.

24. Is there a proposed budget for this project?

Response: The maximum construction cost based on the grant for Visit LaGrange is $1,812,000.00 including all contingencies (One Million, Eight Hundred and Twelve Thousand Dollars).

25. Is the grant for construction only?

Response: Yes. Design fees are being paid separately.

26. Will a line item for a building permit be added to the schedule of values.

Response: Yes, a line item will be added in the schedule of values and issued as part of the final addendum.

QUESTIONS SUBMITTED IN WRITING:

22. L1.1 - 2 Plan indicates removal of iron fence, refurbish and reuse as part of the new entry fence “(see architectural plan)”.

Response: More detailed notes regarding cleaning and minimally painting existing fence and construction details for sections of new fencing will be provided as part of the final addendum.

23. I was not able to locate any drawings of the entry fence in the architectural plan. Can you please forward these pages?

Response: More detailed notes and construction details for various sections of fencing will be provided as part of the final addendum.

24. The site and landscape plans show the boardwalk as a fluid serpentine design. The architectural drawings show details for wood construction that is straight, with no radius bends. Is the boardwalk to have segmented straight sections, that intersect at odd angles, to loosely follow the sight drawings curves?

Response: No, the boardwalk is follow the layout of the fluid serpentine designs on the site and landscape plans.

Wedge shaped decking pieces will need to be cut for the curved sections. The edge restraint will be revised as a steel edge and new details issued as part of the final addendum.

25. Will the contractor be responsible for hiring a surveyor to place the grave locations on the ground or will the City handle that? L5.0 note 7

Response: The City of LaGrange will procure at grade markers, and the contractor is responsible for hiring surveyor to flag all grave marker locations. The city will install at-grade markers. Contractor to procure and install concrete pillars. The city will purchase markers for boardwalk, and the contractor will be responsible for installing markers in the boardwalk.

26. There are a couple notes mentioning lighting, but I have not seen an electrical plan or lighting specifications.

Unit price sheet states TBD.

Response: No new landscape lighting is proposed as part of this project. The line item for lighting will be removed from the SOV.

27. Is the amphitheater seating to be included in the bid? If so, are there any plans/details for that portion?

Response: Amphitheater details will be provided as part of the final addendum.

28. Are there any special finish requirements for the 4” pillars (polished, honed, chipped edge….etc.)?

Response: See question 5 response.

29. We have downloaded the documents named “Mulberry Specs”. We are trying to print a full sized set of plans but we are unable to print pages 10 and 11 in the document, I am getting an error stating “insufficient data range”. Is this something you can help me out with, or can you point me toward someone that can?

Response: See question 1 response.

30. What decking is to go on the boardwalk?

Response: 1x6 Ipe decking. See updated architectural detail provided as part of final addendum.

31. Is there a spec for the granite pillar finish? Polished?

Response: See question 5 response.

32. There is a detail for the existing fencing that gets refurbished and reinstalled on a new brick wall. We will need a detail for the other fencing shown. Or will it match?

Response: Updated details will be provided as part of the final addendum.

33. Please verify that 5/4” IPE decking will be used for boardwalk decking.

Response: 1x6 Ipe decking will be used for boardwalk decking.

34. Please see attached RFI 003 regarding Mulberry St Cemetery bid date. Request is to push bid date back by a week.

Response: Bids are due on Monday, July 29th by 2:00pm.

35. Please see attached RFI regarding CSX ROW approvals for Mulberry St Cemetery.

Response: See question 9 response.

36. I have a question about the seed mixes. There is no specification for ground preparation, and is this area to be included in the bed space to receive 3” of soil amendment.

Response: The areas to receive seed mixes should have existing grass removed, soil tilled, and amendments added per soil sample reports. Updated notes on sheet L6.0 and L6.1 will be provided as part of the final addendum.

37. Are the seeded areas to receive irrigation?

Response: Yes, per irrigation notes on L6.0, all plants shall be irrigated. Plant beds (including seeded areas) shall receive in-line drip irrigation.

38. There are 200 fishbone fern or Boston fern on the drawing. Around here this is a hanging basket annual plant. They will not survive in the ground, we are too cold!!

Response: An updated Planting Plan and Schedule (Sheets L6.0 and L6.1) will be provided with the final addendum.

39. Will the concrete receiving the salt rock finish also have a broom finish?

Response: No, concrete finish should only be salt-void finish.

40. What is the receiving end details for the ductile iron pipe storm pipe?

Response: A detail will be provided as part of the final addendum.

41. Could you please provide detailed material specifications for the benches and trash receptacles outlined in the SOV? This information is essential for obtaining accurate pricing quotes from potential vendors

Response: Bench and Trash receptacle selections to match City of LaGrange standards. Specifications and suppliers will be called out as part of the final addendum.

42. The project plans specify the installation of 729 at-grade markers. While the plans designate the city as responsible for installation, the SOV also references these markers. To ensure a clear division of responsibilities and avoid procurement duplication, we kindly request clarification on the following:

Procurement: Will the city be responsible for purchasing the 728 at-grade markers, or should we include them in our procurement efforts?

Does the city's responsibility for installation encompass the markers themselves, or will our scope include their installation after city acquisition?

Response: The City of LaGrange will procure at grade markers, and the contractor is responsible for hiring surveyor to flag all grave marker locations. The city will install at-grade markers. Contractor to procure and install concrete pillars. The city will purchase markers for boardwalk, and the contractor will be responsible for installing markers in the boardwalk.

43. The project plans clearly state that irrigation should be included within the base bid. However, a review of the SOV reveals no specific line items dedicated to irrigation systems. To ensure a comprehensive and accurate bid, we would appreciate clarification on the following:

Intended Scope: Was the omission of irrigation line items in the SOV an oversight, or is irrigation intended to be covered under existing base bid elements? If irrigation is indeed meant to be included, further guidance would be helpful:

Level of Detail: Should we provide a separate breakdown within the base bid for irrigation costs, or can it remain implicitly covered?

Response: The omission of an irrigation line item was not intended. Bidders should provide a price for installation of an irrigation system to meet the requirements in the irrigation notes found on sheet L6.0. An irrigation performance spec will be provided as part of the final addendum.The SOC will also be updated with an added line item for irrigation will be included in the addendum.