SOW.pdf

GSA PRODUCTS

REQUEST FOR QUOTE (RFQ) – PURCHASE REQUEST#:

Requesting Agency: Department of the Air Force, Air Combat Command (ACC), 633d Contracting Squadron, Joint Base Langley Eustis, VA, 23665

Purpose: This requirement is for the renewal of the annual Veritas NetBackup Software Support.

Baseline CLIN for the GSA Products Firm Fixed Price (FFP) Contracts

Base Year CLIN structure good for 3 years from award date

Description

3500 Software

GSA PRODUCTS

Statement of Objective (SOO)/Technical Requirements Package (TRP) Template

1. SOO/TRP Template for GSA Products Purchases 363 ISRG, Veritas NetBackup Software Support Renewal for Acct#: 58446319, Service Contract

#: US000000110574.

2. Purpose Veritas NetBackup (called Symantec NetBackup prior to Symantec's divestiture of Veritas) is an enterprise-level heterogeneous backup and recovery suite. It provides cross-platform backup functionality to a large variety of Windows, UNIX and Linux operating systems. It is used by the 363 ISS to backup and recover all user data on multiple networks.

3. Technical Requirements The contractor shall ensure that all applicable Commercial-Off-The-Shelf (COTS) IA and IA-enabled products comply with AFI 17-130, Air Force Cybersecurity Program Management. All IT hardware, firmware, and software components or products incorporated into DoDIN must comply with evaluation and validation requirements in DoDI 8500.01 and CNSSP-11, National Policy Governing Acquisition of IA Products. Refer to CNSSP No. 11 for the latest process and policy guidance on this subject.

3.1 Software Tagging Mandate

The contractor shall ensure COTS software items support International Standard for Software Tagging and Identification, ISO/IEC 19770-2, Software Tags when designated as mandatory by the standard. Further guidance can be found at: http://tagvault.org/.

3.2 Section 508 of the Rehabilitation Act Mandate

The Contractor shall meet the requirements of the U.S. Access Board’s regulations at 36 CFR Part 1194 which implements Section 508 of the Rehabilitation Act of 1973, as amended. For more information about DoD Section 508 specific responsibilities, see the DoD CIO website.

4.0 Products Ordering Table

Item Description Specifications/Standards Technical Requirements Quantity

NETBACKUP ENTERPRISE XPLAT 1 FRONT END TB

ONPREMISE STANDARD SUBSCRIPTION + VERIFIED

SUPPORT CONVERSION FROM PERPETUAL LICENSE

INITIAL 12MO GOV PN: 32512-M5565-ITAM

12 MONTHS GOV BAND S (ID: A0332534196)

PoP 25 Jun 24 thru 24 Jun 25 VEMS Account: LANGLEY AFB ID:58446319

3.1, 3.2

NETBACKUP ENTERPRISE XPLAT 1 FRONT END TB

ONPREMISE STANDARD SUBSCRIPTION + VERIFIED

SUPPORT LICENSE INITIAL 12MO GOV

PN: 32512-M0010-ITAM

12 MONTHS GOV BAND S (ID: A0853567372)

PoP 25 Jun 24 thru 24 Jun 25 VEMS Account: LANGLEY AFB ID:58446319

3.1, 3.2

5. Technical Contractual Requirements

5.1 Technical Refresh

In order to ensure new design enhancements and technological updates or advances, the contractor shall offer, under this DO, hardware and software components available to the contractor's commercial customers. Furthermore, the contractor shall make available any commercially available updates to the hardware and software provided under this DO. If such updates are available to other customers without charge, then they shall also be made available to the Government without additional charge. The contractor will ship these updates to existing customers who have acquired the hardware/software being updated under this DO.

Vendor commercial product offerings shall include “state of the art” technology, i.e., the most current proven level of development available in each product category.

5.2 Trade Agreement Act (TAA)

All proposed products must be compliant with the Trade Agreements Act of 1979 (TAA) and related clauses in Section I of this contract. In accordance with DFARS 252.225- 7021, the Trade Agreements Certificate at DFARS 252.225-7020 shall be provided for each end item defined and specified in a solicitation that exceeds the TAA threshold subject to the waivers and exceptions provided in FAR 25.4, and DFARS 225.4 offered in response to any RFQ issued under this contract. Please note that Federal Acquisition Regulation (FAR) paragraph

25.103(e) includes an exemption from the Buy American Act (BAA) for acquisition of information technology that is commercial items.

5.3 Authorized Resellers

The contractor may be an authorized reseller of new and refurbished/remanufactured equipment for OEMs proposed under this DO. The contractor may also procure directly from the OEM or utilize other legitimate distribution channels to provide the required products in accordance with the OEM’s policies on reselling. Any contractor’s channel relationships with their OEM partners (gold, silver, etc.) will be represented in the best pricing offered. If the contractor is not an OEM reseller, the contractor shall clearly identify this on the submitted proposal and list the OEM resell partner’s registered relationship with the OEM.

