20240606_Intent-to-Award_721501.pdf
PDF 900 KB Posted
- Solicitation number
- S-580501-00009884
- Issued by
- Lane County, Oregon
About this file
This is an Intent to Award letter from the City of Salem, Oregon, dated June 6, 2024, regarding the Commercial Street SE: Vista Street to Ratcliff Drive (Salem) Project for new traffic signal, sidewalk infill, and intersection improvements (Project No. 721501 / RFP No. 234122). The City of Salem's RFP Selection Committee received one proposal and unanimously determined that Harper Houf Peterson Righellis, Inc. (HHPR) is qualified to provide professional services for project delivery. The City has elected to enter negotiations with HHPR regarding scope of work, schedule, and fee prior to issuing a formal project award. Prior to negotiations, the City requested submission of a Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters form, a Committed DBE Breakdown and Certification form for submission to the Oregon Department of Transportation (ODOT), and billing rates.
No specific contract value, funding source, or renewal terms are disclosed in this notification. The letter indicates that the procurement process was competitive in nature, though only one proposal was received. The DBE (Disadvantaged Business Enterprise) requirements referenced suggest that ODOT funding or oversight is involved in this infrastructure project. The letter requests that HHPR provide standard federal responsibility certifications and commit to disadvantaged business enterprise participation breakdown prior to contract execution.
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Other files
| File | Type | Posted |
|---|---|---|
| Procurement Information~46.docx | DOCX document |
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Text version
June 6, 2024
Beau Braman, PE
Project Manager/Associate Principal
Harper Houf Peterson Righellis, Inc.
530 Center Street, Suite 240
Salem, OR 97301
SUBJECT: Notification of Intent to Award
Commercial St SE: Vista St to Ratcliff Dr (Salem) Project
New Traffic Signal, Sidewalk Infill, and Intersection Improvements
Project No. 721501 / RFP No. 234122
Dear Mr. Braman:
This correspondence will serve as the formal notification of the City of Salem’s intent to award a contract, in response to the RFP for the Commercial St SE: Vista St to Ratcliff Dr (Salem) Project, to Harper Houf
Peterson Righellis, Inc (HHPR). One proposal was received and was carefully evaluated according to the requirements listed in the RFP. Based on the RFP Selection Committee’s evaluation of the proposal, it was unanimously determined that HHPR is qualified to assist City staff with the delivery of this project.
The City has elected to enter negotiations with HHPR for scope of work, schedule, and fee prior to issuing a project award.
The following information is requested by the City of Salem prior to negotiations as outlined in Section 4 of the RFP:
• Certification Regarding Debarment, Suspension, Proposed Debarment, and Other
Responsibility Matters form.
• Committed DBE Breakdown and Certification forms (submitted to the City for review prior to submittal to ODOT).
• Billing Rates
The City appreciates the time and effort involved in the preparation of the proposal received in response to this solicitation.
Sincerely, Brian Banta, PE
Engineering Program Manager
City of Salem BB/MK/JHB G:\Group\Engineering\Projects\CIP\721501 Commercial St_Vista to Ratcliff\07 Consultant\COR_HHPR_PO# Description\Award\20240606_Intent-to-Award_721501.docx cc: Contracts and Procurement
Rick Barnes, PE, Assistant City Engineer
Tammi Stars, Engineering Admin Manager
Mary Kopp, Management Analyst II
File: PN 721501, Consultants
JBradley Snapshot New Regular Letterhead
BBanta Snapshot
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