20240109_Performance_Work_Statement_SI.docx

PERFORMANCE WORK STATEMENT

FOR

INSPECT SKI LIFT AND TOW ROPE

9 January 2024

1. General: This is a non-personal services contract to inspect ski lift and tow rope at West Point, NY 10996. The Government shall not exercise any supervision or control over the providers performing these services. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform annual inspection of ski lifts, Borvig Triple Chair lift and Handle rope tow, as defined in this Performance Work Statement (PWS).

1.2 Background: Ski lifts, Borvig Triple Chair lift and Handle rope tow at West Point, NY, Victor Constant Ski Area have an annual requirement to be inspected. Previous inspection efforts have resulted in the safe operation of this equipment.

1.3 Objectives: The objective of this service is to ensure safe, reliable operation of the government owned ski lifts, Borvig Triple Chair lift, Handle rope tow, and ensure that they are operated properly and within their design specifications.

1.4 Scope/Specific Tasks: The work requires inspection of all components of ski lifts and tow ropes, including but not limited to: wire rope, pulleys, bearings, motors, brakes, clutches, seats, hand-holds, and all other parts, assemblies, and components as necessary to achieve the desired objective listed above.

1.4.1 The contractor shall provide certificates of inspection and written reports of inspection outcomes(s), including any defects noted, which may adversely affect the safe, reliable operation of each unit.

1.5 Notification of Schedule: The Contractor shall notify the Government one week before performing any work.

1.6 Period of Performance: The period of performance (PoP) shall be for one month in the contract year.

1.7 General Information

1.7.1 Federal Observed Holidays: The Contractor shall not provide service on the following recognized federal holidays:

1.7.2 Hours of Operation: Inspections shall be accomplished Monday through Friday between 7:30 AM. and 4:30 P.M. except Federal holiday(s) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

1.7.3 Type of Contract: The Government will award a Firm Fixed Price Service Contract for this requirement.

1.7.4 Security Requirements: Contractor shall be able to receive an identification badge from the Security office.

1.7.5 Physical Security: The Contractor shall safeguard all government equipment, information, and property provided for Contractor use.

1.7.6 Special Qualifications: All technicians performing services under this contract shall be regularly engaged in inspection, maintenance, and repair services of ski lifts and tow ropes of the type(s) indicated.

1.7.7 Key Personnel: The following personnel are considered key personnel by the Government: Contract manager and Contracting Officer’s Representative (COR). The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who has the authority to act in the principal's absence shall be designated and provided in writing to the Contracting Officer at contract award. The contract manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.7.8 Invoicing: All Contractor invoices shall be submitted via Wide Area Workflow using contract line-item numbers (CLINs) as the primary identification of services billed. Contractor-generated identification numbers shall not be accepted. The Contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training to submit invoices through WAWF. Invoices not submitted via WAWF shall not be accepted or paid.

1.7.9 Inspection Reports: The Contractor shall conduct a comprehensive inspection of the ski lifts and tow ropes to determine conformance to the maintenance, operation, inspection, and training requirements of ANSI B77.l- 2022, Safety Standard for Passenger Tramways. Upon completion of the inspection the Contractor shall provide reports of any findings to the Government detailing the following:

(1) Identity of the apparatus inspected including make, model, and serial number.

(2) Date of inspection

(3) Parameters of testing or inspection

(4) Required repairs (if any)

(5) Recommended repairs (if any)

(6) Any other data pertinent to the safe operation preventive maintenance, repair, or testing.

1.7.10 Contractor Personnel Conduct: Contractor personnel's conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor's employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance(s). The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall immediately remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, "Joint Ethics Regulation", Contractor employees must avoid improperly influencing Government personnel in the execution of their duties under the contract. Particular attention shall be paid to the restrictions governing gifts, gratuities, and the nondisclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with restrictions in the Procurement Integrity Act governing release of acquisition-related information or actions or discussions which may prejudice future competitions.

The Contractor shall ensure no Contractor employees conduct political related activities or events on Army Facilities.

1.7.11 Serious Defects: In the event that inspection reveals a defect that makes operation of the ski lift dangerous or unsafe, the contractor shall notify the Contracting Officer immediately in writing stating the reason the ski lift should not be in operation.

1.7.12 Safety: Contractor activities shall be conducted in a safe manner that minimizes accidents as well as impacts on Army operations and members of the public. Contractors shall comply with applicable Federal, State, and local codes and standards (such as National Fire Codes), including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS. Specific program requirements such as Permit Required Confined Space Entry or Lockout/Tag Out, and Hazard Communication must first be coordinated through the Installation Safety Office. The Contractor shall ensure a sound safety program is in place and their employees understand this program.

All accidents/injuries to Contractor personnel within Army lands or facilities shall be reported to the Installation Safety Office by the next business day. Serious accidents or injuries requiring hospitalization shall be reported to the Installation Safety Office immediately, if possible.

1.7.12.1 Cell phone use or texting is not authorized while driving on U.S. Army lands.

1.7.12.2 All vehicle occupants will wear seat belts while on U.S. Army lands.

APPLICABLE PUBLICATION

The Contractor shall abide by applicable manufacturer's operation and service manual(s) for each unit as well as all applicable local, state, and federal regulations to include all relevant National Standards Institute (ANSI) publications. Any Contractor provided publications are to be procured and maintained at the Contractor's expense.

1. American National Standards Institute (ANSI) B77.1, Standards for Passenger Aerial Tramway Standard, in whole and in part.

GOVERNMENT PROVIDED GOODS AND SERVICES

The Government shall provide no goods, services, materials, assistance, or any other items required to enable the Contractor to perform this work.

TECHNICAL EXHIBIT LIST

Technical Exhibit l - Performance Requirements Summary

Technical Exhibit II – Deliverables

TECHNICAL EXHIBIT 1 PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks) Performance Standard

Surveillance Incentive

#1. Perform annual.

Inspections.

inspection Non-conforming services will result in adverse reports issued

Para 1.4 and a potential negative CPARS Report.

#2. Provide written.

report to COR of inspection results. Para.

inspection Non-conforming services will result in adverse reports issued

and a potential negative

Received by COR

CPARS report.

within ten (10) calendar days of completion of inspection

#3. Provide Certificates of Inspection for each

inspection Non-conforming services will result in adverse reports issued

and a potential negative inspection

CPARS report.

#4. Contractor Manpower Reporting. Para 5.2

inspection

TECHNICAL EXHIBIT 2 DELIVERABLES

Copies

Inspection Report Not later than the 10 calendar days after completion of

One

By email. PDF format is.

acceptable or

COR

inspection scanned copy

Certificate of Inspection

Not later than the 10 calendar days after completion of

One

By email. PDF format is.

acceptable or

COR

inspection scanned copy