DOs may restrict the use of authorized resellers, specific OEMs, or identify required OEMs.

The contractor shall ensure all products are genuine and eligible for any OEM warranties, maintenance agreements and licensing as offered. Genuine products are those products the OEM, by their policy, considers not “secondary”, destroyed, stolen or scrapped.

5.4 Remanufactured/Refurbished Products

Any product offering that is remanufactured or refurbished shall be clearly identified as such by the contractor on the submitted proposal. Remanufactured products shall have the OEM or factory certification, if available, for that product. Remanufactured and refurbished products shall be certified according to the standards set forth in the policy of the OEM.

5.5 Items on Backorder

In their response to a Request for Quote (RFQ), the contractor shall provide notification, if applicable, that a particular item is on backorder, the expected lead-time to fulfill the order, etc.

It shall be implicit that a response to an RFQ with no items identified on backorder is a declaration that the items are available at the time of quote submission.

5.6 Warranty

The contractor shall provide any OEM pass through warranty and standard commercial warranties applicable to the products being purchased at no cost. This shall apply to new, refurbished and remanufactured equipment.

6.0 Delivery Requirements

6.1 Timeframes

The contractor shall adhere to the following Product Delivery Capability requirements when providing products under this DO. The contractor shall deliver the quantities of GSA products to meet ordinary as well as fluctuating (war-time, Terrorist Tempo, Ops Tempo) government requirements in accordance with prescribed delivery schedules stipulated in individual DOs.

Delivery of products will be to CONUS, OCONUS, and remote locations as identified below.

For AOR’s and/or remote sites that do not permit commercial deliveries, the vendor’s delivery capabilities must be in accordance with AFI 24-203, Preparation and Movement of Air Force Cargo, 13 April 2007. Additional delivery terms or schedules, such as ship-in-place, expedited shipping or shipping to APO/FPO addresses, shall be negotiated between the Contractor and the Ordering Contracting Officer (OCO).

Definitions: CONUS: The 48 contiguous states, Alaska, Hawaii, and the District of Columbia.

OCONUS: Germany, Italy, Japan, Korea, Belgium, Turkey, Puerto Rico, United Kingdom, and the Netherlands. Remote OCONUS: those locations that are not listed under CONUS or Named OCONUS.

The following figure sets forth the required delivery timeframe:

Timeframe CONUS OCONUS Remote OCONUS

Routine NLT 30 calendar days NLT 45 calendar days NLT 45 calendar days

6.2 Delivery Delays

Contractors are required to meet the timeframes as stated in section 6.1 unless Department of Commerce approval and/or review activities prevent the contractor from meeting these timeframes. In the event that the contractor determines they are unable to achieve the stated timeframes, the contractor shall notify the Contracting Officer within two (2) business days of such determination, or immediately upon such determination if operating under the Emergency/War Tempo timelines.

Shipping Information

All products shall be delivered to:

ATTN: Santiago Nunez 87 Oak Road, Bldg #337 Langley AGB, VA 23665

Inspection/Acceptance: The following Government officials are responsible for receiving the products and performing inspection:

Primary POC: Mr. Mike Thompson Alternate POC: Lt Gavin O’Connell

8.0 QUOTATION PREPARATION INSTRUCTIONS

8.1 This will be a Fair Opportunity, Name Brand Only firm-fixed priced delivery order against the GSA Products contract. To ensure timely and equitable evaluation of quotes, GSA Product contractors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

8.2 The GSA Products contractor must submit a dated quote on company letterhead with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this RFQ, including specifications included in the Products Ordering Table, and terms and conditions, the offeror accedes to all solicitation requirements.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

8.3 Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and DUNS.

8.4 To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

8.4 Submit all quotes through the GSA eBuy portal.

9.0 BASIS OF AWARD

9.1. Award will be based on technical acceptability and price. For quotes determined technically acceptable, a best value selection will be based on price.

9.2. Technical Acceptability: A GSA Products contractor will be determined technically acceptable if the contractor:

Meets all minimum requirements and takes no exception to the requirements of this RFQ, including Products Ordering Table, and terms and conditions.

9.3. Quotes will be rated Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements).

9.4 Price: The Government may use any of the following price analysis techniques IAW FAR 13.106(a) to determine price reasonableness: Price will be evaluated for reasonableness based on FAR 13.106-3 competitive quotes, comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

CLAUSES INCORPORATED BY REFERENCE:

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012

CLAUSES INCORPORATED BY FULL TEXT:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

NA

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700 Issue By DoDAAC FA4800 Admin DoDAAC FA4800 Inspect By DoDAAC F2QT04 Ship To Code F2QT04 Ship From Code NA Mark For Code NA Service Approver (DoDAAC) F2QT04 Service Acceptor (DoDAAC) F2QT04 Accept at Other DoDAAC NA LPO DoDAAC NA DCAA Auditor DoDAAC NA Other DoDAAC(s) NA

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

lee.pitchford.2@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. NA

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)